37
EUROPEAN COMMISSION DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY Directorate B : Immigration, Asylum and Borders Unit B3 : Large-scale IT systems Call for Tender JLS-B3-2007-05: Tender Specifications, Part 1 – Tender Guide and administrative instructions (annexes) 071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05 “Quality Assurance” Tender Specifications Part 1 - Tender guide and administrative instructions (Annexes)

DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

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Page 1: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

EUROPEAN COMMISSION DIRECTORATE-GENERAL JUSTICE FREEDOM AND SECURITY Directorate B Immigration Asylum and Borders Unit B3 Large-scale IT systems

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes) 071116

Call for Tender

(Article 91 (1) (a) Financial Regulation Article 122 (2) paragraph 2 Implementation Rules)

JLS-B3-2007-05

ldquoQuality Assurancerdquo

Tender Specifications

Part 1 - Tender guide and administrative instructions

(Annexes)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

2

ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS

Response

1 Name of candidate

2 Legal form of candidate

3 Date of registration

4 Country of registration

5 Registration number

6 VAT number

7 Registered address of candidate

8 Usual administrative address of candidate

9 Contact person for this call for tender

Surname

Forename

Title (eg Dr Mr Mrs Ms hellip)

Function (eg manager hellip)

Telephone number

Fax number

E-mail address

Address

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

3

10 Person authorised to sign contracts on behalf of the candidate

Surname

Forename

Title (eg Dr Mr Mrs Ms hellip)

Function (eg manager hellip)

Telephone number

Fax number

E-mail address

Address

11 Is the signature of this person alone sufficient to form a contract on behalf of the candidate If not

a) please provide the information requested in question 10 above for the other signatories required

b) indicate which signatures are necessary to form a contract on behalf of the candidate

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

4

ANNEX 2 LEGAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

5

ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS

Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)

I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest

________________________________ ________________________________

Printed Name Institution or Company

_______________________________________________________________________ Address E-Mail and Phone Number

_______________________ _________________________ Place and Date Signature

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

6

ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF

Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for

NAME DATE OF BIRTH

NATIONALITY

TYPE OF CONTRACT Check as appropriate

permanent (employee according to the social law in the countries of establishment)

non-permanent (other type)

HIGHEST RELEVANT QUALIFICATION

PROFESSIONAL AFFILIATIONS

LANGUAGES

(indicate level of command

1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)

Written Spoken

English

Other

DATE STARTED CAREER

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 2: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

2

ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS

Response

1 Name of candidate

2 Legal form of candidate

3 Date of registration

4 Country of registration

5 Registration number

6 VAT number

7 Registered address of candidate

8 Usual administrative address of candidate

9 Contact person for this call for tender

Surname

Forename

Title (eg Dr Mr Mrs Ms hellip)

Function (eg manager hellip)

Telephone number

Fax number

E-mail address

Address

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

3

10 Person authorised to sign contracts on behalf of the candidate

Surname

Forename

Title (eg Dr Mr Mrs Ms hellip)

Function (eg manager hellip)

Telephone number

Fax number

E-mail address

Address

11 Is the signature of this person alone sufficient to form a contract on behalf of the candidate If not

a) please provide the information requested in question 10 above for the other signatories required

b) indicate which signatures are necessary to form a contract on behalf of the candidate

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

4

ANNEX 2 LEGAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

5

ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS

Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)

I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest

________________________________ ________________________________

Printed Name Institution or Company

_______________________________________________________________________ Address E-Mail and Phone Number

_______________________ _________________________ Place and Date Signature

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

6

ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF

Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for

NAME DATE OF BIRTH

NATIONALITY

TYPE OF CONTRACT Check as appropriate

permanent (employee according to the social law in the countries of establishment)

non-permanent (other type)

HIGHEST RELEVANT QUALIFICATION

PROFESSIONAL AFFILIATIONS

LANGUAGES

(indicate level of command

1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)

Written Spoken

English

Other

DATE STARTED CAREER

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7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

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8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

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10

3 Reasons for sub-contracting

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11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

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12

6 Envisaged activities to be carried out by the subcontractor

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13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

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14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

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16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

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17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

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22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

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23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

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27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

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30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

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31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

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32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

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33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

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34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 3: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

