District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | FY 2012 Proposed

District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | www.k12.dc.us

FY 2012 Proposed Budget

May 3, 2011

District of Columbia Public Schools

FY 2012 Overview – Great Schools

DCPS increases its commitment to Great Schools in FY 2012 by

Increasing funding to schools by $72 million; Ensuring all schools were funded at least at $8,400 per pupil; Funding the first phase of our academic plan and provides a curricula,

assessment and supporting materials, aligned to the Common Core; Fully funding special education; and Establishing almost 300 new early childhood education seats at 15 schools.

FY 2012 DCPS Proposed Budget

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FY 2012 Overview – Great People

DCPS increases its support for great people in FY 2012 by:

Fully funding the WTU contract including performance pay for highly effective teachers;

Providing salary increases to principals to help attract and retain great school leaders;

Supporting improved professional development; and Creating a professional development technology platform.


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FY 2012 Overview – Great Connections

DCPS ensures that we strengthen our connection to parents and the community by:

Funding the plan established through the community-driven process to improve schools in Ward 6 andBeginning a community planning process for schools in two additional communities.

These plans ensure that stakeholders work together to improve neighborhood schools through a model that we will replicate in other wards in the upcoming year.


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Budget Overview

DCPS strives to provide clarity and transparency in its budgeting, unfortunately, the budget book is not always the best tool for this. To help clarify DCPS’ budget, we will explain:

1.DCPS’ overall FY 2012 budget compared to the current FY11 budget.2.Local fund increase for DCPS over FY 2011 levels.3.Levels of funding dedicated to schools compared to central office functions.4.School budget allocations.5.Key challenges presented in our Budget book.6.Areas where we changed funding levels and why.


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Comparison of FY 2011 and FY 2012 Overall Budgets Based on the budget book, the proposed FY 2012 DCPS budget represents a $77 million increase over the FY

2011 allocation. However, the year to date FY 2011 allocation is $823 million. Thus the increase from FY 2011 to FY 2012 is only

$3.7 million. The original proposed FY 2011 budget does not account for funding for the $31 million special education

reserve, $38 million in private funds mostly to support the WTU contract, or significant increases in Intra-District funding.


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FUNDING SOURCE FY 2011 BUDGET BOOK FY 2011 CURRENT (5/3) REVISED

FY 2012 BUDGET DIFFERENCEFY 2011 CURRENT

vs. FY 2012

Local $544.8 $548.9 $611.8 $62.9Special Purpose $4.5 $10.0 $11.7 $1.7Federal Payment $43.0 $43.0 $44.5 $1.5Federal Grants $8.2 $11.1 $9.0 ($2.0)Private Grants $4.0 $42.8 $21.3 ($21.5)Private Donations $0.3 $0.0 $0.3 ($0.3)

Intra District $145.3 $167.2 $128.6 ($38.5)

Gross Funds $749.8 $823.2 $826.9 $3.7

How is DCPS’ FY 2012 Local Budget Calculated?DCPS’ local funds are derived from the Uniform Per Student Funding Formula (UPSFF). These funds are used to support all district functions. Funding through the UPSFF is derived using three factors:

1.Student Enrollment2.A UPSFF foundation amount; and3.Added weights for ELL, SPED, and Summer School Students

Changes in these three factors account for DCPS’ increase of $67 million in local funds between FY 2011 and FY 2012.


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Factor Budget Change

Original FY 2012 proposed budget based on enrollment of 47,247 $560.6 million

Increase of foundation weight from $8,770 to $8,945 $571.7 million

Change in special education weights and addition of funding for Blackman Jones and attorney’s fees

$611.8 million

How much does DCPS spend on Central Administration?In FY 2012, with a limited budget, DCPS: Increased funding directly to schools andReduced Central Administration budget by $3.5 million.

NoteDCPS OCFO uses program codes to determine which functions are central administration functions, which are school support functions, and which are school functions.


