Dr. Teresa R. PohlmanExecutive Director, Sustainability and Environmental Programs

DHS – Overview of Sustainability and Environmental Programs

DHS Mission

DHS Organization

Getting to Know DHS

Mission: Secure the nation fromthe many threats we face

– Guarding against terrorism– Securing our borders– Enforcing our immigration laws– Improving our readiness for, response to and recovery from disasters– Maturing and unifying the Department

Organization: Major Components U.S. Customs and Border Protection U.S. Coast GuardNational Protection and Programs Directorate U.S Secret ServiceFederal Emergency Management Agency Immigration and Customs EnforcementFederal Law Enforcement Training Center Transportation Security AdministrationU.S. Citizenship and Immigration Services Science and Technology Directorate

Getting to Know DHS

Employees: 230,000

Vehicles: 49,174– 10,300 are alternative fuel vehicles– 280 are hybrid electric

Number of Buildings: 14,100

Gross Square Feet of Buildings: 91.5 million– Owned – 60%– GSA/Leased – 40%

Energy Costs: $400 million

Environmental Liabilities: $1028 million

DHS Sustainability Policy

Carry out operations and actions in an environmentally, economically and fiscally sound manner. Smart Decisions

Incorporate sustainable practices into day-to-day business processes and decision making to enhance mission performance. Standard Business Practice

Employees at all levels must be responsible and accountable forintegrating environmental stewardship into day-to-day activities. Not an Environmental Office Initiative

Sustainability represents a value system embraced by DHS leadership,which guides mission operations and supporting projects as well as the business processes for contracting, acquisition, financial planning, information technology, and project/program execution. Senior Leadership Support

Overall Strategy for Achieving Goals

Structure for Sustainability

Senior Sustainability Officer (SSO): Deputy Under Secretary for Management

Sustainability Council: Chair SSOChief Administrative Officer Chief Financial OfficerChief Human Capital Officer Chief Information OfficerChief Procurement Officer Chief Security OfficerComponent Representation

Sustainability Working Group: Chair, Executive Director Sustainability and Environmental Programs

– Representatives from Sustainability Council

Sustainability and Environmental Programs Office– Environmental Program Manager– Energy Program Manager– Environmental Planning and Historic Preservation Program Manager

Overall Strategy for Achieving Goals

Strategic Sustainability Performance Plan:

Goals are Department-wide and must be integrated throughout all mission functions, with support from environmental personnel

Assigns tasks to multiple offices, not just the environmental office:Financial Office Information Office Security OfficeHuman Resources Procurement Administration

Include sustainability in new initiatives and budget requests – not environmental funding

Participating offices establish tasks and milestones

Sustainability and Environmental Programs

Operates 3 highly technical interactive functions:

Environmental Planning/Historic Preservation

Energy

Environmental/Sustainability

Policy

DHS Delegation 00501Director, Sustainability and Environmental Program (SEP)

responsibilities and authorities include:

Implement program

Develop policy, guidance, requirements and processes including performance metrics

Approve documents to record DHS decision-making and compliance with requirements

Serve as DHS point of contact on functional area management interactions with CEQ, OMB, EPA and other federal agency headquarters

Policy

Policy Documents Sustainability Directive Policy memorandum signed by Secretary (Feb 2011) Environmental Policy memorandum signed by Under Secretary for Management (Oct 2008) Financial Liabilities Policy memorandum signed by CFO and CRSO (April 2012) EISA 438 Implementation Memorandum (Sep 2011)

Directives 017-01 Historic Preservation in Asset Management and Operations (Mar 2008) 020-01 Energy and Water Management Directive (January 2016) 023-01 Rev 01 Implementation of the National Environmental Policy Act (Oct 2014) 023-02 Environmental Management (May 2013) 025-01 Sustainable Practices for Environmental, Energy and Transportation Management (Apr 2012)

Manuals 017-1 Historic Preservation in Asset Management and Operations Manual 023-01-001 Rev 01 Implementation of the National Environmental Policy Act 025-01 Sustainability Guidance Manual Environmental Management Manual Financial Liabilities Guidance Manual Sustainable Buildings Guidance Manual (80% complete) Environmental Compliance Audit Manual (75% complete)

Assessments

Assessments/Audits/Oversight

Program Management Review: Open dialogue between DHS and Component Tracked and reported in CP-Track online data system

