Defense Contract Management Agency Overview

Presented By:Izzie MooneyDCMA Customer Liaison Rep @ ESC, Hanscom AFB781-377-5221; Izabella.Mooney@Hanscom.af.mil16 March 2011

Rev. FY11 1.1

Overview

• Mission and Vision• Organization• Why do Contract Administration • Things you may want to know• What we can’t do • How to find a DCMA POC• Summary

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What Does DCMA Do?

Represents the Military Services, other

Federal agencies and allied government

buying agencies at defense contractors

worldwide

• Prior to contract award

• After contract award

• Eyes and ears of the customer

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Mission & VisionMission

We provide Contract Administration Services to the Department of Defense Acquisition Enterprise and its partners

to ensure delivery of quality products and services to the warfighter; on time and on cost

Vision

DoD’s leading experts in Quality Assurance; Cost, Schedule, and Supply Chain Predictability; and Contract Administration; enabling our partners to achieve contract

objectives

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DCMA is a Team Member…

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Under SecretaryOf Defense

(AT&L)

DCMA

ChairmanJoint Chief of Staff

Secretary of Defense

Assistant Secretary of Defense

(Acquisition)

...In the defense acquisition community...In the defense acquisition community

Historical Perspective – Service PROs/DCAS to DLA (1990) to DCMA (2000)

Buying Commands

Combat Support Agency

Army

Navy

Air Force

Marines

Contract AdministrationDLA

Rev. FY11 1.1

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OperationsDirectorate

SES (2) Tier II/I

InternationalDirectorate

0-7

Special Programs Directorate

GS-15

Office of the Director

Human Capital

Directorate

GS-15

Finance Business

OperationsDirectorate

SES

Contracts Directorate

SES

Engineering & Analysis Directorate

SES

Quality Directorate

SES

Portfolio Management & Integration Directorate

SES (2) Tier I/I

Information Technology Directorate

SES

Chief of Staff

ReserveAffairs

CorporateSupportOffice of

Independent Assessment

AircraftOperationsDirectorate

0-6

EEO

General Counsel

StrategicEffects

Eastern Region

0-6

Eastern Region

0-6

Western Region

0-6

Western Region

0-6

Central Region

0-6

Central Region

0-6

PrimaryCMO

PrimaryCMO

StreamlinedCMO

StreamlinedCMO

PrimaryCMO

PrimaryCMO

StreamlinedCMO

StreamlinedCMO

PrimaryCMO

PrimaryCMO

StreamlinedCMO

StreamlinedCMO

Strategic

Operational

Tactical

Organizational Construct

Rev. FY11 1.1

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Operations Directorate

Fixed Wing Sector Division

Fixed Wing

Rotary Sector Division

Rotary Sector Division

GroundSector Division

GroundSector Division

Space & MissilesSector Division

Space & MissilesSector Division

NavalSector Division

NavalSector Division

SustainmentSector DivisionSustainment

Sector Division

ICP’s / DSC’sGLSC / AMC

SatelliteLaunch/NASAGround Launch Air/Sea Launch

VehiclesMunitionsC4ISoldier Systems

Rotary

Surface Combatant Submarine

Carriers

OperationsExecutive Director

Exec Dir (SES II)Deputy Dir (SES I)

Quality

Air Ops

Mission Support GroupOperations

Administrative Assistant

Directorate is accountable for the execution of all Contract Management functions - Provides Command and Control of Three DCMA Regional Commands - Translates Agency Policy and Strategic Direction into Consistent Tactical Execution - Provides Workload and Resourcing Prioritization - Ensures Consistent Budget and Resource Execution - Sector Groups Maintain Product Focus and Specialized Customer Knowledge / Expertise

Eastern Region

Central Region

Western Region

Contracts

Engineering

Rev. FY11 1.1

Western CMOs

•Carson (Headquarters)•Denver•Boeing Huntington Beach•Lathrop•Lockheed Martin Denver•Boeing Long Beach•Los Angeles•Palmdale•Phoenix•Santa Ana•Lockheed Martin Sunnyvale•Raytheon Tucson•NPO

Types of CMOs

Central CMOs

•Chicago (Headquarters)•Dallas•Dayton•Detroit•Huntsville

•Lockheed Martin Forth Worth•Bell Helicopter Forth Worth•Boeing St. Louis•Twin Cities•AMP•AIMO

Eastern CMOs

•Boston (Headquarters)•Atlanta•Baltimore•Garden City•Hartford

•Manassas•Lockheed Martin Marietta•Lockheed Martin Moorestown•Orlando•Philadelphia•Boeing Philadelphia•Sikorsky Aircraft•Springfield•Raytheon Tewksbury•APO•NSEO

Special Programs

•Special Programs East•Special Programs

South•Special Programs

West

Geographic Area Geographic Area

Major FacilityMajor Facility

International Operations

.

