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Damage Assessment ContinuedDamage Assessment Continued
Ascension Parish Office of Ascension Parish Office of Homeland Security & Homeland Security &
Emergency PreparednessEmergency Preparedness
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Review Review
3 Damage Assessment Types3 Damage Assessment Types•• Rapid Needs Assessment (RNA)Rapid Needs Assessment (RNA)
•• Initial Damage Assessment (IDA)Initial Damage Assessment (IDA)
•• Joint Preliminary Damage Joint Preliminary Damage Assessment (PDA)Assessment (PDA)
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Rapid Needs Assessment Rapid Needs Assessment (RNA)(RNA)
•• RNARNA’’s focus on life safety, hazards and s focus on life safety, hazards and critical needs within first 24 hours.critical needs within first 24 hours.
•• RNAs can be done by windshield in RNAs can be done by windshield in geographic sectors or flyover.geographic sectors or flyover.
•• RNAs happen during theRNAs happen during the Response Phase Response Phase of disaster activity.of disaster activity.
•• RNA results are submitted to the Louisiana RNA results are submitted to the Louisiana GOHSEP.GOHSEP.
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RNARNA’’s Evaluate Disaster s Evaluate Disaster Impacts:Impacts:
1.1. Food and waterFood and water2.2. Evacuation & reEvacuation & re--
entryentry3.3. Shelter issues Shelter issues 4.4. Medical Medical
emergenciesemergencies5.5. Hazardous Hazardous
material dangers material dangers 6.6. Disrupted Disrupted
transportation transportation corridorscorridors
7.7. Utility restorationUtility restoration 4
Initial Damage Initial Damage Assessment (IDA)Assessment (IDA)The local government evaluation The local government evaluation of disaster impacts. The objects of disaster impacts. The objects of assessment are: of assessment are: •• Residences Residences •• BusinessesBusinesses•• Public infrastructure Public infrastructure •• Emergency activitiesEmergency activities
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Joint Preliminary Damage Joint Preliminary Damage AssessmentAssessment
A Joint Preliminary Damage Assessment A Joint Preliminary Damage Assessment (PDA) is a local(PDA) is a local--statestate--federal damage federal damage evaluation that verifies the need for Federal evaluation that verifies the need for Federal recovery assistance. recovery assistance.
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Common Deficiencies in Common Deficiencies in StrategyStrategy
•• Community has not Community has not been prearranged into been prearranged into sectors.sectors.
•• Demographics and Demographics and topography of the topography of the damage areas not damage areas not known.known.
•• Not conducting preNot conducting pre--deployment briefings.deployment briefings.
•• Damage assessment Damage assessment team members not preteam members not pre--determined or trained.determined or trained.
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Team CompositionTeam Composition•• Who is on your team now?Who is on your team now?•• Ideal IDA Team MembersIdeal IDA Team Members
–– Building and Fire Code OfficialsBuilding and Fire Code Officials–– Tax assessorsTax assessors–– PlannersPlanners–– CERT Team MembersCERT Team Members–– Elected OfficialElected Official’’s Staffs Staff
It is essential that team members are trained It is essential that team members are trained in damage assessment categories and use of in damage assessment categories and use of the damage assessment form.the damage assessment form. 8
Damage Assessment Go KitDamage Assessment Go Kit
––Highway & GIS or topo mapsHighway & GIS or topo maps––Flashlights and Extra BatteriesFlashlights and Extra Batteries––Reflective/Protective Vests/Rain Reflective/Protective Vests/Rain
gear/steel toe boots/glovesgear/steel toe boots/gloves––First Aid Kit/insect First Aid Kit/insect
repellant/sunscreenrepellant/sunscreen––Cell phone/radioCell phone/radio––Water and snacksWater and snacks 9
Damage Assessment Go KitDamage Assessment Go Kit
––Measuring TapeMeasuring Tape––CameraCamera––GPSGPS––Community Contact Names and Community Contact Names and
NumbersNumbers––Assessment Forms and InstructionsAssessment Forms and Instructions––Pens/Pencils/ClipboardsPens/Pencils/Clipboards
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DISASTERDISASTER STRIKESSTRIKES
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Damage Assessment ProcessDamage Assessment Process•• The Local Emergency Coordinator alerts The Local Emergency Coordinator alerts
damage assessment coordinator/teams damage assessment coordinator/teams and schedules a briefing:and schedules a briefing:–– Provide assignments for each damage Provide assignments for each damage
assessment teamassessment team–– Review damage categories & formsReview damage categories & forms–– Emphasize safety issuesEmphasize safety issues–– Establish call in and reporting Establish call in and reporting
proceduresprocedures12
AssignmentsAssignments•• Each teams consists of at least two Each teams consists of at least two
members.members.
