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DBE CERTIFICATION • OHIO BUSINESS AND CAREER
EXPO, MAY 17, 2017
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DBE CERTIFICATIONDavid Walker
Ohio Business and Career Expo
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BACKGROUND INFORMATION
o Disadvantaged business enterprise
o USDOT’s DBE Program was established to:o Remedy ongoing discrimination and the continuing effects
of past discrimination in federally-assisted highway,
transit, and airport contracting markets
o Level the playing field by providing small businesses
owned and controlled by socially and economically
disadvantaged individuals a fair opportunity to compete
for federally funded transportation contracts*
Ohio Business and Career Expo
*https://www.transportation.gov/civil-rights/disadvantaged-business-enterprise
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BACKGROUND INFORMATION
o Recipients and sub recipients of USDOT
funds have DBE goalso ODOT
o Local public agencies receiving federal $$$ through ODOT
o Transit systems
o Airports
Ohio Business and Career Expo
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DBE PROGRAM ELIGIBILITY GUIDELINES
o At least 51% ownership by socially and
economically disadvantaged individuals
o Small business (defined by SBA standards)
o Personal net worth <$1.32 million
o Independent business
o Disadvantaged owner(s) must manage and
control the business
Ohio Business and Career Expo
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SOCIAL DISADVANTAGE – REBUTTABLE PRESUMPTION
o Members of one or more groups listed are
rebuttably presumed to be socially
disadvantaged:o Women
o Black Americans
o Hispanic Americans
o Native Americans
o Asian-Pacific Americans
o Subcontinent Asian-Pacific Americans
Ohio Business and Career Expo
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SOCIAL DISADVANTAGE – INDIVIDUAL DETERMINATIONS
o If not a member of a disadvantaged group
as defined by SBA, the burden of proof lies
on the applicanto Race, ethnic origin, gender, disability, long-term
residence in environment isolated from mainstream, etc.
o Personal experiences of substantial and chronic social
disadvantage in American society
o Negative impact on entry into or advancement in the
business world because of the disadvantage
Ohio Business and Career Expo
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CERTIFYING AGENCIES
o Ohio Department of Transportation
o Greater Cleveland Regional Transit
Authority
o Cleveland Hopkins International Airport
o City of Dayton
o All of which participate in the Ohio Unified
Certification Program (UCP)
Ohio Business and Career Expo
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CERTIFICATION PROCESS
1. Follow application instructions at
www.ohioucp.org
2. Preliminary review
3. Request for additional documentation, if
necessary for complete application
Ohio Business and Career Expo
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CERTIFICATION PROCESS
4. Desk review
5. On-site visit
6. Certification decision
Ohio Business and Career Expo
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CERTIFICATION PROCESS – ON-SITE VISIT
o The on-site visit is an interview between
the business owners, key personnel and
the certifying agent or their designee
o Verifies information in application
o Determines if applicant has the knowledge
and equipment to perform work type(s) in
which they are seeking certification
Ohio Business and Career Expo
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CERTIFICATION PROCESS - TIMEFRAMES
o Certifying agency must request missing
documentation or notify applicant of
complete application within 30 days
o Certification process may take up to 90
days once application deemed complete
o Additional information may be requested
at any time during the process
Ohio Business and Career Expo
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INTERSTATE CERTIFICATION
o A firm must originally get certified in its
home state. Once a firm is certified its
owner(s) can seek DBE certification in
other states
o To apply in Ohio, out-of-state firms must
submit Interstate Certification Request
form and required documents
Ohio Business and Career Expo
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NOTICE OF CHANGE
o DBEs must provide timely notice of
changed circumstances affecting ability to
meet DBE program requirements or any
material change in application information
o Sworn affidavit or unsworn declaration
under penalty or perjury
o 30 days of occurrence
Ohio Business and Career Expo
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ANNUAL DECLARATION
o Each year, DBEs must (truthfully) declare
no changes* affecting ability to meet DBE
program requirements and no material
changes in application information
o Must submit most recent federal business
tax return
Ohio Business and Career Expo
*Other than those already disclosed
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CONTACT
o David Walker
o Certification Manager
o ODOT Office of Small & Disadvantaged
Business Enterprise
o 614.644.0301
Ohio Business and Career Expo
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QUESTIONS
Ohio Business and Career Expo
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DBE SUPPORTIVE SERVICES PROGRAM
Mica Wulfhorst
Supportive Services Manager
Ohio Business and Career Expo
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SUPPORTIVE SERVICES
o The DBE Supportive Services Program is limited only to DBE construction and consulting firms that have the capability, equipment, and experience to work on ODOT heavy highway construction and engineering projects
o The guidelines are located at: http://www.dot.state.oh.us/Divisions/ODI/SDBE/Pages/Resources.aspx
Ohio Business and Career Expo
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SUPPORTIVE SERVICES
o DBE firms will have an annual $10,000 assistance cap limit per federal fiscal year for supportive services on a first come first serve basis. The limit applies as long as funds are available
o DBE firms must submit a Needs Assessment Survey each calendar year to the Office of Small and Disadvantaged Business Enterprise prior to approval for any DBE Supportive Services
o Complete the Supportive Services Application
Ohio Business and Career Expo
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SUPPORTIVE SERVICES
o The Needs Assessment Survey is located on the Resources page at ODOT’s Division of Opportunity, Diversity, & Inclusion’s website:
o DBE firms must submit a business plan prior to requesting any DBE Supportive Services
o DBE firms participating in the Mentor/Protégé Program will receive priority Supportive Services over firms not participating in the Mentor/Protégé Program.
