District of Lantzvillelantzville.ca/events/attachments/evID1529evattID3219.pdf · Incorporated June 2003 Agenda for the Regular Meeting of Council of the District of Lantzville to

District of LantzvilleIncorporated June 2003

Agenda for the Regular Meeting of Council of the District of Lantzville to be held on Wednesday,October 12,2016, at 7:00 pm at the District of Lantzville Office, 2"^ Floor, 7192 Lantzville Road,Lantzville, BC

Meetings Recorded by theDistrict of Lantzville may beViewed at www.lantzville.ca

Page No

1. AGENDA ADDITIONS AND/OR DELETIONS

M 2. ADOPTION OF THE AGENDA

THAT Council adopts the October 12,2016 regular Council meeting agenda.

5-10 3. APPROVAL OF MINUTES

THAT Council approves the September 19,2016 Committee of the Whole meetingminutes.

THAT Council approves the September 19,2016 regular CouncU meetingminutes.

4. PRESENTATIONS, DELEGATIONS & PETITIONSa) Mayor Haime and Fire Chief Chatton presenting Lantzville Volunteer Fire Department

Member re: Long Service Award (25-year to Steve Page)

11-14 b) Sean De Pol, Manager of Wastewater Services, Regional District of Nanaimo re:Presenting RDN Bylaw No. 1547.01 to amend the development cost charges withinthe southern community service area - For Information

5. CORRESPONDENCE

Nil

6. REPORTS

a) Mayor & Councillors - Verbal Updates

15-17 b) Parks & Recreation Commission Meeting September 22,2016 Minutes &Recommendation

THAT Council authorizes staff to expend the VIHA Wellness Grant from theRegional District of Nanaimo ($3,900 projected/ subject to the RDN's grantapproval) towards the District of Lantzville's 2016 Rotary Park ImprovementProjects (Mountain Bike Circuit and Playground Equipment Replacement) asrequired.

18-20 c) Fire Chiefs 2016 Quarter Report - For Information

7. UNFINISHED BUSINESS

8. BYLAWS

21 a) Bylaw No. 133THAT Council adopts "District of Lantzville Regional Parks and Trails

Parcel Tax and Assessment Roll Preparation Bylaw No. 56,2007, AmendmentBylaw No. 133,2016".

P1

District of Lantzville

October 12,2016 Regular Council Meeting AgendaPage 2 of 4

22-28 b) Bylaw No. 134THAT Council gives first reading to ̂ 'District of Lantzville Financial Plan

Bylaw No. 120,2016, Amendment Bylaw No. 134,2016".

THAT Council gives second reading to "District of Lantzville FinancialFlan Bylaw No. 120,2016, Amendment Bylaw No. 134,2016".

THAT Council gives third reading to "District of Lantzville FinancialFlan Bylaw No. 120,2016, Amendment Bylaw No. 134,2016".

29-34 c) Bylaw No. 135THAT Council gives first reading to "District of Lantzville 2017 Property

Tax Exemption Bylaw No. 135,2016".

THAT Council gives second reading to "District of Lantzville 2017Property Tax Exemption Bylaw No. 135,2016".

THAT Council gives third reading to "District of Lantzville 2017 PropertyTax Exemption Bylaw No. 135,2016".

9. NEW BUSINESS, MOTIONS & NOTICES OF MOTIONSa) Lone Tree Properties (Notice of Motion Issued September 19,2016)

Councillor Coulson's recommendation:

WHEREAS the subdivision application of Lone Tree Propertiesspecifically references providing water connections to another property ownerwithout approval or application to the District and Subdivision andDevelopment Bylaw No. 55,2005;

AND WHEREAS, Amendment Bylaw No. 55.1 was allegedly passed in2006 order to prevent the private buying, selling, or transferring of waterconnections within the community in conjunction with Water Supply andConnection Policy # 3007-3;

AND WHEREAS, in the past previous property owners have been advisedthat such connections or transfers are not permissible unless the properties arein a comprehensive development area;

THEREFORE be it resolved THAT Council directs staff to provideCouncil and the community with a report on the history of Subdivision andDevelopment Bylaw No. 55,2005, Amendment Bylaw No. 55.1, and the legalityof Lone Tree Properties proposed actions in light of our current bylaws andpolicies.

b) Snaw-Naw-As First Nation Request for Water Access to Wallace PointCouncillor Colclough's recommendation:

WHEREAS the Snaw-Naw-As First Nation have requested water access toWallace Point, Canadian Maritime Experimental and Test Range;

BE IT RESOLVED THAT Council directs staff to write a letter to the

Director General of Governance, Policy and Strategy, ADM (IE), Departmentof National Defense stating the District's support for the Snaw-Naw-As FirstNation's request for access to Wallace Point (Canadian Maritime Experimentaland Test Range) from the water.

P2



c) Development Permit 7144 Eby Road - Variances Status & Site PreparationCouncillor Swain's recommendation:

WHEREAS CouncU considered a Development Permit Application withVariances for 7144 Eby Road at the regular meeting of Council held July 25,2016;

AND WHEREAS Council approved Development Permit Application No.3060-20-DPl6-004 to accommodate a new dwelling on the property located at7144 Eby Road, legally described as Lot 1, District Lot 53, Nanoose District, Plan22717 and located within Development Permit Area I - Watercourse Protectionand Development Permit Area IV - Coastal Protection, including the followingvariances to:

i. Section 3.4.61 Maximum Number and Size of Buildings and Structures -Height, District of Lantzville Zoning Bylaw No. 60,2005, from 8m to 9.8m;and

ii. Section 33.8. a) i) Setback - Watercourses, excluding the Sea, District ofLantzville Zoning Bylaw No. 60,2005, from 15m to 10m.NOW THEREFORE BE IT RESOLVED THAT Council directs staff to

prepare a status report regarding the variances approved by Council inrelationship to Development Permit Application No. 3060-20-DP16-004;

AND FURTHER THAT staff provide Council with information regardingthe site preparation in relation to the riparian zone of Knarston Creek,including recommendations, if any, for Council's consideration.

d) Canada-British Columbia Clean Water and Waste Water Fund GrantApplication for the Lantzville-Nanaimo Interconnection Pipe ProjectMayor Haime's recommendation:

THAT Council directs staff to proceed with submitting a Canada-BritishColumbia Clean Water and Waste Water Fund grant application to the BCMinistry of Community, Sport and Cultural Development for the Lantzville-Nanaimo Interconnection Pipe Project;

AND THAT the District's share of the project will be provided fromWater Capital Reserves.

10. PUBLIC PARTICIPATION (For questions or comments regarding business discussedby Council at this meeting except public hearings topics - speakers must first state their nameand street address)

11. SPECIAL BUSINESS (IN CAMERA) MOTION TO CLOSETHAT Council closes the meeting to the public, pursuant to section 90(1), (a), (f),

(g), and (i) of the Community Charter, for the purpose of considering:• personal information about an identifiable individual who holds or is being

considered for a position as an officer, employee or agent of the mimicipality oranother position appointed by the municipality;

• law enforcement, if the council considers that disclosure could reasonably beexpected to harm the conduct of an investigation under or enforcement of anenactment;

• litigation or potential litigation affecting the municipality;• the receipt of advice that is subject to solicitor-client privilege, including

communications necessary for that purpose.P3



Following adoption of the above motion, the meeting will be closed to the public.MEETING REOPENS TO PUBLIC

12. ADJOURNMENT

THAT Council adjourns the meeting.

