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Dispatch Breakout Session2019 Bank of America Chicago Marathon Event Preparation Meeting
Dispatch overviewDispatch program
Dispatch Captain
Course hub Event hub Medical hubCourse Dispatch Captain Event Dispatch Captain Medical Dispatch Captain
Zone A Finish Line Logistics EMS
Zone B Finish Line Volunteers Course Medical Logistics
Zone C GPPS / Invited Athletes Grant Park Medical Logistics
Zone D Grant Park Logistics Medical Records
Course Marshals Hospitality Medical Response
Champion Logistics HVC Dispatch
LAS PRP / Info Team
Lead Vehicles Stages / Video
Start Line Logistics
Start Line Gateways & Corrals
Dispatch overview (cont.)Dispatch program
Course hub Event hub Medical hub
Zone A Stages/Video EMS
Zone B Finish line volunteers Course medical logistics
Zone C Finish line logistics Grant Park medical logistics
Zone D Grant Park logistics Medical records
Course marshals Hospitality Medical response
Lead vehicles HVC
Champion Logistics
GPSS/Invited Athletes
LAS PRP/Info
Start line gateways and corrals
Start line logistics
Dispatch resources• EMOS
• Access to system
• Timeline tracking for area
• Search staff/volunteers
• Chatroom• Hub Captains: 2 chatrooms
• Dispatch: 1 chatroom
• Handouts• Event guide
• Radio etiquette
• Additional “cheat sheets”
Dispatch schedule• Saturday, October 12
• Dispatch Walkthrough (12:30 p.m. to 2:30 p.m.)• Check-in, credentials, set up stations• Participate in functional exercise
• Sunday, October 13• Course Dispatch
• All: 5:00 a.m. to 3:00 p.m.• Event Dispatch
• Start Line: 3:00 a.m. start to 12:00 p.m.• All others: 4:30 a.m. start to 3:00 p.m.
• Medical Dispatch• All: 4:00am start to 3:00 p.m.
• Safety team includes:• Safety manager • Designated safety coordinator at each aid station on course
• Safety coordinators will be focused on:• Personal preparedness equipment (PPE)
• Event staff and volunteers are wearing necessary safety equipment including helmets, safety vests, etc. for their role
• Forklift safety • Forklift operators drive at appropriate speeds, wearing seatbelts, etc.
• Environmental safety • Supply and equipment storage, secure overhead structures, secure fencing, etc.
Safety Program overview
Evacuation roles and resources
• Roles
• Captain• Facilitate the evacuation process for event
area • Identify appropriate shelter location based on
GP Zone • Designate personnel for additional emergency
roles
• Co-captain• Lead the evacuation process to the
appropriate shelter location • Responsible for wearing the fluorescent vest
and leading the team to the shelter • Responsible for holding signage for team to
follow to the shelter
• Communications • Responsible for communicating with the
entire team with the bullhorn
• Resources
• Designated evacuation lead(s) for key facilities
• Grant Park emergency shelter checklist & map
• Fluorescent vest(s)
• Bullhorn(s)
• Emergency evacuation lollipop(s) (or other signage)
• All area leads will be provided emergency preparedness documents to review with staff
• Area managers: • Conduct a safety, evacuation and communications briefing for event staff and volunteers in your area at
the beginning of every shift.
• Everyone:• Review Hands only CPR• Stop the Bleed Certification (training available race week)• Monitor weather and dress accordingly• Be aware of surroundings and report anything suspicious
Race week preparedness actions
Grant Park evacuation zones
• Roles
• Captain• Facilitate the evacuation process for event
area • Identify appropriate shelter location based on
GP Zone • Designate personnel for additional emergency
roles
• Co-captain• Lead the evacuation process to the
appropriate shelter location • Responsible for wearing the fluorescent vest
and leading the team to the shelter • Responsible for holding signage for team to
follow to the shelter
• Communications • Responsible for communicating with the
entire team with the bullhorn
• Resources
• Designated evacuation lead(s) for key facilities
• Grant Park emergency shelter checklist & map
• Fluorescent vest(s)
• Bullhorn(s)
• Emergency evacuation lollipop(s) (or other signage)
Evacuation roles and resources
• All area leads will be provided emergency preparedness documents to review with staff
• Area managers: • Conduct a safety, evacuation and communications briefing for event staff and volunteers in your area at
the beginning of every shift.
• Everyone:• Review Hands only CPR• Stop the Bleed Certification (training available race week)• Monitor weather and dress accordingly• Be aware of surroundings and report anything suspicious
Race week preparedness actions