DEFENSE LOGISTICS AGENCYTHE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

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Eric Flanagan, Enterprise Business Standards Office

November 16, 2017

DLMS Compliance Update

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What is DLMS?

“The DLMS are a comprehensive set of standards that include standard business rules, standardinformation exchange message formats and standard data.”

-- DOD Business Enterprise Architecture Version 11.0

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DODD 8190.01E

According to DODD 8190.0E Defense Logistics Management Standards

It is DOD policy that…

1. DLMS is the DoD standard for EDI among the automated information systems that comprise assigned business processes of the global supply chain management system.

2. ANSI ASC X12 is the baseline standard that supports the DLMS transactional information exchanges.

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DODD 8190.01E

Per DODD 8190.01E, The DOD Component Heads shall:

1. Support the DLMS Change Management Process.

2. Uniformly implement the DLMS in all information systems that support DLM 4000.25 procedures.

3. Use the services of the DLMS global services providers to support Automated Information Systems (AISs) that perform the business functions covered in the DLM 4000.25.

4. Use DLMS for ASC X12* transactions with contractors in accordance with Federal Acquisition Regulation (FAR) subpart 53.105.

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DLMS Governance

DLMS Configuration Management Process,DLM 4000.25 Series of

Manuals

Systems Development: Business Enterprise Architecture (BEA)

Acquisition & Logistics Functional Strategy &Component Organization Execution Plans Supply Chain Executive Steering Committee (SCESC)

System/ADC Tracking

Systems Execution:DAAS applied syntax & semantic validations

Laws, Regulations & Policies

DirectivesInstructionsRegulations& Manuals

OSD Policy DirectionDoDD 8190.01EDoDI 4140.01DoDM 4140.01BEA & DISR

Standards Syndication

ComplianceOversight

Business

Rules

Business Process

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DLMS Service Providers

Supply Chains

Commodities

Weapon Systems

Others

TransportUSTRANSCOM

InternationalLogisticsDSCA

FinanceDFAS

DLADisposition

ServicesDLA

Distribution

AcquisitionDCMA

Functional Services Providers

DLMS PODAAS

LIS

DLMS Global Services Providers

GSA, FAA, Coast Guard, FEMA, etc.

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DOD BEA

According to the DOD Business Enterprise Architecture (BEA) Version 11.0

“Pursuant to DoD Directive (DoDD) 8190.01E, all DBS with functionality supporting the Logistics and Material Readiness functional strategy business area must comply with the Defense Logistics Management Standards (DLMS).”

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DLMS Compliance Levels

Level 1BASIC

COMPLIANCE

Level 2ENHANCED

COMPLIANCE

Level 3FULL

COMPLIANCE

Applies to systems executing DLM 4000.25 Business Processes

Interfaces with other systems

viaDLMS

In addition to Level 1, the system has implemented

the preponderance of applicable DLMS enhancements contained in

ADCs

In addition to Level 1, thesystem has implemented ALL applicable DLMS

enhancements contained in ADCs

DLMS IPT Working TowardQuarterly Level II & III

Compliance StatusReporting & Metrics

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DLMS Compliance Checklist

Use the Compliance Checklist for systems meeting the following conditions:

– The system's description in Defense Information Technology Portfolio Repository (DITPR) potentially identifies DLMS applicability.

– The system maps to one or more of the Business Enterprise Architecture (BEA) operational activities within the Integrated Business Framework Data Alignment Portal (IBF-DAP).

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DLMS Compliance Checklist

DLMS Compliance Checklist Questions

1. Does the system perform business functions, and/or manage, send/receive, display, or store data associated with the business functionality and processes covered by DLM 4000.25?

2. If “Yes,” then you must answer 8 additional questions.

3. If any of responses 1 through 8 were “Yes,” does the system adhere to DLM 4000.25 for those areas using the DLMS ANSI X12 transactions or approved DLMS XML schemas?