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Budget FY 2011 FY 2011 FY 2012 FY 2012 Change

Total Central Administration $40.6 4.9% $37.1 4.5% ($3.5)

Total School Support $200.1 24.3% $135.3 16.4% ($64.8)

Total School $582.6 70.8% $654.5 79.2% $72.0

Total Budget $823.2 $826.9

School and Central Office FTEs

FTE FY 2011 FY 2012 Difference % Difference

Total Central Administration 403 337 (66) -16.5%

Total School Support 1,606 1,216 (390) -24.3%

Total School 6,380 6,375 (5) -0.1%

WTU Members 4,323 4,179 (145) -3.3%1

Total FTE 8,389 2 7,928 (461) -5.5%


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In FY 2012, DCPS reduced Central Administration positions by 66 and maintained 99% of school-based positions.

1Reduction in WTU members anticipated through regular attrition. Final FY 2012 count will depend on unplaced effective excess WTU members.2The FY 11 approved count included in the FY 12 budget book (7,807) was finalized prior to a “clean up” of PeopleSoft completed by DCPS-OCFO in summer 2010.

Creating School Budget Allocations


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*Special Programming may include early childhood expansion, specialty programs or CSM Full status

Factors Impacting Individual School Budget Allocations No two schools serve the exact same population. Even if the schools have the same

number of students, the following factors affect the allocation from which a school can build its budget:

1) Projected Student Enrollment2) Special Education Student Population3) English Language Learner (ELL) Population4) Number of Early Childhood Education classrooms5) Number of Free and Reduced Meal Forms Submitted6) School Configurations (Elementary, K-8 Model School, Middle School or High School)7) Specialty School Status8) Designation within Comprehensive Staffing Model (CSM Full or Regular)


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Major Driver: Student EnrollmentDCPS Projects 47,247 Students in FY 12

The FY 12 projections are aligned with the number of students actually in school. The overall increase between the actual enrollment taken on February 1st (46,905) and the FY12 projected enrollment (47,247): 342 students.

DCPS enrollment is up; student “loss” has reversed.

We project an increase in PS, PK and Kindergarten of 586 students next year (over FY 11 audited numbers).

Other grade levels that have show increases: 1 – 3, 6 – 8, adult education (STAY Programs)


Grade Band

FY 11 Budgeted

Enrollment FY10 Audit (10/5/10)

FY11 Actual Enrollment

(2/1/11)FY12

Projection

Increase Actual vs. FY 12 Projection

PS 1998 2121 2169 2263 94

PK 3258 3114 3160 3337 177

K 3371 3732 3792 3953 161

Gr 1 - 3 9821 9863 9947 10219 272

Gr 4 - 5 6467 6435 6507 6355 -152

Gr 6 - 8 6974 7050 7217 7072 -145

Gr 9 - 12 11815 11619 11910 11921 11

Adult/Ungraded 2177 1696 2203 2127 -76

Total 45881 45630 46905 47247 342

District of Columbia Public Schools | March 7, 2010 12

Major Driver: Student Enrollment (cont.)DCPS’ Enrollment Projections are Accurate

Grade Band FY10

Projection FY10 Audit (10/5/09)

Variance

PS 1495 1758

PK 2711 2947

K 3333 3277

Gr 1 - 3 10078 10169

Gr 4 - 5 6321 6390

Gr 6 - 8 6836 7182

Gr 9 - 12 12580 11772

Adult/Ungraded 1362 1223

Total 44716 447182


District of Columbia Public Schools | February 24, 2011 13

Grade Band FY11

Projection FY11 Audit (10/5/10)

Variance

PS 1987 2121

PK 3277 3114

K 3375 3732

Gr 1 - 3 9853 9863

Gr 4 - 5 6519 6435

Gr 6 - 8 7166 7050

Gr 9 - 12 12035 11619

Adult/Ungraded 1669 1696

Total 45881 45630-251

FY 2010 projections were within 2 students FY 2011 projections were within 251 students. This loss is entirely accounted for by variance in STAY attendance.

DCPS Provides Funding, Schools Identify Positions to Be Funded

We build school allocations by providing the average salary of a position to a school based upon its grade configuration, size and “CSM” (comprehensive staffing model) status. Schools then receive a dollar allocation from which they can identify the specific positions and programs necessary to support their local school needs.


