DetailedContents

lntroduction to Microsoft Office Generate Reports ACO.3

2003 1.1 Case Study for Access 2003 Labs ACO.3

What Is Microsoft Office System 2003?

Before You Begin ACO.4

1.2 Microsoft Office Language BarOffice Word 2003

ACO.5

1.2 Instructional Conventions

Office Excel 2003

ACO.5

104

Office Access 2003 1.7

Office PowerPoint 2003 1.9

Office Outlook 2003 1.10... Creatinq a Uatabase AC1.1

Common Office 2003 Features 1.11

Starting an Office 2003 Application 1.11 Objectives AC1.1

Using Menus 1.12 Case Study AC1.2

Using Shortcut Menus 1.15 Concept Preview AC1.4

Using Shortcut Keys 1.17 Introducing Office Access 2003 AC1o4

Using Toolbars 1.17 Starting Access 2003 AC1.4

Displaying Toolbars on Separate Rows 1.17 Exploring the Access Window AC1.5

Using Task Panes 1.21 Creating a New Database AC1.6

Using Office Help 1.21Planning and Designing a Database AC1.7

Using the Help Table of Contents 1.25 Creating and Naming the Database File AC1.8

Exiting an Office 2003 Application 1.26 Creating a Table AC1.10

Lab Review 1.27Defining Field Names AC1.13

Key Terms 1.27 Defining Data Types AC1.16

Command Summary 1.27 . Defining Field Properties AC1.18

Lab Exercises 1.28 Entering a Field Description AC1.20

Step-by-Step 1.28 Defining a Primary Key Field AC1.21

On Your Own 1.28 Defining Additional Fields AC1.22

Editing Field Definitions AC1.26

Saving the Table Structure AC1.26

Entering and Editing Table Data AC1.28

Overview of Microsoft Office Using Table Datasheet View AC1.28

Access 2003 ACO.1 Switching Views AC1.30

What Is a Database?Entering Data in Datasheet View AC1.30

ACO.1 Editing DataAccess 2003 Features

AC1.33ACO.2 Inserting a Picture

Find InformationAC1.35

ACO.2 Navigating a DatasheetAdd, Delete, and Modify Records

AC1o41ACO.3 Changing Column Width

Sort RecordsAC1o45

ACO.3 Resizing a ColumnAnalyze Data

AC1o45ACO.3 Using Best Fit AC1o46

vii

Adding Records in Data Entry

Deleting Records

Previewing and Printing a Table

Previewing the Table

Changing the Page Orientation

Printing a Selected Page

Closing and Opening a Tableand Database

Closing a Table and Database

Opening a Table and Database

Exiting Access

Concept SummaryLab Review

Key Terms

Microsoft Office Specialist Skills

Command SummaryLab Exercises

Screen Identification

MatchingFill-In

True/False

Multiple Choice

Step-by-StepOn Your Own

Modifying a Table and Creatinga Form

Objectives

Case Study

Concept Preview

Navigating a Large Table

Moving Using the Keyboard

Moving Using the Navigation Buttons

Moving Between Fields

Customizing and Inserting Fields

Setting Display Formats

Setting Default Values

Inserting a Field

Defining Validation Rules

Hiding and Redisplaying Fields

Hiding Fields

Redisplaying Hidden Fields

Finding and Replacing Data

Finding Data

Using Undo

viii

AC1.51

AC1.53

AC1.55

AC1.55

AC1.57

AC1.57

AC1.59

AC1.59

AC1.60

AC1.62

AC1.63

AC1.65

AC1.65

AC1.65

AC1.66

AC1.68

AC1.68

AC1.69

AC1.69

AC1.70

AC1.70

AC1.72

AC1.81

AC2.1

AC2.1

AC2.2

AC2.4

AC2.4

AC2.5

AC2.7

AC2.7

AC2.8

AC2.8

AC2.11

AC2.12

AC2.13

AC2.18

AC2.18

AC2.19

AC2.20

AC2.21

AC2.23

Replacing Data AC2.24

Sorting Records AC2.27

Sorting on a Single Field AC2.27

Sorting on Multiple Fields AC2.29

Formatting the Datasheet AC2.30

Changing Background and Gridline Color AC2.30

Changing the Text Color AC2.32

Creating and Using Forms AC2.33

Using the Form Wizard AC2.34

Navigating in Form View AC2.38

Adding Records in a Form AC2.39

