Deemed Export 1

SAP ECC 6.00

June 2007

English

J96: Deemed Export

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Business Process Procedure

SAP Best Practices J96: Deemed Export - BPP

Copyright

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Contents1 Creating Inquiry..................................................................................................................... 5

2 Creating Quotation................................................................................................................8

3 Capture License..................................................................................................................10

4 Creating Sales Order..........................................................................................................11

5 Creating Pro Forma Invoice................................................................................................13

6 Creating Outbound Delivery................................................................................................14

7 Creating Billing Document...................................................................................................16

8 Printing Billing Document....................................................................................................17

9 Creating Excise Invoice.......................................................................................................18

10 Printing Excise Invoice........................................................................................................20

11 Creating ARE-3...................................................................................................................21

12 Posting ARE-3..................................................................................................................... 22

13 Printing ARE-3.................................................................................................................... 23

14 Updating ARE-3.................................................................................................................. 25

15 Closing ARE-3.....................................................................................................................26



Deemed Export

Purpose

General Information and Target UserThis documentation gives an instruction on how the scenario (J96- Deemed Export) is processed from business point of view, Also, it gives a step by step operation guide, which the users can follow to finish the process of this scenario.

The target user of this documentation will possibly be :

Partners

Customers

OverviewThis scenario deals with Deemed Export that refers to sale of goods to customers within India, who are generally holders of an export license. The materials sold are required to be used in the production of goods meant for ultimate export. The customers can be an export-oriented unit (EOU) or located in one of the following areas:

An Export processing zone

An Electronic hardware technology park

A Software technology park.

Flow Chart for the Scenario: Deemed Export

Supplier

Create Inquiry

Create billing document

Create Proforma Invoice

Create outbound delivery

Picking

Goods issue

Create and Print Excise Invoice (J1IIN & J1IP)

Create Quotation

Capture Customer‘s License Details

Create sales order

Create, Post and Update ARE 3



1 Creating Inquiry

UseAn inquiry is the first step in the order cycle. The purpose of this activity is to create an inquiry to represent the customer’s inquiry in the system.

Prerequisites Customer Master.

Material Master.

Pricing Conditions.

Pricing procedure assignment.

Excise duty details of the Customer (J1ID or in Customer Master).

Tax code.

Exchange rates are maintained.

Procedure1. Access the activity using one of the following navigation options::

Option 1: SAP Graphical User Interface (SAP GUI)

SAP menu Logistics Sales and distribution Sales Inquiry Create

Transaction code VA11

Option 2: SAP NetWeaver Business Client (SAP NWBC) via AIO role

AIO role (Name) SAP_AIO_SALESPERSON-S (Sales Person)

2. On the Create Sales Inquiry: Initial Screen, make the following entries:

Field name Description User action and values Comment

Inquiry Type A classification that distinguishes between different types of sales document.

ZINE Enter the order type

Sales Organization

Independent unit that is responsible for sales processing of a product or product line.

BP01 Enter Sales Organization for the customer.

Distribution Channel

Means of getting a product to the customer.

01 Enter Distribution Channel for the customer.

Division Group of products or services.

01 Enter Division for the customer.

Sales Office Physical location responsible for sales

certain products or services within a given geographical area.

Sales Group Group of sales people that are responsible for a special area of processing of a group



of products or services within a specific sales office.

3. Choose Enter and On the screen “Create Inquiry: Overview”, make the following entries:

Field name Description User Action and Values Comments

Sold-to party

The customer who orders the goods or services. The sold-to party is contractually responsible for sales orders.

C96001 Enter the Sold-to party’s customer number or use match codes to find the number.

Ship-to party

The party who receives delivery of the goods.

C96001

Purch.order no.

The number that the customer uses to uniquely identify a purchasing document.

123

Req. Deliv.date

The proposed date by which the customer should receive delivery of the goods.

Enter the Requested Delivery Date.

Usually defaults to today’s date

Choose the Sales tab

Pricing date Enter today’s date

Material Alphanumeric key uniquely identifying the material being

ordered

11960001 Enter material number being ordered.

Order Quantity

Amount of material the customer is ordering.

10 Enter quantity being ordered.

Choose Enter and Choose Save.

Alternatively,

Choose

Result The system will display the Pricing details and Schedule Lines. Save the Document. The system will display the message: Inquiry has been saved. Make a note of this inquiry number.

Example Inquiry 1000000X has been saved.



2 Creating Quotation

UseA quotation is used to determine material, their quantities, prices and payment terms that are valid for a given sold-to customer during a specified time period.

Prerequisites Inquiry Document.

Payment terms.

