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D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 1/59
Authors Name Organization/Unit
Main Author E. Francioni e-GEOS
Contributing Author(s) All All
Approval Name Organization/Unit
Technical Reviewer Tom Flynn SAADIAN
Language Reviewer Tom Flynn SAADIAN
File SECTOR_D1.10_v1.0
Project
Project Reference: Grant agreement no. 607821.
Project Short Name: SECTOR
Call: FP7-SEC-2013-1
Funding Scheme: Collaborative Project CP-FP
Project web-site: http://www.fp7-sector.eu/
Deliverable D1.10
Annual Report
Final version
Document
Deliverable No.: 1.10 Due Date: 2017-06-30
Issued by Partner: e-GEOS Actual Date: 12.06.2017
WP/Task: WP1/T1.1 Pages: 59
Confidentiality Status: PU
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 2/59
Document History
Table 1 Document history
Document
information Chapters
affected
Description of
change Author
Document
Status Data Version
170510 0.01 The whole
document
ToC E. Francioni 0.01 draft
170515 0.02 Executive
summary, §1, 2
Contributions E. Francioni 0.02 draft
170522 0.03 §2.1 Contribution to
T1.3
F. Tunçer 0.03 draft
170526 0.04 §2.1, 2.5, 2.6 Contribution to
T1.4, WP5, T6.3
M. Fiorini 0.04 draft
170529 0.05 §2.5 Contribution to
T5.3
M. Fiorentino 0.05 draft
170529 0.06 §2.6 Contribution to
T3.3
F. Perez 0.06 draft
170531 0.07 §2.8 WP8 M. Oles 0.07 draft
170601 0.08 §2.6 WP6 M. Cinque 0.08 draft
170601 0.09 §2.1, 2.2 T1.4, WP2 S. Frings 0.09 draft
170602 0.10 All Conclusion and
minor reviews and
changes
E. Francioni 0.10 draft
170605 0.11 All Review T. Flynn 0.11 to
close
170612 1.0 All Review E. Francioni V1.0 Final
Document Reviews
The following table gives an overview of all document reviews.
Table 2 Document reviews
Date Version
reviewed
Remarks,
Corrections Reviewer New Status
170605 0.11 Editorial
changes made
SAADIAN Ready for
approval.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 3/59
across the
project.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 4/59
Table of Content
Executive Summary 5
Definitions, Acronyms and Abbreviations 6
List of tables 6
List of figures 6
1 Introduction 7
1.1 Document Scope 7
1.2 Deliverable Description 7
1.3 Aims and Objectives 7
1.4 Project Consortium 8
1.5 Work Progress and Key Achievements to Date 8
1.6 Project Activities organisation 9
2 Project objectives, work progress and achievements, project management 12
2.1 WP1: Project Management 12
2.2 WP2: Pan-European inventory of past critical events, collaboration processes, data sets and IT support 30
2.3 WP3: Scenario definition and user requirements for the pan-European Common Information Space 30
2.4 WP4: Common Information Space definition and design 33
2.5 WP5: Common Information Space building 35
2.6 WP6: Common Information Space concept demonstration and validation 40
2.7 WP7: Ethical and societal impact assessment 47
2.8 WP8: Standardisation, exploitation and dissemination 50
3 Conclusion 56
References and Applicable document 57
ANNEXI - Monitoring Participant Forms 59
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 5/59
Executive Summary
This document is aimed at reporting about the technical and management activities
performed during the third and final year of the SECTOR project (M25-M36).
It describes the technical work progress carried out by the Consortium accomplished
in each WPs already started, and the Project Management activities.
The following main facts characterize the final year of the project:
- finalization of all development and integration activities and therefore, the
availability of the SECTOR CIS (MS5 - CIS prototype built);
- a successful Final Demonstration Event, in April 2017, in Rome, when the
system has been presented to a wide audience, simulating an operational
scenario (MD6 - CIS tested and demonstrated);
- a very positive Final Dissemination day, in May 2017 and implemented as an
integral part of the 7th Workshop of the Community of Users;
- two successful Project Reviews (Second annual Review in September 2016,
and Second Interim Review in February 2017): all achievements of the
second-year activities were presented and first demonstrations of the solution
under development were presented.
Another important result achieved during the third year is the complete recovery of all
the delays occurred in the previous years: i.e. recovery and action plans were
prepared, applied and refined during the second part of the project life, leading to a
successful and on time closure of the project itself.
The document includes the following sections:
1) a short summary of the Project objectives;
2) a description of project objectives, work progress and achievements for each
work package, project management, and status of deliverables and
milestones;
3) Annex I: reporting the activities performed and the effort spent by the Project
partners.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 6/59
Definitions, Acronyms and Abbreviations
DB Exploitation and Dissemination Board
DoW Description of Work
DPA Data Protection Authority
EC European Commission
EUB External Users Board
FP7 Framework Programme 7
GA Grant Agreement
GB Governance Board
ICTB ICT Board
PM Project Manager
PSC Project Steering Committee
QM Quality Manager
SECTOR
Secure European Common InformaTion Space for the InterOperability
of First Responders and Police Authorities
WBS Work Breakdown Structure
WP Work Package
WPL Work Package Leader
List of tables
Table 1 Document history ........................................................................................... 2
Table 2 Document reviews ......................................................................................... 2
Table 3 Work Packages timeline as proposed in D1.6 – Annex II .............................. 9
Table 4 Deliverable submitted in the reporting period .............................................. 13
Table 5 Risk register ................................................................................................. 18
List of figures
Figure 1 – New project Gantt .................................................................................... 11
Figure 2 - Members of CEN/TC 391 with SECTOR members .................................. 53
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 7/59
1 Introduction
In line with the Description of Work (DoW), this deliverable presents the technical
achievements and the financial details for the third and last year of the project. This
chapter provides a general overview of the project presented in terms of aims and
consortium.
1.1 Document Scope
This document is aimed at reporting on the technical and management activities
performed during the third year of the SECTOR Project (M25-M36). The document
describes the technical work progress carried out by the Consortium accomplished in
each WPs already started, and the Project management activities.
1.2 Deliverable Description
This deliverable provides an overview of the work performed during the period 1st
July 2016 to 30th June December 2017. It is important to note that:
with the Dissemination event (17th May 2017) all activities have been closed,
with the only exception of the preparation of pending deliverables and Final
Review organization;
Final Review has been planned within the project life (21st June 2017),
therefore a general description of activities performed during the last month is
reported. An update of this deliverable will be produced in case of main
changes to the expected activities.
The document provides the following information:
a description of work performed and achievements for each work package
(including project management) within the reporting period, the status of
deliverables and milestones, issues and deviations encountered, including
corrective actions;
Annex I, reporting information about project expenditure for each partner, for
each WP and type of cost. The financial information is based on estimated
costs, the official values are reported into the Form C and related explanations
of the use of resources submitted on ECAS Portal.
1.3 Aims and Objectives
The aims and objectives of the project are outlined as follows.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 8/59
The project original idea derives from one of the greatest challenges of the 21st
century: the management of crisis on global and local scale. The ever-growing
human, economic and environmental losses due to natural and man-made disasters
evidence the need for a systematic approach to the management of crisis. A multi-
disciplinary understanding and disaster risk management is required. In such
situations, Collaborative Crisis Management (CCM) is usually coordinated by local
authorities or dedicated civil protection organizations. Moreover, they are usually
supported by a variety of different national and international crisis management
organizations, all of them acting relatively autonomously. The process is typically
coordinated through periodic physical meetings of the involved organizations, in
which information is shared about the situation, priorities are set and responsibilities
allocated. Follow-up and execution of tasks is managed by each individual
organization, typically supported by a range of not interoperable information
management tools, depending on the level of informatization of the local or national
crisis management systems (DoW).
SECTOR aims at establishing the foundations of future Common CCM Information
Spaces by expanding the European scientific knowledge base on (cross-border)
multi-agency CCM processes and the complications these imply when aiming at
setting-up and design cross-border supporting information Systems.
1.4 Project Consortium
As well known, the SECTOR project is being taken forward by a European
consortium of 16 partners from 10 different European Countries, including:
large industry: LEONARDO, THALES, EGEOS, ASELSAN
top-academia: USTUTT, CINI, UPVLC, FOI
a research center on ethical and social issues: IZEW
high-tech SMEs: ITTI, SAADIAN
end-user crisis management organizations: SSV, SGSP, PAS, IAEMO, and
PSNI.
1.5 Work Progress and Key Achievements to Date
At M36, beyond the horizontal activities (Project Management, Ethical and societal
impact assessment, Standardization, exploitation and dissemination), all the work
has been done and all activities completed
In particular, the development cycle has been finalized as described in WP5
deliverables, and integration activities have been completed, resulting in the
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 9/59
completion of the SECTOR CIS that has been also tested and validate by users and
during the Final Demonstration.
This means that the fifth milestone MS5 “CIS prototype built up” has been reached at
the end of M30 and MS6 “CIS validated and tested” has been achieved at the
beginning of M34.
1.6 Project Activities organisation
The project is organized in 4 phases, with 8 Work Packages:
Phase 1: Inventory and analyses of European CCM processes, systems and
data (form M1 to M8);
Phase 2: Scenario Definition and Common Information Space Concept Design
(from M9 to M24);
Phase 3: (iterative) CIS development (from M16 to M25);
Phase 4: Demonstration and Validation (from M22 to M33).
The 8 Work Packages, that are strictly inter-correlated, are reported in the following
table with their respective timeline.
Table 3 Work Packages timeline as proposed in D1.6 – Annex II
WP N. Work package title Start
month
End
month
WP1 Project Management 1 36
WP2 Pan-European inventory of past critical events, collaboration processes,
data sets and IT support
1 8
WP3 Scenario definition and user requirements for the pan-European Common
Information Space
3 31
WP4 Common Information Space definition and design 5 24
WP5 Common Information Space building 19 28
WP6 Common Information Space concept demonstration and validation 24 34
WP7 Ethical and societal impact assessment 1 36
WP8 Standardisation, exploitation and dissemination 1 36
Changes with respect to the original plan are in bold
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 10/59
The reported plan corresponds to the one presented in D1.6. All the delay
accumulated during the first year have been recovered at the end of third year and
the overall project schedule have been respected.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 11/59
Figure 1 – New project Gantt
JUL AUG SEP OCT NOV DEC GEN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC GEN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC GEN FEB MAR APR MAY JUN
WPs Tasks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
WP2PAN-EUROPEAN INVENTORY OF
SECURITY SYSTEMS AND DATA SETS
WP3
SCENARIO DEFINITION AND USER
REQUIREMENTS FOR THE PAN-
EUROPEAN COMMON INFORMATION
SPACE
WP4COMMON INFORMATION SPACE
DEFINITION AND DESIGN
WP5COMMON INFORMATION SPACE
BUILDING
WP6COMMON INFORMATION SPACE
CONCEPT DEMONSTRATION AND
VALIDATION
WP7ETHICAL AND SOCIETAL IMPACT
ASSESSMENT
WP8STANDARDISATION, EXPLOITATION
AND DISSEMINATION
MS1
MS2MS3 MS4 MS5 MS6
Year 1 Year 2 Year 3
Milestones
YEAR
Month
Project Year
2014 2016 20172015
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 12/59
2 Project objectives, work progress and achievements, project
management
The present session provides the progress of the work performed in line with the
structure of Annex I to the Grant Agreement, delineated for each Work Package
whose activities were performed during the first sixth month of second year of
project.