NEXT SCHEDULED COUNCIL MEETING:

Regular Meeting, Monday, October 24,2016 @ 7:00 pm

P4

DRAFT

Minutes of the District of Lantzville Committee of the Whole Meeting held on Monday, September19,2016, at 6:00 pm at the District of Lantzville Office, 2"*^ Floor - 7192 Lantzville Road,Lantzville, BC

PRESENT: Council: Mayor Colin HaimeCoimcillor Bob ColcloughCouncillor Will Geselbracht

Councillor Denise Haime

Councillor Dot NearyCouncillor Mark Swain

Absent: Councillor John Coulson

Staff: Brad McRae, Chief Administrative OfficerTrudy Coates, Director of Corporate AdministrationFrank Limshue, Community Planner

Also: Rob Hoffinan, Project Manager & Chris Holmes, Project Engineer,Koers & Associates Engineering Ltd.

Mayor Haime called the meeting to order at 6:00 pm.

AGENDA ADDITIONS AND/OR DELETIONS

ADOPTION OF THE AGENDA

Councillor Colclough MOVED and Coimcillor Geselbracht SECONDED, THAT the Committee ofthe Whole adopts the September 19,2016 meeting agenda.CARRIED

REVIEW AND UPDATE OF DISTRICT OF LANTZVILLE DEVELOPMENT COST

CHARGES BYLAW

Mayor Haime announced that he will declare a conflict and leave the meeting for any discussion aboutthe Village Core that includes his property.

The Community Planner, Frank Limshue, reviewed the purpose of the meeting, noting it is acontinuation of the June 27,2016 Committee of the Whole meeting discussion, to provide additionalinformation regarding four additional water projects and to seek direction on including none, some orall of the projects in the development cost charges bylaw.

Chris Holmes gave a PowerPoint presentation on the addition of the four water service areas.

Staff and consultants responded to questions fi*om the Committee regarding the draft report and thecircumstances in which DCC apply.

Councillor Haime MOVED and Councillor Geselbracht SECONDED, THAT the Committee of theWhole recommends THAT Staff review the maps and consistency of treatment of areas in the initialdraft "Development Cost Charge Bylaw No. 52,2016 Technical Report" dated June 22,2016.CARRIED

PUBLIC PARTICIPATION -Nil

P5


September 19,2016 Committee of the Whole Meeting Minutes - DRAFTPage 2 of2

ADJOURNMENT

Councillor Colclough MOVED and Councillor Swain SECONDED, THAT the Committee of theWhole adjourns the meeting.CARRIED

MEETING ADJOURNED: 7:08 pm

Certified Correct:

Trudy Coates, Director of Corporate Administration

Confirmed this day of ,2016.

Colin Haime, Mayor

P6

DRAFT

Minutes of the Regular Meeting of Council of the District of Lantzville held on Monday, September19,2016 at 7:00 pm at the District of Lantzville Office, Floor, 7192 Lantzville Road, Lantzville, BC

PRESENT: Council: Mayor Colin HaimeCouncillor Bob ColcloughCouncillor Will Geselbracht

Councillor Denise Haime

Councillor Dot NearyCouncillor Mark Swain

Absent: Councillor John Coulson

Staff: Brad McRae, Chief Administrative OfficerTrudy Coates, Director of Corporate AdministrationFrank Limshue, Community Planner

The Mayor called the meeting to order at 7:12 pm.



Councillor Colclough MOVED and Councillor Swain SECONDED, THAT Council adopts the September19,2016 regular Council meeting agenda, as amended adding item 5b) Notice of Motion Subdivision andDevelopment Bylaw No. 55,2005.CARRIED

APPROVAL OF MINUTES

Councillor Geselbracht MOVED and Councillor Colclough SECONDED, THAT Council approves theSeptember 12,2016 special Council meeting minutes, as presented.CARRIED

Councillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council approves theSeptember 12,2016 regular Council meeting minutes, as presented.CARRIED

PUBLIC INPUT

1. Development Variance Permit - 7705 Lantzville RoadMayor Haime called for persons who consider their interest in property to be affected to speak orsubmit written comments about Application No. 3090-20-16-01 for development variance permit at7705 Lantzville Road to accommodate a new workshop/storage building and existing woodshedbuilding on the property. Hearing no one who wished to speak. Council proceeded to considerationof issuance of the Development Variance Permit.

NEW BUSINESS, MOTIONS & NOTICES OF MOTIONS1. Development Variance Permit - 7705 Lantzville Road (Taylor)

C16 -149 Councillor Geselbracht MOVED and Councillor Colclough SECONDED, THAT Council approvesDevelopment Variance Permit Application No. 3090-20-16-01 to accommodate a newworkshop/storage building and existing woodshed building on the property located at 7705 LantzvilleRoad, legally described as Parcel A (DD375779-I) of Lot 1, District Lot 53, Nanoose District, Plan2910, except part in Plan 40250, by granting the following variance:i. Section 3.4.61 Maximum Number and Size of Buildings and Structures- Accessory Building

- To increase the combined floor area of accessory buildings fi:om 250 sq. m. to 365 sq. m.CARRIED

P7


September 19,2016 Regular Council Meeting Minutes - DRAFTPage 2 of 4

2. Notice of Motion - Lone Tree PropertiesMayor Haime gave Notice of Motion, on behalf of Councillor Coulson, that on October 12,2016Councillor Coulson will move:

WHEREAS the subdivision application of Lone Tree Properties specifically referencesproviding water connections to another property owners without approval or application to theDistrict and Subdivision and Development Bylaw No. 55,2005;

AND WHEREAS, Amendment Bylaw No. 55.1 was allegedly passed in 2006 order toprevent the private buying, selling, or transferring of water connections within the community inconjunction with Water Supply and Connection Policy # 3007-3;

AND WHEREAS, in die past previous property owners have been advised that suchconnections or transfers are not permissible unless the properties are in a comprehensivedevelopment area;

THEREFORE be it resolved THAT Council directs staff to provide Council and thecommunity with a report on the history of Subdivision and Development Bylaw No. 55, 2005,Amendment Bylaw No. 55.1, and the legality of Lone Tree Properties proposed actions in light ofour current bylaws and policies.

PRESENTATIONS, DELEGATIONS & PETITIONS1. Glen Carey, Agent for 7491 Lantzville Road Property Owners re: Support for Del Norte

Rezoning Application (Bylaws No. 50.7 and 60.33)G. Carey, agent for the owners of7491 Lantzville Road recoimted some of the history of the siteand the Agriculture Land Commission, and spoke in support of their application for amendments tothe Official Community Plan and the Zoning Bylaw to permit a subdivision to create two separatetitles, one for the kennel operation and the other for the house and farm operation.

CORRESPONDENCE - Nil

REPORTS

1. Mayor & Councillors - Verbal Updates• Councillor Geselbracht commented on attending the Vancouver Island Regional Library

Board meeting on Saturday, September 17,2016, items of interest fi-om the meeting and staffhighlighting in the District newsletter local libraries, e.g. the Hammond Bay Road Branch

• Councillor Neary commented on attending the United Way kick-off event last Wednesday• Coxmcillor Haime commented on enquiries fi*om the public about the District's legal opinion

on conflict of interest and the ability of members of Ae public to challenge individualmembers of Council regarding conflict of interest.

UNFINISHED BUSINESS

1. Well at West End of Northwlnd Drive Background (12 Sept 2016 Coimcil Request)Councillor Colclough MOVED and Councillor Neary SECONDED, THAT Council receives, forinformation, the background memo regarding the Well at West End of Northwind Drive.CARRIED

Council requested that Staff provide a copy of the report the Director of Public Works receivedregarding interference caused by the well.