3

10 Person authorised to sign contracts on behalf of the candidate

Surname

Forename

Title (eg Dr Mr Mrs Ms hellip)

Function (eg manager hellip)

Telephone number

Fax number

E-mail address

Address

11 Is the signature of this person alone sufficient to form a contract on behalf of the candidate If not

a) please provide the information requested in question 10 above for the other signatories required

b) indicate which signatures are necessary to form a contract on behalf of the candidate

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

4

ANNEX 2 LEGAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

5

ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS

Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)

I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest

________________________________ ________________________________

Printed Name Institution or Company

_______________________________________________________________________ Address E-Mail and Phone Number

_______________________ _________________________ Place and Date Signature

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

6

ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF

Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for

NAME DATE OF BIRTH

NATIONALITY

TYPE OF CONTRACT Check as appropriate

permanent (employee according to the social law in the countries of establishment)

non-permanent (other type)

HIGHEST RELEVANT QUALIFICATION

PROFESSIONAL AFFILIATIONS

LANGUAGES

(indicate level of command

1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)

Written Spoken

English

Other

DATE STARTED CAREER

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

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14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

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16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

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17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

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22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

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23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

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31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

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32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

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33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

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34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 4: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

4

ANNEX 2 LEGAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionlegal_entities_frhtm

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

5

ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS

Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)

I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest

________________________________ ________________________________

Printed Name Institution or Company

_______________________________________________________________________ Address E-Mail and Phone Number

_______________________ _________________________ Place and Date Signature

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

6

ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF

Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for

NAME DATE OF BIRTH

NATIONALITY

TYPE OF CONTRACT Check as appropriate

permanent (employee according to the social law in the countries of establishment)

non-permanent (other type)

HIGHEST RELEVANT QUALIFICATION

PROFESSIONAL AFFILIATIONS

LANGUAGES

(indicate level of command

1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)

Written Spoken

English

Other

DATE STARTED CAREER

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

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17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

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22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

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23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 5: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

5

ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS

Mandatory form to be filled in and signed by each member of the tendererrsquos tender team (tender team = all staff including staff from consortium members and sub-contractors)

I ____________________________ declare that towards the Commission and as re-gards the call for tender JLS-B3-200-015 Quality assurance I am not placed in a situa-tion that could give rise to conflict of interests in particular as a result of economic inter-est political or national affinity family or emotional ties or any other relevant connec-tion or shared interest

________________________________ ________________________________

Printed Name Institution or Company

_______________________________________________________________________ Address E-Mail and Phone Number

_______________________ _________________________ Place and Date Signature

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

6

ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF

Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for

NAME DATE OF BIRTH

NATIONALITY

TYPE OF CONTRACT Check as appropriate

permanent (employee according to the social law in the countries of establishment)

non-permanent (other type)

HIGHEST RELEVANT QUALIFICATION

PROFESSIONAL AFFILIATIONS

LANGUAGES

(indicate level of command

1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)

Written Spoken

English

Other

DATE STARTED CAREER

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

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23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

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36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

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37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 6: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

6

ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF

Form to be filled in per member of managerial staff of the tenderer it being understood that managerial staff means any high ranking member of the tenderer (and if any consor-tium partner and sub-contractor) entitled to take strategic andor financial decisions as to the projects heshe is responsible for and the company heshe is working for

NAME DATE OF BIRTH

NATIONALITY

TYPE OF CONTRACT Check as appropriate

permanent (employee according to the social law in the countries of establishment)

non-permanent (other type)

HIGHEST RELEVANT QUALIFICATION

PROFESSIONAL AFFILIATIONS

LANGUAGES

(indicate level of command

1=poor 2 = fair 3 = good 4 = very good 5 = native speaker level N = native speaker)

Written Spoken

English

Other

DATE STARTED CAREER

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7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

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9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

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10

3 Reasons for sub-contracting

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11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

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12

6 Envisaged activities to be carried out by the subcontractor

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13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

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23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 7: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

7

SUMMARY

PROFESSIONAL EXPERIENCE

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 8: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

8

ROLES amp RESPONSIBILITIES

COMPANY

POSITION

DATES

ORGANISATIONAL ENVIRONMENT

ROLES amp RESPONSIBILITIES

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 9: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

9

ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING

Fields 1 and 2 of this questionnaire are mandatory and must be filled in by every tenderer