2.1 WP1: Project Management
This WP is led by e-GEOS SPA (EGEOS).
In the framework of the WP1 “Project Management”, according to the DoW and the
Consortium Agreement the following tasks are being performed:
T1.1. Project Coordination;
T1.2. Administrative Management;
T1.3. Risk Management;
T1.4. User Group setup and management.
In addition, Project Boards (Project Steering Committee, Governance Board, ITC
Board, Exploitation and Dissemination Board) activities are included within WP1.
During the third year, some Governance and End User Board meetings have been
held (usually concomitantly with WP1 monthly coordination call conferences) in order
to support the Demonstration event preparation. Whereas there has been no need
for setting up any meeting of the other boards: all encountered issues have been
managed within the WPs’ activities.
Main goals gained during the third year were:
Finalization of the SECTOR CIS development and its demonstration;
very positive SECTOR Dissemination Day;
successful result of the second annual review and the second interim review.
During this period (overall 3rd year), a total of 24 deliverables (including this
document) have been submitted at the day of the finalization of this periodic report:
3 deliverables (D2.1, D4.1, D4.2), have been reviewed and resubmitted in
order to respond to some comments collected after the second annual review.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
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6 deliverables (D5.1, D5.3, D5.4, D5.5, D5.6, D5.7), have been fully
reorganized and resubmitted, responding to the request by the advisory board
to provide more information on development process.
2 deliverables (D6.1, D6.2) have been reviewed and resubmitted after the
rejection after the 2nd Interim review, in order to include some additional
information requested by the reviewers.
12 deliverables (D1.7, D1.9, D3.5, D3.6, D5.2, D7.3, D7.4, D7.5, D8.5, D8.6,
D8.7 and this document D1.10) have been submitted in their first release.
Table 4 Deliverable submitted in the reporting period
ID Del.
N° Title Release
Submission
date Status
1 1.3 User Group Definition and
Management 3rd 26/08/2016 Accepted
2 1.7 Interim Monitoring Reports 1st 01/02/2017 Accepted
3 1.9 Annual Report 1st 24/08/2016 Accepted
4 2.1 Activity Report on Information
gathering of past critical events 4th 03/10/2016 Accepted
5 3.5 User requirements tracking 1st 30/09/2016 Accepted
6 3.6 User requirements tracking 1st 01/02/2017 Accepted
7 4.1
A common taxonomy/data model for
European Collaborative Crisis
Management
3rd 30/01/2017 Accepted
8 4.2 Network enabled communication
system design 3rd 30/01/2017 Accepted
9 5.1 Crisis Management Model
Development Report 2nd 01/02/2017 Accepted
10 5.2 SECTOR CIS Implementation Report 1st 01/02/2017 Accepted
11 5.3 Collaborative Processes tool 2nd 02/05/2017 Submitted
12 5.4 Network Enabled Communication
System prototype 2nd 02/05/2017 Submitted
13 5.5 HMI components 2nd 02/05/2017 Submitted
14 5.6 Interfaces and adapters for the
interoperability of tools 2nd 02/05/2017 Submitted
15 5.7 Common Information Space 2nd 02/05/2017 Submitted
D1.10
Annual Report
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Date 12.06.2017
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for research, technological development and demonstration under grant agreement no 607821. 14/59
16 6.1 Validation Plan 2nd 02/05/2017 Submitted
17 6.2 Test Report 2nd 03/05/2017 Submitted
18 7.3 Ethics monitoring internal interim
report 2 1st 26/07/2016 Accepted
19 7.4 Ethical monitoring final report 1st 18/05/2017 Submitted
20 7.5 Ethics and privacy by design
workshop report 1st 02/06/2017 Submitted
21 8.5 Second Dissemination Report 1st 03/10/2016 Accepted
22 8.6 Final Dissemination and Exploitation
Plan 1st 18/05/2017 Submitted
23 8.7 Project Dissemination Day Report 1st 05/06/2017 Submitted
24 1.10 Annual Report 1st 12/06/2017 Submitted
D3.5 – “User requirements tracking” was originally due at M24 when, according to
the new plan, the developments were in a very early stage. According to this
consideration, the D3.5 submission was postponed to M27.
Concerning the WP5, according to the DoW, no deliverables are due for this WP.
Anyway, the consortium decided to prepare activity reports in order to register the
activity status. During the review, the advisory board asked to include additional
information related to developments process and methodology. Therefore, the overall
WP organization has been reviewed: All deliverables of WP5 have been reorganized
in 2 deliverables D5.1 and D5.2 in order to reflect the real management of the WP: in
fact, all developments of tasks T5.2 – T5.6 were managed together by the
consortium. Deliverables D5.3, D5.4, D5.5, D5.6, D5.7 represent link to the main
D5.2 deliverable.
In addition to this, a report of the Demonstration Day has been produced and
included in the new version of D6.2 as Annex.
T1.1 - Project Coordination is led by e-GEOS SPA (EGEOS).
The task activities were aimed at managing the consortium through constant
dialogue with the Project stakeholders.
In general, the first part of the last year has been dedicated to developments
finalization, accomplished at the end of M30 as first implementation cycle and
finalized at M32.
Several important events have characterized in this reporting period.
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
for research, technological development and demonstration under grant agreement no 607821. 15/59
During the first 6 month of the year, we registered the following meetings, mainly
voted to finalization of development activities and project management:
1. Second technical meeting (Rome, 6-8 September 2016): technical teams met
in order to check the general development status, speed up developments
activities and defining the following steps.
2. Second annual review (8 September 2016): project partners and REA
advisory board met in order to assess the overall project status and
achievements.
3. Participation of the SECTOR CIS to the DOMINO II event (Tiel, 22-23
September 2016): a very first prototypal version of the SECTOR CIS has been
presented and used during an operational scenario.
4. First technical implementation meeting (Rome, 28 November – 1 December
2016): technical teams met in order to finalize developments and start system
integration in the final demonstration environment.
5. Third progress meeting (Rome, 30 November – 1 December 2016): project
partners met in order to assess the overall project status and define and plan
next important activities. Minutes of the event at included as an attachment.
During the last part of the year additional meetings have been held, many of them
involving technical teams in order to finalize the integration and preparing the system
for the final demonstration:
1. Second integration meeting (Rome, 14-15 February 2017): technical teams
met to test the developments and continue the integration phase.
2. Second interim review (Brussels, 21 February): to assess the Project
progresses and verify the submission of all deliverables due at the end of the
second year.
3. Third integration meeting (Rome, 27 February - 2 March 2017): technical
teams met to test the developments and continue the integration phase.
4. First demo preparation meeting (Rome, 30-31 March 2017) technical teams
met to scenario and CIS behavior in case of operational use.
5. First demo preparation meeting and final demo (Rome, 3-6 April 2017): final
set up of the system, Demonstration rehearsal and final demonstration.
Then additional meeting related to dissemination activities have been held:
D1.10
Annual Report
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1. Task Forces event (Brussels, 28 February): the achievements reached within
the four Tasks Forces have been presented and a video of SECTOR solution
has been showed to the audience.
2. Final Dissemination Day (Brussels, 17 May): SECTOR Final Dissemination
Day has been hosted by the Community of Users. The SECTOR Project has
been presented including achievements and a live demo of the developed
CIS.
As is clear from the number of meetings, the consortium adopted as much as
possible a face-to-face approach also for the development and integration phase: this
approach has allowed speeding up a lot the process with the consequent recovery of
the delay accumulated during the previous years.
It is worth mentioning that during the third year, two review meetings were held (the
second annual review and the second interim review) both assessing a very good
progress of the project and impressive technical achievements.
All comments and remarks collected after the two reviews have been deeply
analyzed by the consortium and, in some cases, they have led to the updates in the
deliverable in order to complete the information provided.
T1.2 - Administrative Management is led by e-GEOS SPA (EGEOS).
No major activities have been performed in this period concerning administrative
management. In fact, payments for the second year of the project have been
postponed after the second annual review up to the interim review and administrative
activities were almost blocked.
The only one deserving to be mention has been the FORM C review for the second-
year activities. All partners have been asked to compile the Form C according to a
defined template agreed with the REA Project Officer during the second year. A
second review of them has been required.
Eventually, concerning the continuous activity of project expenditures monitoring,
some partners have expressed the need to reallocate part of their budget moving
from one WP to another in order to reflect the real involvement and effort. In every
case, the person/months equivalent was of few units and compliant with the partner’s
grant.
This changes with respect to what planned will be reported in the Form C for the third
year.
T1.3 - Risk Management led by ASELSAN with the cooperation of LEONARDO
(former FINMECCANICA/SELEX-ES/SESM), UPVLC, ITTI, CINI, EGEOS, USTUTT,
D1.10
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This project has received funding from the European Union’s Seventh Framework Programme
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and IZEW aims at continuously monitoring quality of deliverables and potential risks
at the project. In addition to these, ethical approvals of partners for carrying out
research related with SECTOR project is within the scope of this task.
The work performed consisted in the following main steps:
1. Quality and language reviews of submitted and revised SECTOR Deliverables.
2. Risk Monitoring throughout the project life.
3. Updating and monitoring Risk Registry.
No main issue was encountered during the reporting period.
No deliverable was submitted during the reporting period.
Hereinafter the final version of the risk register (updated after the demonstration) has
been reported. Clearly the most part of the identified risks have been eliminated.
Some risks remain or pending deliverables are outstanding, project final assessment
(Final Review) and remaining administrative activities.
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Table 5 Risk register
ID Description of Risk
Identify consequences Score
Change to Score
since last
assessment
Mitigation Actions / Status Responsible Officer
1.1 Inadequate funding to complete the
project 0.2
Decreased from
0.3
Re-scope project, focusing on time and resourcing
with an updated plan to be submitted. Reallocation of
resources according to real effort and involvement.
Project Coordinator
1.2
Delays and lower quality than expected
for final reports and deliverables due to
the limited time available
Change of the involved people during
the project life time
0.5 Increased from
0.3
A plan for final deliverables production has been
agreed with partners before organizing the Final
Review. Intermediate (but complete) versions will be
shared with the PO and Reviewers in case of delays.
Regular control of the project status and proposal of a
corrective and constructive mitigation plan.
The Management Structure will be further enforced by
e-GEOS and LEONARDO, introducing a dedicated
Technical Manager.
Project Coordinator
Project Steering Committee
1.3 Insufficient End-Users involvement 0.1 Decreased from
0.2
Enlargement and maintenance of the External User
Board (EUB).
Involvement strategy; set up of joint initiatives with
FP7 and ESA Projects addressing the same topics in
order to enlarge the End User Community.
Direct involvement of the Project Coordinator in the
EUB activities in order to foster users’ involvement.
External User Board
Leader
Project Coordinator
D1.10
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ID Description of Risk
Identify consequences Score
Change to Score
since last
assessment
Mitigation Actions / Status Responsible Officer
1.4
Insufficient effort allocation for the
Project Coordinator within the WP1 (3
persons/months per project year)
0.7 Unchanged
The Project Coordinator expressed concerns about
the WP1 effort allocation since the negotiation phase.