DCMA HQ

Germany Israel

Italy

DCMAS. Europe

DCMAPacific

DCMAAmericas

Canada

United Kingdom

DCMAN. Europe

Egypt

Kuwait

Saudi Arabia

Australia

Japan

Korea

New Zealand

Iraq

Singapore

DCMAMiddle East

DCMAIRAQ

Afghanistan

DCMA Afghanistan

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Contingency ContractingAdministration Service (CCAS)

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• Gansler Commission recommendations significantly expanded DCMA’s in-theater role• In-theater presence tripled from @90 to 300+• Expanded DCMA Emergency Essential program from @60 to 240+ ready to deploy personnel• Stood up new DCMA Command in Afghanistan

• Path Forward• Ramping up Afghanistan staffing• Shoring up Subject Matter Experts (SME) and Contracting Officer’s Representative (COR) Support• Working with Military Services and Joint Staff to develop long-term strategy for in-theater Contingency

Contract Administration Services

Rev. FY11 1.1

Span of Control- 10,661 civilian professionals- 535 military (418 Active Duty, 117 Reserves)- 730+ locations- 50 major field commands- $1.1B budget authority- $136M reimbursable target w/FMS- Combat Support Agency

Scope of Work- $3,212B Face Value of Contracts- $1,514B Obligated- $222B Unliquidated Obligations - 20,098 Contractors- 341,787 Contracts- ACAT I and II programs: 214- Flight Operations (2,062 Aircraft/yr)- $134B Gov’t property in plant- $9B Progress Payments- $31B Performance Based Payments

As of Sept 2010 (Parts A & B / Sections 1 – 4)

Worldwide Acquisition Impact

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• Quality Assurance

• Manufacturing & Supply Chain Predictability

• Cost and Pricing

• Earned Value Management

• Engineering Support

• Software Acquisition Management

• Property and Plant Clearance

• Contracting

• Contract Safety

• Transportation

• Aircraft Operations

Core Processes (FAR 42.302(a)(b))

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DCMA provides unique insight throughout the acquisition processes

Rev. FY11 1.1

FAR/ DFAR States …• DFAR 242.202 Assignment of contract

administration. (a)(i) DoD activities shall not retain any contract for administration that requires performance of any contract administration function at or near contractor facilities

• FAR 42.302  Contract administration functions. • (a) The contracting officer normally delegates the

following contract administration functions to a CAO.• 70 Standard Functions

• i.e. (38) Ensure Contractor compliance with contractual quality assurance requirements

Why do Contract Administration?

• The purpose of contract administration is to ensure the Government receives the supplies and services we are paying the contractor to provide.

• We need to ensure:• The supplies delivered meet applicable

technical requirements/specifications;• The services provided meet contractual

requirements;• The contractor complies with the terms and

conditions of the contract.

Focus Areas

Contract Receipt Contract Receipt & Review& Review

Contractor/Contract Contractor/Contract SurveillanceSurveillance

Contract CloseoutContract Closeout

Contractor PaymentContractor Payment

DCMA Support

Things You May Want to

Know…

DCMA Administered by…

Inspection & Acceptance

Indicates Low Risk.

52.246-2  Inspection of Supplies- FP

• As prescribed in 46.302, insert the following clause: • (c) The Government has the right to inspect and test all

supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(Gets your foot in the door….)

WAWF

Wide Area Workflow

• The goal of WAWF is to support the DoD's goal of moving to a electronic acquisition process.

•What Does WAWF Do? •Eliminates lost or misplaced documents - all documents are stored in one place…The Web •Provides accuracy of documents - current problems such as unmatched disbursements, duplicate payments, and payment delays are alleviated •Provides secure & auditable transactions - a user name and password must be used in order to use the benefits of WAWF •Enables Timely & Accurate Payments - What normally took 10 days can now be accomplished in 1 day, if not minutes •Decreases Interest Penalties - since WAWF decreases processing time, the system will greatly reduce the number of Prompt Payment Act (PPA) violations

Role of Administrative Contracting Officer (ACO)

• DCMA facilitates payment• Works with DCAA (Defense Contract Audit Agency) & DFAS (Defense Finance & Accounting Service)

• DFAS pays, DCAA audits• DCMA

– Approves Final “Public Vouchers”• Cost, Time & Material, and Labor Hour contracts

– Approves & Manages Various Financing Payments• Progress, Performance Based, and Advanced Payments

– Resolves Problems & Issues with• Contractors/DFAS

• Has POCs & DCMA Liaisons at DFAS

ACOs can and do modify contracts

• Administrative changes: errors; computations not requiring extra funds; and code or address changes

• Novation/Change of name agreements

• Deobligating excess funds after contract completion

• An ACO contract modification starts with an “A” versus a PCO’s modification starting with a “P”

Contract Closeout (ACO Roles con’t)

• Track/Monitor Mechanization Of Contract Administration Services (MOCAS) Data• Determine if Physically Complete• Resolve Admin/Pay Issues• Notify PCO of Actions, i.e. additional funds

What we can’t do… Closeout Only/Property Only - No closeout of contracts/property unless we administered

Past-Performance Grading - We will provide data (e.g. shipping delinquency rate) to the contracting officer in past performance evaluations, but we can’t “grade” one contractor over another

We can’t become a “Job Shop” - DCMA directs the daily activities of our employees - We must have a measure of independence to act as a legitimate, unbiased third party - Generally we don’t “co-locate” our workers with you

We can’t help you with Post, Camp, & Station - We don’t have the expertise

Where are you ???

When I need you…

Locating a DCMA CMT Member

How to Find Us: https://home.dcma.mil/dcma-pi/customer.htm

2. Click on CMT Locator

1. Click on Customer

How to Find Us- Search by Contract Number

Type in contract Number

How to Find Us- Search by Contract Number

CMT Member

How to Find Us- Search by CAGE

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Type in CAGE

How to Find Us- Search by CAGE

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CMT Members

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Customer Feedback

DCMA wants your feedback on our services

Quick On-line Survey Access

SUMMARY• DCMA is made up of different functional

specialists to address DoD’s contractual and program needs (i.e.: Small Business; Engineers; Contracts; Quality; …)

• Offices located World – Wide

• Focus performance management defined by our customers at no additional cost to the program office for ACAT I/II/III Weapon Systems

• Provides “Boots on the ground” at the contractor’s location

To learn more about DCMA – http://www.dcma.mil/

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QUESTIONS ?