•• Each team tours areas assigned, Each team tours areas assigned, inspects damage, completes forms inspects damage, completes forms and reports information rapidly.and reports information rapidly.
•• Each team member should have Each team member should have credentials of some type.credentials of some type.
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Deploying the TeamsDeploying the TeamsDamage Assessment Teams should Damage Assessment Teams should
deploy as soon as possible but deploy as soon as possible but should not begin until:should not begin until:
-- Areas are secure and safeAreas are secure and safe-- Sufficient daylight is available Sufficient daylight is available for safe operationsfor safe operations
-- Severe conditions have Severe conditions have dissipateddissipated
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Deploying TeamsDeploying Teams
If in doubt, donIf in doubt, don’’t go t go out. You are doing out. You are doing damage assessment. damage assessment. You are You are notnot a first a first responder!responder!
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Data CollectionData CollectionImportant Data ElementsImportant Data Elements
•• Category of DamageCategory of Damage•• Primary or Secondary ResidencePrimary or Secondary Residence•• Detached garages, sheds are not Detached garages, sheds are not
considered unless businessconsidered unless business--relatedrelated•• Owner or RenterOwner or Renter•• Special Needs Special Needs –– language, disabilitylanguage, disability•• Accessibility Accessibility –– private bridgesprivate bridges•• Landscape, docks and piers, shorelines, and Landscape, docks and piers, shorelines, and
landslides are not consideredlandslides are not considered16
Estimating Insurance Estimating Insurance CoverageCoverage
•• Only uninsured damages are Only uninsured damages are relevant when seeking federal relevant when seeking federal assistance.assistance.
•• Type of disaster damage makes a Type of disaster damage makes a difference for insurance purposes.difference for insurance purposes.–– Wind or wind and driving rainWind or wind and driving rain–– FloodingFlooding–– HurricaneHurricane
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Type of Insurance makes a Type of Insurance makes a differencedifference
–– NFIP for flood NFIP for flood or hurricane or hurricane prone areasprone areas
–– Property (Does Property (Does not cover not cover flooding)flooding)
–– Wind/HurricaneWind/Hurricane–– Contents Contents
coverage is an coverage is an addadd--on on
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Estimating Damage Estimating Damage CostsCosts
An estimate helps characterize the An estimate helps characterize the severity of the event.severity of the event.Clues:Clues:•• Use a standard damage percent and real estate Use a standard damage percent and real estate
assessment data.assessment data.•• Use damage percent and census data.Use damage percent and census data.•• Use cost estimates where availableUse cost estimates where available
Be consistent!Be consistent!
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DISCUSSIONDISCUSSION&&
BREAKBREAK
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IDA Field OperationsIDA Field OperationsIndividual Assistance ProgramIndividual Assistance Program
Where the Where the Boots HitBoots Hit
the Ground!the Ground!
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Accurate, factual damage Accurate, factual damage assessment requires physical assessment requires physical inspection of the structure...inspection of the structure...
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IDA Individual Assistance IDA Individual Assistance ProgramProgram
•• Number of residential & Business Number of residential & Business structures: structures: owner occupied owner occupied -- rented, rented, by by category of damage !category of damage !
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Individual Assistance Damage Assessment Guide
Categories of Damage
Damage Definitions General Description Things to Look For Water Levels DESTROYED DESTROYED DESTROYED DESTROYED
Structure is a total loss. Not economically feasible to rebuild.
Structure leveled above the foundation, or second floor is gone. Foundation or basement is significantly damaged.
Structure leveled or has major shifting off it’s foundation or only the foundation remains. Roof is gone, with noticeable distortion to walls.
More than 4 feet in first floor. More than 2 feet in mobile home.
MAJOR MAJOR MAJOR MAJOR Structure is currently uninhabitable. Extensive repairs are necessary to make habitable. Will take more than 30 days to repair.
Walls collapsed. Exterior frame damaged. Roof off or collapsed. Major damage to utilities: furnace, water heater, well, septic system.
Portions of the roof and decking missing. Twisted, bowed, cracked, or collapsed walls. Structure penetrated by large foreign object, such as tree. Damaged foundation.
2 to 4 feet in first floor without basement. 1 foot or more in first floor with basement. 6 inches to 2 feet in mobile home with plywood floors. 1 inch in mobile home with particle board floors.
MINOR MINOR MINOR MINOR Structure is damaged, and uninhabitable. Minor repairs are necessary to make habitable. Will take less than 30 days to repair.