The project management will be supported by the
consortium and the management board.
Project Coordinator
Management Boards
3.2 Incomplete or missing capture of
requirements 0.0 Eliminated
An iterative process for the review and refinement of
requirements and scenario was put in place
Project Coordinator
Technical Manager
ICT Board Leader
4.1 Development of User Interface / tools is
more complex than expected. 0.0 Eliminated
User Interfaces are kept at a minimum, as SECTOR
CIS is a common platform to which end-users can
connect via their IT tools and their own user
interfaces.
Technical Manager
ICT Board Leader
4.2
The lack of overlap between detailed
scenario description in WP3 and data
from WP2 may make it difficult for WP4
to produce a taxonomy that matches
the scenario. (Task 4.1)
0.0 Eliminated
CIS Taxonomy has been correctly produced as
detailed in D4.1, starting from available data
requirements and investigating systems and
information sources to be connected to the platform
Technical Manager
Technical lead for the Task
leader (FOI)
4.3
As a result of the above (risk 4.2), there
is a risk that a part of the time allocated
for the taxonomy building will have to
be invested into obtaining further data
that is more related to the scenario
than the data obtained during WP2.
(Task 4.1)
0.0 Eliminated
CIS Taxonomy has been correctly produced as
detailed in D4.1, starting from available data
requirements and investigating systems and
information sources to be connected to the platform
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
D1.10
Annual Report
Version 1.0
Date 12.06.2017
This project has received funding from the European Union’s Seventh Framework Programme
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ID Description of Risk
Identify consequences Score
Change to Score
since last
assessment
Mitigation Actions / Status Responsible Officer
4.4
It could be difficult to justify some of the
research done in WP2 if its data finds
little use within SECTOR. (Task 4.1)
0.00 Eliminated
In order to proceed with taxonomy acceptance, the
users have been involved to validate the produced
deliverable, collecting feedbacks on possible
improvements to be considered. It is assumed that
during the future validation activity the strong support
of end-users is expected.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
4.5
Inputs from WP2 to WP4 do not contain
the details we need for data modelling.
(Task 4.1)
0.0 Eliminated Additional work was done in Task 4.1 in order to cover
all data needs that were not specified in WP2
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
4.6
Input from WP3 to WP4 (i.e. scenario
and use case) does not contain the
details needed. (Task 4.1)
0.0 Eliminated
Scenario was updated and additional work was done
in Task 4.1 in order to cover all data needs that were
not specified in WP2. The produced scenario will be
taken into account as the starting point for validation
activities.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
4.7 Input to WP3 from WP4 is delayed.
(Task 4.1) 0.0 Eliminated
The available inputs have been taken into account as
the starting point for taxonomy definition and the
scenario has been extended to cover all expected
users and systems interactions over the platform, to
be finally validated during validation activities.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
D1.10
Annual Report
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Date 12.06.2017
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ID Description of Risk
Identify consequences Score
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Mitigation Actions / Status Responsible Officer
4.8
Unclear demarcation between Tasks
4.1 and 4.2 (and also 4.3) has earlier
been identified as a risk. However,
these three tasks are now cooperating
to produce one deliverable D4.1, but
the coordination of these three tasks
may create a new risk. (Task 4.1)
0.0 Eliminated
Coordination of these tasks in order to produce D4.1
was successfully achieved by strong coordination
between Task leaders, WP-level coordination by WP
leader, clarification of scopes, and clear separation of
duties of task leaders.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
4.9 Insufficient allocation of resources
(personnel/time) for the task. (Task 4.1)
0.0
Eliminated
Detailed work plan. It has been required to delay the
Taxonomy and Crisis Collaborative Model definition
activities due to effort required for scenario
improvement, systems/sources selection and users’
feedback collection and implementation. The timeline
update impacts T5.1 activities start-up.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
4.10 Lack of feedback from partners for
allocation of work within T4.1.
0.0
Eliminated Task coordination teleconferences and frequent
status updates were used to eliminate the risk
Technical Manager ICT
Board members
Technical lead for the Task
leader (FOI)
4.11
Unnecessary time consumption -
partners with limited time in the T4.1 /
T4.2 may not have enough time to
understand the NIEM. (Task 4.1)
0.0
Eliminated
FOI led all NIEM based activities and guided other
partners as needed. Partners actively participated to
Tasks T4.1 and T4.2 activities.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
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Annual Report
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4.12 Invalid detailed scenario description.
(Task 4.3)
0.0
Eliminated Scenario has been updated with users review, to be
validated in the context of WP6 activities.
Technical Manager
ICT Board members
Technical lead for the Task
leader (FOI)
4.13 Inconsistent use cases. (Task 4.3)
0.0
Eliminated Use cases have been updated in line with the updated
scenario.
Technical Manager
ICT Board members
Technical lead for the Task
leader (USTUTT)
4.14 Postponement of D3.3 may affect T4.3
schedule (Task 4.3) 0.0 Eliminated
Task 4.3 was completed successfully by monitoring of
delay by WP4 leaders and coordination telcos with
WP3 leader.
Technical Manager
ICT Board members
Technical lead for the Task
leader (USTUTT)
4.15
Delay for receiving inputs (use cases,
user requirements and data
requirements) might cause delay in the
task. (Task 4.4)
0.0 Eliminated
Project timeline was updated to compensate this
delay. The timeline update impacts WP5 development
activities start-up.
Technical Manager
ICT Board members
Technical lead for the Task
leader (ASELSAN)
4.16
Without a full consensus on CIS
system requirements, CIS architectural
design might be incomplete and
misunderstood in relation to DoW.
(Task 4.4)
0.0 Eliminated
System Requirements were identified by review of the
detailed scenario in order to detail the system
behavior and functionality. Performed the required
extra time allocation with possible impact on platform
development activities start-up.
Technical Manager
ICT Board members
Technical lead for the Task
leader (ASELSAN)
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ID Description of Risk
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Mitigation Actions / Status Responsible Officer
4.17
The detailed design of interoperability
boxes might be delayed due to the late
closure of T4.4. (Task 4.5)
0.0 Eliminated Task 4.5 was completed successfully in respect to the
new defined timeline.
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
4.18
The design of the communication
services might be delayed due to the
late closure of T4.4 and the late
definition of taxonomies in T4.1. (Task
4.5)
0.0 Eliminated Task 4.5 was completed successfully in respect to the
new timeline.
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
4.19
The selection of the Treatment model
might be delayed due to the late design
of collaborative processes in T4.3.
(Task 4.5)
0.0 Eliminated
Thanks to T4.3 investigation on collaboration
processes, the definition of the treatment model has
been completed successfully. The model has been
properly used to design the required treatment
services to interface Treatment systems within the
platform in the context of T4.5.
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
4.20
D4.2 is due on month 18, before the
closure of D4.1, foreseen on month 22,
hence D4.2 could not be completed on
time due to the unavailability of D4.1.
(Task 4.5)
0.0 Eliminated
The deadlines of D4.1 and D4.2 was modified. Project
timeline was updated to compensate this delay, with
impact on WP5 timeline.
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
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Mitigation Actions / Status Responsible Officer
4.21
The “deliberate” service design,
envisioned in T4.5, might be delayed
due to the unavailability of the
treatment model to be specified in T4.3.
(Task 4.5)
0.0 Eliminated
Thanks to T4.3 investigation on collaboration
processes, the definition of the treatment model has
been completed successfully. The model has been
properly used to design the required treatment
services to interface Treatment systems within the
platform in the context of T4.5.
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
5.1
Unexpected developments of the
technology and emerging trends, in
respect of the existing tools that will be
integrated in the CIS
0.0 Eliminated
In order to support CIS future extensions, a modular
layered distributed architecture has been designed,
providing multiple ways to easily extend itself, through
identification and usage of latest technologies for data
distribution and distributed secure services definition.
To allow a fast integration process for future systems,
a common development environment and modules
project structure has been distributed among partners
and it will be part of delivered content in the context of
development activities through the project repository.
Technical Manager
ICT Board manager
5.2 Lack of inputs in terms of system
architecture design 0.1
Decreased from
0.3
Based on updated WP4 timelines, new schedule of
the WP5 activities and deliverables will be proposed
with a new timeline.
D4.2 and D4.1 have been shared allowing the WP5
activities start-up, but in order to continuously align
development progresses to initial provided design, an
iterative approach will be implemented, through
required design (D4.1 and D4.2) periodic updates.
WP4 leaders will support iterative approach activities.
Project Coordinator
Technical Manager
WP5 and WP4 leaders
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Annual Report
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Mitigation Actions / Status Responsible Officer
5.3
The implementation might be delayed
due to the late closure of WP4. (Task
5.1)
0.0 Eliminated
D4.1 delivery delay required a new schedule for T5.1
finalization. Thanks to strict coordination with T4.1
and T4.2 tasks leaders it has been possible to
proceed with a first CIS Model implementation, to be
improved through the defined iterative development
approach. Such updates might have impact on
Collaborative Management Services development
(T5.2) and Interoperability boxes (T5.5) finalization.
Technical Manager
ICT Board members
Technical lead for the Task
leader (LEONARDO)
5.4
The implementation might be delayed
due to the late closure of WP4. (Task
5.2)
0.0 Eliminated
D4.1 and D4.2 delivery delay required a new schedule
for T5.2 finalization. As Collaborative Management
Services have been designed as platform services,
related implementation has to be considered part of
platform modules. This decision might have an impact
on T5.3 activities finalization.
Technical Manager
ICT Board members
Technical lead for the Task
leader (THALES)
5.3
The implementation might be delayed
due to the late closure of WP4. (Task
5.3)
0.0 Eliminated
The implementation of core, transversal and utility
services have been started, thanks to development
activities coordination and a shared common
development/integration environment.
Basic security mechanisms and existing libraries have
started to be integrated. Collaborative Management
Services and Treatment Services development
activities have been started, providing design
refinements, improving D4.1 and D4.2, whose new
versions have to be released once the first refinement
cycle is closed
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
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Annual Report
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Mitigation Actions / Status Responsible Officer
5.3
The implementation might be delayed
due to the late closure of WP4. (Task
5.4)
0.0 Eliminated
The implementation of the SECTOR HMI has been
started, thanks to development activities coordination
and a shared common development/integration
environment.
Configuration, Supervision and Security modules
development have been started, with some difficulties
linked to platform development delay. It has been
agreed to proceed with a first implementation,
respecting design decisions and interfacing HMI with
pilot platform external services modules. The
integration process will continue during tasks T5.7
and T6.1.
Technical Manager
ICT Board members
Technical lead for the Task
leader (SAADIAN)
5.4
The implementation might be delayed
due to the late closure of WP4. (Task
5.5)
0.0 Eliminated
The implementation of Interoperability Boxes has
been started, thanks to development activities
coordination and a shared common
development/integration environment.
IBXes modules development have been started, with
some difficulties linked to platform development delay.
It has been agreed to proceed with a first
implementation, respecting design decisions and
interfacing systems/sources with pilot platform
external services modules. The integration process
will continue during tasks T5.7 and T6.1.
