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DEPARTMENT OF EDUCATION
Official list of Schools for validation will be
distributed to all Regional and Division
Offices
Division will conduct Kick-off Meeting prior
to actual school validation
Meeting with the School Head to discuss the
latest Site Development Plan of the School
Appraisal Team to do actual site inspection to
determine available space for construction and other
physical aspects that would affect the
implementation of the project
Team to record in the Appraisal form the
findings on the inspection made including drawing
the updated site dev plan showing location of the
proposed building
All members of the Team to sign in the
accomplished Site Appraisal Form
Actual Site Validation
The Team will consolidate the
reports for concurrence/ approval
of the SDS
Submission of the approved reports to the Central Office
PFSED Consolidates list for submission to DBM for issuance of SARO and to DPWH for implementation
SHS Validation Process
DEPARTMENT OF EDUCATION
1. DepEd PFSED to provide to all SDS (cc Regional and Division Project Engineers):
a. list of schools to be validated for SHS construction (e-copy and hard copy)
b. site appraisal forms (e-copy and hard copy of sample accomplished form)
c. Site Appraisal Plan (e-copy)
SHS Validation Process
DEPARTMENT OF EDUCATION
2.The SDS shall organize a kick-off meeting to be attended by:
a. Division SHS Coordinator, DPEs, Division Physical Facilities Coordinator and other concerned personnel
b. Agenda for the meeting are as follows:i. Mechanics of site appraisalii.Scheduleiii.Team members and team
assignmentsiv.Logistical requirementsv. Other support needed to be
provided by the SDO
Site Validation Process
DEPARTMENT OF EDUCATION
3. Upon arrival at the school, the DPE/PFC and SHS coordinator shall accomplish the following:
a.Check latest site development plan of the school(include all ongoing construction projects and/or pledges/commitment from other sources)
b.Conduct environmental scanning within and outside the school promises (check for available space/potential sites suited for proposed SHS construction, consider safety, etc.)
c. Check if recommended building designs can be accommodated within the campus
(given the standard footprints of the building proposed to be constructed)
SHS Validation Process
DEPARTMENT OF EDUCATION
d. Identify other available spaces within the school compound
e. Accomplish the Site Appraisal Formf. Sign accomplished form (with
School Head)
SHS Validation Process
DEPARTMENT OF EDUCATION
4. Consolidate the results of the validation activity by municipality and by division
5. SDS will review and approve based on the result of the validations
6. Submit forms (hard or soft copy) to PFSED [email protected] by March 7, 2015.
SHS Validation Process
DEPARTMENT OF EDUCATION
SHS Classroom Construction: Timelines for Implementation
Site Appraisal
Submission to DBM for
issuance of SARO and to
DPWH for implementation
Procurement Construction Turn-Over
26 Jan -28 Feb 2015
March 2015 April-May 2015 June 2015 – May 2016
May 2016
DEPARTMENT OF EDUCATION
3 Components:• Basic School
Site Information
• Assessment of Buildable Space for construction
• Site Development Plan
SHS Site Appraisal Form
DEPARTMENT OF EDUCATION
Component 1:Basic School Site Information
• Name of School• School ID• Name of School Head• Classification of SHS
Site• Site Ownership• Lot Area• Topography• Location• Soil condition• Availability of Water
and Electricity• History of Flood Level
SHS Site Appraisal Form
DEPARTMENT OF EDUCATION
Component 2:Assessment of Buildable Space for Construction
• Evaluation if the recommended school building type can be accomodated in the available space in the school;
• Identifying other area or open space available that can be used for future construction
SHS Site Appraisal Form
DEPARTMENT OF EDUCATION
Component 3:Site Development Plan
Shows the entire school compound, existing facilities and proposed construction (dotted lines)
SHS Site Appraisal Form
DEPARTMENT OF EDUCATION
All Regional Directors to request their respective Regional Physical Facilities Coordinators to:
1. Disseminate all documents needed for SHS site appraisal to all divisions by Monday, January 26, 2015.
2. Monitor the progress of appraisal in each division and if needed, provide additional support to ensure completion on or before the set deadline.
Next Steps
DEPARTMENT OF EDUCATION
2015 SHS Construction Timelines(using FY 2014 and FY 2015 budgets)
DepEd DOs: Validation of
Buildable Space
DepEd CO: Finalization of
2015 SHS Construction
Program
DPWH: Bidding
DepEd DO: Orientation of School Heads
DPWH: Construction
DepEd: Monitoring by
DO and school heads
Jan-Feb2015
March2015
Mar-Apr2015
May 2015 – May 2016
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
• Information Dissemination. Based on the results of the SHS validation activity:– DepEd Central Office (CO): finalize the program for
SHS construction and submit to DPWH and DBM; provide the Division Offices, copy furnished the Regional Offices, with a copy of the same list.
– DepEd Regional Offices (RO) and Division Offices (DO): inform the concerned school heads and other stakeholders in the community of the final program/planned construction.
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
• Orientation on Construction Monitoring. The SDS, with support from the Division Project Engineer, shall conduct an orientation activity for concerned school heads to apprise them of the critical stages in construction that need to be monitored closely.
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
DEPARTMENT OF EDUCATION
BEAM:250mm x 400mm
COLUMN:350mm x 350mm
NEW FEATURE OF CALAMITY-RESILIENT DESIGN: bigger and more reinforced beams and columns
DEPARTMENT OF EDUCATION
ROOFING SHEET:0.40mm THK Pre-painted Longspan Corrugated G.I. Sheet
CONNECTION OF G.I. SHEET TO PURLIN
ROOFING FIXER
NEW FEATURE OF CALAMITY-RESILIENT DESIGN: stronger connections and roof framing
DEPARTMENT OF EDUCATION
2015 SHS Classroom Construction
• Realignment. The DO shall inform the DepEd CO of any changes or deviation from the final program for SHS construction (ex. due to commitments from LGUs/other donors or changes in projected enrollment).
– The changes shall be reported to the DepEd CO no later than the end of the second quarter of the year (per Special Provision No. 21 Project Modification in the 2015 GAA)
• All SHS construction should be completed by end-May 2016. School heads shall immediately report to the DO, which shall notify the DepEd CO, of any possible slippage from this deadline.
DEPARTMENT OF EDUCATION
Recap of Roles and Responsibilities for Construction Monitoring
• DepEd CO:– Provide ROs and DOs with final list for construction (to be
implemented by DPWH)
• DepEd RO: – Inform DOs and other stakeholders of programmed construction– Provide assistance to DOs in construction monitoring
• DepEd DO: – Inform concerned school heads and other stakeholders of
programmed construction– Provide technical assistance to schools in monitoring actual
construction (conduct orientation)– Inform CO of any changes/realignments by end-June 2015– Regularly update CO on status of construction
DEPARTMENT OF EDUCATION
Looking Ahead: Indicative Timelines for 2016 SHS Classroom Provision
DepEd CO: Submission of 2016 budget
proposal
DepEd CO: Adjustments
to 2016 Construction
Program
DepEd: Finalization of 2016 Program
DPWH: Bidding
Feb-Mar2015
May-June2015
Nov-Dec 2015
DPWH: Construction
DepEd:
Monitoring
Jan-May 2016