Interior flooring / exterior walls with minor damage. Tree(s) fallen on structure. Smoke damage. Shingles / roof tiles moved or missing.
Many missing shingles, broken windows and doors. Loose or missing siding. Minor shifting or settling of foundation. Minor damage to septic system.
2 inches to 2 feet in first floor without basement. 1 foot or more in basement. Crawlspace – reached insulation. Sewage - in basement. Mobile home, "Belly Board" to 6 inches.
AFFECTED HABITABLE AFFECTED HABITABLE AFFECTED HABITABLE AFFECTED HABITABLE Structure has received minimal damage and is habitable without repairs.
Chimney or porch damaged. Carpet on first floor soaked. Broken windows.
Few missing shingles, some broken windows. Damage to air conditioning units / etc. Some minor basement flooding.
Less than 2 inches in first floor Minor basement flooding. Mobile home, no water in "Belly Board".
IDA Tips: Estimating Water Depths
Brick - 2 1/2 inches per course Lap or aluminum siding - 4 inches or 8 inches per course Stair risers - 7 inches
Concrete or cinder block - 8 inches per course Door knobs - 36 inches above floor Standard doors - 6 feet 8 inches
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Sample:Sample:Resident/Resident/BusinessBusinessDamage Damage ReportReport
RESIDENT/BUSINESS DAMAGE ASSESSMENT REPORT 1. CALLER NAME 2. PROPERTY ADDRESS (include apt. no; zip
code)
3. TELEPHONE NUMBER 4. TYPE OF PROPERTY 5. OWNERSHIP Home Work Cell
Best time to call
Best number to use
Single Family Multi-Family (usually Apts.) Business Check here if residence is a
vacation home—not a primary residence
Own Rent Lease
(business only)
6. CONSTRUCTION TYPE Masonry Wood Frame Mobile Home Manufactured Other
7. TYPE OF INSURANCE Homeowner’s Sewer Back-up Flood (Structure) Flood (Contents) No
insurance 8. DAMAGES (Check all that apply)
HVAC Yes No Water Heater Yes No Electricity On Off Natural Gas On Off Roof Intact Yes No Foundation Yes No Windows Yes No Sewer OK Not OK Major Appliances Yes No
9. SOURCE OF DAMAGES Sewer back-up Primarily Flood Wind/Wind driven rain Tornado Other
_________________ 10. Based on the damages reported, the property is currently Habitable Uninhabitable
11. CALLER’S ESTIMATE OF DAMAGES REPAIRS CONTENTS TOTAL
$ $ $
11. COMMENTS 12. CALL TAKER 13. DATE & TIME REPORT TAKEN
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Date:
# Destroyed # Major Damage # Minor Damage # Affected Dollar Loss% Flood Insured
% Property Insured % Owned
% Secondary
Agricultural Facilities
IDA Team:
Type Property
Non-Profit Org. Buildings
Single Dwelling HousesMulti-Family ResidencesResidences (Mobile)
Business/Industry
IDA Date:
Part I: Private Property
Geographic Area Description: Incident Type:
Page #:Place Name:
ASCENSION PARISH CUMULATIVE RESIDENTIAL AND BUSINESS DAMAGE ASSESSMENT REPORT
TOTAL
Part II: Community ImpactsNumber of Households Impacted:
Sector:
Estimated Date for Utilities Restoration:
NUMBER OF PRIVATE ACCESS ROADS & BRIDGES:NUMBER OF HOUSEHOLDS STRUCTURES WITHOUT UTILITIES:Additional Comments:
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DestroyedDestroyedDamage Damage
DefinitionsDefinitionsGeneral General
DescriptionDescriptionThings to look Things to look
for. . .for. . .WhereWhere’’s the s the
water?water?
Structure is Structure is a total loss. a total loss.
NotNoteconomically economically feasible to feasible to rebuild.rebuild.
••Structure Structure leveled above leveled above the foundation the foundation or second floor or second floor is gone.is gone.••Foundation or Foundation or basement basement damaged damaged significantly. significantly.
••Structure is Structure is leveled or has leveled or has MajorMajor shifting shifting off its off its foundation or foundation or only the only the foundation foundation remains. remains. ••Roof is gone Roof is gone with noticeable with noticeable distortion of distortion of the walls.the walls.
More than 4 More than 4 feet on the first feet on the first floor.floor.
More than 2 More than 2 feet in the feet in the mobile home.mobile home.
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DestroyedDestroyed
Not economically feasible to rebuild.Not economically feasible to rebuild.
Structure is a total loss.Structure is a total loss.
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DestroyedDestroyed
Structure leveled above the foundation.Structure leveled above the foundation.Roof is gone with noticeable distortion of the walls.Roof is gone with noticeable distortion of the walls.