School Allocation (ES, 4 General Education Classes – 100 GE students, $2M budget)

Position Core/Flexible Funding Allocated

Principal* Core 138,122

Business Manager Flexible 66,769

Classroom Teachers (4/ES) Flexible 362,724

SPED Teachers (1)* Core 90,681

Art Teacher* Core 90,681

NPS (3.5% of budget) Flexible 70,000

818,977

School Budget Submitted by School

Position Positions Budgeted

Funding Budgeted

Principal* 1 138,122

Assistant Principal 2 204,360

Classroom Teachers 3 272,043

SPED Teachers* 1 90,681

Art Teacher* 1 90,681

NPS -- 23,090

818,977

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Core positions (*) can be changed only via a petition approved by the Chancellor. Schools do not need to submit petitions for “flexible” positions included in their allocation.

DCPS Goals in FY 12 School Budgeting

Move Closer to Equity. We ensured all schools had a minimum level of per student funding. We needed to remove “enhancements” that increased some budgets and add funding to others to achieve this base line.

Resulting Changes: CSM Full Model, Per Pupil Funding Minimum to Large Schools

Preserve funding for classroom teachers when we could. Eliminate funding for non-classroom positions.

Resulting Changes: Information Technology Positions, Non-Classroom Positions in CSM Full Model, Guidance Counselors/Mental Health Providers, Special Education Coordinators and Instructional Coaches

Transparency. We wanted to be able to easily explain how allocations were created. Clear formulas except Special Education (driven by specific needs of students)


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Changes in FY 12 School Allocations

Eliminated the enhanced staffing provided to the CSM Full schools. CSM Full schools are funded more closely (but still slightly higher) than traditional elementary schools.

Reduced funding allocations for non-classroom positions such as information technology staff, instructional coaches and special education coordinators. Where funding was eliminated from the allocation for a specific position, the requirement that the school must have that position was also eliminated.

Increase student teacher allocation at high schools (grades 9-12) from 1:20 to 1:22. We avoided any increase to middle grades and a proposal to increase to 1:25 at the high school level.

Reviewed per pupil spending by school and where schools fell below $8,400 per student we added funds for the school to reach $8,400.


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Impact of Changes on Schools


CHANGES TO FY 12 SCHOOL STAFFING ALLOCATIONS

Is My School Impacted by the Change?

Change Elementary School CSM-Full Schools Middle School High School

Increase in Average Teacher Salary$85,075 to $90,681

Yes Yes Yes Yes

Change in Staffing Allocation for Special Education Coordinators

Yes Yes Yes Yes

Loss of Allocation for all Information Technology Positions Yes Yes Yes Yes

Loss of Allocation for Guidance Counselor.This position was eliminated at the CSM-Full Schools

No Yes No No

Loss of Allocation for PsychologistThis position was reduced from 1 to 0 at CSM Full Schools

No Yes No No

Reduce Allocation of Instructional Coaches from 2 to 1 at CSM –Full Schools, Middle Schools and High Schools

No Yes Yes Yes

Change Allocation for Assistant Principals from 300 to 400 at Elementary Schools. Remained at 300 for Middle and High Schools

No Yes No No

Reduce NPS Allocation from 4% to 3.5% at CSM Full Schools No Yes No No

Increase Staffing Allocation for Teachers from 1:20 to 1:22 at grades 6-12

No No No Yes

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Change to FY 12 Staffing Allocation: Align CSM Full Model with Other SchoolsSummary of CSM Changes