P8


September 19,2016 Regular Council Meeting Minutes - DRAFTPage 3 of 4

BYLAWS

1. Bylaw No. 50.7C16 -150 Councillor Colclough MOVED and Councillor Haime SECONDED, THAT Council gives first

reading to "District of Lantzville Official Community Plan Bylaw No. 50,2005, AmendmentBylaw No. 50.7, 2016".CARRIED

C16 -151 Coimcillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council givessecond reading to "District of Lantzville Official Community Plan Bylaw No. 50,2005,Amendment Bylaw No. 50.7, 2016".CARRIED

2. Bylaw No. 60.33C16 -152 Councillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council gives

first reading to "District of Lantzville Zoning Bylaw No. 60,2005, Amendment Bylaw No. 60.33,2016".

CARRIED

C16 -153 Councillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council givessecond reading to "District of Lantzville Zoning Bylaw No. 60,2005, Amendment Bylaw No.60.33,2016".

CARRIED

CIS -154 Councillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council approves"District of Lantzville Official Community Plan Bylaw No. 50.7,2005, Amendment Bylaw No.50.7,2016" and "District of Lantzville Zoning Bylaw No. 60,2005, Amendment Bylaw No. 60.33,2016" to proceed to public hearing; AND FURTHER THAT the Public Hearing be held Monday,November 14,2016, at 7:00PM at the District Office.CARRIED

3. Bylaw No. 133CIS -155 Councillor Geselbracht MOVED and Councillor Neary SECONDED, THAT Council gives first

reading to "District of Lantzville Regional Parks and Trails Parcel Tax and Assessment RollPreparation Bylaw No. 56,2007, Amendment Bylaw No. 133,2016".CARRIED

CIS - 15S Councillor Geselbracht Moved and Councillor Neary SECONDED, THAT Council gives secondreading to "District of Lantzville Regional Parks and Trails Parcel Tax and Assessment RollPreparation Bylaw No. 56, 2007, Amendment Bylaw No. 133, 2016".CARRIED

CIS -157 Councillor Geselbracht MOVED and Councillor Neary SECONDED, THAT Council gives thirdreading to "District of Lantzville Regional Parks and Trails Parcel Tax and Assessment RollPreparation Bylaw No. 56,2007, Amendment Bylaw No. 133,2016".CARRIED

P9


Sqjtember 19,2016 Regular Council Meeting Minutes - DRAFTPage 4 of 4

NEW BUSINESS, MOTIONS & NOTICES OF MOTIONS1. Asphalt Replacement Tender Award

C16 -158 Councillor Colclough MOVED and Councillor Swain SECONDED, THAT Council awardContract, Bayview Park Drive Paving, in the amount of $204,030.00 plus $10,201.50 GST for atotal contract of $214,231.50 to Lafarge Canada Inc. (DBA Hub City Paving Ltd.).CARRIED

2. 2017 Home Owner Grant ChangesCouncillor Colclough MOVED and Councillor Haime SECONDED, THAT Council receives, forinformation, the 2017 Home Owner Grant Changes report.CARRIED

3. Appointment of Interim C AOC16 -159 Coimcillor Colclough MOVED and Councillor Geselbracht SECONDED, THAT Council appoints

Fred Manson as Interim Chief Administrative Officer, Deputy Director of CorporateAdministration, and Deputy Director of Financial Services, pursuant to District of LantzvilleOfficers and Employees Bylaw No. 36,2005 and sections 147,148 and 149 of the CommunityCharter^ and as Approving Officer, pursuant to the Land Title Act, effective September 28, 2016.CARRIED

Council expressed appreciation for Brad McRae's service over the past year, and Brad McRaeexpressed appreciation to Council, staff and the community.

4. LVFA - Annual Bonfire & Fireworks DisplayC16 -160 Councillor Haime MOVED and Councillor Colclough SECONDED, THAT Council supports the

Lantzville Volunteer Firefi^ters Association holding the annual bonfire and fireworks celebration onthe District tennis court property on School Road on Monday, October 31,2016 fi*om approximately6:00 pm to 10:00 pm.CARRIED

PUBLIC PARTICIPATION

• Liz Wiley, 7292 Harby Road, commented on appreciation for the service provided by Brad McRae.

SPECIAL BUSINESS (IN CAMERA) MOTION TO CLOSE - Nil

ADJOURNMENT

Councillor Haime MOVED and Councilor Geselbracht SECONDED, THAT Council adjourns themeeting.CARRIED



Confirmed this day of ,2016.

Colin Haime, Mayor

P10

DISTRICT OF LANTZVILLE

Request to Appear as a Delegation

Date of Presentation!October 12, 2016

Presenter Name* Manager of Wastewater Services, Regional District of Nanaimo

Address:

Email:

6300 Hammond Bay Road, Nanaimo, BC, V9T 6N2

[email protected]; [email protected] 250-390-6547

Details of Presentation:To present the Regional District of Nanaimo Bylaw 1547.01

a bylaw to amend the development cost charges within the southern community sewer service area.

Requests to appear before CouricH shall be received no later than 4:00 p.m. on the Wednesday prior tothe Meeting, along with a copy of your presentation and supporting documentation. The provision of awritten brief prior to the Wednesday deadline enables staff to provide Council Members with a copy ofthe intended presentation in order to obtain any necessary background.

G:/forms/DelegaUons to CoundIJorm.doc

RegionalDistrictOF NANAIMO

STAFF REPORT

FROM:

Sean De Pol

Manager, Wastewater Services

Shelley Norum

Wastewater Program Coordinator

DATE: September 28,2016

3150-01

SUBJECT: Bylaw No. 1547.01 - A bylaw to amend the wastewater development cost charge bylaw forthe Southern Community Sewer Service Area (Greater Nanaimo Pollution Control Centre)

BACKGROUND

Municipalities and local governments collect a development cost charge (DCC) when a property In anarea that receives services (I.e. sewer) is developed. DCCs help recover the costs to expandinfrastructure to accommodate growth.

The Regional District of Nanaimo (RDN) owns and operates the Greater Nanaimo Pollution Control

Centre (GNPCC); a facility to treat and dispose of wastewater from the City of Nanaimo and the Districtof Lantzvllle. The treatment plant, and the connected interceptor pipes and pump stations, have specificflow capacities. Wastewater Infrastructure must be expanded as the service area grows.

DCCs are established by bylaw and are updated from time-to-tlme. The Southern Community SewerService Area Development Cost Charges Bylaw (Bylaw No. 1547) was last updated in 2009.

CURRENT DCC REVIEW

The RDN retained professional engineering consultant AECOM to lead the current DCC review process.The current DCC review's process and schedule Is shown in Table 1.

Table 1: DCC review project

January-May 2016

Complete

June - September 2016 •

Complete •

October 2016 *

November 2016

ExpectedJanuary - February 2017

Expected

March 2017

Expected •May 2017

Expected

scheduleCollect development projection data

Refine capital project cost estimates and schedules

Develop spreadsheets with new DCC estimatesMeet with municipal staff to review spreadsheets and bylawsPresent to Wastewater-Water Collaborative MeetingPresent to Municipal Councils

Present to Liquid Waste Management Plan Monitoring Committee

Present to RDN Board for first and second readings

Public consultation

Report back to RDN Board on public consultation and for third readingForward to Inspector of Municipalities for approval

Adoption & implementation

Delegation for RON Bylaw 1547.01Page 2 of 3

The DCC review is proceeding in accordance with the province's Development Cost Charge Best PracticesGuide. The key updates are to the capital projects and development projections. There are also minorupdates to the DCC boundaries to better reflect existing and potential sewer expansion.

