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  • DH ENGINEERING CONSULTANTS

    Page 1 of 23

    P.O. Box 37928,

    Consulting Engineers and Project Managers Lusaka - Zambia

    Tel: 260 (0211)229555 /227176

    Mobile: 260(097) 7874162

    260(095) 5913315

    Email: dholmes@dhengcon.com

    Scoping Meeting Stakeholder Engagement

    As part of the ESIA, the Scoping process was done and this included:

    - Delivery of Invitation letters and Brief Information Documents (BID), to identified

    stakeholders’ offices both in Lusaka and Katete.

    - Invitation letters and BID emails to identified stakeholders

    - Bulk SMS’s sent to identified stakeholders on the date and place of Scoping meeting

    - Manage and document proceedings of the scoping meeting.

    In summery stakeholders received correspondence itemized below:

    Action Number

    Physical Invitation and BID Sent 32

    Total Emails Sent 37

    Emails sent and replied to 16

    Emails sent and read with no reply 9

    Emails bounced 8

    Total Attendance 27

    MINUTES OF THE STAKEHOLDER ENGAGEMENT PROCESS MEETING FOR THE

    PROPOSED UNIKA WIND FARM FOR MPHEPO POWER LTD IN KATETE,

    ZAMBIA.

    Venue: Pangani Lodge, Katete

    Date: 19 th

    June, 2019.

    Time: 10:30 hrs.

    Agenda:

    1. Registration-All

    2. Opening remarks by Chair by Mr. Tobias Muyaba

    3. Introductions by Mr. Tobias Muyaba

    4. Project overview by Mr Tobias Muyaba

    5. Environmental presentation by Mr. Tobias Muyaba

    mailto:dhec@zamtel.zm

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    6. Question and answer session

    7. Closing remarks

    8. List of Invited Stakeholders

    9. Pictures & Attendance: As per Attendance lists below

    MEETING MINUTES

    1 Opening Remarks by Chairperson

    The meeting was called to order at 10:30hrs by Mr. Tobias Muyaba who chaired the meeting. He

    welcomed everyone present and introduced the agenda of the meeting as follows:

     Welcome

     Health and Safety

     Introduction of team and client members

     Purpose of the Meeting

     Project Description

     EIA process and outcomes

    Questions

    2 Introductions by Mr. Muyaba

    Mr. Muyaba, from DH Engineering Consultants introduced himself; he then introduced the

    Developers Team, the Environmental Consultants Team. He then acknowledged the presence of

    His Royal Highness, Chief Mbangombe, the District Commissioners, all heads of department

    present as well as all invited guests.

    Developers Team

    Table 1: Developers Team

    Name Affiliation Position

    Ms. Linda Thompson Mphepo Power Ltd

    Managing Director

    Mr. Dismus Banda Mphepo Power Ltd Project Liaison Officer

    Raphael Phiri Chewa Development

    Trust

    National Secretary

    Environmental Consultants Team

    Table 2: Environmental Consultants Team

    Name Affiliation Position

    Mr. Tobias Muyaba DHEC Environmental Officer

    Mr. Godfrey Mulenga DHEC Environmental Officer

    Mr. Abbey Jr. Kayumba DHEC Environmental Officer

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    Government Representatives and Other Organizations Present

    Table 3: Government Representatives & Other Organizations

    Name Affiliation Position

    Essau Mumba

    Judiciary Clerical Officer

    John Sakala ZESCO Branch Manager

    Stainley Mwanza ZESCO Branch Manager

    Chief Mbangombe Mocta Chief

    Mushinka Chipamina Office of the President Officer

    Joseph Tembo Defence BCO

    Lungu John Education Caligrapher

    Munalula Akayombokwa SNV

    Project Officer

    Areud Van Dee Goes SNV Project Manager

    Major K. Mujiwa ZNS C/DJOC

    Stainley Kakisa Zambia Police DJOC

    Astridah Lupiya Council Environmental Planner

    Joseph Makukula District Administration District Commissioner

    Philip Ngoma District Administration Massenger

    Noel Banda Mocta Massenger

    Jones Kanonkala Forest Department Forest Tech

    Banda Christine Immigration Deputy O.I.C

    Dornard Kasofu REA HR

    V. Moonga REA DSS

    Dickson Ngulube Mphamgwe FM Reporter

    Hope Bwalya ZANIS DIO

    3 Project over view by T. Muyaba

    Mr. Muyaba from DH Engineering Consultants (DHEC) introduced himself and mentioned that