Previewing and Printing a Form AC2.42

Printing a Selected Record AC2.42

Identifying Object Dependencies AC2.43

Setting Database and Object Properties AC2.44

Documenting a Database AC2.44

Concept Summary AC2.47Lab Review AC2.49

Key Terms AC2.49

Microsoft Office Specialist Skills AC2.49

Command Summary AC2.50Lab Exercises AC2.51

Matching AC2.51Fill-In AC2.51

True/False AC2.52

Multiple Choice AC2.52

Step-by-Step AC2.54On Your Own AC2.63

Analyzing Data and Creating Reports AC3.1

Objectives

Case Study

Concept Preview

Filtering Records

Using Filter by Selection

Using Filter by Form

Querying a Database

Using a Query Wizard

Moving Columns

Modifying and Saving a Query

Creating a Query in Design View

Querying Two Tables

Finding Unmatched Records

Adding a Second Table to the Query

AC3.1

AC3.2

AC3.4

AC3.4

AC3.6

AC3.7

AC3.11

AC3.12

AC3.15

AC3.16

AC3.21

AC3.26

AC3.28

AC3.31

Creating a Reportfroma TableUsing the AutoReport Wizard

Using the Report Wizard

Modifying the Report Design

Selecting Controls

Moving Controls

Sizing Controls

Previewing the Report Layout

Creatinga Reportfrom a QueryPreviewingand PrintingReports

Changing Page Margins

Printing an Entire Report

Printing a Selected Page of the Report

Compacting and Backing Upthe Database

Concept SummaryLabReview

KeyTermsMicrosoftOfficeSpecialistSkillsCommand Summary

Lab Exercises

MatchingFill-InTrue/False

Multiple ChoiceStep-by-StepOn Your Own

AC3.36

AC3.37

AC3.39

AC3.44

AC3.46

AC3.47

AC3.48

AC3.50

AC3.51

AC3.53

AC3.54

AC3.54

AC3.54

AC3.56

AC3.58

AC3.60

AC3.60

AC3.60

AC3.61

AC3.62

AC3.62

AC3.62

AC3.63

AC3.63

AC3.65

AC3.71

Working Together 1: linkingAccess and Word ACWT1.1

Case Study

Copying Between Applications

Copying a Query to a WordDocument

Formatting Copied Data

Editing a Copied Object

Linking Between Applications

Linking a Query to a Word Document

Updating a Linked ObjectLab Review

Key TermsLab Exercises

Step-by-Step

ACWT1.1

ACWT1.2

ACWT1.2

ACWT1.4

ACWT1.5

ACWT1.6

ACWT1.7

ACWT1.10

ACWT1.13

ACWT1.13

ACWT1.14

ACWT1.14

Objectives

Case Study

Concept Preview

Creating a Table with the Table Wizard

Controlling Field Input

Changing Field Properties

Creating an Input Mask

Creating a Lookup Field

Copying and Importing Data

Copying Data from Another Table

Importing Data from AnotherApplication

Making Fields Required

Using Calculations in Queries

Designing the Query

Adding a Calculated Field

Creating a Crosstab Query

Using the Crosstab Query Wizard

Refining the Query Design

Defining Table Relationships

Establishing a One-to-One Relationship

Establishing a One-to-Many Relationship

Enforcing Referential Integrity

Printing a Relationships Report

Using Subdatasheets

Backing Up and Restoring a Database

Concept SummaryLab Review

Key Terms

Microsoft Office Specialist Skills

Command SummaryLab Exercises

MatchingTrue/False

Fill-In

Multiple Choice

Step-by-StepOn Your Own

AC4.1

AC4.1

AC4.2

AC4.4

AC4.4

AC4.9

AC4.9

AC4.10

AC4.16

AC4.22

AC4.22

AC4.27

AC4.31

AC4.33

AC4.33

AC4.36

AC4.38

AC4.40

AC4.43

AC4.44

AC4.47

AC4.48

AC4.49

AC4.51

AC4.53

AC4.55

AC4.57

AC4.59

AC4.59

AC4.59

AC4.60

AC4.61

AC4.61

AC4.61

AC4.62

AC4.62

AC4.64

AC4.72

ix

x

True/False AC5.59

AC5.11Fill-In AC5.59

Step-by-Step AC5.60

On Your Own AC5.66Objectives AC5.1

Case Study AC5.2

Concept Preview AC5.4Creating Custom Reports, Macros, and

Creating a Form for Multiple Tables.