Program Assessment: Scores the PMR

Environmental Compliance Audits (proactive identification of issues): Conducted at least once every three years Tracked and reported in CP-Track online data system CRSO scorecard metric

Energy Assessments: Identify opportunities for energy conservation and cost avoidance Improves resilience from manmade and natural disasters

Sustainable Building Assessments: Template developed by SEP to determine if a building meets Executive Order 13693 Sustainability

Mandates

Data Reporting

Data Reporting Tools

OMB MAX: Federal data base where reports/scorecards/etc. are submitted on-line Source for reporting Federal agency results

Decision Support System DHS developed web-based tool Standardizes environmental planning review of proposed activities in accordance with

the National Environmental Policy Act Designed to work like Tax Cut/Turbo Tax so the non-professional can utilize Serves as the system of record for the Department and fulfills requirements of

Instruction 023-01-001 Rev 01

Sustainability Performance Management System: Template developed by SEP to determine if a building meets Executive Order 13693

Sustainability Mandates Collects monthly utility invoice data to streamline reporting Integrates with Real Property Data Warehouse

Planning and Reporting

OMB Sustainability/Energy Scorecard Results

Metric FY12 FY13 FY14 FY15

Achieve Scope 1&2 GHG reduction target 25.3% by 2020 5.3% 7.3% 29.3% 20%

Achieve Scope 3 GHG reduction target by 7.2% by 2020 25.1% 26.9% 33.5% 38%

Achieve 15% of sustainable green buildings by 2015 2.21% 2.34% 5.32% 7.29%

Reduce energy intensity in goal‐subject facilities 14.4% 20.1% 26% 26%

Renewable energy use 5.7% 7.5% 7.59% 8.6%

Reduction in potable water intensity  ‐3.1% 14.1% 27.5% 30%

Reduce fleet petroleum use ‐261% ‐258% ‐291.5% ‐356%

Actions completed within the past 6 months Yellow Yellow Yellow Yellow

Actions to be completed within the next 6 months Red Yellow Green Green

Energy Management at DHS

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Energy Management Committee Composed of members from each Component Develops recommendations for the DHS Readiness Support Council Collaborates on energy policy and decisions

Initiatives Sustainability Performance Management System Advanced Metering Initiative Centralized Energy Efficiency Fund Energy Performance Contracts Center of Excellence Mission Sustainable Energy video series

DHS Path Forward

Advance resilience initiatives to improve the Nation’s ability to prepare for and adapt to changing conditions, and withstand and recover rapidly

Improve data collection and analysisSPM Deployment scheduled for end of FY 16Pursue funding for enterprise-wide energy metering system

Support the President’s Performance Contracting Challenge (DHS awarded $75.9m, exceeding its $73.2m goal)

Effectively communicate the relationship of sustainability to the Department’s missions

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DHS Sustainable Practices Awards

CBP: • Negotiated a Southwest Border Programmatic Agreement with multiple states, federal agencies,

Indian tribes and the Advisory Council on Historic Preservation. (Will save approximately 400 staff hours per year)

• Implemented a number of energy savings projects along the southwest border

S&T:• Completed a four season inventory of the plants and animals living on

the Plum Island Animal Disease Center through a grant from the NY Department of Environmental Conservation

• S&T and CBP formed a join team to provide solar energy and reduce diesel fuel usage at two remote forward operating bases.

ICE:• Completed a LEED Gold Facility, including a solar energy carport ($37,000 electric cost saving

annually)• FOIA team transitioned to an electronic based office (reduced the backlog by 99%)

Sustainability Hero: David Duda, Office of Procurement Operations• Lead Procurement Analyst on Sustainability for DHS• Compiled the DHS Sustainable Acquisitions Report for OMB• On the Council on Environmental Quality Supply Chain Greenhouse Gas Emissions

Federal Work Group17

Climate Resilience

Climate Resilience Executive Steering Committee Senior representatives from each operational and support component. Intra-departmental oversight and management body Supported by the Climate Resilience Directors Group

Charged with integrating climate resilience measures into the Department’s programs, operations, investment and decision-making processes.

Oversee the support of the Department’s ability to ensure continuance of mission services to the public given changing climatic conditions.

Initiatives Climate Resilience Directive Advance interagency efforts addressing Climate Resilience and National

Security

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Contact Information

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DHS – Dr. Teresa PohlmanExecutive Director, Sustainability and

Environmental Programs202-821-9380

teresa.pohlman@dhs.gov