CHANGES TO CSM FULL MODEL

Position Changed FY 11 Allocation

FY 12 Allocation

CSM Full School

FY 12 Allocation

Standard Elementary School

Guidance Counselor 1 0 0

Instructional Coach 2 1 1

Assistant Principal 1:300 1:400 1:400

School Psychologist 1 0 0

NPS 4% 3.5% 3.5%


CHANGES WHICH IMPACT ALL SCHOOLS

Change FY 11 Allocation

FY 12 Allocation

CSM Full School

FY 12 Allocation

CSM Elementary Schools

Average Teacher Salary 84,026 90,681 90,681

Information Technology Position

1 0 0

Special Education Coordinators

101-250: 0.5

251-600: 1601-2000: 2

201-450:0.5451-2,000: 1

201-450:0.5451-2,000: 1

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Elementary Average: $10,577PK-8 Average: $11,102

CSM Full Average: $11,409Middle School Average: $11,084

High School Comprehensive Average: $9,764High School Specialty Average: $9,917

CSM Full schools will feel an immediate and significant reduction from their current staffing (estimated at $380K). However, their new allocation is aligned with the remaining elementary schools.

Savings Associated with Reduced CSM Full Allocation

On average, each CSM Full school will lose at least four full positions, an allocation for an AP and NPS funding.

This is in addition to other changes applied to schools at that grade level (e.g. increased class size at middle and high schools).

The loss will be even greater if the CSM Full is also projected to lose students in FY 12.


POSITIONS REDUCED

Instructional Coach

School Psychologist

Guidance Counselor

Information Tech

Position

AP Allocation*

NPS Funds** CSM Full Reduction

Sample CSM Full School

-90,681 -90,681 -90,681 -43,897 -33,974 -29,143 -379,058

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*The AP allocation is based upon the student population and may not be a full FTE.

** The NPS reduction is the difference between 3.5% and 4% of the school budget.

Per Pupil Funding Minimum

The cost of maintaining small schools and expanding early childhood programs often falls disproportionately on our large schools and is reflected in the fact that our largest schools often spend the least per student.

Without any adjustment, may of these larger schools lose funding (or do not receive funds to support new students) while they are gaining students and often outperforming other schools.

PPFM is defined as that amount funding needed to increase the school’s per pupil spend to $8,400 per student.

With the PPFM, these schools are still

ranked the lowest in per student spend among similar schools.


IMPACT TO SCHOOL WITHOUT PPFM IMPACT TO SCHOOL WITH PPFM

School FY 12 Enrollment/Gain

FY 12 PP Spend

FY 12 Budget Loss

Equity Enhancement

FY 12 PP Spend

Budget Gain/Loss

Deal MS 945 54 $7,174 -$884,100 $942,887 $8,400 $58,787

Hardy MS 516 42 $8,036 -$109,863 $187,433 $8,400 $77,570

Janney ES 535 53 $8,200 $645,612 $89,564 $8,400 $735,176

Lafayette ES 702 60 $7,738 $517,849 $511,457 $8,400 $1,029,306

Watkins ES 540 5 $7,468 $4,134 $455,987 $8,400 $460,121

Wilson SHS 1536 41 $7,588 $91,681 $1,112,322 $8,400 $1,204,003

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Budget Book Corrections and AdjustmentsDue to three factors outside of The Office of Budget and Planning’s control, some information provided in the District of Columbia Public Schools section of the budget book requires additional explanation.

1.Reprogramming. Allocations within the FY 2011 budget do not reflect the final spending levels for DCPS. Because DCPS developed its FY 2011 budget prior to ratification of the WTU contract, we had to make significant changes to the budget through a reprogramming. This reprogramming ensured that the WTU contract as well as key DCPS functions were fully funded. As a result, FY 2011 budget levels have changed substantially.2.Technical Adjustment. DCPS has submitted a technical adjustment for Table GAO-5. This table inaccurately states that DCPS received a $44 million increase in local funds due to enrollment increases. These increases are accounted for in the UPSFF as previously explained (slide 4).3.Technical Adjustment – Special Education. Table GAO-4 (p. D-8) indicates FY 12 proposed special education spending is $113.5M. The correct total is $160M. DCPS has submitted a technical adjustment to address this discrepancy.4.PeopleSoft Clean Up. DCPS transitioned to the PeopleSoft personnel management system in April 2009. Prior to that date DCPS did not effectively maintain position control or budget all staff appropriately. OCFO’s data clean up subsequent to the PeopleSoft transition ensured that FY 2012 personnel accounting is accurate (Table GAO-4). However, reliable comparable data for FY 2011 is not available.