Wastewater CaDital Prefects

The proposed DCCs are based on the capital projects listed in Table 2. Capital projects and developmentprojections are based on a 20-year horizon (until 2036). DCCs are recoverable for the portion of thecapital project that increases capacity.

Table 2; Greater Nanalmo Pollution Control Centre DCC eligible capital projects

Project Name & TimingEstimated

Capital Cost

Percentage

Attributed

to Growth

DCC

Recoverable*.

RDN

Responsibility*

Treatment & Capacity Upgrades 2017-2019 $ 78,979,000 40% $ 31,275,684 $ 47,703,316Departure Bay Forcemain 2026-2028 $ 23,000,000 50% $ 11,385,000 $ 11,615,000

Centrifuge & Polymer System 2018 $ 1,400,000 50% $ 693,000 $ 707,000

Total $ 103,379,000 - $43,353,684 $ 60,025,316*1% Municipal Assist factor applied to all projects as required by the province

As shown in Table 3, to determine the DCC rate per population equivalent, the DCC Recoverable amountless the existing DCC reserve is divided by the expected development projection which is expressed as atotal population equivalent:

Table 3: DCC rates per equivalent growt1 populations

Area

DCC Recoverable

less existing DecReserves

Total equivalent

grovyth populiatiOnPCG per eq uiyalentgrowth population

Southern Communities (GNPCC) $ 40,407,641 31,424 $1,286 /pop. equivalent

Existing and Proposed DCCs

Using the projected capital projects and development estimates, the DCCs were calculated for eachdevelopment type. The DCC rates are calculated by multiplying the DCC per equivalent growthpopulation (from Table 3) by the estimated population equivalency for each category (shown in Table 4).Tables 4 shows the existing and proposed DCC rates for each category.

Table 4; Southern Communities existing and proposed DCCs

Development Type UnitsPopulation

Equivalency ,Existing DCC

rate per unit

Proposed DCC

rate.per unit .

Percent

increase.

Single Family /dwelling unit 2.3 $2,272.85 $2,951.37 30%

Multi-Family /m' 0.01353 $13.40 $17.40 30%

Mobile Home Park / service connection 1.36 $1,346.75 $1,748.81 30%

Industrial /m^ 0.0035 $3.45 $4.50 30%

Commercial /m^ 0.0137 $13.60 $17.66 30%

Institutional /m^ 0.0137 $13.60 $17.66 30%

RV Parks & Campgrounds / service connection 0.375 $376.30 $482.21 28%

FINANCIAL IMPUCATIONS

DCCs are an integral part of long-term asset management and capital expenditure planning. Largecapital projects are typically funded through a combination of DCCs, borrowing, general reserves, andgrant funding. Sufficient DCC reserves reduce the need to borrow on these large projects.

P13

Delegation for RDN Bylaw 1547.01Page 3 of 3

The DCC rates under Bylaw No. 1547 were last updated In 2009. If adopted in 2017, the proposed 30%Increase represents a 3.8% annual increase in DCCs since the last update.

SUMMARY/CONCLUSIONS

Development Cost Charges (DCCs) are a key tool used by local governments in long-term assetmanagement and capital project planning. The Greater Nanaimo Pollution Control Centre has severalcapital expansion projects in the coming years. The Southern Community Sewer Service AreaDevelopment Cost Charges Bylaw (Bylaw No. 1547) was last updated in 2009.

The current wastewater DCC rates and bylaws were reviewed and revised to better reflect currentgrowth projections and capital plans. The review and revision process and methodologies follow theProvincial Development Cost Charge Best Practices Guide. Based on the DCC calculations prepared byprofessional engineering consultant AECOM, the DCC rates are proposed to increase by approximately30%, or 3.8% per year, for the Southern Community.

Shelley Norum Sean De Pol

Report Writer Manager Concurrence

P14

DRAFT

Minutes of the District of Lantzvilie Parks and Recreation Commission Meeting held on Thursday,September 22,2016 at 4:30 pm at the District Office, 2°*^ Floor - 7192 Lantzvilie Road, Lantzvilie, BC

PRESENT: Members: Dot Neary, Councillor, ChairpersonLiette Masse, MemberJulia Ohly, MemberBrenda Savage, Member

Absent: John Dunn, MemberPaul Manhas, MemberJoy Tretick, Member

Staff: Trudy Coates, Director of Corporate Administration

The Chairperson called the meeting to order at 4:45 pm.



B. Savage MOVED and J. Ohly SECONDED, THAT the Commission adopts the September 22,2016meeting agenda, as presented.CARRIED

APPROVAL OF THE MINUTES

J. Ohly MOVED and L. Masse SECONDED, THAT the Commission adopts the June 23,2016 and July 28,2016 Parks and Recreation Commission meeting minutes, as presented.CARRIED

PRESENTATIONS, DELEGATIONS, PETITIONS - Nil

CORRESPONDENCE

(1) Dean Banman, Manager of Recreation Services, Regional District of Nanaimo, Recreation and Parks(27 Jul 2016 & 2 Sep 2016) - re RDN Island Health Community Wellness Grant - to be confirmed afterSeptember 27,2016 RDN Board meeting

L. Massee MOVED and B. Savage SECONDED, THAT the Parks and Recreation Commissionrecommends THAT Council authorizes staff to expend the VIHA Wellness Grant fi*om the RegionalDistrict of Nanaimo ($3,900 projected/ subject to the RDN's grant approval) towards the District ofLantzville's 2016 Rotary Park Improvement Projects (Mountain Bike Circuit and PlaygroundEquipment Replacement) as required.CARRIED

STATUS OF COMMISSION RECOMMENDATIONS TO COUNCIL/COUNCIL MOTIONS

The Commission reviewed the Council motions, received for information.(1) June 27,2016 Council Motion

THAT Council appoints Parks & Recreation Commission member Councillor Dot Neary torepresent the District of Lantzvilie Parks & Recreation Commission on the woodlot operator's ad hocLantzvilie Woodlot Advisory Group to provide input around recreation to the woodlot operator; ANDFURTHER THAT Council appoints Parks & Recreation Commission member Joy Tretick to representthe District of Lantzvilie Parks & Recreation Commission on the woodlot operator's ad hoc LantzvilieWoodlot Advisory Group to provide input around recreation to the woodlot operator.

P15


September 22,2016 Lantzville Parks and Recreation Commission Meeting Minutes - DRAFTPage 2 of 3

(2) July 25,2016 Council MotionsTHAT Council authorizes the closure to traffic of that portion of Lantzville Road fi*om the

intersection at Ware Road and Lantzville Road to Huddlestone Road, ffom 9:45 am to 11:00 am onSaturday, September 10,2016 to facilitate the Minetown Day parade,

THAT Council instructs staff to increase the budget for Minetown Day 2016 ffom $10,000 to$13,000 to be funded by donation revenue; AND FURTHER THAT Council directs staff to preparea Financial Plan amendment reflecting this change.

(3) September 12,2016 Council MotionTHAT Council authorizes staff expending an additional $3,000 (in total) for the following

2016 projects related to the Copley Ridge Recreation Trail, as required:

DESCRIPTION CURRENT BUDGET

Interpretive Signage $4,000Trail Construction $7,500Parks & Trails Public Information (Map/Brochure) $3,118

to be funded by the $3,000 grant revenue approved in August 2016 by the Ministry of Forests, Landsand Natural Resource Operations for 2016 Copley Ridge Recreation Trail projects.

UNFINISHED BUSINESS

(1) 2016 Priority Projects Worksheet as at March 15,2016 - For Information- Staff to confirm the schedule for completing the survey of the undeveloped Wilson Road.