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DestroyedDestroyed
Not economically feasible to rebuildNot economically feasible to rebuild
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DestroyedDestroyed
Roof is gone with noticeable distortion of the walls.Roof is gone with noticeable distortion of the walls.
Structure is a total loss.Structure is a total loss.
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SOME DAMAGE IS MORE SOME DAMAGE IS MORE
OBVIOUS THAN OTHERSOBVIOUS THAN OTHERS……
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MajorMajorDamage Damage
DefinitionsDefinitionsGeneral General
DescriptionDescriptionThings to Things to look for. . .look for. . .
WhereWhere’’s s the water?the water?
Structure is Structure is currently currently uninhabitable. uninhabitable. Extensive Extensive repairs are repairs are necessary to necessary to make it make it habitable. habitable.
Will take Will take moremorethan 30 days to than 30 days to repair.repair.
••Walls Walls collapsed.collapsed.••Exterior frame Exterior frame damaged. damaged. ••Roof off or Roof off or collapsed. collapsed. ••Major damage Major damage to utilities: to utilities: furnace, furnace, heater, water heater, water heater, well, heater, well, septic system.septic system.
••Portions of Portions of roof & decking roof & decking missing. missing. •• Twisted, Twisted, bowed, bowed, cracked, or cracked, or collapsed collapsed walls. walls. •• Structure Structure penetrated by penetrated by large object, large object, such as tree. such as tree. ••Damaged Damaged foundation.foundation.
22--4 feet in first 4 feet in first floor.floor.1 foot or more 1 foot or more in first floor in first floor with basement.with basement.
6 inches to 2 6 inches to 2 feet in mobile feet in mobile home with home with plywood floors plywood floors –– 1 inch with 1 inch with particle board particle board floors.floors.
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MajorMajor
6 inches to 2 feet in mobile home with plywood floors 6 inches to 2 feet in mobile home with plywood floors 1 inch with particle board floors.1 inch with particle board floors.
Will take Will take moremore than 30 days to repair.than 30 days to repair.
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MajorMajor
Water heaterWater heaterWarrants closer exam
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MajorMajor
Water levelWater level
DamagedDamaged foundationfoundation
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MinorMinorDamage Damage
DefinitionsDefinitionsGeneral General
DescriptionDescriptionThings to Things to look for. . .look for. . .
WhereWhere’’s the s the water?water?
Structure is Structure is damaged and damaged and uninhabitable. uninhabitable. Minor repairs Minor repairs are necessary to are necessary to make habitable. make habitable.
Will take Will take lesslessthan 30 days to than 30 days to repair.repair.
••Interior flooring Interior flooring /exterior walls /exterior walls with some with some damage.damage.••Tree(s) fallen Tree(s) fallen on structure.on structure.••Smoke damage. Smoke damage. ••Shingles / roof Shingles / roof tiles moved or tiles moved or missing.missing.
••MinorMinor shifting shifting or settling of or settling of foundation. foundation. ••Many missing Many missing shingles, broken shingles, broken windows and windows and doors. doors. ••Some Some damage damage to septic to septic system.system.••Loose or Loose or missing siding. missing siding.
2 inches 2 inches –– 2 feet 2 feet on the first floor on the first floor without basement. without basement. 1 foot or more in 1 foot or more in the basement.the basement.Crawl space Crawl space ––reached reached insulation.insulation.Sewage in the Sewage in the basement.basement.
““Belly BoardBelly Board”” to 6 to 6 inches in mobile inches in mobile home. home.
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MinorMinorMany missing shingles, broken windows and doors.
Loose or missing siding.
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MinorMinor2 inches 2 inches –– 2 feet on the first floor without basement.2 feet on the first floor without basement.
Will take Will take lessless than 30 days to repair.than 30 days to repair.
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MinorMinor
Tree(s) fallen on structure.Tree(s) fallen on structure.
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MinorMinor
2 inches or less on the first floor (Affected).2 inches or less on the first floor (Affected).
Carpet on first floor soaked (Affected).Carpet on first floor soaked (Affected).
Crawl space Crawl space –– water reached insulation (Minor).water reached insulation (Minor).
WaterWater levellevel
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MinorMinor
Less than 2 feet in Less than 2 feet in first floor.first floor.
11 22
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AffectedAffectedDamage Damage
DefinitionsDefinitionsGeneral General
DescriptionDescriptionThings to Things to look for. . .look for. . .
WhereWhere’’s s the water?the water?
Structure Structure has received has received MinimalMinimaldamage and damage and is is habitable habitable withoutwithoutrepairs.repairs.
