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Ron Broglio, Graduate Director Sheila Luna, Program Manager. Department of English PhD advising Session Fall 2013. Ron Broglio, director of graduate studies Contact [email protected] for an appointment Doris Warriner, Rhetoric and Composition Lee Bebout, Literature - PowerPoint PPT Presentation
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Ron Broglio, Graduate Director
Sheila Luna, Program Manager
Ron Broglio, director of graduate studiesContact [email protected] for an appointment
Doris Warriner, Rhetoric and Composition Lee Bebout, Literature James Blasingame, English Education Elly van Gelderen, Linguistics Barbara Lafford, Applied Linguistics
http://english.clas.asu.edu/graduate_advising
Sheila Luna, Graduate Program Manager – [email protected]
Graduate students are responsible for familiarizing themselves with all university and graduate policies and procedures. http://graduate-dev.asu.edu/faculty_staff/policies
Communicate with the program manager or DGS to be clear on expectations for degree completion
Check your MyASU account for up-to-date information regarding your status, holds, items to attend to and other important information
Maintain a working ASU email and check it regularly
Check with your dissertation advisors well in advance of data collection to ensure compliance with university regulations regarding the collection of data
Graduate students MUST remain continuously enrolled, otherwise they will be withdrawn by the office of Graduate Education and will need to reapply
Students taking an oral or written exam, foreign language exam, defending in summer must be registered for at least one graduate credit
If the exam, portfolio, defense, etc falls in between terms, registration for the next session is required (after spring and before summer, students must register for summer).
Students must be enrolled in at least one graduate credit during the semester or summer session that they apply for graduation
If defending between terms, you must be registered for the following term
Teaching Assistants MUST be enrolled for six hours every semester (even if they are done with coursework and research/dissertation hours)
If enrollment is impossible due to personal or medical issues, students can petition for a Request to Maintain Continuous Enrollment . Return the form with your chair’s signature to Sheila Luna http://graduate.asu.edu/forms
Students who are granted a petition to maintain enrollment lose their student privileges (i.e., email, library, etc.)
Enrolling in 1 credit of 795, continuing registration, can be a place holder
A W, an I, or an audit do NOT count as continuous enrollment
400-level courses do NOT count as continuous enrollment unless they are listed on the plan of study
Download the Independent Study form (http://english.clas.asu.edu/forms), complete the top portion and obtain the required signature. If you are doing research or dissertation hours (792, 799) you must get your committee chair’s signature on the “instructor” line
If you are doing a reading and conference (ENG or LIN 790), you must obtain the signature of the professor with whom you will be working
Return the completed and signed form to the English Department main office or to the graduate studies office for clearance to register. You will be able to register within 48 hours of returning the form
This procedure must be followed each time you want to enroll in ENG or LIN 799, 790, 792, 795, etc.
The interactive plan of study (iPOS) is a list of what you have taken, are presently taking, and will take to complete degree requirements
Official notification to the office of Graduate Education of your committee membership
File early in program
The iPOS must be reviewed and approved by the supervisory committee, the graduation office, and the office of Graduate Education
Ph.D. students must have an approved iPOS with entire committee
approved before the portfolio stage
http://english.clas.asu.edu/gradstudies-pos
Submit electronically, through the MY ASU, iPOS link
Obtain committee chair’s signature on the summary page before the Department approves the iPOS
Only the chair is needed to submit the iPOS. Once an iPOS has been approved by the Department and the office of Graduate Education, the student can submit a Committee Change Request and create co-chairs and members
May select entire committee at once, eliminating the need to add committee members later
http://graduate.asu.edu/sites/default/files/How-to_iPOS_0.pdf How-To Guide
Must submit iPOS before 50% of their program is completed. Failure to do so may result in a hold on registration
Choose this option: 84 credit hours, oral exam, prospectus and a foreign language exam
Obtain committee chair’s signature on summary page and return to Sheila Luna so it can be officially approved
Committee Change Requests, Petitions, Course Change Requests and Masters in Passing applications are also submitted electronically.