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Budget Book Corrections and Adjustments ContinuedReprogrammingBecause DCPS’ pending FY 2011 reprogramming is not reflected in the FY 2012 Budget Book, it is easy to draw inaccurate

conclusions about funding levels for individual programs. For example: Table GA0-4 shows a reduction for security functions in FY 2012, however the FY 2011 column overstates DCPS’ final budget for

security functions. Table GA0-3 shows a $21 million increase in contractual services, however the FY 2011 column does not include full funding for

DCPS’ food service, security, or technology contracts. DCPS has not budgeted for an increase in contractors in FY 2012. Table GA0- 4 shows a $3.7 million reduction in Youth Engagement activities. This is not accurate. DCPS has budgeted for a

modest decrease in personnel costs in the Office of Youth Engagement, but provides $4.6 million for the function in FY 2012.

PeopleSoft Clean UpFY 2011 FTE counts provided in Table GA0-4 does not accurate reflect the number of FTEs in each activity, nor does it accurately

represent the total number of DCPS employees. DCPS’ total number of employees is going down slightly from FY 2011 to FY 2012 as shown earlier in this presentation (slide 6). The number of employees in General Education, Early Childhood Education, and Special Education (activities 2100, 2200, and

3030) in FY 2011 are not accurate. DCPS is reducing the number of school-based positions by less than 1%. DCPS is maintaining a consistent number of WTU members and AFSCME members in FY 2012. DCPS is increasing the number of early childhood education classrooms by 15. DCPS is increasing support for special education.


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Spending Trends -- Significant Changes in Program LevelDue to tight budget constraints, DCPS had to make difficult decisions about which programs to fund and which to cut.

DCPS funded summer school at $3.8 million in FY 2012, the same amount budgeted for summer school in FY 2011. DCPS funds after school at $5.1 million, a $7.8 million reduction from FY 2011 levels. The Evening Credit Recovery program is fully funded at $1.3 million.For the first time in at least 4 years, budget includes $3 million for curriculum investmentBudget includes $2.6 million for textbook purchases. No purchases were made in FY 2011.DCPS reduces funding for Parent Resource Centers. This acknowledges that the program, as currently conceived, has not been successful. In FY 2012 DCPS’ Office of Family and Community Engagement will reorganize to ensure that DCPS improves its parent engagement along with community engagement.


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Spending Trends -- Early Childhood Education Services

Between FY 2011 and FY 2012, DCPS anticipates an increase in early childhood education services.

• DCPS will increase the number of Early Childhood Education classrooms by 15 (schools listed below)

• DCPS will increase the number of Early Childhood Education students by 271.

Schools adding Early Childhood Education classrooms in FY 2012:


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Bruce Monroe - Pre-School Orr - Pre-SchoolCW Harris - Pre-School Patterson - Pre-SchoolEmery - Pre-Kindergarten Prospect Learning Center - Pre-Kindergarten Francis Stevens -Pre-Kindergarten Ross - Pre-SchoolLeckie - Pre-School Simon - Pre-SchoolLudlow Taylor - Pre-School Smothers - Pre-SchoolMamie D. Lee - Pre-Kindergarten Walker Jones - Mixed AgeMontessori @ Logan - Mixed Age

Grant Funding

DCPS is working to improve our draw down of grant funds in FY 2012. To date, DCPS has:

• Been granted approval of its FY 2011 consolidated grant application, clearing the way for intra-district reimbursements for major Title allocations (Title I, Title II, etc.).

• Submitted for reimbursement for $37.0 million in PS expenditures.• Submitted for reimbursement for $4.4 million in NPS expenditures.DCPS is well ahead of last year’s schedule for reimbursements.

Over the coming months, as expenditures are completed, DCPS will request reimbursement for an additional $64.9 million. This accounts for DCPS’ total available FY 2011 reimbursements of $106.3 million.


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Documents

District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | FY 2012 Proposed