    his company had been sub-contracted by SLR to assist in carrying out the Scoping process and in

    particular the Scoping meeting. In this instance, the Scoping stakeholder engagement meeting

    was being handled by DHEC. He gave a brief background of the project. He explained that due

    to the size of the wind farm project, there was need to undertake an Environmental Impact

    Assessment as prescribed by the EMA ACT. No. 12 of 2011. With reference to a map displayed,

    he talked about the proposed wind mills and power line routes. He pointed out the need for a

    public Scoping meeting according to international standerds like the IFC, World Bank and

    particularly ZEMA standards. He explained the project components and how they are integrated

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    into the ESIA process and highlighted that discussions between ZESCO and MPHEPO on a

    memorandum of understanding are currently underway. Mr. Muyaba also mentioned that the

    project would bring about employment opportunities amongst other positive imacts as well as

    negative impacts that will be studied and plans of mitigation explained.

    Mr. Muyaba mentioned that the projected construction period is likely to be 18 months to 2

    years. Before the commencement of the construction, there will be an interaction with all

    relevant state holders including ZESCO, Katete Council, Town Planners etc. Mr. Muyaba

    highlighted that the farm will be built on an 8 000-ha piece of land with each wind mill standing

    at a height between 120 to 150 meters. The farm will be located in His Royal Highness’s Chief

    Mbangombe of the Chewa people area.

    Mr. Muyaba mentioned the three identified and screened transmission line alternatives and also

    pointed out the proposed transmission line and that will be handed over to ZESCO as soon as it

    is approved.

    He also highlighted that the road networks will require grading and widening as it is in a

    dilapidated and narrow state.

    Mr. Muyaba also elaborated on stages of the project and the activities that will take place from

    its commencement where he stated that there will be an arrival of wind mill parts that will be

    assembled on site. With reference to the sequence of activities displayed on the presentation, he

    explained how power will be generated and transferred to the ZESCO sub-station once the

    project starts running. He highlighted that once power reaches the ZESCO sub-station it will

    change hands from them (the developer) to ZESCO. He added that this power produced will be

    an addition to ZESCO national power supply capacity and it will be used to power households

    and organizations within Katete and other parts of Zambia.

    He also talked about the activities currently observed in the proposed transmission line which

    include grazing, mice hunting and farming.

    Mr. Muyaba mentioned that feasibility studies on wind capacity have been conducted by

    independent organizations like the World Bank in many areas of the country and Katete emerged

    as one of the accepted sites with good wind capacity. Although there is need to conduct studies at

    the proposed site to confirm these baseline studies obtained mostly from satellite and desktop

    studies. He highlighted that a Met Mast is currently being constructed on site to help obtain

    accurate data to guide eventual placement of wind turbines. He stated that geotechnical studies,

    site surveys and environmental screening will be conducted to get the best details on positions,

    height etc. of the wind mills on sites.

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    4 EIA Presentation by T. Muyaba

    Mr. Muyaba presented on the ESIA process by way of a power point presentation projected on

    the screen. He began his presentation by stressing the need to comply with relevant regulatory

    and standardization bodies involve in the process and their role explained. He clearly stated the

    stage at which the project is running which is the scoping and public consultation. He went

    further and highlighted on the stakeholder engagement process to date and the future stakeholder

    engagement.

    Mr. Muyaba then presented the main project components, these included widening of the road to

    the site and other activities during the operation phase of the project. He went further to highlight

    on the possible impacts of the project which lay under headings of; biophysical, ecological and

    socio-economic impacts.

    Mr. Muyaba distinctly talked about the project in two phases namely the construction and

    operation phase. During the construction and in reference to the presentation, he talked about

    impacts such as air pollution, noise, biodivers