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®
DeBerry Insurance
5232 Main Street
Spring Hill, TN 37174
SERVPRO
® of Williamson County
Representative: Branden Rochelle Phone: 615-790-9634
®
EMERGENCY ACTION CHECKLIST
Below is a top line Action Checklist of what to do in the event of a fire or water damage that will help keep employees safe and help reduce business interruption.
Advanced Warning: Be Alert and Stay Informed
Always Think Safety First
Stop the Source of Damage
Notify Emergency Contacts
Call SERVPRO® Emergency Services
Notify Key Contacts
Secure the Property
Take Photos of Damage
Write Summary of Event / Documentation
WHAT IS IN THIS PROFILE
-Emergency Action Checklist
-Advanced Warning and Emergency Contacts
-Emergency Contacts
-Main Utility Information (Shut Off Locations)
-Primary Contact Information (Work Authorization Contact)
-Insurance Contact Information
-Miscellaneous Contact Information
-Property Overview
-Building Access Information
ADVANCED WARNING
It is important to listen to local weather reports when severe weather is threatening. There are precautions that may help minimize damage to certain areas of your business:
Turn off utilities at the main switches or valves when instructed to do so.
Disconnect electrical equipment and appliances.
Move vehicles out of low lying parking garages or to higher ground.
Raise elevators from the bottom floor.
Review evacuation floor plans. Note: Make copies and file with your ERP.
Board up windows prior to forecasted high wind storm events, such as hurricanes.
EMPLOYEE AND EMERGENCY CONTACTS NOTIFICATION
Before, during and after any disaster event, employee safety should always be the first priority. Account for all employees by establishing evacuation plans in advance, identifying areas outside the building that are designated meeting places. Appoint Team Leaders responsible for keeping a list of names and contact information of their team members in order to account for their whereabouts. Establish a central form of contact, ideally a Human Resources lead, and contact them immediately upon learning of any damage. A Phone Tree is recommended to help ensure all employees are contacted and accounted for. Also consider a password-protected information page on your website. Once the HR Lead is contacted, it will be necessary to then contact your local emergency authorities to respond and begin securing the facility.
Name Title Phone Emergency Phone
Main HR Contact Eric DeBerry Owner 931-486-3300 615-969-6009
Email: [email protected]
Emergency Non Emergency Local Direct Line
Spring Hill Fire Department 911 615-302-3462 615-302-3462
Spring Hill Police Department 911 931-486-2632 931-486-2632
Maury Regional Hospital 911 931-381-1111 931-381-1111
Williamson Medical Center 911 615-435-5000 615-435-5000
SAFETY FIRST
BE ALERT
Insert Photo
Phone Number After Hours Ph Acct #
CPWS 931-388-4833 931-388-5616
Phone Number After Hours Ph Acct #
Atmos 615-771-8300 1-866-322-8667
Phone Number After Hours Ph Acct #
Spring Hill Water 931-486-2252
Shut Off Location: X Inside Outside Floor Location? Basement
Description of Location: North end of basement. Grey panel on wall. Main breaker is at the top of the upper panel.
Is there a key needed for access? YES X NO If yes, location:
Shut Off Location: X Inside Outside Floor Location? Basement
Description of Location: To the left of the stairway on the pipe going Into the furnace.
Is there a key needed for access? X YES NO If yes, location:
Shut Off Location: X Inside Outside Floor Location? Basement
Description of Location: To the right of the stairway on the wall
Is there a key needed for access? YES X NO If yes, location:
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UTILITY CONTACT AND SHUT OFF G
AS
W
AT
ER
E
LE
CT
RIC
ITY
INSERT PHOTO
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Phone Number After Hours Ph Acct #
Alarm Company N/A
Phone Number After Hours Ph Acct #
Sprinkler Company N/A
Contact Cell Work Phone
IT/IS Division N/A
Shut Off Location: Inside Outside Floor Location?
