Databasevocabulary

DataInformation entered in a database.

RecordContains ALL the information about one of the items listed in a database file. (A row)

Database

An organized collection of data. It is a FILING tool.

Searching

To look for a specific item

FieldA vertical location in a database (column)

Field namesThe titles given to the column in a database

File

Holds ALL the data a user

enters.

SORT FunctionTo arrange the records in different ways.

ORGANIZE

Like in : alphabetical order by last name

(Click on RECORD, then SORT RECORDS.)

Form View• shows you EACH record ONE AT A TIME. Looks like a piece of paper.

REPORTOrganize and summarize database info. for printing. Select only certain fields or records to print

List View•shows you an index of EVERY record in the database file. (looks like a spreadsheet)

FIND FunctionUsed to locate ONE kind of item, without looking through every record in the database.

Click on EDIT, then on FIND.

After findingTo get back to the database, you MUST go to

RECORD, SHOW, ALL RECORDS

Advantages•Easy and Fast

•Keeps track of large amounts of info

•Can change arrangement of information

•Can generate reports with specific information

Click on the BACK button

above to exit the powerpoint slide

show