(2) Project Updatesa) Copley Ridge TraO - Staff to: (1) schedule a walk of the trail for Parks & Recreation

Commission members with Public Works staff for October 6,2016 at 9:00 am, and (2) bringforward draft signage copy, locations for discussion at the next meeting.

b) Rotary Park Projects (Mountain Bike Skills Circuit & Playground Equipment Replacement)T. Coates provided an update firom the Director of Public Works noting the playground equipmenthas been received and installation to be scheduled, in coordination with the mountain bike parkwork as the District site prep work begins in October and the Hoots crew work to follow.

c) 2016 Children's Cycling Safety ClinicT. Coates reported on the registration for the 2016 Children's Cycling Safety Clinics and Octoberclinics; to be reviewed in November.

d) Minetown Day 2016 - September 10***The Commission noted the success of Minetown Day 2016 and that the Minetown Day volunteerplanning group would be having a debrief October 3,2016, with a report to follow.

(3) Parks and Recreation Funding Process Review (incl. financial planning process, reserve funds,sponsorship/donations/tax deductible receipts - For InformationThe Chair reviewed the information provided by the CAO and Deputy Director of Financial ServicesBrad McRae and from the Director, on funding for parks and recreation, noting that the Director ofFinancial Services will be invited to attend a fhture meeting.

P16


September 22, 2016 Lantzville Parks and Recreation Commission Meeting Minutes - DRAFTPage 3 of 3

(4) Future Recreation Planninga) "A Parks, Trails and Recreation Plan - March 2008"Continuation of Plan Review

The Commission and staff discussed continuing the review of the Plan, and opportunities forobtaining feedback about green space and recreation, from the public through the OfficialCommunity Plan Review process.

PUBLIC PARTICIPATION- Nil

SPECIAL BUSINESS (IN-CAMERA) MOTION TO CLOSE - Nil

ADJOURNMENT

L. Masse MOVED and B. Savage SECONDED, THAT the Commission adjourns the meeting.CARRIED


Certified Correct:


Confirmed this ^ day of , 2016.

Dot Neary, Councillor, Chairperson

P17


REPORT TO CAO

Regular Council Agenda ItemOctober 12,2016

File: 7200-01

Q:\DISTRICT OF LANTZVILLE\Reports to Council\2016\Fire Chief Report to CAO 3rd Quarter Oct 12 2016.docx

AUTHOR: Rob Chatton, Fire Chief

SUBJECT: Fire Chief s 2016 3"* Quarter Report

Recommendation For Information

Purpose

To provide a report for activities in the third quarter provided by the District of Lantzville FireRescue Service.

Responses

In the third quarter of 2016, the Department responded to a total of 40 calls for service, about a30% decrease over last year's responses. Year to date we are seeing an approximate decrease of10% less calls for service then previous years.

August saw the typical summer conditions and by August 17*^ a full ban of any outdoor fire,including campfires was enacted. During this full ban there was only one valid complaint wheresome unidentified individuals had a small fire on the beach. Most people were still very aware ofthe dry conditions and were diligent by stopping any outdoor burning.

On the morning of August 23,2016, Lantzville Fire was notified of a large brushfire in theFoothills land off Vipond Road. Nanaimo Fire had been chasing the smell of smoke the previousevening and as daylight came the fire was located. Both Nanaimo Fire and Lantzville Fireresponded as it wasn't clear where exactly the incident was, but it didn't take long to determine itwas in Lantzville's district.

The request for support fi*om the EC Wildfire Branch was immediately done and we suggestedair support right away. It was a hot morning, there was a gusting wind and while we could drivea 4x4 to the fire, getting water there was a challenge. BC Wildfire Branch arrived quickly andconcurred with my request, not only bringing a helicopter to bucket the leading edge but we alsoreceived 3 Initial Attack crews as the wind was pushing the fire closer to some rural properties.We managed to control the fire by early afternoon keeping it to just imder a hectare. Lantzvillecrews worked for 2 days on this fire logging over 21 hours.

While Wildland firefighting is part of what we do, most of our members had never experiencedthat large or complex of an incident. Air support and working with our mutual aid partners fi*omthe Wildfire Branch made the incident go much smoother and provided a great learningexperience for our members. 1 was very proud of their efforts and hard work, as were theproperty owner and the neighbouring residents.

This event also brought to li^t, the need for adequate Personal Protective Equipment foreveryone. 1 found that a 1/3 of the Department did not have flame resistant coveralls for wildlandfires, and spent the day in their structural turnout gear. None of our members have properfootwear for this type of call as they were wearing their rubber fire boots that are not appropriatein the bush.

P18


Regular Council Agenda - October 12,2016 - Report to GAG - Fire Chiefs Report - 2016 3*^ QuarterPage 2 of3

Working so hard without the right protective equipment was difficult but showed theircommitment. This will be addressed as part of the Fire Department's 2017 budget process forCouncils consideration.

Member Training

16 regular training sessions were held with an average number of 12 members attending. Given itwas summertime this number was average for the time of year. 2 extra training sessions wereheld by shift workers to try to keep their skills up.

Activities

Apart from training and calls, July and August are typically quiet for Department activities soSeptember typically arrives with a flurry of activity.

Our members represented both Lantzville Fire Rescue and the Lantzville Volunteer FirefightersAssociation during the Annual Minetown Days celebration. We had 14 members attendthroughout the day, starting with the parade and continuing with our Public Safety and Educationactivities at Minetown Day in Huddlestone Park. Information regarding smoke alarms, home fireescape plans and general home fire safety were discussed with many attendees.

We were invited to participate jointly with Nanaimo Fire Rescue during the Annual FirefightersBoot Drive for the Muscular Dystrophy Association of Canada (MDAC). 13 Lantzville membersattended to the Cabela's store in shifts covering off Friday evening and Saturday, September 16and 17,2016. Over $20,000 was raised that weekend between Nanaimo and Lantzville, thehighest total since this has been occurring.

I am continuing to work on our administrative processes. Operational Guidelines and preventivemaintenance programs which must be brought up to date.Any concerns brought to li^t through this process will also be addressed as part of the FireDepartments 2017 budget process for Councils consideration.

In mid-September we also experienced a break and enter to the fire hall. Sometime over theevening of September IS*'^ a person(s) forced entry through a rear door and gained access into theApparatus Bay. It was determined that an old oak barrel from the Association, some fabricshopping bags and a pair of leather work boots were taken but that was all. To say we were luckyis an understatement.

On September 16 and 17, 2016,1 attended a Train the Trainer program to deliver the new TeamLeader program that is a requirement in the Province. As part of the new Minimum TrainingStandard imposed by the BC Fire Commissioner (The Playbook), I was one of 10 fire servicemembers across the Province to present this program regionally. It was quite an honor to beselected and currently I am the only trainer in Zone 1 (Vancouver Island).

The Team Leader program is designed to provide some direction and instruction on being aneffective Leader/Supervisor in the Fire Service. Any Department who declared themselves asExterior or Interior must take a Team Leader program. This program will ensure smallerDepartments across the Province have trained, informed and responsible leaders to ensure theymeet the required legislative processes, best practices and are effective Commanders on the FireGround. The goal is to ensure everyone goes home, by making the best decisions given thatresponse.

P19


Regular Council Agenda - October 12,2016 - Report to CAO - Fire Chiefs Report - 2016 3^^ QuarterPage 3 of3

This program, endorsed by the BC Fire Chiefs, the BC Fire Training Officers and the FireConunissioners Office will benefit Lantzville Fire Rescue as I can provide the training at no costto our Department and many of our members can received this training.

