District Financial Report 2013

SEVENTH DAY ADVENTIST CHURCHPARKLANDS MISSION DISTRICT

FINANCIAL REPORT FOR THE FOURTH QUARTER: 1ST OCTOBER 2013 TO 31ST DECEMBER 2013

A INCOME ZMW

1 FREEDOM PARK

a) District funds contribution 1,226.90

b) District crusade -

c) Pastor's house -

d) Baptism pool -

e) Other projects -

Total

2 RIVERVIEW

a) District funds contribution -


c) Pastor's house -

d) Baptism pool -

e) Other projects -

Total

3 KITWE MAIN

a) District funds contribution 800.00


c) Pastor's house 1,500.00

d) Baptism pool -

e) Other projects -

Total

INCOME GRAND TOTAL FOR THE DISTRICT

B EXPENDITURE

i) Fuel for the Pastor 560.00

ii) District operations - Transport 90.00

iii) Sundry 4.50

iv) Pastor's House project 10,600.00

v) Pastor's Office refreshments 150.00

vi) Air time for the Pastor - April, May & June120.00

vii) Stationery 855.00

viii) Dorcas 150.00

ix) Youths 1,000.00

x) Bank Charges 90.00

xi) Kakolo Project 2,000.00

TOTAL EXPENSES FOR THE PERIOD


C BUDGETARY CONTROL (YEAR TODATE)

C1. SOURCES OF FUNDS

ZMW ZMW ZMW

BUDGET ACTUAL VARIANCE

Freedom Park 109,302.33 66,745.26 42,557.07

Riverview 109,302.33 52,346.89 56,955.44

Kitwe Main 16,395.34 11,075.18 5,320.16

Others - 12,200.00

TOTALS 235,000.00 142,367.33 104,832.67

C2. EXPENDITURE

ZMW ZMW ZMW

BUDGET ACTUAL VARIANCE

Kakolo Project 50,000.00 41,024.61 8,975.39

Fuel 6,720.00 5,600.00 1,120.00

Chair 1,200.00 - 1,200.00

Laptop 3,500.00 3,200.00 300.00

Books 2,000.00 430.00 1,570.00

Refreshments 2,400.00 1,550.00 850.00

Stationery 473.00 1,947.00 (1,474.00)

Kettle + cutley 700.00 419.00 281.00

Airtime 1,440.00 1,200.00 240.00

Internet 1,600.00 - 1,600.00

Postal Box rentals 1,200.00 - 1,200.00

Sundry expenses 500.00 1,739.50 (1,239.50)

Transport for District operations 500.00 158.00 342.00

Bank Charges 300.00 681.36 (381.36)

Evangelism 43,220.00 43,220.00 -

Pastor's House 114,000.00 10,600.00 103,400.00

Baptismal Pool -

Dorcas 480.00

Adventist Youths 2,400.00

Children Ministries -

Pastor Lishimba 1,900.00

TOTALS 229,753.00 116,549.47 113,203.53

PREPARED BY: BR CHAKWANGASHA SIKAZWE

DISTRICT TREASURER


ZMW

1,226.90

-

2,300.00

3,526.90

15,619.50


PERFORMANCE

%

61.06

47.89

67.55

60.58

PERFORMANCE

%

82.05

83.33

-

91.43

21.50

64.58

411.63

59.86

83.33

-

-

347.90

31.60

227.12

100.00

9.30

50.73


FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 31ST AUGUST 2013

A INCOME ZMW ZMW

1 FREEDOM PARK


b) District crusade 17,529.89


d) Kakolo Project 10,000.00

e) Other projects (Pr Lishimba) 1,900.00

Total 53,682.71

2 RIVERVIEW





e) Other projects -

Total 42,844.27

3 KITWE MAIN





e) Other projects -

Total 6,475.18

INCOME GRAND TOTAL FOR THE DISTRICT 103,002.16

B EXPENDITURE (See Part C2 below for figures)

i) Fuel for the Pastor xxx

ii) Kankolo Project xxxx

iii) District Crusade xxxx

iv) Pastor's House project xxxx

v) Pastor's Office refreshments xx

vi) Air time for the Pastor - April, May & Junexx

vii) Printing & Photocopying of …………………xx

viii) Books for the Pastor's office xx

ix) xx

x) xx

xi) xx

xii) xx

xiii) xx

TOTAL EXPENSES FOR THE PERIOD XXXXXXXX

FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 31ST AUGUST 2013

C BUDGETARY CONTROL (YEAR TODATE) 31/08/2013


ZMW ZMW ZMW PERFORMANCE

BUDGET ACTUAL VARIANCE (%)