Procedure1. Access the activity using one of the following navigation options:


SAP menu User Role for J96 Deemed Export Create Quotation




AIO role menu Customer Service Quotations Create Quotation

2. On the Create Quotation: Initial Screen, make the following entries:


Quotation Type

The sales document type you enter determines the kind and sequence of screens that follow.

ZQTE

Sales Organization

4 character identifier of an independent unit that is responsible for sales processing of a product or product line

BP01 These fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment.


2 character identifier of a means of getting a product to the customer

01 These fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment.

Division 2 character identifier of a group of products or services

01 These fields can also be defaulted from the user’s parameters or left blank to be



populated by the customer’s sales area assignment.

Sales Office 4 character identifier of a physical location (for example, a branch office) that has responsibility for the sale of certain products or services within a given geographical area.

These fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment.

Sales Group 3 character identifier of a group of sales people who are responsible for processing sales of certain products or services.

These fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment.

3. Choose Create with reference to.

4. On the appearing dialog box choose Inquiry; enter the Inquiry number created in the earlier step and choose Copy.

5. On the screen “Create Quotation: Overview”, on the Sales tab make the following entries


Sold-to party The customer who orders the goods or services. The sold-to party is contractually responsible for sales orders.

The Sold-to party’s customer number are copied from the inquiry

Defaulted from the Inquiry

Ship-to party The party who receives delivery of the goods.


Purch.order no.

Number that the customer uses to uniquely identify a purchasing document.

123

Req. Deliv.date




Material Alphanumeric key uniquely identifying the material being ordered

Enter the material number being ordered.




Order Quantity

Quantity ordered by the customer.

Enter quantity being ordered.


Valid to Enter the date till which the Quotation is valid

Pricing date Enter the date, which should be taken as base for price calculation


Choose Enter choose OK

Choose Save

Result The system will display the Pricing details and Schedule Lines. Save the Document. The system will display a message: Quotation has been saved, Note the quotation number.

Example

Quotation 200000XX has been saved.

3 Capture License

Use Deemed Export License is captured in the system to represent customer’s licenses.

Deliveries will take place against the license quantity / value.

Prerequisites A copy of the license obtained by the customer from the authorities is available.



SAP menu CIN MENU J1ILN Indirect Taxes Master Data Deemed Export License Create

Transaction code J1ILIC01

Option 2: SAP NetWeaver Business Client (SAP NWBC)

Access the activity using the following AIO role menu:

AIO role (Name) SAP_BP_CIN_EXCISECLERK

AIO role menu CIN Excise Transactions License : Capture

2. On the Capture License screen, make the following entries:


Series Group 30

License Type CT1



License name (excise)

Deemed-1 Enter any number

Creation date 13.04.2007 Enter the appropriate date

Expiry date 31.03.2010

Sold-to-party C96001 User entry

Ship-to-party C96001 User entry

Material 000000000011960001 User entry

Quantity 10 User entry

UOM ea Default; system will not accept any other UOM

Value 100000 User entry

Choose Enter to confirm data

Choose Save

Result System will display a message License 000000XX / 2004 has been created.

4 Creating Sales Order

Use The Sales Order is created to represent the customer’s requirement in the system.

The Sales Order will calculate the price and check for the availability of materials

Prerequisites Quotation



SAP menu Logistics Sales and Distribution Sales Order Create




AIO role menu Customer Service Sales Orders Create Sales Order

2. On the Create Sales Order: Initial Screen, make the following entries:


Order Type A classification that YDEM Enter the order



distinguishes between different types of sales document.

type

Sales Organization

Independent unit that is responsible for sales processing of a product or product line.

BP01 Enter Sales Organization for the customer.


Means of getting a product to the customer.

01 Enter Distribution Channel for the customer.

Division Group of products or services.

01 Enter Division for the customer.

Sales Office Physical location responsible for sales

certain products or services within a

given geographical area.

Sales Group Group of sales people that are

responsible for a special area of

processing of a group of products or

services within a specific sales office.

3. Choose Create without/with reference to.

4. On screen Create Deemed Export: Overview, make the following entries:


Sold-to party

The customer who orders the goods or services. The sold-to party is contractually responsible for sales orders.

The Sold-to party’s customer number is copied from inquiry / quotation

Defaulted from the quotation

Ship-to party

The party who receives delivery of the goods.


Purch. order no.

Number that the customer uses to uniquely identify a purchasing document.

123 This will be the purchase order released by the customer

Req. Deliv.date




Material Alphanumeric key Enter material number Defaulted from



uniquely identifying the material being ordered

being ordered. the quotation

Order Quantity

Amount of material the customer is ordering.