Respectfiilly submitted

Rob Chatton, Fire Chief

District of Lantzville Fire and Rescue Services

Reviewed By:

GAG

rDir. of PS Dir. of PW Comm.Planner

P20


BYLAW NO. 133,2016

A BYLAW TO AMEND

"DISTRICT OF LANTZVILLE REGIONAL PARKS AND TRAILS PARCEL

TAX AND ASSESSMENT ROLL PREPARATION BYLAW NO. 56,2007"

The Coxincil of the District of Lantzville in open meeting assembled, enacts as follows:

A. "District of Lantzville Regional Parks and Trails Parcel Tax and Assessment RollPreparation Bylaw No. 56, 2007", is hereby amended by deleting Section 7 in itsentirety and substituting the amended Section 7 below and forming part of thisBylaw.

7. The Parcel Tax imposed under section 2 of this Bylaw shall be at thefollowing rate:

Effective Date Parcel Tax Rate

January 1,2016 $14.00 per taxable parcel

This Bylaw may be cited for all purposes as the "District of Lantzville Regional Parks andTrails Parcel Tax and Assessment Roll Preparation Bylaw No. 56, 2007, AmendmentBylaw No. 133,2016".

READ A FIRST TIME this 19^ day of September, 2016.

READ A SECOND TIME this 19^ day of September, 2016.

READ A THIRD TIME this 19^ day of September, 2016.

ADOPTED this

Mayor Director of Corporate Administration

P21


REPORT TO COUNCIL


File: 1700-01Q:\DISTRICT OF LANTZVILLBJleports to Council\2016\2016 10 12 2016-2020 Financial Plan Amendment.docx

AUTHOR: Jeannie Beauchamp, Director of Financial Services

SUBJECT: 2016-2020 Financial Plan Amendment

RECOMMENDATION

THAT Council gives first three readings to District of Lantzville Financial Plan Bylaw No. 120, 2016,Amendment Bylaw No. 134,2016

ALTERNATIVES

1. THAT Council directs staff not to amend District of Lantzville Financial Plan Bylaw No. 120,2016.

ATTACHMENTtSl

1. District of Lantzville Financial Plan Bylaw No. 120,2016, Amendment Bylaw No. 134,2016.

PURPOSE

To provide Council with the District of Lantzville Financial Plan Bylaw No. 120, 2016, AmendmentBylaw No. 134,2016 for consideration of first through third readings.

BACKGROUND

Section 165 (1) of the Community Charter states that a municipality must have a financial plan that isadopted annually, by bylaw, before the annual property tax bylaw is adopted. Section 197 of theCommunity Charter states that each year, after adoption of the financial plan by before May 15, acouncil must, by bylaw, impose property value taxes for the year.

District of Lantzville Financial Plan Bylaw No. 120,2016 was adopted by Council on April 25,2016.

Section 165 (2) of the Community Charter states that for certainty, the financial plan may be amendedby bylaw at any time.

Through 2016 Council has directed staff to bring forward various Financial Plan amendments.

P22

District ofLantzville

October 12,2016, Council Agenda-2016-2020 Financial Plan AmendmaitPage 2 of2

DISCUSSION

Section 165 (2) of the Community Charter states that for certainty, the financial plan may be amendedby bylaw at any time. The following changes have been incorporated into the amendment bylaw.

• Move $743,000 fi-om 2017 to 2016 for the Nanaimo Water Interconnection. Funding to remainunchanged, with $115,000 fi-om Water Development Cost Charges, $413,000 fi-om theWaterworks Reserve, and $215,000 from Gas Tax.

• Add $5,972 for the addition of audio video equipment for the District Council chamber. Fundingto come from Surplus.

• Add $3,000 to Minetown Day 2016. Funds to come from donation revenue.

FINANCUL IMPLICATIONS

The financial plan amendment results in an additional $5,972 being transferred from surplus and thetiming of the expenditure for tlie Nanaimo Water Interconnection being moved forward by a year.

COMMUNICATION STRATEGY

N/A

STRATEGIC PLAN ALIGNMENT

Communication, engagement and transparency.

SUMMARY

The Community Charter allows for a Council to amend a financial plan bylaw, by bylaw, from time totime. District of Lantzville Financial Plan Bylaw No. 120, 2016, Amendment Bylaw No. 134, 2016amends District of Lantzville Financial Plan Bylaw No. 120, 2016 for unanticipated items during theyear. The amendment provides for compliance with tlie Community Charter's requirements of aFinancial Plan.

Respectfully submitted,

/O

Jeannie BeaucljpmpDirector of Financial Services


Reviewed By:Chief Director of

Director of

Public Works

Director of

Administrative

Officer

Financial

Services

CorporateAdministration

P23


BYLAW NO. 134

A BYLAW TO AMEND DISTRICT OF LANTZVILLE

FINANCIAL FLAN BYLAW NO. 120,2016

WHEREAS section 165 of the Community Charter stipulates that a municipality must have afinancial plan that is adopted on an annual basis;

AND WHEREAS section 165 (2) of the Community Charter stipulates that for certainty, thefinancial plan may be amded by bylaw at any time;

NOW THEREFORE the Municipal Council of the District of Lantzville in open meetingassembled hereby enacts as follows:

1. That District of Lantzville Financial Plan Bylaw No. 120, 2016 is hereby amended bydeleting Schedules 'A' & 'B' in their entirety and substituting the amended Schedule 'A' &'B' as attached hereto and forming part of this Bylaw.

2. This Bylaw may be cited for all purposes as "District of Lantzville 2016-2020 FinancialPlan Bylaw No. 120, 2016, Amendment Bylaw 134, 2016" and shall become effectiveupon adoption.

READ A FIRST TIME this

READ A SECOND TIME this

READ A THIRD TIME this

ADOPTED this

Mayor

Director of Corporate Administration

P24

District of Lantzviile

District of Lantzviile 2016-2020 Financial Plan Bylaw No. 120,2016, Amendment Bylaw No. 134,2016Page 2

Schedule "A"

2016 2017 2018 2019 2020

Revenues

Property Taxes 1,746,113 1,798,745 1,866,615 1,872,717 1,873,242

Parcel Taxes 514,688 540,313 659,323 659,323 659,323

User Fees and Charges 669,327 685,300 692,630 702,586 716,796

Government Grants 991,150 5,105,559 1,362,000 442,000 775,300

Other Sources 647,900 521,340 1,403,010 404,730 409,280

4,569,178 8,651,257 5,983,578 4,081,356 4,433,941

Expenses

General Operating 2,214,340 2,203,790 2,085,690 2,074,832 2,079,807

Sanitary Sewer Operating 216,511 212,100 218,030 224,330 230,840

Water Operating 529,142 1,768,289 442,000 446,090 450,290

Library Operating 171,109 174,500 178,000 181,600 185,200

Interest on Debt 1,875 27,500 64,094 64,094 64,094

Amortization 731,000 731,000 731,000 731,000 731,000

3,863,977 5,117,179 3,718,814 3,721,946 3,741,231

Annual Surplus/(Deficit) 705,201 3,534,078 2,264,764 359,410 692,710

Add back: Unfunded Amortization 731,000 731,000 731,000 731,000 731,000

1,436,201 4,265,078 2,995,764 1,090,410 1,423,710

Capital Expenditures

General Capital 548,472 671,435 982,000 621,716 1,245,000

Sanitary Sewer Capital 500,000 5,000,000 1,380,000 - -

Water Capital 1,125,000 50,000 1,280,000 325,000 425,000

2,173,472 5,721,435 3,642,000 946,716 1,670,000

Capital Works Reserve Fund 138,125 (65,735) (355,800) (17,016) 234,700

Machinery and Equipment Reserve Fund 9,525 (13,575) (36,575) 48,425 (21,575)