Response

1 Name of the ten-derer

2 Does your tender provide for sub-contracting

YESNO

Only if the answer to question 2 is YES answer questions 3 to 6 Use one form per envisaged sub-contractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 10: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

10

3 Reasons for sub-contracting

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 11: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

11

4 Proposed sub-contractor

Company name

Registered address

Contact Person

Telephone number

Fax number

E-mail address

5 Envisaged role of the sub-contractor and expected overall volume to be sub-contracted (in euro or percentage)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

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22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
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Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

12

6 Envisaged activities to be carried out by the subcontractor

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

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16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 13: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

13

ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA

Declaration with regards to exclusion criteria defined in Article 93 of the Council Regulation No 16052002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 16 September 2002 No L 248 p 1) modified by Council Regulation (EC Euratom) No 19952006 of 13 December 2006 on the Financial Regulation applicable to the general budget of the European Commission (Official Journal of 30 December 2006 No L 390 p1-26)

Call for tenders JLS-B3-2007-05

The undersigned

Name of the companyorganisation

Legal address

Registration number

VAT number

Name and title of the signatory of this form (representative legally authorised to repre-sent the tenderer vis-agrave-vis third parties and acting on behalf of the aforementioned com-pany or organisation)

Hereby declares that

1 it is not bankrupt or being wound up are having their affairs administered by the courts have entered into an arrangement with creditors have suspended business activities are the subject of proceedings concerning those matters or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations

2 it has not been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata

3 it has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify

4 it has fulfilled obligations relating to the payment of social security contribu-tions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the con-

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 14: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

14

tracting authority or those of the country where the contract is to be per-formed

5 it has not been the subject of a judgment which has the force of res judicata for fraud corruption involvement in a criminal organisation or any other ille-gal activity detrimental to the Communities financial interests

6 it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation

Furthermore the undersigned declares that heshe has annexed

bull for points 1 2 and 5 above the production of an extract from the judicial record or failing this of an equivalent document issued by a competent judicial or ad-ministrative authority in the country of origin or in the country whence that per-son comes showing that these requirements have been met

bull for point 4 above a certificate issued by the competent authority in the Member State concerned

If the country concerned does not issue such documents or certificates the undersigned declares that heshe has annexed a declaration on oath made by the person concerned be-fore a judicial or administrative authority a notary or a competent professional or trade body in the country of origin or in the country whence that person comes

Signaturehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Annex

o Extract from the lsquojudicial recordrsquo or equivalent document

o Certificate concerning payment of social security contributions and the payment of taxes

o Declaration on oath (if applicable)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 15: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

15

ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY

Reference number

Economic and financial capacity Brief response attached refer-ence documents

1

Have you provided a brief descrip-tion of your economic activity relat-ing to the services involved in this call for tender Please note that your business activity must be relevant both in type and volume

YESNO (mandatory)

2

Have you provided the balance sheets and results for the past three financial years

YESNO (mandatory)

3

Have you provided the interim ac-counts for the quarter preceding that in which the call for tender was pub-lished

YESNO (mandatory)

4

Have you provided evidence of the turnover relating to the services in-volved in this call for tender you car-ried out over the past three years Please note that the annual turnover over the past three years related to services must be at least 10000000 EUR

YESNO (mandatory)

5

Have you provided evidence of pro-fessional risk indemnity insurance

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 16: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

16

Reference number

Technical and professional capacity

Brief response attached refer-ence documents

1

Have you provided a list and descrip-tion of projects you have completed in the field of this call for tender es-pecially those carried out in an inter-national environment with English as the working language and with 2 con-tacts for each project identified

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

2

Have you provided information about the number of staff per profile with relevant skills and experience and their availability for this project

YESNO (mandatory)

3

Have you provided information about your human resources policy (confi-dentiality suitability replacement of personnel procedures number of staff who have security vetting up to and including EU Secret level issued by the national authorities)

YESNO (mandatory)

4

Have you provided proof of your knowledge of and experience with IT project management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 17: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

17

5

Have you provided proof of your knowledge of and experience with risk management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

6

Have you provided proof of your knowledge of and experience with quality assurance (service organisa-tion quality plan practice in the area of the project and audit of IT sys-tems)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

