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Developing NORA in NERC
Steve Prince – [email protected]
Natural Environment Research Council
• One of 7 UK Research Councils
• Mission• NERC is the UK's main agency for funding and managing
research, training and knowledge exchange in the environmental sciences.
• 2009/10 budget ~ £480m
• Grants & Awards• Nuffield Bursaries, 1400 Ph.D awards
• Owned Centres• British Antarctic Survey; British Geological Survey; Centre for
Ecology & Hydrology; National Oceanographic Centre
• Collaborative Centres• Sea Mammal Research Unit at St Andrew’s
NORA History
• 2004-05 growth of open access
• Development of repositories
• NERC Librarians wanted to go this route
• NERC needed to mandate
• Phase 1 live September 2007
History
http://nora.nerc.ac.uk
Content
• All ISI peer-reviewed papers from 2006
• CEH decision to include all output• Articles• Book chapters• Conference papers• Contract reports
• Some materials proving hard to get e.g. posters
Success
• Everyone uses it• >12000 hits per month
• 50% overseas• Material with over 1000 downloads p.a.• over 400 enquires p.a. up from 50 p.a.
• This from 40% of content
• Everyone approves of it
• Everyone thinks it makes their work more accessible
• Everyone wants to see it deliver more
Where to go next
• Use being made of NORA• Management information• Balanced scorecards• Science outputs go to a database (ROD)
• Develop as a business system• NORA information to be harvested by other
corporate systems• Requirement for an approvals/review capability• Standardization
OR’08 - Novartis
Internal In boxDepositor enters metadata, deposits draft of item and completes approval template
ApprovalItem follows scientificapproval process
AcceptanceItem has completedApproval process anddepositor decides thenext stage of thedeposition process
1 – Item is to be published externally,returned to depositors in-box forcompletion of external submissionprocess and upgrade of metadata
2 – Item is to be made public, submitted to repository for checking by NORA editors
3 – Item is internal only or confidential, remains in internal archive or deleted
InternalArchive
NERC staff start here
Depositors external to NERC;Depositors of legacy data ordepositors wishing to ‘opt out’of the Approval process; start here
External Archive(NORA)
NORA In boxDepositor enters metadata
NORA ReviewItem is submitted to therepository and it ischecked and edited byNORA editors
NORA phase 2 – publication workflowIterative process until final approved version
Benefits
• Streamlined management processes• Electronic audit trail
• Better management information• All submissions – accepted and rejected• Impact factors of journals targeted
• Raise quality of output• Managers can steer staff towards higher IF titles
• Awareness to other groups• All staff have access
Dark NORA deposit
• On deposit• Select a template
• Lists reviewers/approvers• Also includes other groups, e.g. IPR, Press Office• Drafted by NORA editors
• Edit reviewers
• Add/remove, change order
• Start Review process
Templates
Reviewer 1
Review 2
Open and download document
Upload documents
Cannot delete
Edit Approvers
Review 3
• Add comments in the box and click Accept• Next reviewer receives email
Reviewer actions
At end of review the item is returned to the depositor
Publish internally – item saved to internal system
Publish externally – item transferred to work space in live NORA database
Depositors/Reviewers
• Depositor and Reviewers can• See all items deposited
• Filter on review stage
• View all items they have in review
• Filter searches
NORA Editor capability
• Management Information• For any individual• Items to be reviewed• Current review items• Items reviewed• All items reviewed
• Intervention• Override the reviews• Edit reviewers if required
Management Information
• Scorecards• Specifically written search and output• Number of submissions
• Introduction of IRStats• by Programme or Section
• Monthly downloads• Download count• Top Twenty• Top Countries• Top Search Terms
Business system
• Addition of NERC business information• Themes and Topics• Grant numbers• Collaborations
• Direct download of NERC outputs• Interoperability with other NERC systems
Summary
• Positive starting point• Highly regarded tool
• Think about what it does for the organization• Who use it• Benefits
• Think about what it can do• Organizational changes• Look at other repositories• Needs unfulfilled• Services to support
• Useful to both Management and Staff