Fire Vehicle Replacement Reserve Fimd 100,000 100,000 100,000 55,000 (300,000)

Parks Reserve Fund (42,000) - (50,000) (50,000) (166,700)

Winter Road Maintenance Operating Reserve Fund 21,463 5,000 5,000 5,000 5,000

Property Tax Stabilization Operating Reserve Fund 15,000 15,000 15,000

Sewer Facilities Reserve Fund 26,000 26,000 26,000 26,000 26,000

Waterworks Replacement Reserve Fund (558,700) 236,300 (43,700) (88,700) (188,700)

Transfers to/(from) Reserve Funds (305,587) 287,990 (340,075) (6,291) (396,275)

Transfers to/(ffom) Accumulated Surplus (429,553) (242,216) (93,146) (97,000) (97,000)

Proceeds from Borrowing (166,700) (1,666,700) (460,000) - -

Internal Borrowing Repayment 164,569 164,569 164,569 164,569 164,569

Principal Payment on Debt - - 82,416 82,416 82,416

(737,271) (1,456,357) (646,236) 143,694 (246,290)

Financial Plan Balance

P25


District of Lantzville 2016-2020 Financial Plan Bylaw No. 120, 2016, Amendment Bylaw No. 134,2016Page 3

"Schedule B"

District of LantzviUe 2016-2020 Financial Plan Bylaw No. 120, 2016, Amendment Bylaw 134, 2016For The Five Year Period 2016 To 2020

Section 165(3.1) of the Community Charter, requires the following discussion regarding the policies andobjectives surrounding the District's funding sources, distribution of property taxes among property classes,and permissive tax exemptions be provided as an addendum to the five year financial plan.

A. Funding Sources

Table 1 shows the proportion of total revenue proposed to be raised by each funding source in 2016.

Revenue Source " ̂ % of Total

Revenue

Property value taxes 38

Parcel taxes 11

User fees and charges 15

Other Sources 36

Total 100

Table 1

1) Property Taxes

The District's property tax base is largely residential. This provides a generally stable and consistentrevenue source for the District to fund basic operational expenditures such as administration of the District,fire protection services, public works, and parks and recreation.

Council policy is to use the property tax levy to fund the operational expenditures of the District. TheDistrict expects this to continue to be the major source of municipal revenue.

2) Parcel Taxes

Parcel taxes are fees levied on a parcel of land without reference to the assessed value of that land. It isusually the same amount for every parcel within a defined area. Parcel taxes are generally used for specificpurposes, like a local area service.

Council policy to date has been to use parcel taxes where the nature of the expenditure being funded isspecific to tlie parcel, and not based on assessment of the property. In 2016 the District will collect parceltaxes on capital costs related to phase 1 and 2 sewer infrastructure (residents within the defined local areaservice), and capital costs related to the Knarston Creek Overflow Project.

3) User Fees and Charges

User fees attempt to fairly apportion the cost of some municipal services to those residents who actually usethe service. Tlie District currently collects user fees on a quarterly basis for water and sewer services aswell as annually for waste collection.

Council policy is to recover 100% of costs related to the water distribution and sewer collection systemsthrough user fees. User fees are reviewed each year as part of the financial planning process. P26


District of Lantzville 2016-2020 Financial Plan Bylaw No. 120,2016, Amendment Bylaw No. 134, 2016Page 4

4) Proceeds from Borrowing

Council policy is to use long term debt only for significant capital projects that cannot be efficiently carriedout on an incremental basis using internal reserves or current funding sources. The Community Charterlimits the amount of debt the District can incur based on the District's ability to pay which is a calculationbased on continuing revenues. To date the District has not incurred any external debt.

5) Other Sources

Revenues in this category consist of appropriations fi-om accumulated operating surplus, investmentrevenue, as well as insignificant miscellaneous revenues. These revenues vary from year to year.

Other sources includes grant revenue. Grants are funds received by the District usually from othergovernments or agencies for specific purposes. These grants usually involve some cost sharing between thefunding agency and the District. Regarding optional grant funding available, Council policy is to considerapplying for grants with funding arrangements that are affordable to the District.

Provincial Small Communities Protection Grant funds historically have been a significant source of fundsfor District operations. The grant amount and funding formula change periodically. The 2016 grant amountin the amount of $426,000 has been confirmed by the Province.

Council established a Winter Road Maintenance Reserve in 2014 to offset higher than average operatingexpenses for snow clearing and other winter road maintenance expenditures.

B. Property Value Tax Distribution

Table 2 provides the proportionate distribution of property tax revenue and assessment value among theproperty classes.

Property Class

% of2016

Total District

Assessment

% of2016

Property' TaxRevenue

Residential 96.7 85.6

Utilities 0.2 3.4

Light Industry 0.2 1.2

Business and Other 2.5 8.9

Managed Forest Land 0.2 0.6

Recreation/Non-profit 0.2 0.3

Farm 0.0 0.0

Total 100.0 100.0

Table 2

Residential properties represent most of total assessed value of properties in the District. Thus taxing otherclasses at a high multiple of the residential rate would generate very little additional property tax revenue,while imposing a undue burden on non-residential residents of the District. Council has given consideration

P27


District of Lantzville 2016-2020 Financial Plan Bylaw No. 120,2016, Amendment Bylaw No. 134, 2016Page 5to the location of various classes of properties within the District and the exposure and related benefit thatone class may obtain from that location relative to other classes.

C. Permissive Tax ExemptionsPermissive tax exemptions are a way for the District to recognize the value of services provided to thecommunity by non-profit organizations. The District's Annual Report provides a list of permissiveexemptions granted each year and the amount of tax foregone.

Council policy is to review the one-year permissive tax exemptions granted in the prior year as well as anynew requests for exemption prior to October 31 of each year. One ten-year permissive tax exemption hasbeen granted to the Island Corridor Foundation.

P28


REPORT TO COUNCIL


File: 1970-04

Q:\DISTRICT OF LANTZVILLENReports to Coimcil\2016\2016 10 12 Permissive Tax ExemptionBylaw No 135.docx

AUTHOR: Jeannie Beauchamp, Director of Financial Services

SUBJECT: District of Lantzville 2017 Property Tax Exemption Bylaw No. 135,2016

RECOMMENDATION

THAT Council gives first reading to District of Lantzville 2017 Property Tax Exemption Bylaw No.135,2016.

THAT Council gives second reading to District of Lantzville 2017 Property Tax Exemption Bylaw No.135,2016.

THAT Council gives third reading to District of Lantzville Property 2017 Tax Exemption Bylaw No.135,2016.

ALTERNATIVES

THAT Council directs staff to amend District of Lantzville 2017 Property Tax Exemption Bylaw No.135,2016.

ATTACHMENTrSl

1. District of Lantzville 2017 Property Tax Exemption Bylaw No. 135,2016

PURPOSE

For Council to consider providing relief to eligible charitable, recreational and philanthropicorganizations operating in the District of Lantzville for the 2017 property taxation year based onpermissive tax exemptions granted for 2016.

P29


October 12,2016, Council Agenda-2017 PennissiveTax Exemption Bylaw 135Page 2 of 3

BACKGROUND

In accordance with sections 220 - 226 of the Community Charter, Council may grant pennissiveexemptions from property taxes to eligible properties. These sections permit exemptions frommunicipal taxes, and there are similar provisions in other taxing authority legislation to extend thepermissive exemption to those levies.