7

Have you provided proof of your knowledge of and experience with reviewing IT- proposals and architec-tures on large-scale IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

8

Have you provided proof of your knowledge of and experience with IT security (PKI network security pro-tection profileshellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 18: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

18

9

Have you provided proof of your knowledge of and experience with business continuity systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

10

Have you provided proof of your knowledge of and experience with end users training documentation and procedures

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

11

Have you provided proof of your knowledge of and experience with acceptance and testing of IT systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

12

Have you provided proof of your knowledge of and experience with deployment of trans-national IT sys-tems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 19: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

19

13

Have you provided proof of your knowledge of and experience with change management

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

14

Have you provided proof of your knowledge of and experience with elaboration of IT service level agree-ments

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

15

Have you provided proof of your knowledge of and experience with biometrics

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

16

Have you provided proof of your knowledge of and experience with chip technology (smart cards RFID chips readershellip)

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 20: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

20

17

Have you provided proof of your knowledge of and experience with design and development of IT-systems

If you want to refer to projects you have carried out in the past use the project reference form (Annex 7)

YESNO (mandatory)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 21: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

21

ANNEX 8 PROJECT REFERENCE FORM

1 Project reference

Project name Start date (mmyy) End date (mmyy)

Client name Contact person 1 Tel

Contact person 2 Tel

Project type (development support maintenance etc)

Budget range for candidates part of the project

lt 10 Mio euro

10 - 30 Mio euro

gt 30 Mio euro

Principal contractor for this project (check the appropriate)

Candidate

other

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 22: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

22

Principal location for this project

Candidates premises

Clients premises

other

Indicate projects carried out in an international environment with English as working language and give details in the ldquocomments columnrdquo on the environment and working lan-guage Do not mention projects which started before 1 January 2000

Indicate the number of your own technical staff involved in man-days per year overall and by profile Indicate in the ldquocomments columnrdquo if there were any staff changes and how many occurred during the project

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 23: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

23

Project Manager

IT Architect

Business Consultant

Senior Analyst

Senior Analyst-Programmer

Senior System-Designer

Analyst Programmer

Programmer

Information System Administrator (DBA)

Information Systems Support Person (Sen-ior)

Information Systems Support Person (Jun-ior)

End User Documentation Author

Information Systems Trainer

Business Contiguity System Architect

Network Architect

Network Consultant

Biometrics Consultant

Hardware Sizing Specialist

Security Expert

Testing Expert

Quality Assurance Expert

Other

be-fore 2005

2005 2006 2007 Comments (environment working language staff changes etc)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 24: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

24

2 Project involvement

Methodologies involved

Operating systems involved

Software involved

Security (PKI) and other specific facilities standards involved

Operational man-power requirements (system data security communication related)

Operational infrastructure requirements (machine processor disk space network related)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 25: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

25

3 Project Description

Description of the project

a) General

b) Development

c) Operating (system database communication security)

d) Helpdesk support training and other tasks (ongoing)

e) Hardware (if delivered in the project)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 26: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

26

ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM

Form to be filled in per person of tenderer staff (tender staff = all staff including consor-tium member and sub-contractor(s) staff)

Personnel Identification and Security Sheet

PERSONAL INFORMATION

Name [ SURNAME other name(s) ] Company [NAME Street name Postcode City Country ]

Telephone E-mail

Nationality

Date of birth [ Day month year ]

RECENT WORK EXPERIENCE

(last 5 years)

bull Dates (from ndash to) [Add separate entries for each relevant post occupied starting with the most recent ] bull Name and address of employer

bull Type of business or sector bull Occupation or position held

bull Main activities and responsibili-ties

RELEVANT EDUCATION AND TRAINING

bull Dates (from ndash to) [Add separate entries for each relevant course you have completed starting with the

most recent] bull Name and type of organization providing education and training

bull Principal subjectsoccupational skills covered

bull Title of qualification awarded bull Level in national classification

(if appropriate)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 27: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

27

SECURITY CLEARANCE

bull Issued by bull Issuing date

bull Valid until bullHighest security level of the

clearance

bull Reference number [if available on the clearance]

PERSONAL SKILLS AND COMPETENCES

Acquired in the course of life and career but not necessarily covered by

formal certificates and diplomas

MOTHER TONGUE [ Specify mother tongue ]