Freedom Park 109,302.33 53,682.71 55,619.62 49.11

Riverview 109,302.33 42,844.27 66,458.06 39.20

Kitwe Main 16,395.34 6,475.18 9,920.16 39.49

Others NOTE01 4,200.00

TOTALS 235,000.00 107,202.16 131,997.84 45.62

C2. EXPENDITURE

ZMW ZMW ZMW PERFORMANCE


Kakolo Project 50,000 39,024.61 10,975.39 78.05

Fuel 6,720 4,480.00 2,240.00 66.67

Chair 1,200 - 1,200.00 -

Laptop 3,500 3,200.00 300.00 91.43

Books 2,000 430.00 1,570.00 21.50

Refreshments 2,400 1,200.00 1,200.00 50.00

Stationery 473 1,065.00 (592.00) 225.16

Kettle + cutley 700 419.00 281.00 59.86

Airtime 1,440 960.00 480.00 66.67

Internet 1,600 - 1,600.00 -

Postal Box rentals 1,200 - 1,200.00 -

Sundry expenses NOTE 02 500 1,735.00 (1,235.00) 347.00

Transport for District operations 500 20.00 480.00 4.00

Bank Charges 300 520.86 (220.86) 173.62

Evangelism 43,220 43,220.00 - 100.00

Pastor's House NOTE 03 114,000 - 114,000.00 -

Baptismal Pool -

Dorcas 330.00




TOTALS 229,753 99,904.47 129,848.53 43.48

D RECONCILIATION ZMW

Bank statement Balance as at 13st August 2013 2,711.84

less: Chq no. 000229 credited twice (2,500.00)

Corrected bank balance as 31st August 2013 211.84

Add: Cash at hand 85.00

Available balance 296.84

FINANCIAL REPORT FOR THE THREE QUARTERS:1ST JAN 2013 TO 31ST AUGUST 2013

E DISTRIBUTION OF INCOME AND EXPENDITURE

BROUGHT INCOME BALANCE

FORWARD CURRENT PERIOD EXPENDITURE CARRIED FWD

Kakolo Project 22,500.00 39,024.61 (16,524.61)

Pastor's House 24,871.00 37,232.00 (12,361.00)

Evangelism 23,597.29 43,220.00 (19,622.71)

Baptismal Pool

Pastor Lishimba 1,900.00 1,900.00 -

District pool funds 29,133.87

Dorcas 3,495.49 3,200.00 330.00 6,365.49

Adventist Youths 92.37 2,840.00 1,400.00 1,532.37

Stationery 1,065.00 (1,065.00)

Kettle + cutley 419.00 (419.00)

Airtime 960.00 (960.00)

Internet - -

Postal Box rentals - -

Sundry expenses 1,735.00 (1,735.00)

Transport for District operations 20.00 (20.00)

Bank Charges 520.86 (520.86)

Chair - -

Fuel 4,480.00 (4,480.00)

Laptop 3,200.00 (3,200.00)

Books 430.00 (430.00)

Refreshments 1,200.00 (1,200.00)

-

TOTALS 28,458.86 83,171.16 137,136.47 (54,640.32)

NOTE 01: Money received in August 2013 from the CBF meant for the Pastor's house project

NOTE 02: Includes K1700 paid to the Pastor for Prophesy workshop held in Lusaka in June 2013

NOTE 03: A total of K37,232 was spent on the Pastor 's hse as a Capital Project outside the Budget

Total Income collected (Part A) 103,002.16

Total Expenditure (Part C2) + Pr's Hse Project (Note 3) 137,136.47

Excess of Expenditure over Income (34,134.31)

NB:The actual available balance is K296.84 but the excess of Expenditure over Income is K34,134.31.

This excess expenditure is attributed to the funds brought forward from 2012.