Enter quantity being ordered.


Choose Enter choose OK

Choose Incompletion Log from Edit menu to confirm that the document is OK

Plant BP01

Storage Location

2111

Choose Save

Result The system will display the Pricing details and Schedule Lines. Save the Document. The System will display a message: Standard Order has been saved,

Example Standard Order XX has been saved.

5 Creating Pro Forma Invoice

UseA Pro Forma Invoice is created in order to inform the customer about the value of the goods, so that he will make arrangements for the payment to be made, when goods arrive at his place.

Prerequisites Sales order.

ProcedureOption 1: SAP Graphical User Interface (SAP GUI)

1. Access the activity using one of the following navigation options:

SAP menu Logistics Sales and distribution Billing Billing document Create

Transaction code VF01

2. On the Create Billing Document screen, make the following entries:


Billing Type F5 Pro Forma for Order User Entry

Billing Date User Entry

Serv Rendered

Service rendered date User Entry



Pricing date User Entry

Document Enter the Sales Order for creating the billing document and execute.

Enter the Sales Order number created in the earlier step

Sales Order Number

3. Choose Save.


1. Access the activity using the following AIO role menu:

AIO role (Name) SAP_AIO_SALESPERSON-S

AIO role menu Customer Service Billing

2. On the All Billing Document Due tab select the appropriate document number and choose Individual Billing.

Result System will give a message Document xxxxxxxxx has been saved.

Example Pro Forma Invoice 900000XX saved.

6 Creating Outbound Delivery

UseThe delivery document is created to pick the goods and post goods issue.

Prerequisites Sales order.

Shipping Point.

Availability of Materials.

Post receipts to the material through transaction MB1C with movement type 561 if the material is not available. Make sure that the quantity is posted to the storage location from which delivery takes place.



SAP menu Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order

Transaction code VL01N

2. On the Create Outbound Delivery with Order Reference screen, make the following entries:




Shipping point

A 4 character identifier of the physical location from which material is to be shipped

BP01 Enter ship point number

Selection date

The date material is available for shipment

Enter material availability date for items to be delivered

Defaults to current date

Order The number of the sales order for this delivery.

Enter the Sales Order number created in the earlier step

Enter sales order number

From item The material number of the first item on the sales order to be in this delivery

Enter the first item number to be delivered

Leave blank if all items in the order are to be delivered.

To item The material number of the last item on the sales order to be in this delivery

Enter the last item number to be delivered

Leave blank if all items after the from item are to be delivered.

choose OK

3. On the Outbound Delivery Create: Overview screen, Choose the Picking tab and enter the following data:

Field name Description User action and values

Comment

Item Item Number Defaulted from Sales Order

Material Material Code Defaulted from Sales Order

Plant Number of sales order this delivery satisfies.

Defaulted from Sales Order

SLoc Storage Location 2111 Enter if not defaulted from the sales order

Delivery Quantity

Defaulted from Sales Order

SU Sales unit Defaulted from Sales Order

Picked Quantity

Enter quantity, Equal to Delivery Quantity

Batch Batch to be entered

Choose Post Goods Issue





AIO role (Name) SAP_AIO_WAREHOUSESPECIALIST-S (Warehouse Specialist)

AIO role menu Warehouse Management Shipping

2. Perform the following steps with these values:


Shipping point BP02 Shipping pointBP02

Order Order # from previous step

3. On the All Delivery Due Order tab select the appropriate sales order number and choose Create Delivery.

4. On the Picking List tab select the delivery and choose Confirm Pick Quantity.

Result The system will create a delivery document and the stock of the materials will be reduced by the delivery quantity. The system will display a message: Outbound Delivery xxxxxxxxx has been saved.

Example Outbound Delivery 80000XX has been saved.

7 Creating Billing Document

UseA billing document is created to send a commercial invoice to the customer. It will also update the corresponding GL Accounts

Prerequisites Post Goods Issue must be completed for the delivery document.



SAP menu User Role for J96 Deemed Export Create Billing Document


2. On the Create Billing Document screen, make the following entries:


Document Enter the delivery document for creating the billing document and execute.

Enter the Delivery document number created in the earlier step

Delivery document

Choose Enter Icon



3. Choose Save.




AIO role menu Customer Service Billing

2. On the All Billing Document Due tab select the appropriate delivery number and choose Individual Billing.

Result System will give a message Document xxxxxxxxxx created.

Example Billing Document has been created.

8 Printing Billing Document

UseThe purpose of this activity is to print the billing document to send to the customer.

Prerequisites The output type has been defined

The billing document is created

The output type condition record is created.