OTHER LANGUAGES

[ For each Language Specify language ]

bull Reading skills [Indicate level excellent good basic] bull Writing skills [Indicate level excellent good basic] bull Verbal skills [Indicate level excellent good basic]

Excellent you have a firm command of the language which enables you to communicate effectively (you are able to understand the spoken and written language and to speak and write yourself) in an international occupational context

Good you are able a) to understand and formulate work-related messages (telephone calls notes etc) using a dic-tionary if necessary b) to take part in a general conversation using simple syntax and to express an opinion and c) to cope independently with everyday situations when travelling in the country (or countries) where the language is used

Basic you are able to express yourself in basic communication situations (eg messages notes or instructions) to grasp simple written messages and to cope independently at a minimal level in a linguistic situation

ORGANIZATIONAL SKILLS

AND COMPETENCES

Coordination and administration of people projects and budgets at

work in voluntary work (for example culture and sports) and at home etc

[Describe these competences and indicate where they were acquired ]

TECHNICAL SKILLS AND COMPETENCES

With computers specific kinds of equipment machinery etc

[Describe these competences and indicate where they were acquired ]

OTHER RELEVANT SKILLS AND COMPETENCES

[Competences not mentioned above but relevant to the project Describe these competences and indicate where they were acquired]

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 28: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

28

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 29: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

29

ANNEX 10 FINANCIAL SHEET

Sheet 1 A-Services

Column 1 Column 2 Column 3

A-Service Price if A-Service is to be delivered for an IT project the overall value of which is less than 5 million Euro

(lt 5000000 EUR)

Price if A-Service is to be delivered for an IT project the overall value of which is 5 million Euro or more

(ge 5000000 EUR)

Project Phase 1 De-tailed design Deliver-ables

Master Project Plan Ac-ceptance Report

Master Project Schedule Acceptance Report

Draft Acceptance Plan Acceptance Report

Risk Management Plan Acceptance Report

Quality Assurance Plan Acceptance Report

Risk Analysis Accep-tance Report

Protection Profile Accep-tance Report

Security Target Accep-tance Report

System-Specific Security Requirement Statement (SSRS) Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 30: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

30

Security Plan Acceptance Report

Change Management Plan Acceptance Report

Configuration Manage-ment Plan Acceptance Report

Helpdesk Plan and Help-desk SLA Acceptance Report

Business Continuity Ac-ceptance Report Super-vision of Training and Testing and Acceptance Report of Testing Report

Support Plan Acceptance Report

Training Plan Acceptance Report

Interface Control Document Acceptance Report

Detailed Specifications Acceptance Report

Migration Plan Accep-tance Report

Test Plan Acceptance Report

Integration Plan Accep-tance Report

Project Phase 2 System Development and De-ployment Deliverables

Updated Master Project Plan Acceptance Report

Updated Quality Assur-ance Plan Acceptance

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 31: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

31

Report

Updated Interface Con-trol Document Accep-tance Report

Updated Technical De-tailed Technical Specifi-cations Acceptance Re-port

Updated Functional De-tailed Technical Specifi-cations Acceptance Re-port

Hardware Acceptance Report

Acceptance Report on Hardware Documenta-tion Commercial Soft-ware Documentation and Configuration and Instal-lation Documents

Network Installation Quality Assurance

Functional Technical De-sign Description Accep-tance Report

Non-functional Technical Design Description Ac-ceptance Report

Build Report Code Re-view Report and Factory Acceptance Test Report Acceptance Report

System Development un-til System Solution Tests Acceptance Report

Software Installation and Configuration Accep-tance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 32: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

32

Environment Set-up Ac-ceptance Report

Business Continuity Planning Acceptance Re-port

Supervision of Execution of System Solution Tests

User Compliance Tests Acceptance Report

Site Acceptance Test Re-port on Test Components Acceptance Report on Documentation and Ac-ceptance Report on Fac-tory Testing Report

Supervision of Execution of Operational System Tests

Supervision of Execution of Provisional System Acceptance Test

Commercial Software Documentation Acceptance Report

Custom-built Software Documentation Accep-tance Report

Central Domain Documentation Accep-tance Report

Project Phase 3 Deliv-erables related to Mi-gration Integration and Support

IT Services Management Plan Acceptance Report

Migration Manual Ac-ceptance Report

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 33: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