Ohio Business and Career Expo
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SUPPORTIVE SERVICES
o DBE firms that have no intentions of
performing or bidding on any ODOT heavy
highway construction or engineering
project will be denied supportive services.
Ohio Business and Career Expo
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REIMBURSABLE EXPENSES
o Technical training associated with the DBE firm’s core area of business operations
o Registration fees for industry related events/seminars associated with the DBE firm’s core area of business operations
o Software and/or software licenses associated with the DBE firm’s core area of business operations
Ohio Business and Career Expo
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REIMBURSABLE EXPENSES
o Financial Audit/Review will be reimbursed up to $10,000 (this counts toward the $10,000 per company cap limit) for the DBE firm’s ODOT prequalification
o Books associated with the DBE firm’s core area of business operations
o Consulting Services (new) – includes Business Development/Marketing, Estimating and Bidding, Bond Readiness/Packaging and Insurance, Accounting, Website Development, and Legal Services
Ohio Business and Career Expo
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REIMBURSABLE EXPENSES
o Lodging up to $85.00 per night to DBE firms that attend seminars/trainings/industry related events within the United States that are directly related to the company’s core area of business operations. Travel, meals, and parking are non-reimbursable expenses
o Tuition expenses for one undergraduate course per quarter, semester, or trimester. Lab fees, costs associated with purchasing books and materials may also be reimbursable providing the course is related to the company’s core area of business operations
Ohio Business and Career Expo
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PROCESS FOR REQUEST FOR REIMBURSEMENT
o All requests for reimbursement must be received at least thirty (30) days prior to the course/seminar/training date, purchase of software or the performance of the financial audit/review
o Reimbursements will not be processed for any purchases made prior to receiving approval from ODOT
o Complete Application for Reimbursement at https://odot.formstack.com/forms/request_for_supportive_services_reimbursement
o Questions? Email [email protected]
Ohio Business and Career Expo
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APPROVAL/DENIAL OF REQUEST FOR REIMBURSEMENT
APPLICATION
o The Request for Reimbursement Application will be approved or
denied within fifteen (15) days of receipt of application
o DBE will need to provide supporting documentation for the
course/seminar/training that was attended, proof of purchasing
the computer software or the financial audit/review that was
performed
Ohio Business and Career Expo
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MENTOR/PROTEGE
o This is a two year partnership involving existing businesses
that agree to work together to address matters necessary to
help enhance the protégé business’s success
o Ohio Contractors Association and the American Council of
Engineering Companies are devoted to support the growth of
heavy highway and consulting engineering firms
Ohio Business and Career Expo
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MENTOR/PROTEGE
o Admission to the ODOT Mentor/Protégé Program is by application
o Once accepted, each Protégé is paired with a Mentor
o Working together, the Mentor focuses on assisting the Protégé in developing a business plan, developing marketing strategies, understanding financial statements, and identifying and implementing other action items needed to meet the Protégé firm’s goals
Ohio Business and Career Expo
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MENTOR/PROTEGE
o Guidelines and application are
located on
http://www.dot.state.oh.us/Di
visions/ODI/SDBE/Pages/Resou
rces.aspx
Ohio Business and Career Expo
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CAPACITY BUILDING PROGRAM
o New for 2017. Deadline to apply is 5/31/17.