SAP menu User Role for J96 Deemed Export Print Billing Document


2. If the Output type is not assigned, go to VF02 and then do the following




AIO role menu Customer Service Billing – Change Billing

Goto --. Header output Type Edit enter RD00 and J1i0 in the condition type, The partner functions for RD00 is BP and j1i0 is BP.

4. Save the Billing document and follow the process given below

5. On the Display Billing Document Screen, make the following entries:




Billing Document

Enter the Billing document number created in earlier step

Enter Billing document number

6. Choose Billing document .Issue output to Printer and on the Issue Output dialog box make the following entry:


Output type RD00

Choose Execute

7. On the Issue Output screen make the following entries:


Output type RD00

Logical destination

Printer Name BL11 ( Default)

Number of Messages

No of copies to be printed

User Entry

Print Immediately

User Entry

Spool request name

User Entry

Relese after output

User Entry

Suffix 1 User Entry

Suffix 2 User Entry

SAP Coverpage

User Entry

Recipient Default

Department

Cover page text

Default

Authorization User Entry

Choose Execute

Result

System displays a message Output was successfully issued.

Example Billing Document printed.

9 Creating Excise Invoice

UseThe Excise Invoice is a legal document to be submitted to the excise authorities.



Prerequisites Post Goods Issue must be completed for the delivery.

The billing document is created.



SAP menu SAP User menu Indirect Taxes Sales / Outbound Movements Excise Invoice For Sales Order Outgoing Excise Invoice Create

Transaction code J1IIN




AIO role menu CIN Excise Transactions Outgoing Excise Invoice

2. Choose Excise Invoice Create

3. On the Create Excise Invoice for Factory Sale screen, make the following entries:


Billing Document

Document with reference to which Excise Invoice is to be made

Enter the Billing document number created in the earlier step

Billing document

Posting Date The date on which Excise posting is to be made

Enter Today’s Date

Choose Enter Alternatively,

choose OK

Excise Group 21

Series Group 30

4. Choose Utilization

Deemed option should be active (blue color). Choose change to toggle between

Local and Deemed.

5. On the Excise Utilization for Factory Sale screen, Choose Save

Result System displays a message Excise Invoice generated: Modvat database updated.

To find the Excise Invoice number created above, enter Transaction code: J1I7. On the Help for Internally Generated Documents screen enter the following value: Excise group: 21.



Choose the first Radio button and Choose Execute (F8). The appearing screen will display the Excise Invoice number for the Invoice number, which you have created.

10 Printing Excise Invoice

UseThe Excise Document is a legal document, which must accompany goods that are being sent to the customer.

Prerequisites The output type condition record is created.

The excise Invoice is created



SAP menu SAP User menu Indirect Taxes Sales / Outbound Movements Excise Invoice For Sales Order Print

Transaction code J1IP




AIO role menu CIN Excise Transactions Excise Invoice Print

2. On the Printout of Excise Invoices screen, make the following entries:


Excise Invoice

Enter the Excise Invoice number created in above step.

To find this value, enter Transaction code: J1I7.

On the Help for Internally Generated Documents screen enter the following value: Excise group: 21. Choose the first Radio button and Choose Execute (F8). The resulting screen will give you the Excise Invoice number for the Invoice number, which you have created

Excise Year

Excise Invoice Date

Series Group 30

Plant

Output Type J1I0



Printer

Include Printed Excise Invoice

Choose Execute (F8)

On the Printout of Excise Invoices screen, choose the Excise invoice and choose Print Excise Invoice (F8)

Result

On the Printout of Excise Invoices screen, the status changes to printed. Excise Invoice XXXX Printed. Use transaction SP01 to view the spool created.

11 Creating ARE-3

UseARE-3 document is created with reference to an Outgoing Excise Invoice. This is assigned to a License captured for the customer. This document is a proof that, goods are treated as Deemed exports and Excise duty does not need to be paid for these goods, which are mentioned in the ARE-3.

Prerequisites Excise document created.



SAP menu SAP User menu Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Deemed Exports Central Processing Create

Transaction code J1IA301




AIO role menu CIN Excise Transactions Deemed Exports ARE-3 Procedure

2. On the first dropdown field choose the option Create ARE-3. On the Create ARE-3: Outgoing Excise Invoice screen, make the following entries


Outgoing Excise Invoice

Enter the Excise Invoice number created in above step.

To find this value, enter Transaction code: J1I7.

On the Help for Internally Generated Documents screen enter the following value: Excise group: 21.