The Community Charter also requires the District to publish notice of Council's intention to adopt apermissive tax exemption bylaw. This notice must identify the property, the proposed exemption, theterm of the exemption, and provide an estimate of the amount of taxes being exempted. The bylawmust be adopted by October 31®^ in the year before which the exemption applies.

Properties eligible for exemption in the District of Lantzville include:

A. Public worship property• St. Philip's by the Sea Anglican Church• Heritage Church, which is owned by the District, leased by the Seaside Community Society

and sublet to the Woodgrove Christian Community Church Society

B. Property owned or held by charitable/service club/recreational/philanthropicorganizations used for public recreation, charitable or philanthropic purposes• Tennis Court Property (parking lot only), which the District has leased to the Seaside

Community Society, the Legion and School District #68• Costin Hall, which the District leases to the Seaside Community Society• The Seaview Centennial Branch 257 of The Royal Canadian Legion

DISCUSSION

The proposed bylaw (attached) identifies one-year permissive tax exemptions for the same propertiesthat were exempted by Council in the previous year. The bylaw may only be adopted after publicnotice of the proposed bylaw in accordance with section 227 and section 94 of the Community Charter.A 10-year (2012-2021) permissive tax exemption for the Island Corridor Foundation was approved in aseparate bylaw by Council in 2011. All permissive tax exemptions are listed in the District's AimualReport, regardless of their term. The Community Charter does allow council to grant permissive taxexemptions for a maximum term of 10 years.

FINANCIAL IMPLICATIONS

The following properties were granted permissive tax exemptions for 2016 and estimates of propertytax amounts to be exempted for 2017 are provided below:

Estimated Estimated % of 2017

municipal taxes total property taxesfor 2007

Properties noted in this report $9,910 0.6%

Island Corridor Foimdation 17,220 l.OVo

Total $27,130 1-6%

P30

District of Lnnizville

October 12,2016, Council Agenda-2017 Permissive Tax Exemption Bylaw 135Page 3 of3

Roll Organization 2017 2018 2019

350 07917.000 St. Pliillip's Anglican Church $ 880 $ 920 S 940

35007945.100 Heritage Church 900 950 970

350 07920.000 Tennis Court Parking Lot 1,290 1,350 1,380

35007919.500 Costin Hall 4,270 4.480 4,570

350 07906.500 The Royal Canadian Legion 2,570 2,700 2,760

350 19459.009 Island Corridor Foundation 880 920 940

35019459.012 Island Corridor Foundation 620 650 660

35019459.014 Island Corridor Foundation 2,570 2,700 2,750



350 19459.019 Island Corridor Foundation 3,400 3,570 3,640

350 19460.003 Island Corridor Foundation 770 810 830

351 19458.008 Island Corridor Foundation 3,020 3,170 3,230

S27,130 $28,480 $29,050

COMMUNICATION STRATEGY

Public notice will be provided in accordance with section 227 and section 94 of tlie CommunityCharter, which is met by two advertisements in tlie local newspaper. Additionally, this report will beavailable for review by the public in the October 12, 2016 Council meeting agenda package andavailable on the District of Lantzville website.

STRATEGIC PLAN ALIGNMENT

N/A

SUMMARY

Council must adopt the permissive taxation exemption bylaw by October 31,2016 for tlie 2017property taxation year. Unless Council directs staff to amend the bylaw, staff would look to Council toproceed with first, second, and third readings of the proposed District of Lantzville 2017 Property TaxExemption Bylaw No. 135, 2016 as the exemptions identified in the bylaw are consistent withCouncil's direction in prior years.

Respectfully submitted,

Jeannie Beauch^p, CPA, CGA, MBADirector of Financial Services


Reviewed By:Chief A--^ Director of Director of

Public Works

Director of

Administrative

Officer /4 Financial

Services

CorporateAdministration

P31

DISTRICT OF LANTZVELLE

BYLAW NO. 135,2016

A BYLAW TO EXEMPT CERTAIN PROPERTIES FROM TAXATION FOR THE

YEAR 2017

WHEREAS Sections 220 - 226 of the Community Charter provide general regulations for theexemption of property from taxation;

AND WHEREAS Section 220 of the Community Charter provides specific exemptions forcertain types or uses of property;

AND WHEREAS Council may, by bylaw, pursuant to Section 224 of the Community Charterexempt additional property fi-om taxation;

AND WHEREAS Council deems it expedient to exempt property enumerated herein;

NOW THEREFORE the Municipal Council of the District of Lantzville in open meetingassembled enacts as follows:

Citation

1.1 This bylaw may be cited for all purposes as "District of Lantzville 2017 Property TaxExemption Bylaw No. 135,2016"

Property to be Exempted

2.1 Subject to Section 2.3 of this Bylaw, the following Church lands, together with thebuildings thereon, shall be exempt fi'om taxation for the 2017 property taxation year:

St. Philip's bv the Sea Anglican Church

Roll Number: 350.07917.000

Legal: Lot 2, Plan 2913, as shown on Plan 302R, DL 27G, WellingtonLand District

Civic: 7113 Lantzville Road

Owner: Anglican Synod Diocese of B.C.

2.2 Church halls situated upon lands described in Section 2.1 of this Bylaw, whether suchhalls are within church buildings or apart therefrom, are deemed to be necessary to theirrespective church operations.

2.3 The maximum area of land to be exempted fi:om taxation shall be 2.0 acres (87,120 sq.ft.) of the land upon which the buildings for public worship stand plus the footprint of thebuilding(s) used for public worship. This exempted area will not exceed the land area ofthe legal parcel(s) upon which these buildings stand.

P32

"District of Lantzville 2017 Property Tax ExemptionBylaw No. 135, 2016"

Page 2

2.4 The following land and improvements used or occupied by a church as a tenant orlicensee, shall be exempt from taxation for the 2017 property taxation year:

The Woodgrove Christian Community Church Society

Roll Number: 350.07945.100

Legal: Lot 11, Plan 11922, DL 27G Wellington Land District


Owner: District of Lantzville

2.5 The following miscellaneous recreational land and improvements shall be exempt fromtaxation for the 2017 property taxation year to the extent indicated below:

(a) Tennis Court PropertyRoll Number: 350.07920.000

Legal: Lot 1, Plan 9671, DL 27G, Wellington Land District, Except Plan20967, SEC 24(W) TA Ball Park/Playing Field

Civic: School Road


Extent of Exemption: All land and improvements

(b) Costin HallRoll Number: 350.07919.500

Legal: Lot 1, Plan 2573, DL 27G, Wellington Land District, Parking LotSEC 24 (W) TA



Extent of Exemption: All land and improvements

2.6 The following land and improvements owned by a not for profit corporation shall beexempt from taxation for the 2017 property taxation year to the extent indicated below:

Lesion Hall

Roll Number: 350.07906.500

Legal: Lot 1, Plan 48393, District Lot 27G, Wellington Land District


Owner: Seaview Centennial #257 Branch

Royal Canadian LegionExtent of Exemption: All land and improvements

P33

"District of Lantzvllle 2017 Property Tax ExemptionBylaw No. 135, 2016"

Page 3

READ A FIRST TIME this.

READ A SECOND TIME this

READ A THIRD TIME this

Notice published pursuant to Section 94 of the Community Charter on theof October, 2016.

ADOPTED this

Mayor Director of Corporate Administration

Director of Corporate Administration

P34

Documents

District of Lantzvillelantzville.ca/events/attachments/evID1529evattID3219.pdf · Incorporated June 2003 Agenda for the Regular Meeting of Council of the District of Lantzville to