DLCM for Research Data Governance Swiss National Initiative

Basma Makhlouf Shabou, PhD Information Science Dept. Geneva School of Business Administration

University of Applied Sciences and Arts Western Switzerland

ALA-ICA Conference, Mexico City, 28 November 2017

Research Data Lifecycle Management Processing of the entire information derived from the research activities during its whole life cycle …

Audience profile

Researchers and teams, Research head & Research administrators, research assistants, Students, Information professionals, consultants

Considerations …

UK Data Archive « Research Data Life-Cycle », 2015

B. MAKHLOUF SHABOU, PHD 2 28/11/2017

DLCM project • As a National Service

• Needs Exploration : Main Results

• Objectives

Consulting, Training and Teaching in DLCM

• Objectives & deliverables

• Illustration of implemented services : DLCM Coordination Desk

28/11/2017

Agenda

B. MAKHLOUF SHABOU, PHD 3

2015-2018

~10 mio

Swiss Universities, P5 programme

4

https://www.swissuniversities.ch/fr/organisation/projets-et-programmes/p-5/projets-en-cours/

DLCM Project as a National Service 2015-2018

28/11/2017

Logo of the DLCM project (Source: Rok roskarr, ETHZ)

B. MAKHLOUF SHABOU, PHD 5

Needs Exploration : Main Results

49 interviews 30 disciplines 6 institutions

•Data Management Plan •Tools for data analysis •Publication & preservation of scientific data

Guidelines

•Electronic Laboratory Notebooks (ELN) •Laboratory Information Management Systems (LIMS) •Storing, linking, and annotating of all digital data generated during the research process

Computing and data analysis

•Snapshots of processed data with contextual information •Cost-effective short- and long-term data preservation •Further data use for not-as-yet devised purposes

OIAS-Compliant Short-

& Long-term Storage

•Experts in data management Staff

28/11/2017

Expressed needs

Source : P-Y Burgi, 2016

B. MAKHLOUF SHABOU, PHD 6

1

2

3

4

5

Guidelines, Policies, and Data Management Plan (DMP)

Active Data Management

Preservation and Publication

Consulting, Training and Teaching

Project Outreach

Objectives

28/11/2017 B. MAKHLOUF SHABOU, PHD 7

28/11/2017

Tracks & Delivrables

B. MAKHLOUF SHABOU, PHD 8

Track 4: Consulting, Training and Teaching

28/11/2017 B. MAKHLOUF SHABOU, PHD 9

Track4 : Objectives & Delivrables

28/11/2017

• Development of use-cases

• Implementation of consulting services within partner institutions

• Set up of a national coordination desk

• Conception of general training modules catalog

• Development of specific training modules

• Teaching module creation and integration into the optional information governance’ module of HEG Master in Information Sciences (in 2017)

Training Modules Teaching Modules Consulting Services

B. MAKHLOUF SHABOU, PHD 10

DLCM Coordination Desk

How it works ? Workflow researcher request processing …

• Access to DLCM portal dlcm.ch • Contact Coordination Desk DLCM

o Focal point in your institution o provide needed information with customised support o expert referal :

o Training o Consulting

• Request management o"support desk" o knowledge based services

28/11/2017 B. MAKHLOUF SHABOU, PHD 11

Performed pilots …

28/11/2017 B. MAKHLOUF SHABOU, PHD 12

The DLCM project offers to researchers the opportunity to exchange valuable materials, tools, methods, infrastructure to be able to acquire the needed knowledge for managing research data from the creation to disposition and the preservation of those data.It shows how we can extend the life our research data to be shared properly, used and re-used for high exploitability… It helps developing knowledge and expertise to establish good practices needed for Open science… It help considering ethical and methodological of scientific research processes It provides a significant support for researcher to comply funders requirements ! For that training, consulting and teaching remains the key services in research data management

28/11/2017

In short …

B. MAKHLOUF SHABOU, PHD 13

Read more …

• DLCM Project, 2016: dlcm.ch

• Pierre-Yves Burgi, Eliane Blumer & Basma Makhlouf-Shabou (2017). Research data management in Switzerland: National efforts to guarantee the sustainability of research outputs.. IFLA, Numéro spécial http://journals.sagepub.com/doi/full/10.1177/0340035216678238

• Pierre-Yves Burgi, Eliane Blumer, Basma Makhlouf-Shabou & Lydie Echernier (2016). DLCM : une approche globale pour une meilleure gouvernance du cycle de vie des données de la recherche en Suisse. Colloque international sur les bibliothèques et archives à l’ère des humanités numériques. Archivage numérique et réseaux. (CIBAHN); 1ère édition. Tunis, 19 et 20 octobre 2016.

• Basma Makhlouf Shabou & Lydie Echernier (2016). Colloque « Archiver la recherche : responsabilités partagées ». La gouvernance du cycle de vie des données de la recherche en Suisse : Transfert & pérennisation. Université de de Montpellier, 23 juin. http://www.archivistes.org/Archiver-la-recherche-responsabilites-partagees

• Eliane Blumer, Pierre-Yves Burgi. Data Life-Cycle Management Project: SUC P2 2015-2018. Ressi, 2015 http://www.ressi.ch/num16/article_110

• European Commission. Guidelines on Data Management in Horizon 2020, 2016 https://ec.europa.eu/research/infrastructures/index_en.cfm?pg=charter_access_ri

• University of Geneva, DISTIC, 2016 https://prezi.com/jwd2ilsrwruc/research-dlcm/

• UK Data Archive « Research Data Life-Cycle », 2015 http://www.data-archive.ac.uk/create-manage/life-cycle

• Mackenzie Smith. Research Data Management: Practical Strategies for Information Professionals, 2014

• Nicolas Budin. Management of research data at the University of Lausanne: Analysis of needs and existing solutions, 2014

• OAIS, ISO 14 721 2012, www.iso.org/iso/fr/home/store/catalogue_ics/catalogue_detail_ics.htm?csumber=57284

28/11/2017

Bibliography

B. MAKHLOUF SHABOU, PHD 14

QUESTIONS?

B. MAKHLOUF SHABOU, PHD 15

Contacts: dlcm.ch

Basma Makhlouf-Shabou basma.makhlouf-shabou@hesge.ch

University of Applied Sciences and Arts Western Switzerland