Description of Location:
Is there a key needed for access? YES NO If yes, location:
Shut Off Location: Inside Outside Floor Location?
Description of Location:
Is there a key needed for access? YES NO If yes, location:
Battery Backup: Inside Outside Floor Location?
Description of Location:
Is there a key needed for access? YES NO If yes, location:
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UTILITY CONTACT AND SHUT OFF G
AS
A
LA
RM
S
PR
INK
LE
R
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SE
RV
ER
Name Title Phone Emergency Phone
Building Owner Eric DeBerry owner 931-486-3300 615-969-6009
Email [email protected]
Building Contact same
Work Authorization (Main Structure)
same
Maintenance same
SERVPRO® Branden Rochelle manager 931388-4248 931-334-9034
Email [email protected]
Risk/Prop Mngr N/A
INSURANCE CONTACT INFORMATION: Structural Insurance Information (if applicable)
Insurance Broker: Phone: 888-922-3743
Insurance Carrier: Erie Insurance Policy:
Dec Pg Attached? YES X No Bulletin Reference: 3994-SF
Contents Insurance Information (if applicable) – Mainly for Tenant Use
Insurance Broker: Policy Number:
Insurance Carrier: Phone:
Dec Pg Attached? YES No Bulletin Reference:
PRIMARY CONTACTS
Phone Number After Hours Account Number
Charter Internet 888-692-8635 same
HVAC
Flooring Company
Archer Plumbing 931-489-9337
Newsom Roofing 615-614-2144
Charter Phone 888-692-8635 same
Electrician
Mechanical
(Other)
(Other)
(Other)
Other
Other
Other
MISCELLANEOUS CONTACTS
5232 Main Street
Spring Hill, TN 37174
931-486-3300
From I-65 take Saturn Parkway to US 31 north (Main Street). 5232 will be on the right.
Year Built: 1947 Renovations? X Yes No If yes, what year? 2003
Are you Energy Program Certified? YES X NO Multi-Tenant Building? X YES NO KNOWN HAZARDOUS MATERIAL INFORMATION: N/A
Main Contact: Eric DeBerry Phone: 931-486-3300
Type Location: Report? Y N Attached? Y N
Type Location: Report? Y N Attached? Y N
Type Location: Report? Y N Attached? Y N
Brick Structure. 2 stories with full basement. Parking in front. Entrances in front, right side and rear. TOTAL SQUARE FOOTAGE OF BUILDING: 2622 Floor Primary Use Square Footage Type of Flooring
LL Storage/Shutoffs Other: approx 1000 Concrete
1 Offices Other: Kitchen/Bath approx 1000 Hardwood
2 Offices Other: Attic Space Approx 622 Hardwood
3 Other:
4 Other:
5 Other:
Other:
BLUEPRINTS AVAILABLE?: YES XNO If YES, Location:
SUPPLEMENTAL GENERATOR POWER
YES X NO NOTES:
Photo of Front of Building
Photo of Generator Location
Building Address:
Directions to Property:
DESCRIPTION OF BUILDING:
PROPERTY OVERVIEW
PROPERTY OVERVIEW
© Copyright 2011
LOCATION TO PARK SERVPRO® VEHICLES
Notes: Front of Building
PREFERRED BUILDING ACCESS FOR SERVICE Notes: Front door
ELEVATOR ACCESS FOR SERVICE Notes: N/A
STAIRWAY ACCESS FOR SERVICE Notes: In hallway on main level
Other Special Instructions:
Type of Work Preauthorized:
Photo of stairway access
Photo of parking location
Photo of building access location
Photo of elevator access location
BUILDING ACCESS
Additional Notes About Property:
ADDITIONAL NOTES
COPY OF INSURANCE DEC PAGE
COPY OF EVACUATION FLOOR PLANS 1
COPY OF EVACUATION FLOOR PLANS 2
COPY OF EVACUATION FLOOR PLANS 3
