Direct Purchase of Services

Direct Purchase of Services

DPS Original GoalsImprove Integrity of ServicesAssure AccountabilityAccurate Costs of Service(s)Urban Costs vs. Rural CostsProvide an avenue for non-traditional community based organizations apply for fundingLess Administrative burden for providers

AAA would assume data entry responsibilityProviders/Vendors would be able to focus on the provision of service(s)Accountability and Credibility for required data reported to funding agenciesAccurate data = performance measuresElimination of inconsistencies at local level

Previous Structure before DPSSubmission of line item budgets to AAABudget Adjustments to AAA to original line item budgetsData entry at local levelInaccuracies of data, information reported to AAA--- resulted in incorrect data reported to funding agenciesSubmission of monthly financial reports for reimbursements (SA1)

Reimbursements based on expenditures and NOT services providedLack of accountability for federal and state fundsNo concept of the costs of delivering servicesInconsistencies among providers/vendors budgeting processLack of standardizationLack of adequate services in rural communities

Direct Purchases of Service(s) Manual

Provider/Vendor In Put -32 counties ( 64 providers)Committee Members-Providers/VendorsApplications Solicited for committee Members from current providers/vendorsCommittee Members represented Small non-profit organizations; large non-for profit organizations; Small & Large local governments Approximately 75% providers/vendors participatedFull Committee met 7 times

Review/Comment/Changes/ Approval by NCNMEDD Executive BoardReview by AAA Advisory CouncilPresentation to funding agency New Mexico Aging and Long Term Services Dept.Presentation and training on manual to all current providers/vendorsPotential providers will receive the manualImplement by FY 2012-2013

4DPS Manual PurposeCOMPLIANCE!!!!!!!STANDARDIZATION OF PROCEDURES!!!!Defining the DPS processApplication ProcessReporting RequirementsPolicies/ProceduresFlexibility & AccountabilityStep by Step Procedures

DPS Manual ContentsOverview of Agency NCNMEDDNon Metro AAAHistory & StructureRequest for Proposal ProcessDirect Purchase of Svs. ProcessRequest for Proposal Document & Rating CriteriaPublic Hearing ProcessDescribes the Amendment Process Contingency PlanRequired TrainingService Definition/Unit MeasuresGlossaryBudget FormsReports with InstructionsResources

NON METRO AREA AGENCY ON AGING WILL BE THE FIRST TO COMPLETE A DIRECT PURCHASE OF SERVICES MANUAL OF AREA AGENCIES NATIONWIDE!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!