DISTRICT TREASURER


FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 30 TH SEPTEMBER 2013

A INCOME ZMW ZMW

1 FREEDOM PARK





e) Other projects (Pr Lishimba) 1,900.00

Total 65,518.36

2 RIVERVIEW





e) Other projects -

Total 52,346.89

3 KITWE MAIN





e) Other projects -

Total 8,775.18

INCOME GRAND TOTAL FOR THE DISTRICT 126,640.43

B EXPENDITURE (For this 3rd quarter report See Part C2 below for figures)

i) Fuel for the Pastor xxx

ii) Kankolo Project xxxx

iii) District Crusade xxxx

iv) Pastor's House project xxxx

v) Pastor's Office refreshments xx

vi) Air time for the Pastor - April, May & June xx

vii) Printing & Photocopying of ………………… xx

viii) Books for the Pastor's office xx

ix) xx

x) xx

xi) xx

xii) xx

xiii) xx

TOTAL EXPENSES FOR THE PERIOD XXXXXXXX

FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 30TH SEPTEMBER 2013

C BUDGETARY CONTROL (YEAR TODATE) 30/09/2013


CHURCHES ZMW ZMW ZMW PERFORMANCE


Freedom Park 109,302.33 65,518.36 43,783.97 59.94

Riverview 109,302.33 52,346.89 56,955.44 47.89

Kitwe Main 16,395.34 8,775.18 7,620.16 53.52

Others NOTE01 12,200.00

TOTALS 235,000.00 138,840.43 108,359.57 59.08

C2. EXPENDITURE

DETAILS ZMW ZMW ZMW PERFORMANCE


Kakolo Project 50,000 39,024.61 10,975.39 78.05

Fuel 6,720 5,040.00 1,680.00 75.00

Chair 1,200 - 1,200.00 -

Laptop 3,500 3,200.00 300.00 91.43

Books 2,000 430.00 1,570.00 21.50

Refreshments 2,400 1,400.00 1,000.00 58.33

Stationery 473 1,092.00 (619.00) 230.87

Kettle + cutley 700 419.00 281.00 59.86

Airtime 1,440 1,080.00 360.00 75.00

Internet 1,600 - 1,600.00 -

Postal Box rentals 1,200 - 1,200.00 -

Sundry expenses NOTE 02 500 1,735.00 (1,235.00) 347.00

Transport for District operations 500 68.00 432.00 13.60

Bank Charges 300 591.36 (291.36) 197.12

Evangelism 43,220 43,220.00 - 100.00

Pastor's House NOTE 03 114,000 - 114,000.00 -

Baptismal Pool -

Dorcas 330.00




TOTALS 229,753 100,929.97 128,823.03 43.93

D RECONCILIATION ZMW

Bank statement Balance as at 30th September 2013 25,159.61

less: Chq no. 000229 credited twice (2,500.00)

Depost by kitwe central - for kakolo (2,590.00)

Corrected bank balance as 30th September 2013 20,069.61

Add: Cash at hand -

Available balance 20,069.61

FINANCIAL REPORT FOR THE THREE QUARTERS:1ST JAN 2013 TO 30TH SEPTEMBER 2013

E DISTRIBUTION OF INCOME AND EXPENDITURE

DETAILS BROUGHT INCOME BALANCE

FORWARD CURRENT PERIOD EXPENDITURE CARRIED FWD

Kakolo Project 22,500.00 39,024.61 (16,524.61)

Pastor's House 24,871.00 47,632.00 (22,761.00)

Evangelism 43,220.00 43,220.00 -

Baptismal Pool

Pastor Lishimba 1,900.00 1,900.00 -

District pool funds 36,142.14

Dorcas 3,495.49 3,200.00 330.00 6,365.49

Adventist Youths 92.37 2,840.00 1,400.00 1,532.37

Stationery 1,092.00 (1,092.00)

Kettle + cutley 419.00 (419.00)

Airtime 1,080.00 (1,080.00)

Internet - -

Postal Box rentals - -

Sundry expenses 1,735.00 (1,735.00)

Transport for District operations 68.00 (68.00)

Bank Charges 591.36 (591.36)

Chair - -

Fuel 5,040.00 (5,040.00)

Laptop 3,200.00 (3,200.00)

Books 430.00 (430.00)

Refreshments 1,400.00 (1,400.00)

-

TOTALS 28,458.86 109,802.14 148,561.97 (46,443.11)

NOTE 01: Money received in August & Sept2013 from the CBF meant for the Pastor's house project

NOTE 02: Includes K1700 paid to the Pastor for Prophesy workshop held in Lusaka in June 2013

NOTE 03: A total of K39,632 was spent on the Pastor 's hse as a Capital Project outside the Budget

Total Income collected (Part C1) 138,840.43

Total Expenditure (Part C2) + Pr's Hse Project (Note 3) 148,561.97

Excess of Expenditure over Income (9,721.54)

NB: The actual available balance is K20,069.61 but the excess of Expenditure over Income is K9,721.54.

This excess expenditure is attributed to the funds brought forward from 2012 not recorded in this

report.