Technical Manager
ICT Board members
Technical lead for the Task
leader (UPVLC)
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Annual Report
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5.5
The implementation might be delayed
due to the late closure of WP4. (Task
5.6)
0.0 Eliminated
The platform integration activities have been started
through the definition of the integration/development
environment based on designed technologies. The
integration plan was not required by the DoW, but in
order to proceed with integration activities, it is
required and currently under production based on
updated modules interactions identified through
design analysis. The integration process cannot
continue until integration plan and platform modules
have been finalized, so it has been agreed to proceed
gradually, starting with Core Layer modules
integration, proceeding with higher layers up to HMI
and Systems. Based on current delay on development
activities, it has been also agreed to continue
integration with support of T6.1, together with the
initial validation plan definition.
Technical Manager
ICT Board members
Technical lead for the Task
leader (LEONARDO)
6.1
Unavailability of resources at End-
Users’ premises to support to the CIS
prototype integration for the
demonstration and validation activities
0.0 Eliminated from
0.5
SECTOR partners involved in the ICT board will
support End Users in demonstration and validation
activities
ICT Board members
6.2 Integration activities support to T5.6 0.0 Eliminated from
0.5
In order to support T5.6 in integration activities
finalization, possible extra effort might be required.
Technical Manager
ICT Board members
Technical lead for the Task
leader (CINI)
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Annual Report
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ID Description of Risk
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since last
assessment
Mitigation Actions / Status Responsible Officer
7.1
Legal and national constraint in
providing information related to the past
events and technical audits
0.0 Unchanged N/A NA
5.2 Risk related to architectural design and
system development 0.0
Eliminated from
0.3
There is a redundancy of 5 months built in between
architecture design and CIS prototype building,
therefore delays can be tolerated without postponing
any other activity with the project.; although
inconsistencies in the Dow (design and
implementation activities run parallel with only two
months of difference) will be overcome by proposing a
different schedule of WP4 and WP5 activities.
Technical Manager
ICT Board manager
8.1 The R&D results are not sufficiently
disseminated. 0.1 Unchanged
A set of dissemination actions defined at the
beginning of the project in order to assure the correct
dissemination of the results, will be monitored during
the project lifetime.
Dissemination Manager
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T1.4 - End User Board Management, led by LEONARDO SPA (LEONARDO), an
External Users Board (EUB) composed by representatives of the following
organization has been established in order to guarantee the proactive End-Users
involvement: EGEOS, ITTI, LEONARDO, SAADIAN, USTUTT, IZEW, SSV (Internal
End-User), PSNI (Internal End-User), PAS (Internal End-User), IAEMO (Internal End-
User) and SGSP (Internal End-User).
An additional group of end-users hereinafter called External End-Users, was
established to ensure that requirements and needs for the system are gathered from
the widest possible group of potentially interested persons and organizations. The
Governance Board was identified as the central body for the management of all end-
user related activities, respectively the SECTOR User Group. The Governance Board
consists of different partners of the SECTOR Consortium. It is organized in a
hierarchical structure. The leader of the Governance Board is the University of
Stuttgart, which is supported by LEONARDO and EGEOS from the side of the
External Users Board. Furthermore, all relevant Work Package and Task leaders of
the SECTOR project are part of the Governance Board, because their specific project
related activities often require the support of Internal and External End-Users. The
Governance Board involves all members of the User Group, meaning Internal and
External end-users.
The work done in the last year of the project consisted in the following main steps:
1. The structure of the board was revised to ensure a better involvement of internal
and external end-users.
2. An action plan discussing steps and activities regarding the best involvement of
the internal and external end-users was set up and implemented.
3. All end-users were provided with relevant information on the SECTOR DEMO and
their potential roles during the aforementioned event..
4. The “Save the Date” letters to all invited end-users for SECTOR Demo (scheduled
on 5th April 2017 in Rome, Italy) have been sent out in December 2016
5. The “Invitation” letter to the SECTOR Demonstration Day on 5th April 2017 in
Rome, Italy, c/o LEONARDO S.p.A., via Tiburtina km 12.400, has been drafted
and circulated within Board members.
6. End-user travel planning was accomplished.
7. The demo was held on April 5th in Rome: the Board fostered the End Users
participation and involvement.
8. Collecting feedback and preparation of the partner list composed by 32 rows and
10 columns with data such as organization, name, role, contact details and
availability to participate in the final demonstration day.
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9. Supervising the logistics concerning external users for the final demo held in
Rome in April 2017.
The following main issues were encountered during the reporting period:
1. Formal commitment of more end-users covering other countries and types of
organizations was challenging, but could be solved due to the active support of all
members of the SECTOR consortium.
2. Structured gathering of feedback from end-users, but could be realized through a
feedback questionnaire.
3. Few last-minute adjustments before the demonstration were recorded but nothing
seriously to affect the final results.
The following deliverable was submitted during the reporting period:
1. Second update and revised version of D1.3 on August 2016 (accepted by the EC).
2.2 WP2: Pan-European inventory of past critical events,
collaboration processes, data sets and IT support
The WP2 is led by USTUTT, with an overall duration of 8 months (from M1 – July
2014 to M8 – February 2015), and includes the participation of EGEOS, ASELSAN,
LEONARDO, FOI, ITTI, CINI, SAADIAN, THALES, PSNI, PAS, IAEMO, SSV, SGSP
No activities have been performed in the reporting period.
2.3 WP3: Scenario definition and user requirements for the pan-
European Common Information Space
WP3 is led by UPVLC, with an overall duration of 29 months (from M3 – Sep 2014 to
M31 - Jan 2017), and includes the participation of LEONARDP, ASELSAN, FOI, ITTI,
CINI, SAADIAN, EGEOS, USTUTT, THALES, PSNI, PAS, IAEMO, SGSP and SSV.
The objective of this WP is to specify the user needs as a basis for the CIS concept.
This includes the definition of crisis scenarios, the analysis of data requirements and
the collection and formalisation of user requirements, including their acceptance
criteria.
The participation of the end user partners is key for establishing an initial set of
needs, verifying the final requirements and defining a validation scenario to cover all
the stated requirements.
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During the previous reporting period (M1-M24), the following activities were
carried out:
T3.1 - Crisis scenario definition - led by UPVLC
Four cross-agency/cross-border scenarios were proposed by the end user partners.
These scenarios were based on the high-level requirements and the analysis of
previous past events gathered in WP2. The final scenario for the demonstration was
selected among them.
The selection criteria for the scenario was discussed during a consortium meeting
and the European rivers freight crisis was selected due to:
Its complexity due to the number of involved actors.
Its commonality with the others scenarios.
The economic impact caused by collapse in European waterways.
Floods crisis occur in all participant countries.
DOMINO workshop as an opportunity for developing the scenario, collecting
requirements and disseminating SECTOR.
The outcome of this task, D3.1 “Scenario definition”, was submitted in M9 with two
months delay. The reason for the delay was to take advantage of the progress
meeting celebrated in M7 in Valencia for deciding the selection criteria for the final
scenario. The extended lead time for the deliverable also allowed and iterative
refinement process of its content.
T3.2 - Data requirements analysis - led by THALES SA (THALES)
User requirements for the Sector Common Information Space in terms of data were
gathered from heterogeneous groups of stakeholders by means of a specific
questionnaire, workshops (Paris in M10 and Zwijndrecht in M11) and interviews.
These relevant data were collected, identified, classified and analysed to produce a
first synthetic set of types of data to be exchanged among crisis managers and
responders within cross-border inter-agencies crisis situations.
The results of this task were D3.2 "User requirement formalization", submitted in M13
with one month delay to take advantage of Zwijndrecht workshop results for
gathering and validating the final requirements. And D3.3 "Data requirement
analysis" submitted in M18 with four months delay due to the remarks received from
the reviewers during the progress meeting celebrated in M15 about the new project
focus in terms of interoperability among already existing CMS obliged to change the
definition of detailed scenario and is associated uses cases.
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T3.3 - User requirements collecting and tracking - led by ITTI SP.ZO.O (ITTI)
User requirements were collected by means of a questionnaire developed through an
iterative process that started with the analysis of the preliminary high-level
requirements provided by WP2. The questionnaire was completed by 35 end users
participating in interviews and workshops and the following analysis of its output was
the base for formalizing the final user requirements for the design phases of
SECTOR CIS.
Traceability matrixes were also created for following-up the compliance of the user
requirements in the subsequent work packages along all the project schedule
Deliverable D3.4 was submitted in M13, one month after the scheduled data due to
the same delay in the submission of D3.2, and the need to be aligned with this
deliverable. The deliverable was rejected in the progress meeting and the document
was amended according to the reviewer instructions and resubmitted in M17.
Main achievements and activities performed during the reporting period M31-
M36 are the following:
T3.3 - User requirements Collecting and tracking - led by ITTI SP.ZO.O (ITTI) with
the cooperation of LEONARDO, ASELSAN, UPVLC, CINI, SAADIAN, EGEOS,
USTUTT, THALES, PSNI, PAS, IAEMO, SGSP, SSV aims at collecting and tracking
requirements for the Common Information Space. During the reported period only
tracking activities were performed.
The work done consisted in the following main steps:
1. Users requirements tracking and deliverables preparation.
The following main issues were encountered during the reporting period:
1. Deliverable D3.5 was submitted in M27, three months after the schedule data due
to previous delays in required deliverables and no significant progress were
performed in the implementation.
2. Deliverable D3.6 was submitted in M32, one month after the schedule data to
include last updates in integration activities.
The following deliverables were submitted during the reporting period:
1. D3.5 User requirements tracking (M27);
2. D3.6 User requirements tracking (M32).
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2.4 WP4: Common Information Space definition and design
The WP4 is led by ASELSAN, with an overall duration of 22 months (from M3 to
M24, from September 2014 to June 2016) and includes the participation of EGEOS,
UPVLC, FOI, ITTI, CINI, SAADIAN, LEONARDO, USTUTT, and THALES.
For this WP activities were performed only in the first part of the year. Therefore, in
the following, the same information reported in D1.7 are provided.
WP4 aims to finalize the conceptual and architectural system design of the SECTOR
Integration platform, which provides the Common Information Space to first
responders and police authorities in order to collaborate, to data providers to serve
their data and to service/system providers to serve their services as value adding
services enhancing features of CMSs’ in an interoperable way for crisis management
and response processes, especially for cross-border crisis situations.
The design process of SECTOR platform was planned with seven tasks in WP4.
During two years all tasks were active and they were finalized with two deliverables.
The result of T4.1, T4.2 and T4.3 has been delivered in D4.1, which is a special
deliverable as it was planned at M22, with a desired pre-release at M20, and a
desired post-release at M24. So D4.1 was delivered in three phases as follows:
1. The Interim D4.1 - A pre-release with version no 00.15 delivered at M20.
2. The Final D4.1 - The main deliverable with version no 1.0 delivered at M22.
3. The updated final version of the D4.1 – A post-release with version no 2.0
delivered at M24.
The result of T4.4, T4.5, T4.6 and T4.7 has been delivered in D4.2. This deliverable
was due at M24, with a desired interim version at M20. As such the deliverable D4.2
was delivered in two phases as follows:
1. The Interim D4.2 - A pre-release with version v1.0 at M20.
2. The Final D4.2 - The main deliverable with version no 1.8.1 delivered at M24.
The activities performed in seven tasks during first two year can be summarized as
follows:
T4.1 - Taxonomies identification and definition delivered a common emergency
management vocabulary, including SECTOR specific vocabulary. It has been done
by encompassing a common emergency management vocabulary with SECTOR
specific vocabulary; more specifically NIEM (National Information Exchange Model)
Core, NIEM EM (Emergency Management), general extensions of the NIEM EM
vocabulary and extensions with SECTOR specific material coming from SECTOR
specific message formats.