AC5.4Switchboards AC6.1

Using AutoForm AC5.4

Creating a Multiple-Table Form AC5.5 Objectives AC6.1

Case Study AC6.2Automatic Updating Across Tables AC5.7

Concept Preview AC6.4Customizing the Form Layout AC5.8

Creating a Grouped Report AC6.4Working in Form Design View AC5.8

Planning the Report AC6.4Rearranging Fields AC5.11

Positioning Controls AC5.13 Running and Modifying theAssociated Query AC6.4

Adding label Controls AC5.16Using the Report Wizard to Create a

Changing Font and Font Size AC5.18Grouped Report AC6.6

Adding Color and Shadows AC5.21Checking the Summary Calculations AC6.12

Resizing Controls AC5.23Customizing the Report Layout AC6.13

Changing the label Caption AC5.24 Resizing and Rearranging Controls AC6.14

Using Subforms AC5.27 Changing Text Alignment and FontCreating a Subform AC5.27 and Fill Colors AC6.17

Modifying a Subform AC5.30 Working with lines and Borders AC6.19

Calculating a Value AC5.32 Adding a Page Header AC6.21

Creating a Calculated Control AC5.33 Changing the Record Source AC6.23

Modifying Text Box Properties AC5.33 Using Calculated Controls in a Report AC6.25

Using the Expression Builder AC5.35 Creating a Text Box Control AC6.25

Adding a Control Reference AC5.38 Summing Across Reports AC6.26

Testing the Calculated Control AC5.42 Printing a Grouped Report AC6.29

Using Command Buttons AC5.42 Using PivotChart View AC6.30

Creating Command Buttons AC5.43 Creating a Pivot Chart AC6.31

Using a Command Button AC5.46 Creating Mailing Labels AC6.35

Creating Page Headers and Footers AC5.47 Using the label Wizard AC6.35

Adding Page Header and Footer Printing Mailing labels AC6.39Sections AC5.47 Using Macros AC6.39Creating a Border Line AC5.48 Creating a Macro AC6.39

Inserting Page Numbers AC5.49 Running a Macro AC6.42

Deleting a Form AC5.51Copying and Editing Macros AC6.43

Concept Summary AC5.53 Using a Switchboard AC6.46Lab Review AC5.55

Creating Switchboard Pages AC6.47Key Terms AC5.55

Adding and Editing Switchboard Items AC6.49Microsoft Office Specialist Skills AC5.55

Adding Items to the Main Switchboard AC6.53Command Summary AC5.56

Using the Switchboard AC6.57Lab Exercises AC5.57

Displaying the Switchboard on Startup AC6.58Matching AC5.57

Securing a Database AC6.59Multiple Choice AC5.57

Using Database Wizards

Concept SummaryLab Review

Key Terms

Microsoft Office Specialist Skills

Command SummaryLab Exercises

Matching

Multiple ChoiceTrue/False

Fill-In

Step-by-StepOn Your Own

AC6.60

AC6.62

AC6.64

AC6.64

AC6.64

AC6.65

AC6.66

AC6.66

AC6.66

AC6.68

AC6.68

AC6.69

AC6.78

Working Together 2:Exporting Data and CreatingData Access Pages ACWT2.1

Exporting Access Data

Exportingan Access Query to Excel

ACWT2. 2

ACWT2. 3

Putting Access Data OnlineUsing the Page Wizard

Modifying a Data Access Page

Previewing the Data Access Page

Adding HyperlinksLab Review

Key Terms

Command SummaryLab Exercises

Step-by-Step

Command Summary

Glossary of Key TermsReference 1-Data File List

Reference 2-Microsoft OfficeSpecialist SkillsIndex

ACWT2.5

ACWT2.6

ACWT2.8

ACWT2. 10

ACWT2. 12

ACWT2.15

ACWT2.15

ACWT2.15

ACWT2.16

ACWT2.16

ACCS.1

ACG.1

ACR1.1

ACR2.1

ACI.1