••Chimney or Chimney or porch porch damaged.damaged.•• Carpet on Carpet on first floor first floor soaked.soaked.•• Broken Broken windows.windows.
••Few missing Few missing shingles, some shingles, some broken broken windows.windows.•• Damage Damage to air to air conditioning conditioning units, etc. units, etc. ••Some Some minorminorbasement basement flooding.flooding.
••2 inches or 2 inches or less on the first less on the first floor.floor.••MinorMinorbasement basement flooding.flooding.
••No water in No water in ““Belly BoardBelly Board””of mobile of mobile home.home.
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AffectedAffected2 inches or less on the first floor.
Water levelWater level
2 inches or less of water on the first floor.
Carpet on first floor soaked.
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AffectedAffected
Structure has received Structure has received MinimalMinimal damage damage and is and is habitable habitable withoutwithout repairs.repairs.
Note: spaces damaged are Note: spaces damaged are ““NonNon--essential rooms or areas.essential rooms or areas.””
Water levelWater level
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InaccessibleInaccessible
InaccessibleInaccessibleby by normal normal Means Means due due to disaster.to disaster.
••Road floodedRoad flooded••Severe erosionSevere erosion••Bridge outBridge out••Land slideLand slide••Mud slideMud slide••Wash outWash out••Etc.Etc.
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IDA TipsIDA Tips
•• Use the damage level guide.Use the damage level guide.•• Destroyed and Major structures will Destroyed and Major structures will
usually haveusually have compromised structural compromised structural components.components.
•• Destroyed, Major, and Minor structures Destroyed, Major, and Minor structures areare uninhabitable.uninhabitable.
•• Choose the higher level of damage when Choose the higher level of damage when in doubt between two levels.in doubt between two levels.
•• Provide descriptions with the numbers Provide descriptions with the numbers that will help that will help visualizevisualize disaster impacts.disaster impacts.
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Every unit Every unit impacted impacted must be must be counted counted within its within its damage damage category.category.
MultiMulti--Family BuildingsFamily Buildings
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••BrickBrick2 1/2 inches per course2 1/2 inches per course
••Concrete or cinder blockConcrete or cinder block8 inches per course8 inches per course
••Lap or aluminum sidingLap or aluminum siding4 inches or 8 inches per 4 inches or 8 inches per coursecourse
••Door knobsDoor knobs36 inches above floor36 inches above floor
••Stair risersStair risers7 inches7 inches
••Standard doorsStandard doors6 feet 8 inches6 feet 8 inches
IDA Tips: Estimating Water DepthsIDA Tips: Estimating Water Depths
Water LevelWater Level
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Initial Damage Assessment Initial Damage Assessment Summary ReportingSummary Reporting
•• Return completed Return completed Assessment Assessment Forms to the EOCForms to the EOC
•• Add disasterAdd disaster--specific comments specific comments or observations or observations
•• EOC Director EOC Director submits to submits to GOHSEPGOHSEP
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Local Government CUMULATIVE INTIAL DAMAGE ASSESSMENT REPORT
Jurisdiction: Date/Time IDA Report Prepared:
Prepared By:
Call back number:
Fax Number:
Email Address:
Part I: Private Property CUMULATIVE DAMAGES
Type Property# Destroyed
# Major Damage
# Minor Damage
# Affected
Dollar Loss
% Flood Insured
% Property Insured % Owned
% Secondary
Single Dwelling Houses Multi-Family Residences Manufactured Residences (Mobile)
Business/Industry Non-Profit Organization Buildings Agricultural Facilities
Part II: Public Property (Includes eligible non-profit Facilities) CUMULATIVE DAMAGES
Type of Property Estimated Dollar Loss
% Insured
Category A (Debris Removal) Category B (Emergency Protective Measures) Category C (Roads and Bridges) Category D (Water Control Facilities)
Category E (Public Buildings and Equipment Category F (Public Utilities) Category G (Parks and Recreation Facilities)
TOTAL $0.00 Additonal Comments:
Local Local GovernmentGovernmentCumulative Cumulative
InitialInitialDamage Damage
AssessmentAssessmentReportReport
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IDA RESULTSIDA RESULTS•• Assists local Assists local
government priorities government priorities and decisions and decisions
•• Informs GovernorInforms Governor’’s s request for federal request for federal assistance based on assistance based on IDA IDA
•• Governor specifies Governor specifies programs requested programs requested (IA, PA, HMGP) (IA, PA, HMGP) by by city & parishcity & parish
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QUESTIONSQUESTIONS
Note: Thanks to the Virginia state Emergency Operations Centerand its recovery division for the basic structure of thispresentation.
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