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T4.2 - Crisis Management Model Definition and Design improved the T4.1 CIS
Model in support to systems and information sources integration on interoperability
platform. Such model improvement process has been performed through the T4.1
selected framework, NIEM.
T4.3 - Collaborative Processes Definition and Design defined and designed a
SECTOR scenario specific crisis management metamodel as well as the related
information exchange content model. By relating processes with requirements,
information sources and IT tools, it put the base for the further model design
activities.
T4.4 - Architecture Design produced high level design of SECTOR Common
Information Space and Collaboration Platform.
T4.5 - Network Enabled Communication System design focused on detailed
design of the interoperability boxes for IT tools, Information Source and Value Added
Systems, and detailed design of the Event-Driven SOA so to enhance
communication services offered by the SECTOR system.
T4.6- HMI Design defined and designed the final IT tools, Information Source and
Value-Added Systems’ HMI extensions UI design and function that will be required.
T4.7- Security and Data Protection proposed a security framework to ensure
access and authorization controls for the Sector CIS and for the systems, sources
and IT tools, which will be integrated and designed the final security model to be
implemented within the framework via security policies and certificates.
During the period M25-M30, the work package 4 was active to improve deliverables
D4.1 and D4.2 in the lights of comments of reviewers as below:
D4.1 have been improved to show:
how the proposed NIEM-based data model would be able to support the
language-sensitive semantic interoperability.
how the taxonomy could be corrected and modified in case of wrong or
missing term definitions and enhanced with respect to different use cases.
In D4.2 the following improvements have been realized:
Hypothetical scenario is updated to show transnational interoperability
capabilities of the CIS to allow for better preparedness and faster response of
the cross-border ERAs as the crisis begins and evolves.
High level IBX design have been more detailed in the data transformation
mechanism description with respect to the CIS data format and taxonomy the
proposed NIEM- based data model would be able to support the language-
sensitive semantic interoperability.
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The Data Validation and Transformation (DVT) CIS service have been
clarified.
Purpose of Help Information Services service have been clarified.
Human Machine Interface Design for updating and modifying of the CIS data
model (taxonomy) have been added.
Some figures and typos have been corrected.
2.5 WP5: Common Information Space building
The WP5 is led by LEONARDO SPA (LEONARDO), with an overall duration of 12
months (from M13-M25), and includes the participation of EGEOS, UPVLC,
ASELSAN, FOI, ITTI, CINI, SAADIAN, USTUTT and THALES.
In the previous reporting, i.e. period (M13-M24), the CIS platform was designed in
the context of WP4 and the development activities have been started based on
LEONARDO FINBOX approach, which provided the required information about
possible steps to be performed, in terms of platform organization, external systems
and required information sources integration. Useful first annual period Software
Configuration Management guidelines have been used and new
development/integration ones provided in order to assure both software quality and
homogeneity between all produced projects, in respect to distributed Quality Plan.
During the final reporting period (i.e. starting at M25), the CIS platform (which been
designed in the context of WP4 and developed starting from the framework FINBOX
(provided by LEONARDO), capabilities has been integrated and tested up to the final
demonstration event, which took place in April 2017 at LEONARDO premises in
Rome, Italy.
Moreover, useful and previous period software configuration and development
management guidelines were integrated and used in order to assure both software
quality and homogeneity between all produced artefacts, in respect to distributed
Quality Plan.
It is important to note that after the second review, it was decided to reorganize WP5
activities and, consequently deliverables, in order to manage the overall
developments and integrations in a more effective and choral way.
This approach was approved by the EC and the following deliverables were
submitted and approved during the interim review:
- Deliverable D5.1, Crisis Management Model Development Report. Led by
LEONARDO.
- Deliverable 5.2, SECTOR CIS Implementation Report. Led by LEONARDO.
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Final developments and integration activities were performed during the first part of
the third year, therefore in the following, the same information included in D1.7 are
reported with only minor updates.
T5.1 - Crisis Management Model and Treatment System development - led by
LEONARDO SPA (LEONARDO) with the cooperation of EGEOS, UPVLC,
ASELSAN, FOI, ITTI, USTUTT, THALES aims both at developing the SECTOR CIS
infrastructure Information Model and realizing the Treatment System Services on the
basis of the results achieved in WP2, WP3 and WP4.
The work performed in the context of this reporting period consisted in the following
main steps:
1. Update and improvements to the design documentation and overview of CIS
Architecture and model dependency where appropriate upon testing feedback
(cook-books).
2. Implementation of the roadmap and design/development iterative approach for
continuous improvement.
3. Realization of CIS Model modules.
4. Implementation of the accepted recovery action plan.
The following deliverable was submitted during the reporting period:
D5.2 SECTOR CIS Implementation Report.
T5.2 – Collaborative processes development
Led by THALES with the contribution of ASELSAN, FOI, LEONARDO, USTUTT, this
task aims at developing the SECTOR CIS infrastructure Collaborative Processes
services on the bases of the results achieved in WP2, WP3 and WP4.
The work performed during the first year consisted in the following main steps:
1. Analysis of currently available design documentation and overview of CIS
Architecture and model dependency.
2. Definition of development activities guidelines with Development Activities report
distribution.
In the context of the second annual report, such activity has been continued,
improving the infrastructure design together with WP4 applying a development
iterative approach and the required services modules have been structured and
currently developed.
The following main issues were encountered during the reporting period:
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1. WP2 presented high level description of possible procedures and processes to be
considered in the context of emergency management, because a deep analysis
was required and expected through User requirements definition process.
2. WP3 user requirements delay: in order to have a complete and correct view of
user requirements, several interview steps have been performed, also providing
details on demonstration scenario included in Data Requirements definition.
3. WP4 Collaborative Processes services design: in order to properly design such
services, the detailed scenario details were required, but it had been produced in
the context of data requirements analysis with delay.
Based on the encountered issues, it was not possible to startup D5.3 Collaborative
Processes tool activities to be closed in M19, but a recovery Action Plan has been
discussed and proposed, where D5.3 is expected to be released in M26 within
infrastructure deliverable, D5.4.
D5.3 and D5.4 are finally delated in favour of D5.2, which collects related activities.
Therefore, the following deliverable was submitted during the reporting period:
D5.2 SECTOR CIS Implementation Report.
T5.3 – Network Enabled Communication System development
Led by CINI with the contribution of UPVLC, ASELSAN, FOI, ITTI, LEONARDO, this
task has the following main objectives:
To develop the Network Enabled Communication System designed in WP4 to
enable interoperability among IT tools, via the SECTOR CIS platform, at
infrastructure level;
To develop “white-book” web services for enabling IT tools to get/feed data
from/to the SECTOR CIS platform in a collaborative way;
To provide the treatment system (based on IsyProc and Omar Thales results -
SECPLAN) for enhancing decision support and resources optimization on
available organizations’ activities plans.
All the activities have been successfully accomplished. In line with comments made
by reviewers during the second interim review held in Brussels, the output of the task
has been integrated, in a concentrated activity summary, in D5.2 (SECTOR CIS
Implementation Report – final) that includes all aspects related to the development
activities in relation to WP5 and hence what concern the T5.3.
During the implementation of T5.3, the following activities have been performed:
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Evaluation of the design outputs included in D4.2 concerning Decision Support
services (AfPA and Deliberate) and value added such as SECPLAN.
Collaborative Planning services have been evaluated as well;
Refinements of the design for gaps identified in D4.2;
Development activities for the SECTOR CIS core part (network enabled
communication system) based on LEONARDO FIN-BOX, treatment tool and
collaborative services;
Realization of the cook-books for the FIN-BOX core part as to support further
enhancements and extensions of the platform;
Finalization of the development activities and integration aspects for making
the FIN-BOX fully compatible with the SECTOR requirements;
Finalization of D5.2 with inclusion and merging of contributions related to the
old D5.4;
Continuous development activities monitoring for supporting bug fixing as per
result of the unit and integration tests.
Thus, the following deliverable was submitted during the reporting period:
D5.2 SECTOR CIS Implementation Report.
T5.4 - HMI Development
Led by SAADIAN TECHNOLOGIES LIMITED (SAADIAN) with the contribution of
UPVLC and ASELSAN, the main objectives of this task are:
To develop the CMS HMI application, which will allow the authorization and
access control to be configured for the CIS services, systems and sources via
the HMI. The development will be based on the HMI design along with the
Security Management Services designed and outlined in WP4.
To allow the sources, systems and services within the CIS to be configured via
the CMS HMI. The development will be based on the HMI design along with
the Configuration Management Services designed in WP4.
According to the new action plan the tasks output will be delivered in D5.5 and the
expected date of completion of development activities is in M27.
During the T5.4 the following activities have been performed:
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The visual design of the Configuration Management and Security
Management Components within the CMS HMI was outlined as part of the
D4.2 deliverable, and feedback was gathered from the partners.
The core functionality for the final CMS Configuration Management and
Security Management HMI Components were determined.
A prototype implementation of the client was developed and deployed on the
EGEOS repository.
The prototype has been refined in order to integrate the client with the
backend Configuration Management and Security Management Services.
Contributions to D5.2.
Testing, validation and documenting the test outputs in D6.1 and D6.2.
D5.7 is finally delated in favour of D5.2, which collects related activities. Testing and
validation outputs are moved to D6.1 and D6.2 deliverables.
Thus, the following deliverable was submitted during the reporting period:
D5.2 SECTOR CIS Implementation Report.
T5.5 - Interfaces and Adapters development for the interoperability of tools
Led by UPVLC with the contribution of LEONARDO, ASELSAN, FOI, ITTI, CINI,
SAADIAN, EGEOS and THALES. The main objective of the task is:
to develop the IBXs designed in WP4 for all the IT tools, Information services
and Value-added services, to enable interoperability of all involved tools with
SECTOR CIS.
According to the new action plan, the tasks output will be delivered in D5.2.
During task T5.6, the following activities have been performed:
Evaluation of the design outputs included in D4.2 concerning IBXs.
Refinements of the design for gaps identified in D4.2.
Development activities for all IBXs (IT tools, Information services and Value-
added services).
Distribution of ToC for D5.6 and contributions’ merges.
Testing and validation of the developed components.
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Contributions to D5.2.
D5.6 is finally delated in favour of D5.2, which collects related activities.
Thus, the following deliverable was submitted during the reporting period:
D5.2 SECTOR CIS Implementation Report.
T5.6 - CIS development
Led by LEONARDO SPA (LEONARDO) with the contribution of EGEOS, ASELSAN,
FOI, SAADIAN and THALES, the main objectives of the task are the development of
CIS regards the integration of all previous results from WP5. Software developed and
adapters implemented are progressively integrated. The CIS enables the
interoperability of all involved agencies, through the continuous and shared access to
all necessary data and information, besides the use of collaboration process models
to support coordination and cooperation.
According to the new action plan, the task will converge its outputs in deliverable
D5.2.
During the task T5.6, the following activities have been performed:
Evaluation of the developed modules in order to progressively integrate them
in the platform.