Include the preceding zeros in the excise invoice number



Choose the first Radio button and Choose Execute (F8). The resulting screen will give you the Excise Invoice number for the Invoice number, which you have created

Year Enter current Financial year

choose OK

3. Choose the License Tab from the Detail data view


License year Year of License Enter the year of entry into the system

License number

License number in the system

License number created in the earlier step for the customer

Choose Check to confirm that the document is OK

Choose Save

Result System will give a message ARE 3 00000000XX/ 200X has been successfully created. Display the ARE3 document to confirm the status In Process in the Document Details tab.

12 Posting ARE-3

UseAfter the responsible official confirms that all the details are correct, you can post the ARE-3 document.

Changes are allowed to the ARE-3 document only if it is in the process pending posting. Once posted, the ARE-3 cannot be changed but can only be cancelled.

Prerequisites The ARE-3 Document is created.



SAP menu SAP User menu Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Deemed Exports Central Processing Update








2. On the first dropdown field choose Post. On the Post ARE-3: Internal document screen, make the following entries:


ARE-3 internal document number

Enter the ARE-3 Internal document number created in the earlier step

User Entry

Year Enter current Financial year

choose OK

3. Choose the Certification dates tab and make the following entries:


Dispatched on

Enter date of dispatch User Entry

Removal time Enter time of dispatch User Entry

Choose Check to verify if the document is OK

Choose Save

Result System will display a message ARE-3 xxxxxxxxx/200X has been successfully Posted. Display the ARE3 document to confirm the status Posted in the Document Details tab.

13 Printing ARE-3

Use The purpose of this activity is to print the ARE – 3 documents for submitting to the customer and the excise authorities.

Prerequisites The ARE-3 Document is created.



SAP menu SAP User menu Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Deemed Exports Central Processing Display








2. On the first dropdown field choose Display. On the Display: ARE-3 Internal Document screen, make the following entries:


Display Pull down and choose Display

ARE-3 Internal Document

Defaulted

Internal document Number


Year

Choose Execute

Choose Print

3. In the appearing dialog box, make the following entries:


Output Device BL11 or appropriate Printer name

Number of Copies Default

Page selection User Entry

Name Default

Title User Entry

Authorization User Entry

Print Immediately Default

Delete After Output

User Entry

New Spool request

Default

Close spool request

User Entry

Spool retention period

Default

Storage Mode Default

SAP Cover page Default

Recipient User Entry

Department User Entry

Choose Print

Result The ARE-3 Document is printed.



14 Updating ARE-3

UseWhen the goods arrive at the Customer’s premises, they will check them against the excise invoice and the ARE-3. If there are any discrepancies in the quantity of the goods, the customer will record the actual quantity received on the ARE-3.To record the customer’s confirmation of the quantity delivered, we update the ARE-3 document.

Prerequisites ARE-3 Document is created and posted.



SAP menu SAP User menu Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Deemed Exports Central Processing Update






2. On the first dropdown field choose Update. On the Update: ARE-3 Internal Document screen, make the following entries:


Update Choose Update


Defaulted



Year Enter the financial year

Choose Enter

Choose the Certification Dates tab

Counter signed by Customer

Enter Today’s Date

3. Choose the Quantities Tab from the Detail data view and make the following entries:


Amended Qty 8

Choose Enter



4. Choose the Utilization Tab that appears now on the Header data view and make the following entries:


Choose the Document Details tab

Reason code 10

Choose Check to verify if the document is OK

Choose Save. The dialog box Status of Document appears. Choose yes to continue the operation and Save

Result System will display the message ARE-3 DocumentARE-3xxxxxxxxx/200X has been successfully updated. Display the ARE3 document to confirm the status Countersigned in the Document Details tab

Part II tab appears in the header data view to reflect the duty payable on the shortfall quantity as input in the step above. Note the accounting document number for the part II entry and view the entry in transaction FB03.

15 Closing ARE-3

UseWhen the countersigned ARE document arrives back at your premises from the customer, the ARE-3 is further updated with the date of receipt. This closes the ARE-3.

Prerequisites The ARE-3 Document is returned by the customer with the confirmation of the quantity received at their end.



SAP menu SAP User menu Indirect Taxes Sales/Outbound Movements Exports Under Excise Regulations Deemed Exports Central Processing








2. On the first dropdown field Choose Update. On the Update: ARE-3 Internal Document screen, make the following entries:


Update Choose Update


Defaulted



Year Enter the financial year

Choose Execute

Choose the Certification Dates tab

Arrived Back Enter Today’s Date

Choose Check to confirm if document is OK

Choose Save. The dialog box Status of Document appears. Choose yes to continue the operation and Save

Result System will display the message ARE-3 Document ARE-3xxxxxxxxx/2004 has been successfully updated. Display the ARE3 document to confirm the status Closed in the Document Details tab.