33

Migration Completion Acceptance Report

Final System Acceptance

Total price

Total price of column 2 and column 3

helliphelliphelliphelliphelliphelliphellip EUR

FIELD 1

Price for the financial evaluation (Total price of column 2 + total price of column 3) 2)

helliphelliphelliphelliphelliphelliphellip EUR

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 34: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

34

Sheet 2 B-Services Daily rates

This table is based on the profiles described in the Tender Specifications Part 3 ndash Profiles and Requirements for IT personnel

The number of man-days mentioned in the table (4th column) is an estimate of the man-days per profile only used for financial evaluation However the total amount of all man-days per profile carried out under the Framework Contract may be differ-ent

In the second column the tenderer must assign the title and grade it uses internally in its organisation to the profiles mentioned in the first column

The daily rate is a fixed price and shall include all direct and indirect costs including costs for travelling from or to the tenderers place of activities to or from Brussels All prices are exclusive of VAT and other sales taxes

Where indicated in the table tenderers must give a price per man-day for perform-ance in Commission premises (performance as intra muros see item 35 of Tender Specifications Part 1 ndash Tender guide and administrative instructions)

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 35: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

35

Profiles

Corresponding title and grade

used internally in your

organisation

Daily rate for one (1) man-

day per profile in

Euro

Number of days ex-

pected to be ordered (es-

timation)

Price = daily rate for man-day x

number of days

Technical Con-sultant Biometrics (performs as extra muros)

60

Technical Con-sultant Biometrics (performs as intra muros)

20

Technical Con-sultant Telecom-munication

60

Senior Quality Consultant

200

Quality Consult-ant

180

Security Specialist (performs as extra muros)

80

Security Specialist (performs as intra muros)

30

Senior Analyst 110

User Require-ments Analyst (performs as extra muros)

100

User Require-ments Analyst (performs as intra muros)

35

Analyst Pro-grammer (per-forms as extra muros)

50

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 36: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

36

Analyst Pro-grammer (per-forms as intra muros)

15

Programmer 50

System Adminis-trator (performs as extra muros)

200

System Administrator (performs as intra muros)

70

Information Sys-tems End User Support Specialist

200

End User Documentation Author

100

Information Sys-tems Trainer

100

Senior IT Lawyer 50

Junior IT Lawyer 30

Economist 30

Test Manager 100

IT Operations Manager

100

Total

1800

(out of which 170 for per-formance intra muros)

Field 2

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates
Page 37: DIRECTORATE-GENERAL JUSTICE, FREEDOM AND SECURITY ......071116 Call for Tender (Article 91 (1) (a) Financial Regulation, Article 122 (2) paragraph 2 Implementation Rules) JLS-B3-2007-05

Call for Tender JLS-B3-2007-05 Tender Specifications Part 1 ndash Tender Guide and administrative instructions (annexes)

37

Annex 11 FINANCIAL IDENTIFICATION FORM

The form is available at the following address

httpeuropaeuintcommbudgetexecutionftiers_frhtm

  • ANNEX 1 QUESTIONNAIRE ON TENDERER DETAILS
  • ANNEX 2 LEGAL IDENTIFICATION FORM
  • ANNEX 3 DECLARATION ON ABSENCE OF A CONFLICT OF INTERESTS
  • ________________________________ ________________________________
  • ANNEX 4 CURRICULUM VITAE OF MANAGERIAL STAFF
  • ANNEX 5 QUESTIONNAIRE ON SUB-CONTRACTING
  • ANNEX 6 DECLARATION ON ABSENCE OF EXCLUSION CRITERIA
  • ANNEX 7 QUESTIONNAIRE ON ECONOMIC FINANCIAL TECHNICAL AND PROFESSIONAL CAPACITY
  • ANNEX 8 PROJECT REFERENCE FORM
    • 1 Project reference
    • 2 Project involvement
    • 3 Project Description
      • ANNEX 9 PERSONNEL IDENTIFICATION AND SECURITY CLEARANCE FORM
      • ANNEX 10 FINANCIAL SHEET
      • Sheet 2 B-Services Daily rates