http://english.clas.asu.edu/gradstudies-pos
PhD plans of study must have 84 hours, 12 being dissertation
List 12 (and only 12) hours of Dissertation (799)
Research (792) can be used as coursework hours when applicable and in consultation with the committee chair
A student with a previously awarded master’s degree can apply it to the iPOS for a blanket 30 hours. The student must then list 54 hours taken at ASU after admission to PhD
The committee chair will review the coursework before signing to make sure all requirements have been met
Twelve hours of pre-admission coursework from another institution or from ASU, not applied to a previous degree, may be applied
The office of Graduate Education must have official transcripts from the institution where the classes were taken
Must have been completed within three years of admission to the ASU degree program
A grade of B or better is required for all transfer and non degree work applied to a Plan of Study
Must demonstrate a competent knowledge of a natural language other than modern English
Earning a “B” (3.00) or higher in a 400- or 500-level course Demonstrating native speaker proficiency in a language approved by the
student’s supervisory committee Earning a “B” (3.00) or higher in both ENG 530 Old English and ENG 531 Old
English Literature or their equivalent; Holding a bachelor’s degree in an approved foreign language; Fulfilled a foreign language requirement during MA For languages which the School of International Letters and Cultures does offer
above the 200 level, two years (4 semesters) of college coursework at the 100 and 200 level with a C or better, completed no more than six years prior to admission to the degree program.
http://english.clas.asu.edu/gradstudies-flr
The Foreign Language Reading Exam is offered by SILC two times per year
Must be enrolled in at least one graduate English credit during the semester of the exam
Exam results must be posted before student can take examinations or schedule a defense
Fulfill the requirement early in the program so it does not hold up graduation.
If a student fails the exam, a petition must be submitted to the office of Graduate Education to retake the exam, including why the student failed, what the student will do to prepare for the next exam, and why the exam is needed. Note: Only two retake petitions are allowed. Allow three months to study for the next exam.
http://silc.asu.edu/testing/graduate
Select your language on the iPOS Take exam Results received six to eight weeks
after exam Results cannot be posted if the student
does not have an approved ipos with entire committee on file
October 4, 2013 (apply by September 13, 2013)
March 4, 2014 (apply by February 4, 2014)
Select Old English from the drop down list on the iPOS
Contact Sheila Luna when grades are posted for both 530 and 531
The requirement will remain “incomplete” until notification of grades is received
Cannot post results without an approved iPOS with entire committee
Choose your native language from drop down list on the iPOS
When iPOS is approved by office of Graduate Education, notify Sheila Luna and she will waive the language requirement on your iPOS
Cannot waive requirement without an approved iPOS with entire committee
Student takes an upper division SILC course (approved by the advisor)
Must be taught in the language After the grade of B or better is posted
on your transcript for this course, contact Sheila Luna
Cannot post language results without an approved iPOS with entire committee
B or better in FRE 494 French for Reading Knowledge; ITA 494 Italian for Reading Knowledge; GER 494 German for Reading Knowledge
Do not need background in language to take
Fulfills the language requirement Contact Sheila Luna after grade is
posted
If you are meeting the requirement in another way (BA or MA in approved language, etc) contact Sheila Luna AFTER your iPOS has been approved
Foreign language requirement results cannot be posted without an approved iPOS with entire committee on file.
Maximum time limit is the shortest of the following: Ten years from admission Five years from comp exams
If more time is required, students may submit a detailed petition to the office of Graduate Education with the extension request
Department of English recommended time to degree is 7 years. Average is 6 years. Students are given TA eligibility for 5 years
Five years is typical for those with master’s degrees
Meet with committee chair or director of program annually to discuss progress
Failure to submit signed timeline will result in a hold on registration for 792/799
http://english.clas.asu.edu/gradstudies-phdtimeline
Adherence to timeline Timely completion of coursework and
exams Minimum 3.0 GPA each semester No more than three I’s (Incomplete) on
transcript
At least three members on the graduate faculty, ordinarily specialists in the area of the student’s project
Confer with selected chair about other suitable members for the committee
Identify committee chair and members early and look to them for guidance
Petitioning to have a committee chair from outside the department's graduate faculty must be approved by the department chair in consultation with the director of graduate studies
I. Portfolio: two scholarly essays and a bibliography
II. Oral or Written Exam: based on bibliography
III. Colloquy: Defense of the dissertation prospectus. After completing this step, submit Report of the Doctoral Dissertation Prospectus form to Sheila Luna for candidacy processing
http://english.clas.asu.edu/gradstudies-exam
I. Essay: One scholarly essay and a bibliography
II. Oral Exam: based on bibliography and essay
III. Colloquy: Defense of the dissertation prospectus. After completing this step, submit Report of the Doctoral Dissertation Prospectus form to graduate program manager for candidacy processing
http://english.clas.asu.edu/gradstudies-exam
PhD students achieve candidacy in a letter from
the office of Graduate Education upon completion of:
foreign language requirement qualifying examination defending the dissertation prospectus
Based on original and independent research/creative activity conducted by the student, under the guidance of the graduate supervisory committee
Demonstrate the candidate's mastery of research and scholarly methodologies, theory, and tools of the discipline
Demonstrate the candidate's ability to address a major intellectual problem and to propose meaningful questions and hypotheses, as well as utilize the methods with which to study the proposed research question(s) and related hypotheses, and draw conclusions
12 hours of dissertation (ENG or LIN or APL 799) are required on the plan of study. They can be taken all at once, or split up. 1 hour of dissertation can also be taken to maintain enrollment
Dissertation defenses are announced via e-mail to the Department of English. A student preparing for his/her defense should send an e-mail to [email protected] which will include student name, dissertation title, date, time, room, committee chair, committee members, and a brief abstract. The abstract should be in the body of the e-mail, not as an attachment.
