Graduation Area

Presented by:

Jasmine O’Brien

Austin Peay Advising Session

Change of Major

Go to www.apsu.edu and select AP OneStop

Student will log in with their ID and Password

Select the Web Self Service Tab:

Select Student

Select Registration from list

Select Change or Declare Major,

Concentration and/or Minor

View of what Students see when they select the Change of Major Link

Options for changes

On this form, students can use the blue link to

only change the bulletin. This changes to the

most current bulletin only

Students are allowed to change to any major or

minor. If a major requires a concentration, the

form will force the student to select a

concentration before they submit the form.

Note: If a student wishes to remain on the same

bulletin, they must email one of the processors or

come by Ellington 315 to fill out a paper form.

Substitutions: Major/Minor

Advisor will want to log into their AP Onestop

Select the Web Self Service Tab

Select Faculty Services

Select Student Information Menu

Select ID Selection

Term Selection

In the term box, you will want to select the current

semester (Main Campus = Fall Semester 2012 or

Fort Campbell = Fall Term II 2012 – Ft. Campb).

Click Submit

Enter the Banner ID or Do a Name

Search

Once you enter the Banner ID or Name search

you will submit

Then you will need to select Request for

Major/Minor Sub

Students information should pop up.

You will want to click on the select button in the

Primary or Secondary Curriculum button. This will

depend on if the student is seeking two degrees

and which one falls into your department.

Examples

Two Curricula One Curriculum

Substitution Menu

At this time, you will see the screen to select the

needed course for substitution

You will select the Program Area and needed

course from the drop box

•Next, the courses taken will populate so that an appropriate substitution course

can be selected

•Click the Select button beside the course you wish to use in place of the

needed requirement.

Advisor Confirmation Screen

Once you select, you will be taken to an

additional screen where advisor comments are

made in regards as to why the substitution is

being submitted.

Enter your comments and select Confirm

Finalizing the Substitution Once you have clicked confirm, you will get this

confirmation page

The substitution is then sent on to the appropriate Chair or Dean

Substitution: Core Substitution

Once you enter the Banner ID or Name search

you will submit

Then you will need to select Request for Core

Sub

Student’s information should pop up.

You will want to click on the select button in the

Primary or Secondary Curriculum button. This will

depend on if the student is seeking two degrees

and which your curriculum falls into.

Program Area and Course Selection

The only Program that will populate will be the

GENED_CORE area

From the needed Course, select the course you

are wanting to make the substitution for

•Next, the courses taken will populate so that an appropriate substitution course can be selected

•Click the Select button beside the course you wish to use in place of the needed requirement.

Advisor Confirmation Screen

Once you select, you will be taken to an

additional screen where advisor comments are

made in regards as to why the substitution is

being submitted.

Enter your comments and select Confirm

Finalizing the Substitution Once you have clicked confirm, you will get this

confirmation page

The substitution is then sent on to the appropriate Chair or Dean

Degree Evaluations: Degree Evaluations are based on the bulletin a

student is following.

Different bulletins could potentially have different requirements and that is why not every degree evaluation for a major is identical.

The areas of a degree audit are Core

Major

Minor or Concentration if applicable

Upper Division

Free Electives

Reading the Audit As you go along the degree evaluation, you will notice

that each area (section) has Yes or No to the left hand side (when looking at the audit).

This tells you if the course or area has been completed. If the student is enrolled in a course, the degree audit

will mark that area as met and assume successful completion

We have designed the degree audits with big, bold “NO’s” so that sticks out and is easy to identify

Status of courses R = means student is currently registered for the course H = student has completed the course with APSU T = course was transferred in to APSU

Caveats: For Sociology – there is a no double dipping situation

with the Family Studies minor, therefore, the courses from the minor will not appear in the Upper Division area. Often this causes the required hours to be manually calculated.

Students who are enrolled, can drop and add courses at any time, this will change the degree audit instantly.

If a student has taken a course and made an “F”, the repeat course will not show on the audit until a final grade is assigned.

DSP work- will not show on the audit as it is not considered College level

*Now lets look at a sample degree evaluation

Tips for degree audits

Always select Generate New

If you select the blue code, it will only pull the last

audit that was generated

If something does not look as it did before, you

can always look at a previous evaluation to

compare.

Substitutions automatically load into the system

and once approved automatically show up on the

audit.

Students enrolled courses are pulling on this

audit, so what they need is in addition to what

they are enrolled for.

Quick Reference Information

120 overall hours is required by TBR and is not

subject to waivers

Residency hours: 30 APSU hours for a Bachelors

and 15 for an Associates are required. APSU

policy can be waived by Dr. Denley in situations

with extenuating circumstances

Upper Division hours- 39 required.

3 can be waived by the Dean

Over three requires Dr. Denley’s approval

GPA of 2.000 required for Major, Minor,

Concentration, APSU and Overall GPA’s

Quick Reference Continued

If a course has a grade of “NR”, “I” or “IP” it will

not pull in audit until appropriate grade is

assigned.

APSU 1000 can only be waived if a student

transferred in 12 or more traditional college

credits

Military credit does not count

Dual enrollment credit does not count

DSP work does not count in the total hour or the

GPA requirements.

Questions?