Refinements of the design for gaps identified in D4.2.
Distribution of ToC for D5.2 and contributions’ merges.
Finalization of the integration activities,
Testing and validation of the developed components.
Contributions to D5.2.
Therefore, the following deliverable was submitted during the reporting period:
D5.2 SECTOR CIS Implementation Report.
2.6 WP6: Common Information Space concept demonstration and
validation
The WP6 is led by CINI, with an overall duration of 11 months (from M24 – June
2016 – M34 – April 2017), and involves UPVLC, ASELSAN, FOI, ITTI, SAADIAN,
EGEOS, USTUTT, THALES, PSNI, PAS, IAEMO, SGSP and SSV.
The official start of WP6 activities was month M24 (June). However, in order to be
pro-active and support the SECTOR CIS demonstration activities best, the
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consortium, during the WP4 / WP5 activities, started to work on task T6.1 with an
initial characterization of what would then become the final demonstration scenario
script. The realized demonstration script has been finally used as main reference for
the SECTOR CIS platform demonstration.
Previous to this reporting period, the consortium started the characterization of
scenario script, trying to detail the scenario definition delivered D3.3 laying an
emphasis on involved systems and their interactions. During this reporting period,
the consortium finalized D6.1 and D6.2 completing the assigned contributions and
incorporated the comments and remarks reviewers expressed during the last interim
review held @ REA, Brussels on February 21st.
CINI guided the activities of the WP by means of regular conference calls with all
project partners involved in WP6, prescheduled at the beginning of the WP and held
on July 4th, July 29th, September 30th, October 28th, and December 23rd, 2016.
Dedicated WP6 slots have replaced the calls on August and November during the
technical meetings held in EGEOS premises, Rome on September 6th and 7th, 2016,
and in LEONARDO, Rome, from November 28th to December 1st, 2016. Other
activities were performed during WP5 integration meetings on February 14-15, 2017
and February 27 – March 2, 2017, while final preparations have been performed at
the demo preparation meeting held on March 30-31, 2017 and April 3-4, 2017. The
final demo event has been performed successfully on April 5th, 2017. The calls and
physical meetings were essential to monitor the activities performed by partners,
schedule internal deadlines for deliverables, and quickly respond to emerging issues.
In the following we report on the activities performed during the reporting period M25-
M36 on a task by task basis.
T6.1 – Validation Plan on the selected scenario - led by CINI with the cooperation
of UPVLC, ASELSAN, LONARDO, FOI, ITTI, SAADIAN, EGEOS, USTUTT and
THALES aims at characterizing, refining and definitively producing a SECTOR CIS
validation plan. The validation plan includes all activities that are necessary to
accomplish the verification and validation of the SECTOR CIS platform. In particular,
activities conducted in this task had the main objective to verify, if the SECTOR CIS
platform is compliant with the requirements defined in D3.2 and matches with the use
cases produced in D3.3. The main output of the activity has been the deliverable
D6.1 – Validation Plan that according to the last agreed action plan has been
completed and submitted on M30 for the official quality review and has been finally
submitted on M31 (v1.0). As a follow-up of the interim review, reviewers requested to
modify the deliverable to include missing project demo preparation activities reports
(e.g., ELSI regulations application plan). The reviewers also requested that the
consortium to add performance tests in order to evaluate the performance of the
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platform services. Feedbacks have been completely implemented and the D6.1
(v2.0) was submitted at M34.
The work performed during the reporting period consisted in the following main steps:
1. Specification and finalization of the scenario script in which the consortium, led by
CINI, has detailed the scenario delivered at M24, focusing not only involved
systems and systems’ interactions, but also including the definition of potential
end-user roles within the scenario and the communication of dedicated roles
towards the involved end-users;
2. Specification and finalization of the validation strategy that has been used for
platform validation activities;
3. Conduction a of a consistency check to verify if and how the demo script covers
the CIS requirements defined in D3.2;
4. Specification and finalization of the SECTOR Test Plan that includes: unit test
cases for all components developed by partners (e.g., Information Services, Core
Services, Knowledge Management Services, External systems and sources
IBXes);
5. Specification and finalization of the Integration Plan according to developed
Integration boxes and the final demonstration script;
6. Definition of the Integration test cases for the components developed by partners,
including penetration tests. A total of 54 integration test cases have been
specified to verify the actual and successful integration of SECTOR components.
Considering the complexity of the platform and the conformance of specified tests
in respect to the demonstration scenario we consider these results, together with
the 329 test cases, as a valid output of T6.1 activities;
7. Design and specification of performance tests used to evaluate the performance
of the SECTOR platform and for evaluating platform reactions in the case of
massive submitted requests. Each partner participating in the activities was asked
to provide a script with the specification of performance tests to be run for its own
developed component. CINI had the responsibility to join those contributions and
run performance tests.
8. Analysis of ELSI regulations to be applied in order to preserve end-users’ privacy
taking part to the final demonstration event that led to two main findings:
8.1. Characterization of an Informant Consent to be signed by all the SECTOR
final demonstration participants;
8.2. Verification of the final demonstration scenario in terms of privacy and ethical
issues for data used and definition (if any) of remedy actions to be taken in
order to be compliant with ELSI regulations.
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9. Definition of the demonstration plan, including the final demonstration script. This
also takes into account the feedbacks collected during end-user validation
sessions (i.e., a dedicated end-users workshop held in Rome, IT on September
7th, 2016 with internal end users, and the participation to the DOMINO II event
held in Tiel, Netherlands on Sept. 22nd-23rd, with external end users, in the context
of T6.4). Partners involved in T6.1 supported T6.4 for the organization and
participation to the validation events. Received feedbacks have been reflected in
the final version of the demo script in D6.1.
The following main issues were encountered during the reporting period:
1. The delays accumulated in WP4 and WP5 forced some partners to deliver
integration test cases only in late December. For this reason, deliverable D6.1
(v1.0) has been finalized at the end of M30, and sent on December 30th 2016 for
the official quality review. The document (v1.0) has been finally submitted on
January 15th, 2017.
2. An additional delay was accumulated also due to the need of specifying
penetration test cases (initially not foreseen and requested by reviewers) with a
dedicated integration block. The addition of such test cases required a study of
available tools, applicable to the CIS, to automatize the process and speed-up the
penetration test cases execution in T6.2.
After the interim review, the document (D6.1 v2.0) has been submitted, according to
plans, on M34.
T6.2 – Testing – led by CINI with the cooperation of UPVLC, ASELSAN,
LEONARDO, FOI, ITTI, SAADIAN, EGEOS, USTUTT and THALES, aims at
performing the testing activities according to the test cases specifications and
responsibilities of project partners defined in the validation plan (D6.1). The objective
is to exercise the services provided by CIS components and IBXes in order to ensure
the quality of the CIS implementation and verify its correct functioning. The main
output of the activity is deliverable D6.2 – Test Report, which collects all results of the
testing activities conducted on the SECTOR platform.
The work done consisted in the following main steps:
1. Execution of the unit test cases by all partners, according to the specifications in
D6.1, hence including standard functional testing plus further evidence obtained
by means of robustness, stress and performance testing, where needed;
2. Execution of integration test cases, following the integration blocks ordering
defined in D6.1, to check the communication and interoperability among CIS
components, and including penetration tests;
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3. Execution of performance tests, following specification included in D6.1 v.2.0 for
the correct evaluation for platform reactions in the case of heavy workloads;
4. Collection of operational data to provide evidence of the actual execution of the
test cases and to perform the accurate verification of CIS capabilities.
The following main issue was encountered during the reporting period:
1. The delays accumulated in WP4 and WP5 caused a shift in the timing of platform
integration activities, that then caused the late execution of integration tests
specified in the validation plan (D6.1). For this reason, D6.2 (v1.0) was not
completed at the end of M30. Only few contributions were missing on integration
tests execution, allowing fully completing and submitting D6.2 (v1.0) by end of
M31.
After the interim review in Brussels, the D6.2 (v2.0) has been correctly submitted at
M34.
T6.3 – Demonstration - led by LEONARDO SPA (LEONARDO), with the
cooperation of all project partners except IZEW and SSV. This task aims at arranging
and orchestrating (local conduction) the final demonstration event of the SECTOR
CIS concept which took place at LEONARDO premises in Rome on April 2017, with
the collaboration of end users invited to act on the real CIS prototype during the
Demo event.
The work performed consisted in the following main steps focused on the Demo
event:
1. Demonstration Room and Server Room configuration and setting according to the
following schematic representation of the working scenario.
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This includes software environment preparation (virtual machines configuration) and
customised software settings.
2. Directing configuration according to the Demo script in order to distribute the most
relevant information always on the main screen and the complementary on the
later monitor in the Demo room.
3. Guest and Users lists were created well in advance and kept constantly updated
according to invitation reply received. Entrance registration procedures were
anticipated 30 days in advance to Company Security Office and officially started 2
weeks in advance according to Company policies.
4. Logistics of the Demo day include coffee break and sitting lunch for 70 circa
people. End user-management during the final demo event required travel
planning for external end-users, preparation and analysis of an end-user
validation questionnaire regarding the CIS solution.
5. Dissemination activity include a news on LEONARDO Hub intranet available at
Corporate level with all LEONARDO companies.
The following main issues were encountered during the reporting period:
1. The set-up of the VPNs between consortium partners were reporting few
technical (set-up) problems solved after a while.
2. During the rehearsal, the available bandwidth was bottlenecked for a short period
due to sharing the LAN resources with other test-beds within the LEONARDO
company.
There are no deliverables for this task according to the DOW, however a demo report
has been documented in an Appendix to the D6.2 deliverable.
T6.4 – End-users validation - led by SAADIAN TECHNOLOGIES LIMITED
(SAADIAN) with the cooperation of PSNI, PAS, IAEMO, SGSP, SSV, and with CINI
as WP leader, aims at validating the SECTOR CIS using end users’ own scenarios
and processes.
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The end user validation was performed in conjunction with the following end users:
PSNI, PAS, IAEMO, SGSP, SSV, and the scenarios were formulated based on the
end users’ scenarios and processes. It was important that as many of the tools that
were integrated with SECTOR CIS were used within the different scenarios in order
to validate the overall SECTOR CIS.
As part of the end user validation, the following steps were performed:
SSV End User Validation
o Evaluation of SECTOR prototype at DOMINO II workshop by external
end users (SSV) held at Tiel, Netherlands in September 2016.
o Validation of SECTOR scenario by end users at SECTOR technical
meeting at Rome in September 2016.
o The results, comments and suggestions were collated for input into the
ongoing development activities.
o The output of this session was reflected in D6.1.
IAEMO / PSNI User Validation
o Planning meeting for Ireland based validation exercise held in
November 2016.
o Irish scenario (based on a cross border event) was formulated by
IAMEO and evaluation toolset selected.
o Mapping of scenario steps, SECTOR tools involved, actors, data needs
& evaluation criteria was formulated by SAADIAN / CINI in conjunction
with PSNI/IAEMO.
o A Power Point presentation was created by SAADIAN in conjunction
with IAEMO which outlined the series of steps to be followed within the
scenario and the tools to be used.
o A guide to the tools involved was also documented by SAADIAN and
sent on to IAEMO / PSNI.
o A series of questions was formulated via an online questionnaire, which
were cross referenced against the original requirements captured in
D6.1 in order to ensure that the requirements were met for the end
users.
o The IAEMO / PSNI validation exercise was conduction in March 2017
by IAEMO/PSNI.
o The results of the questionnaire were formulated, along with the
scenario steps, questionnaire and tool involved and documented in an
Appendix deliverable to D6.2.