Contact Chris Floyd in the main office to schedule a room for the defense.
Run your dissertation through the format tool
Make sure you are using the most recent version of the Format Manual from office of Graduate Education website
http://graduate.asu.edu/format/format_and_submit_document
office of Graduate Education Graduation Deadlines and Procedures
http://graduate.asu.edu/graddeadlines.html
Schedule your defense on your MyASU defense schedule tab no later than 10 working days before the defense date
Initial format review must be performed by office of Graduate Education prior to defense
After scheduling your defense, submit complete draft to [email protected] for format review
Day before defense, student will receive email with next steps for the defense of the dissertation and submission of final document to ProQuest
Several requirements must be met before the defense schedule link will appear on your MyASU:
Approved iPOS with full committee
Minimum 3.0 overall graduate GPA
Minimum 3.0 GPA on iPOS
No pending course changes, committee changes
Satisfied all requirements (written/oral exam, language, etc.)
Achieved candidacy
Active student and currently enrolled
For PhD students who do not hold an MA in English
Must complete 33 hours of coursework and pass the portfolio
MIP iPOS is submitted electronically Student must file for graduation http://english.clas.asu.edu/gradstudies-
mip
Graduation Extensions: Must be include a detailed justification: Why petition is needed, what happened to cause delay. When do you intend to graduate. A detailed timeline on progress toward defense such as: chapter 1 is due on ___, chapter 2 is due on ___. Include student statement: “I understand that there will be no further extensions petitioned, failure to meet agreed upon deadline will result in dismissal from the program.” Use paper petition form
Retaking Language Exam: Must include why you failed, how you will prepare for the next exam and why the exam is needed. Petition can be done online on iPOS link
Petitions to Maintain Continuous Enrollment: Used to discontinue enrollment. The maximum is two semesters during entire program. Use the paper form: Doctoral Request to Maintain Continuous Enrollment
http://graduate.asu.edu/forms
Graduate Education Dissertation Fellowships (deadline January 15, 2014 for 2014/15)
Graduate Education Completion Fellowships (deadline: October 7, 2013 for spring 2014)
Katharine Turner Dissertation Fellowships (deadline February 3, 2014)
Graduate Travel Awardshttp://english.clas.asu.edu/graduate_scholarships
Presenting papers at scholarly conferences $350 from Graduate Education; $350
additional funds from English Only three students funded per cycle
October 4, 2013: for travel November 15, 2013 through February 21, 2014
January 10, 2014: for travel February 22, 2014 through May 16, 2014March 14, 2014: for travel May 17, 2014 through June 30, 2014
http://english.clas.asu.edu/graduate_scholarships
Independent Study Form (to register for research/dissertation/reading and conference)
PhD Oral Exam Form
PhD Report of Dissertation Prospectus form
Portfolio: Statement of Intent (to accompany the portfolio papers)
http://english.clas.asu.edu/forms
Sept 20th CV and Cover Letters 11:30 am LL 316
Oct 25th Applying to Conferences/Submitting for Publication 3:00 pm LL 316
January 24th Applying for grants/fellowships/awards 3:00 pm LL 316
March 28 (tentative) Digital Media Workshop Dec 12th Mock Interviews
Navigating Your Career in Higher Education: A Conversation with Beverly Ann Chin
Thursday, Sep. 26, 2013 3:15-4:30 p.m. LL 316 Finishing the PhD, searching for the right job,
and learning tenure and promotion. Q & A with Dr. Chin.
Preparing CV part 1, Sept 18, 3 pm MU Creating a resume and cover letter Sept
20th, 1:30 pm Academic Job Search Oct. 1 1:30 Preparing CV part 2 Oct 4 3:00 pm Interviewing for Academic Jobs Oct 14
10:30 am http://graduate.asu.edu/grow/sfs/events
The English Department website, graduate student page contains many useful links, such as FAQs, how to file an iPOS, doctoral exams, etc. http://english.clas.asu.edu/graduate
Graduate Education website http://graduate.asu.edu/ Contains information on university policy, graduation deadlines and procedures, Graduate Education forms, professional development, etc.