o When Supportive Services Application is released in January, firms can
apply to Capacity Building and Mentor Protégé.
o All firms will need to complete the application to participate in
supportive services programs.
o Capacity Building is a competitive selection program
o Selection is based
o Disparity study results
o Work types (where additional DBEs are needed)
o Response to the application
Ohio Business and Career Expo
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EDUCATIONAL WORKSHOPS
o Proposing to add Educational Workshops o On-line
o In the development phase
o Pre-qualification
o Estimating
o Marketing
o Bidding
Ohio Business and Career Expo
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Questions
Ohio Business and Career Expo
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DOING BUSINESS WITH ODOT
CONSTRUCTION CONTRACTS
Juleda Stoltz, Southwest Ohio Regional Outreach Manager
Ohio Business and Career Expo
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To provide easy movement of
people and goods from place
to place, we will:__________________________________
Take care of what we have;_________________________________
Make our system work better;_________________________________
Improve safety;_________________________________
Enhance capacity.
ODOT’S M ISSION
Ohio Business and Career Expo
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DIVISION OF OPPORTUNITY, DIVERSITY, AND INCLUSION
Office of Equal Opportunity
Kimberly Watson
Administrator
Equal Employment
Title VI, Title VII
Americans with Disabilities Act 504 (ADA/504)
Office of Small & Disadvantage Business Enterprise
Deborah Green
Administrator
DBE, SBE Certification
Contractor Compliance
Supportive Services
Office of Outreach
Terry Bolden
Administrator
Statewide, Regional, and District MBE, EDGE, DBE and ODOT SBE Business Community Resources
Lauren Purdy
Deputy Director
Ohio Business and Career Expo
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OFFICE OF OUTREACH
o Educatingo Workshops, Panel discussions, one-on-
one sessions “How to do business with ODOT”
o Communicatingo Projects with DBE or EDGE goals
o ODOT SBE Set-asides
o Opportunities for DBE/EDGE/SBE firms to connect with large contractors
o Collaboratingo Partner with local and state
development agencies
Ohio Business and Career Expo
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OFFICE OF OUTREACH
Ohio Business and Career Expo
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CONSTRUCTION CONTRACTS
o DBE Goals – Federal Projects
o EDGE Goals – State Projects
o ODOT SBE Set-asides – Federal Projects
Ohio Business and Career Expo
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FINDING ODOT
CONSTRUCTION
OPPORTUNITIES
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
o Plans and information regarding upcoming
ODOT projects are available on our
website:
o TRANSPORTATION.OHIO.GOV
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Ohio Business and Career Expo
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• Typically 2 lettings per month
• 1 to 60 projects in each letting
– 800+ projects/ year
• Upcoming Projects
»2 year look ahead
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
DBE
EDGE
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Project
number
Ohio Business and Career Expo
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FINDING ODOT CONSTRUCTION OPPORTUNITIES
Ohio Business and Career Expo
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FOUND A PROJECT:
WHAT’S NEXT?
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
• Review the plans online or order plans
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
PDF• Review the Proposal
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
• PN (Proposal Notes)• PN13 – DBE Utilization
& Good Faith Efforts
• PN31 – Prompt Payment
• PN22 – EDGE
Requirements
• PN61 – Wage Scale on
all Federal Projects
• PN60 – Prevailing
Wages on State Projects
• Addenda
• Changes made after the
Proposal is Advertised
Ohio Business and Career Expo
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FOUND A PROJECT: WHAT’S NEXT?
• Lo List
• Primes that have
purchased plans
• Contact Primes to begin
submitting a quote
• 250+ Prime Contractors
registered bidders
Ohio Business and Career Expo
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QUESTIONS
Juleda Stoltz
Southwest Regional Outreach Manager
Office: (513) 933-6562
Ohio Business and Career Expo
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QUESTIONS
Maria R. Davila
Northeast Regional Outreach Manager
Office: 216-584-2003
Cell: 614-230-1316
Ohio Business and Career Expo
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QUESTIONS
Lisa Washington
Northwest Regional Outreach Manager
Office: (419) 373-4461
Ohio Business and Career Expo