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PAS / SGSP User Validation
o The PAS / SGSP scenario was formulated by PAS.
o The scenario, tools used, data, actors and evaluation criteria was
formulated by PAS in conjunction with SAADIAN.
o The questionnaire that was used for the PSNI/IAEMO end user
validation session was used by PAS in order to ensure consistency of
input by end users across different scenarios.
o The end user validation session took place in April.
o The results of the questionnaire were formulated, along with the
scenario steps, questionnaire and tool involved and documented in an
Appendix to the D6.2 deliverable.
The overall results of the end user validation sessions were collated and documented
in the Appendix of deliverable D6.2. The results were consistent across all the end
user validation sessions and illustrated quite a positive response by the end users.
The results also showed that the original user requirements were captured
satisfactorily within the platform.
The following main issues were encountered during the reporting period:
The end user validation session required a fully functional SECTOR CIS
environment even though integration and testing of the SECTOR CIS was still in
progress.
There was a lack of formal answers to the questionnaires provided to the SSV
end users during the workshop, instead general feedback was provided instead.
The availability of Copernicus satellite disaster analysis for multiple end users’
scenarios was limited and alternatives were suggested.
Given resource constraints, the SECPLAN decision support tool was not
incorporated in the original IAEMO / PSNI scenario but was included in the PAS
scenario.
2.7 WP7: Ethical and societal impact assessment
This WP is led by IZEW, with an overall duration of 36 months (from M1 July 2014 to
M36 June 2017) and includes the sole participation of IZEW. WP7 aims at providing
a comprehensive analysis of the ethical and human rights aspects arising from
SECTOR field of research (i.e. transnational crisis management), the tasks
performed within the SECTOR project and the design and functioning of the
SECTOR CIS. The WP is thus divided into three tasks. Task T7.1 was closed before
the reporting period with delivering an ethical and social impact assessment of the
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technology under development within SECTOR. The work done in the reporting
period within tasks T7.2 and T7.3 is reported in the following.
T7.2 – Ethical monitoring of the project’s activities – led by IZEW with the sole
contribution of IZEW aims at monitoring the activities performed throughout the
SECTOR lifecycle that may have the potential to raise critical ethical, legal and social
issues.
The work performed consisted in the following main steps:
1. All project activities were monitored through participation in communication,
telephone conferences and meetings of the respective WPs.
2. The monitoring tables developed in D7.1 and updated in D7.3 have been
reassessed and revised on a regular basis.
T7.3 – Ethics and privacy by design workshop – led by IZEW with the sole
contribution of IZEW. The ethics and privacy-by-design workshop took place on 1
December 2016 in Rome in cooperation with the progress and integration meetings.
In this workshop, the technical developers of SECTOR had the unique opportunity to
collectively discuss with an external expert how the main ethical, privacy and data
protection aspects can be taken into account in the design, implementation and
validation of the SECTOR CIS. We invited Dr. Nolen Gertz from 4TU.Centre for
Ethics and Technology, the Netherlands, one of the leading European institutions
studying ethical issues in the development, use and regulation of technology to act
as the expert in the workshop. Through presentations and discussions, important
ethical and privacy-related issues could be addressed and an evaluation of the
existing consideration of privacy by design during the already conducted technical
development was undertaken. The content and results of the workshop has been
reported in deliverable D7.5.
The work performed consisted in the following main steps:
1. Identification of possible experts, invitation and organisation of the participation.
2. Identification of core issues, relevant content and scope of the workshop.
Preparation of a concept for the privacy by design workshop including some
revisions and adjustments as needed. Close collaboration with the expert on the
final concept.
3. Several phone calls and communication with the expert in order to prepare the
workshop.
4. Organisation of the venue with the help of local partners.
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5. Organisation of the participation of the technical developers and the technical
contributions to the workshop.
6. Realisation of the workshop, introduction and participation in the discussion.
7. Reporting of the workshop results.
The following main issue was encountered during the reporting period:
The reviewers asked the consortium to dedicate more effort to legal issues of the
introduction and implementation of a SECTOR CIS. It has to be noted that the
DoW does not foresee an analysis of legal issues related to the application and
potential use of a SECTOR CIS and the legal aspects of data sharing among
countries. Nevertheless, as a response to the remarks, a preliminary overview of
legal aspects of the implementation has been included as an annex to D7.5.
The following deliverables were submitted during the reporting period:
1. D7.4 “Ethics Monitoring Final Report”, delivered at M35 and is the main outcome
of T7.2 in the reporting period. It is an update and extension of the previous
interim reports D7.1 and D7.3 and summarizes the ethical assessment of the
research and development activities undertaken in the SECTOR project. The
assessment is based on high ethical standards presented in the deliverable, such
as autonomy, beneficence, non-maleficence, justice, privacy and data-protection,
dual use as well as well-being. There were no critical ethical concerns identified
within the reported period (M25–M36) and, to summarize, in the complete project
lifecycle. However, some aspects with regard to the implementation of the Google
Person Finder, SECPLAN and the demonstration event have been highlighted.
Responses or mitigation strategies as well as specific further action has been
suggested with regard to every task where ethical issues and concerns were
identified.
2. D7.5 “Ethics and privacy by design workshop report”, delivered at M35 reported
on the main event of Task T7.3, the ethics and privacy by design workshop that
took place on 1 December 2016. The workshop was a successful event with
fruitful and interdisciplinary discussion. In the report, the main topics and relevant
issues of discussion are reported, e.g. different concepts and strategies of privacy
by design, already implemented privacy sensitivity and points for further
improvement.
Furthermore, this report includes an annex that is dedicated to legal aspects that
are important for the implementation and application of the SECTOR CIS.
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2.8 WP8: Standardisation, exploitation and dissemination
The WP is led by ITTI SP.ZO.O (ITTI), with an overall duration of 36 months (from
M1 July 2014 to M36 June 2017), and includes the participation of LEONARDO, FOI,
THALES, ASELSAN, ITTI, SAADIAN, PSNI, PAS, IAEMO, SGSP, USTUTT, UPVLC,
CINI, EGEOS and SSV.
The overall objectives of WP8 include a creation of an exploitation plan (T8.1). The
final version of the document features a comprehensive market analysis as well as
identification of potential commercialization and exploitation channels for the
prototype. Furthermore, work involved impacting European standards. SAADIAN
compiles, as a part of T8.2, a set of recommendations and good practices for the
entities involved in crisis management, to facilitate interoperability should a disaster
occur. Moreover, the crucial part of the WP is dedicated to active dissemination the
project goals and achievements (T8.3). Project partners have been disseminating the
project via multiple channels in order to reach diversified audience groups. The
hereby report presents the progress of work within WP8 in the period M25-M36.
Moreover, a short overview of WP8 activities performed in the period M1-M24 is
given below.
The major actions performed in the period M1-M24 include the following points:
As a part of T8.2, major activities included:
o Organisation and realisation of the "European Security Research - The
Next Wave" (ESR) event in Dublin in November 2015, over 3 days as
well as during the build-up. The event was supported by the National
Standards Authority of Ireland.
o Vision, organisation, lobbying CEN/CENELEC, National Standards
Authority of Ireland, the European Commission, encouraging individual
projects' participation, planning, securing best venue,
promotion/awareness, communications, monitoring and multiple
engagements during the planning for the ESR event.
As a part of T8.3, SECTOR was represented and promoted at numerous
events including Community of Users (24-25 November, 2014 – Brussels,
Belgium), SECTOR Workshop (1 April, 2015 – Paris, France), SECTOR
Workshop (9 April, 2015 – Rome, Italy), Theoretical categories and practical
elements of national security – scientific conference (28 April, 2015 – Warsaw,
Poland), 2nd Community of Users (5 May, 2015 – Brussels, Belgium),
DOMINO Conference (20-22 May, 2015 – Brussels), 12th International
Conference on Information Systems for Crisis Response and Management
(ISCRAM 2015, 24-27 May, 2015 – Kristiansand, Norway), Public Safety
Communication Europe (PSCE, 27-28 May, 2015 – Graz, Austria), Future
Security 2015 (held in Berlin on 15-17 September, 2015), CENTERIS –
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Conference on ENTERprise Information Systems (in Vilamoura on 7-9
October 2015), European Security Research: The next wave (held in Dublin
on 4-6 November, 2015), COBACORE’s project workshop held in Leiden (The
Netherlands) on the 1st of March, 2016.
As a part of T8.3, the following SECTOR related papers were published:
o Cinque M., C. Esposito, M. Fiorentino, J. Mauthner, Ł. Szklarski, F.
Wilson, Y. Semet, and J.-P. Pignon. „SECTOR: Secure Common
Information Space for the Interoperability of First Responders”,
Conference on ENTERprise Information Systems, available at Procedia
Computer Science (2015) 64: 750-757
o Cinque M., D. Cotroneo, C. Esposito, S. Russo, M. Fiorentino, M.
Fiorini, V. Esposito and S. Di Domenico, “Confidential Crisis Information
Sharing through an Interoperability Framework among First
Responders: A discussion and a preliminary solution”, Proc. of
European Intelligence & Security Informatics Conference (EISIC) 2016,
Uppsala, Sweden, 17-19 August 2016, pp. 1-4
o Mauthner Jana, Sandra Frings, Wolf Engelbach, Łukasz Szklarski, Piotr
Gmitrowicz, Yann Semet, and Frank Wilson. „SECTOR: Secure
Common Information Space for the Interoperability of First
Responders”, Paper presented at Future Security 2015 Conference in
Berlin.
o Szklarski Łukasz, Rafał Renk, Piotr Gmitrowicz, Mateusz Oleś and
Sandra Michalska. „SECTOR’s Common Information Space for
Partnership and Bridging in Response Phase”, published in The
BaltPrevResilience Monograph Report on Awareness Rising, Bridging
and Building Community Resilience in the Baltic Region. Edited by:
Zwęgliński Tomasz, Paweł Gromek, Magdalena Gikiewicz, and Anna
Prędecka.
The following points present the progress of work between M25-M36:
T8.1 - Exploitation plan - led by ITTI SP.ZO.O (ITTI) in cooperation with
LEONARDO, FOI, THALES, ASELSAN, ITTI, SAADIAN, PSNI, PAS, IAEMO and
SGSP this task aims at the development of an exploitation plan.
The work done consisted in the following main steps:
1. Carrying out an in-depth analysis of the market. The analysis focused on the
existing problems in crisis management domain such as interoperability problems
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and cross-border cooperation. Furthermore, it has been indicated how the defined
problems could be solved by SECTOR platform. The analysis also pinpointed
potential competitive products and prospective clients/target group to whom the
software could be dedicated. The analysis has been included in D8.6.
2. Preparation of a detailed SWOT (Strengths, Weaknesses, Opportunities, and
Threats) analysis of the SECTOR platform. The analysis combined both technical
aspects of the software as well as non-technical view.
3. Definition of a SECTOR business Model Canvas, which is presented in D8.6.
4. SECTOR consortium partners prepared individual exploitation plans, which
contain description of the exploitable results as well as their exploitation strategy.