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DLMS IPT Refresher

Supply Chain Executive Steering Committee (SCESC) Meeting Decision, January 24, 2017

• Track Implementation of Approved DLMS Changes (ADCs)

• Began with the following priority categories:– Audit Readiness (FIAR)– Deficiencies– Government Furnished Property (GFP)– Standard Line of Accounting (SLOA)– Small Arms Accountability

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DLMS IPT Membership

ODASD (SCI)

Component IPT Representatives

EBSO

DLMS IPT Meets Bi-Weekly

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DLMS IPT Data Submission

AIS Program Office to IPT

Representative

• Program Office Data Collection

IPT Representative to SCI & EBSO

• Component Metrics Submission

EBSO Enter Data Into

Tracking Tool• EBSO

Data Input

DLMS IPT Data Submission Flow

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DLMS IPT Metrics Reporting

EBSO Prepare Results

• EBSO Prepare Metrics

EBSO Brief SCI and

DLMS IPT

• EBSO Present Results

SCI Brief SCESC

• SCI Present Results to SCESC

DLMS IPT Metrics Submission Flow

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DLMS Change Status ReportDLMS Implementation Tracking on EBSO WebsiteFrom eLibrary > Process Changes http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges

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DLMS Change Status ReportDLMS Change Status Report Tabs

• DLMS Change Report - Lists all released PDCs and ADCs

• DLMS Change Report (all) - Lists all released PDCs and ADCs, plus pending drafts

• Component Response Report - Lists Component responses to active PDCs

• Overdue Component Response Report - Lists ADCs with Overdue Component Responses

• Implementation Status Report - Lists the active ADC implementation status

• DLM Publication Report - Lists DLM Manuals/Volumes Impacted by active ADCs

• DLMS IC Report - Lists DLMS Implementation Conventions impacted by active ADCs

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System/ADC Implementation Report

Future DLMS Change Status Report

• EBSO is developing a new Excel report titled, “System/ADC Implementation”

• The System/ADC Implementation tab will contain the DOD Component ADC Implementation Status information.

• The report will contain the tabs for the following sections:

– Section I: System Information

– Section II: POC Information

– Section III: Compliance Information

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System/ADC Implementation Report

• Section I: System Information– Column A: System Identifier (DITPR Number)– Column B: System Title– Column C: System Acronym– Column D: Service/Agency– Column E: DLMS Applicable (Y/N)– Column F: Date Submitted

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System/ADC Implementation Report

• Section II: POC Information– Column G: POC Name– Column H: Email– Column I: Telephone Number

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System/ADC Implementation Report

• Section III: Compliance Information– Column J: ADC Number– Column K: ADC Applicable – Column L: ROM Hours– Column M: Hours Expended– Column N: Final Hours Expended– Column O: System Change Request Number

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System/ADC Implementation Report

• Section III: Compliance Information– Column P: Expected Implementation Date– Column Q: Actual Implementation Date– Column R: Additional Comments– Column S: System Change EDC– Column T: System Change Completed– Column U: Work Around

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ADC Categories

CategoriesBilling Physical Inventory Contract Administration

Discrepancy/Deficiency MILSTRIP DoDAAD

Serialization MILSTRAP MAPAD

Small Arms/LightWeapons

MRA LMARS

pRFID Disposition DLM Publications

GFP DOD BRAC

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ADC Categories

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DLMS Metrics as of 10/2017

FOR OFFICIAL USE ONLY

• Percentage of all MILS and DLMS transactions processed IN and OUT of the Defense Automatic Addressing System (DAAS)

• 16.4 million DLMS processed in April, 2006 and approximately 75 million DLMS processed in October, 2017.

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Closing the Gap

1. Account for all Service/Agency systems that contain DLMS-applicable processes.

2. Enforce Contractor DLMS Compliance

3. Provide/Refine Metrics Collection and Reporting

4. Increase Senior Leader/Decision-maker Engagement

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EBSO DLMS IPT Initiatives

1. Clarify DLMS Level 2 and 3 Compliance Requirements

2. DLMS Metrics Working Group

3. Provide Legacy System Report at the System Level by Component

4. Improve DLM 4000.25 Readability and Clarity

5. Continue to Communicate with Program Offices and senior leaders

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EBSO Website (DLMS Implementation)

From EBSO Homepage: http://www.dla.mil/HQ/InformationOperations/DLMS/

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EBSO Website (DLMS Implementation)

DLMS Implementation Resources

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DLMS Implementation POCs

Commander Evelyn Lee (USN)DLMS Implementation Lead

(703) 767-6498

Eric Flanagan DLMS Implementation Alternate

(571) 363-9291DLMSImplementation@dla.mil (Group e-mail)

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