DISTRICT TREASURER

11,631.82

705.65 12,621.00

12,337.47 11,130.00

23,751.00

16,526.87

4,502.62 10,250.00

21,029.49 5,000.00

15,250.00

1,975.18

800.00

2,775.18 2,000.00

1,500.00

3,500.00

15,250.00

23,751.00

42,501.00

109,802.14

152,303.14

130840.43

4,200.00

126,640.43 138,840.43 12,200.00

1,065.00

27.00

1,092.00

520.86

70.5

591.36

229,753

114000

115,753

25,159.61

(2,500.00)

(2,590.00)

20,069.61 10,339.61

(2,590.00)

7,749.61

39,632.00

12,337.47 8,000.00

21,029.49 47,632.00

2,775.18

36,142.14

960.00

120

1,080.00

20.00

48.00

68.00

4,480.00

560.00

5,040.00

1,200.00

200.00

1,400.00

37,232.00

2,400.00

39,632.00

100,929.97

39,632.00

140,561.97

SEVENTH DAY ADVENTIST CHURCH PARKLANDS MISSION DISTRICT

PROPOSED DISTRICT BUDGET FOR 2014

ZMW ZMW ZMW ZMW

DETAILS 2013 2013 PERFORMANCE 2014

BUDGET ACTUAL (VARIANCE) BUDGET

1 Kakolo Project 50,000 39,024.61 10,975.39 50,000.00

2 Evangelism (PM) 43,220 43,220.00 -

3 Pastor's House 114,000 - 114,000.00

4 Baptismal Pool 0 - -

5 Books 2,000 430.00 1,570.00

6 Refreshments 2,400 1,400.00 1,000.00

7 Stationery 473 1,092.00 (619.00)

8 Kettle + cutley 700 419.00 281.00

9 Airtime 1,440 1,080.00 360.00

10 Internet 1,600 - 1,600.00

11 Postal Box rentals 1,200 - 1,200.00

12 Sundry expenses 500 1,735.00 (1,235.00)

13 Transport for District operations 500 68.00 432.00

14 Bank Charges 300 591.36 (291.36)

15 Fuel 6,720 5,040.00 1,680.00

16 Chair 1,200 - 1,200.00

17 Laptop 3,500 3,200.00 300.00

18 Dorcas 330.00

19 Adventist Youths 1,400.00

20 Children Ministries -

229,753 99,029.97 130,723.03

SOURCES OF FUNDS

2013 2013 PERFORMANCE 2014

BUDGET ACTUAL VARIANCE BUDGET

Freedom Park 109,302.33 65,518.36 43,783.97

Riverview 109,302.33 52,346.89 56,955.44

Kitwe Main 16,395.34 8,775.18 7,620.16

Others

TOTALS 235,000.00 126,640.43 108,359.57

2014 BUDGET WORKINGS

1 BOQ from the Camp Meeting Committee

2 Personal Minisries at District Level to give a breakdown of what activities will take place and

attach monetary values to them

3 The Building Committee to give a BOQ of the works to be done next year

4 The Committee in charge of the Baptism Pool project to give a BOQ of Activities for next year

5 The Pastor to give a list and quantities of books he intends to buy for the office library next year

6 Those currently buying refreshments can advise on the next year's proposal

7 The District Secretary, treasurer and Pastor can estimate how much paper & cartridgewill be

required for printing reports, minutes, etc

8 The Pastor can advise if he still needs new ones or the old ones may still be available

9 Consult the Pastor if the current level is adequate or propose an increment

10 Consult elder Mukonka as to how much the district should contribute since internet is readily

available though its under Freedom park or should there be separate sources of internet

11 Confirm if the District has a postal box or intends to apply for one

12 The District Secretary, treasurer & Pastor can estimate sundry expense and justify it

13 The District Secretary, treasurer & Pastor can estimate transport costs to run the district together

with other district departments and be able to justify it

14 The treasurer should be able to give a proper estimate on Bank Charges by looking at past trends

15 Consult the Pastor if the current fuel allocation is adequate or propose an increment

16 The Pastor can advise if he still needs one or more new chairs

17 The Pastor can advise if he still needs another Laptop or now we can buy a desktop or we just

make a provision for repair and maintenance of the current laptop he has

18 The respective departments of Dorcas, Children Ministries and AY should submit workings to

justify whatever figures they will propose

19 The District executive can advise if there are other items that can be included which were not

considered in the past. The executive can comprise of the Chair, Vice Chair, Treasurers &

Secretaries

Documents

District Financial Report 2013