No main issues were encountered during the reporting period.
The following deliverable was submitted during the reporting period:
1. D8.6 Final dissemination and exploitation plan, M35 (the deliverable was
originally supposed to be submitted in M33, however it got delayed in order to
cover dissemination events held in April and to provide necessary time for
partners to clarify individual exploitation plans).
T8.2 - Contribution to Policy Making, Best Practices and Standards - led by
SAADIAN TECHNOLOGIES LIMITED (SAADIAN) in cooperation with CINI,
USTUTT, ASELSAN, UPVLC, FOI, ITTI, PSNI, IAEMO, SGSP and SSV this task
aims at the overall improvement of standards and policies related to crisis
management.
The work done consisted in the following main steps:
1. Close engagement with DIN (German Institute for Standardization) as Secretary
and with EPISECC for the development and advancement of the CEN Workshop
Agreement and Project Plan on Terminologies in Crisis and Disaster
Management. A blog was produced on the 3rd November 2016 to support our
ongoing work on Standardization. To date, it received 82 views and 8 likes. Blog:
https://www.linkedin.com/post/edit/standardization-helping-make-work-better-
future-tom-flynn
2. The CWA kick off meeting is planned for February 2017 with a view to finalising
the CWA by August 2017. Tom Flynn (SAADIAN) is an editor of the CWA and
was appointed the vice-chairman. Input contributions received from both FOI and
USTUTT.
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Figure 2 - Members of CEN/TC 391 with SECTOR members
3. Separately, SECTOR is actively contributing to the development of the draft CEN
Crisis Management – Guidance for developing a strategic capability – standard,
which led by SAADIAN is ongoing and contribution to the advancement of the
standard have been received from USTUTT. Work is ongoing on the drafting of
the standard through the CEN/TC 391 working committee. The 2nd draft of the
standard is presently released at national level for review. The drafting process
will continue into 2017.
4. Significant work was implemented during this period with regards to
standardization. For instance, SAADIAN was heavily active in the work being
conducted for the development of the CEN workshop agreement document on
Terminologies in Crisis and Disaster Management, which involved the related
Common Information Space projects of EPISECC, SecInCore and REDIRNET.
The development of this CWA is important because during the management of
large scale crisis1 and past disasters2, it turns out that not only language barriers,
but also differences in understanding of the terms applied in crisis and disaster
management (difference of applied definitions of same terms) as well as use of
different terms for the same parameters hamper the success of effective
information exchange. By providing a contextual3 enriched overview on terms and
definitions provided by different type of organizations such as a standardization
organization or the United Nations, this initiative is aimed at improving the current
common information space situation of crisis and disaster management,
especially for those situations that involve cross-agencies and cross-borders.
Tom Flynn (SAADIAN) was the vice-chairperson of the CWA and Editor of the
CWA Project Plan, supporting in particular the Austrian Institute of Technology
(EPISECC, chairperson) and DIN (Secretariat). FOI and USTUTT have also been
1 In this document “crisis” is defined according to Crisis management – Guidance and Good Practice
prEN11200:2014 “crisis abnormal and unstable situation that threatens the organization’s strategic objectives, reputation or viability”.
2 see for instance Neubauer et al, “A methodology to analyse interoperability in crisis and disaster
management”, IDIMT 2015.
3 Contextual means provision of information on the source of the data (e.g. ISO, UN, DIN,..), intended
user group (e.g. first responders, CI operators) and area of application (e.g. natural disasters, large scale accidents,..).
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active in supporting SAADIAN in the development of the CWA. The Project Plan
was approved by CEN in March 2017 in Brussels of which SAADIAN represented
the interest of the project at the kick off meeting with CEN/CENELEC. The
development of the CWA is expected to be finalised by September 2017 and Tom
Flynn will continue to support the development of the CWA beyond the life of the
SECTOR project.
5. SAADIAN has also been active in the development and advancement of the Crisis
Management – Guidance for developing a strategic capability TS *(Technical
Specification) standard, which is being driven by CEN TC 391 / WG3 group. This
standard sets out the principles and good practice for the provision of a crisis
management response, delivered by strategic decision-makers of any
organization of any size in the public or private sector. The intention of the
technical specification is to aid the design and/or ongoing development of an
organization’s crisis management capability. The work is being undertaken in line
with the Commissions’ Mandate 487. Reviews of the TS are ongoing and
advancements to the standard will be made beyond the life of the SECTOR
project.
6. Tom Flynn will continue with this work at national level to continue to influence
standards and policy. Under the working group on crisis management standards
formed by him, the National Standards Authority of Ireland will host the CEN TC
391 in Dublin, November 2017, to continue with the advancement of
standardization in the area of Crisis Management. It is believed that the TS will
be finalized at the Dublin meeting if not before.
The following main issue was encountered during the reporting period:
1. Contribution to the CWA was not part of the original DoW.
No deliverables were submitted during the reporting period.
T8.3 - Dissemination - led by ITTI SP.ZO.O (ITTI) in cooperation with LEONARDP,
UPVLC, ASELSAN, FOI, CINI, SAADIAN, EGEOS, USTUTT and THALES this task
aims at effective dissemination of the project goals and achievements.
The work done consisted in the following main steps:
1. Standardization meeting between representatives of SECTOR and EPISECC
projects, German Institute for Standardization as well as CEN/CENELEC.
2. Domino II Workshop (Cascading Effects) held in Tiel from 20th to 21st
September, 2016 – Presentation of the SECTOR project innovations and practical
session showing capabilities of the platform to gathered guests
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3. SECTOR dissemination at Community of Users in the Disaster Risk and Crisis
Management sectors (CoU) on 10 October, 2016 in Brussels
4. Promotion of the project at the DESTRIERO project Dissemination Day, 19th
August 2016, in Dublin.
5. Task Forces Joint Event – meeting on Common European Space – Cluster of
European Projects for Enhanced Interoperability. The meeting was held on 28th
February 2017 in Brussels and it featured four FP7 projects such as EPISECC,
ReDIRNET, SecInCoRe, and SECTOR. The event was held in order to address
the aspects of interoperability, interconnectivity and intercommunication of
European systems for crisis and disaster management. All of the four
aforementioned projects were to demonstrate the concept of Common
Information Space, its possible realisation and to collect feedback from
organisations at European level.
6. SECTOR final demonstration – the event was held on 5th April, 2015 in Rome.
The objective of the event is to demonstrate and validate the CIS concept
developed through previous project tasks. Demonstration has been supported by
end-users’ validation activities, simulations involving information sharing among
different agencies and organisations. The project partners have supported end-
users and provided assistance to interact with the CIS. The output of the
validation activities has provided a mean to ensure and quantify the quality of the
prototype CIS.
7. SECTOR Dissemination Day – the workshop event has been conducted as a
part of the 7th Community of Users event in Brussels on 17th May, 2017. The
meeting has been the final event, which featured SECTOR Common Information
Space presentation to the public and the targeted community. Led by SADDIAN,
the workshop event was planned, designed and implemented with the support of
two other projects in the CIS space – EPISECC and SecInCoRe.
8. SECTOR website updates (new articles published).
9. SECTOR social media (Twitter and LinkedIn) regular updates.
No main issues were encountered during the reporting period.
The following deliverables were submitted during the reporting period:
1. D8.5 Second Dissemination Report, M27 (T8.3), submitted on time.
2. D8.7 Project Dissemination Day Report, M36 (T8.3), submitted on time.
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3 Conclusion
The SECTOR project has come to its official conclusion reaching two very important
achievements during its final phase:
1. Completion and release of the SECTOR CIS.
2. Demonstration of the usefulness of the SECTOR CIS Concept and of the
developed systems (Demonstration Day and Dissemination Event).
These two points, excellent results by themselves, are even more impressive looking
at the history of the project that faced a very difficult period at the very beginning
incurring in delays and in unclear project objectives definition.
As is often the case, the consortium has come out enforced from this critical phase,
reorganizing the activities and the roles and improving internal communication and
refining continuously the recovery plan in order to mitigate risks and overcome
difficulties. This has probably been the key for achieving the very good results
obtained in the end.
The high interest showed by users even at a very early stage of developments
(DOMINO II event, in Tiel, September 2016) and the wide attendance registered at
Demonstration Day and Dissemination Day events have, in facts, demonstrated the
very level of innovation and brought by the SECTOR solution.
Moreover, a high-level analysis of the collected feedbacks demonstrates that:
The system has been perceived as very useful in support to activities of during
preparedness phase and during the crisis management thanks to the CIS
capability to share real-time data and information and improve the
communication process.
The high level of integration of the CIS infrastructure, allowing user to maintain
their own systems and tools is a major breakthrough, enabling a concrete
adoption of the system by Organization and Agencies involved in crisis
management.
There is a strong interest on the system evolution and on testing the current
version in order to explore the integration opportunities with the third party
systems.
Therefore, even if the system should be considered at a prototype level as overall
maturity, the strong input received from the market of possible users is to finalize the
solution in order to make it available as soon as possible.
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References and Applicable document
AD1. Sector DOW(607821)-2014-03-13
AD2. SECTOR (607821) Consolidated Review Report 1st project review
AD3. SECTOR (607821) Consolidated Review Report (ad hoc review)
AD4. SECTOR (607821) Signed Amendment Ares (2016) 2224664
R1. D1.1 Project management Plan
R2. D1.2 Project Implementation plan
R3. D1.3 User Group Definition and Management
R4. D1.4 Quality Plan and provision of information provided for ethical
approvals
R5. D1.5 Interim Monitoring Reports and ethical issues
R6. D1.6 Interim Monitoring Reports
R7. D1.8 Annual Report
R8. D1.9 Second Annual Report
R9. D2.1 Activity Report on Information gathering of past critical events
R10. D2.2 Activity Report on Information gathering of data sets, procedures
and tools
R11. D2.3 Analysis of information on past events
R12. D2.4 Analysis of information on data sets, procedures and tools
R13. D2.5 Organizations Business Model analysis
R14. D2.6 Results of standards and technologies use survey
R15. D3.1 Scenario definition
R16. D3.2 User requirements formalization
R17. D3.3 Data requirement analysis
R18. D3.4 User requirements tracking
R19. D3.5 User requirements tracking
R20. D3.6 User requirements tracking
R21. D4.1 A common taxonomy/data model for European Collaborative
Crisis
Management
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R22. D4.2 Network enabled communication system design
R22. D5.1 Crisis Management Model Development Report
R23. D5.2 SECTOR CIS Implementation Report
R24. D6.1 Validation Plan
R25. D6.2 Test Report
R26. D7.1 Ethics monitoring internal interim report 1
R27. D7.2 Ethical and Societal Impact review report
R28. D7.3 Ethics monitoring internal interim report 2
R29. D7.4 Ethics monitoring final report
R30. D7.5 Ethics and privacy by design workshop report
R31. D8.1 Initial Dissemination and exploitation Plan
R32. D8.2 Project web-site
R33. D8.3 Project presentation (leaflet)
R34. D8.4 First Dissemination Report
R35. D8.5 Second Dissemination Report
R36. D8.6 Final Dissemination and Exploitation Plan
R37. D8.7 Project Dissemination Day
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ANNEXI - Monitoring Participant Forms
See attachment.