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Developments in long term preservation. LIBER 2012, Marcel Ras. Digital Curation from 2009 to 2012. Curating research. 1st LIBER workshop, April 2009 Focus on organisation issues Curating research. 2nd LIBER workshop, May 2012 Focus on partnerships “do not go this game alone”. - PowerPoint PPT Presentation
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Developments in long term preservation
LIBER 2012, Marcel Ras
Developments in long term preservation
Digital Curation from 2009 to 2012
1. Curating research. 1st LIBER workshop, April 2009
• Focus on organisation issues
2. Curating research. 2nd LIBER workshop, May 2012
• Focus on partnerships “do not go this game alone”
Developments in long term preservation
KEEP Workshop 26 October 2011 3
Digital Curation
Developments in long term preservation
Developments in long term preservation
Digital Curation - digital preservation
Digital Curation
refers to the actions people take to maintain, preserve and add value to
digital information (assets) over its lifecycle.
Digital Preservation
refers to the series of managed activities necessary to ensure continued
access to digital materials for as long as necessary (processes and
procedures required to ensure content remains accessible well into the
future).
Developments in long term preservation
Digital assets
• e-books and e-journals
• institutional output (theses, education)
• digitized collections (books & special
collections)
• research data
• websites
• ….
Different
requirements/roles/partnerships for
each category
Developments in long term preservation
Data growth
Developments in long term preservation
Digital curation: a role for research libraries?
It brings challenges
• IT-intensive
• requires new and special expertise
• financially demanding
• requires repositioning the library in the information “chain”
The technical challenges are a breeze compared
to the organizational challenges
Developments in long term preservation
Roles and responsibilities in the printed lifecycle
producers owners curators users
books and journals
publishers libraries libraries researchers and students
institutional output (theses, etc.)
university staff libraries libraries researchers and students
special collections
various libraries libraries researchers and students
c u r a t i o n
Developments in long term preservationRoles and responsibilities in the digital lifecycle
producers owners custodians users
e-journals, e-books
publishers ?? ?? researchers and students
institutional ‘output’ (theses, archives)
university staff ?? ?? researchers and students
digitized books/images
libraries themselves
libraries themselves
libraries themselves
researchers and students
research data researchers ?? ?? researchers and students
websites anyone ?? ?? researchers and students
c u r a t i o n
Developments in long term preservation
Categories of digital resources and risks of data loss
technical difficulties
organizational difficulties
risks that content will be lost
e-journals x( xxx) xx xx
institutional ‘output’ (theses, archives)
xx xx xx
digitized books/images
x x x
research data xxx xxx xxxx
websites xxxx xxxx xxxx
Developments in long term preservation
Parse Insight survey
Developments in long term preservation
Parse.Insight: Data Managers
Developments in long term preservation
Parse.Insight: Data Managers
Developments in long term preservation
Parse.Insight: data managers
Developments in long term preservation
Parse.Insight: data managers
Developments in long term preservation
Developments
Developments in long term preservation
Organisational developments
• New roles for Libraries: focus on trio of– Infrastructures– Content– services
• Best practices (or worst)• Skill and training in the digital field
Developments in long term preservation
Skills
Developments in long term preservation
Cost models
• TCP (Total Costs of Preservation)
• Involves: systems, services, servers, staff, producers, workflows,
content types, storage, monitoring, interventions, management
• New Business Models
– Business plan KB international e-Depot
– Preserving e-journals
– About 1,3 million annual costs
– Staffing, storage, development, research, preservation actions
• But how about preserving research data? And websites?
• Shared services
Developments in long term preservation
Development of cost models
– LIFE model
– (http://www.life.ac.uk/)
– Keeping Research Data Safe
– (http://www.beagrie.com/krds.php)
– Danish cost model for Digital Preservation (http://www.costmodelfordigitalpreservation.dk/)
– DCC&U: an extended digital curation lifecycle model (http://www.ijdc.net/index.php/ijdc/article/view/100)
– CDL Cost Modeling for Sustainable Services (https://wiki.ucop.edu/display/Curation/Cost+Modeling)
Developments in long term preservation
Technical developments
• Tool creation becomes mature
• Preservation systems available
• Shared infrastructures for preserving digital assets
• Research and research output to be implemented
– PLANETS
– SCAPE
– KEEP
– DRIVER
Developments in long term preservation
Partnerships
Developments in long term preservation
Partnerships
information chain
Between curating organizations
With partners in the information chain
Public - private
Developments in long term preservation
Partnering Libraries, Publishers and Archival Solutions
Archival Service
Publisher Library Researcher
Archival Agreement
Licenses
Insurance Agreement
Permanent AccessPreservation
Access
Developments in long term preservation
technical difficulties
organizational difficulties
partnership options
e-journals x(xx) xx (C)LOCKSS, Portico, KB, national deposit libraries
institutional ‘output’ (theses, archives)
xx xx institutional repositories elsewhere
digitized books/images
x x other research libraries, national libraries, MetaArchive,national repositories, Hathi Trust (books)
research data xxx xxx data archives;discipline-specific research infrastructures
websites xxxx xxxx national libraries, Internet Archive, IIPC
Categories of digital resources and partnership options
Developments in long term preservation
Developments in long term preservation
Being in charge
Developments in long term preservation
Being in charge
• Things you have to do yourself as a research library no matter whom
you partner with
• Being in charge Deciding what to curate and to what level
• Evaluating the results of any partnership
• Create policies for curation
• Skills and knowledge
Developments in long term preservation
Preservation policies
Preservation Policy: Written statement authorized by the repository
management that describes the approach to be taken by the
repository for the preservation of objects accessioned into the
repository. (APA)
• Describes the intentions of the organization with their digital collections and how to realize these
• Guidance for the entire organization
Benefits of clear policies
• Sustainability in managing your digital collections
• Change of staff and management less risky
• Transfer of knowledge
• Education programs (ageing population)
• Harmonization of activities
• Clear responsibilities
• Ideally: Policies are implemented in workflows
Developments in long term preservation
Readiness for preservation
2009 Planets project survey conclusions:
• Awareness in organizations is there
• Tools and services are under development
• Implementation needed
• Improvement compared to survey results 2005
• If a policy was present, preservation was better in shape (more
money, plans and awareness)
Developments in long term preservation
Developments in long term preservation
In conclusion
• It’s a new ball game with fundamentally new rules
• We have to think digitally
• We have to create partnerships
• And dare to make your choices
But we cannot wait until we know everything for
certain, because then you will be too late …
You’re digital assets are your capital!
And again, do not go in this game alone!