Database Manager - Version 14 - Global Software Inc DBM Da..t.a..b..a..s ... an SAP approved mechanism for third party software which ensures no standard/custom ... Version 14.7. Database

Global Software, Inc.'sDatabase Manager

User Manual

Version 14.7

Worldwide Headquarters3301 Benson DriveRaleigh, NC 27609 USA+1.919.872.7800www.globalsoftwareinc.com

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Printed: Friday, January 12, 2018

Database Manager

IContents

© 2018 ... Global Software, Inc.

Table of Contents

Part I Database Manager Overview 1

................................................................................................................................... 21 Budgeting File Storage

Part II Additional Components 4

Part III Uninstall Process 6

Part IV Navigation 7

Part V Establishing Connections 9

................................................................................................................................... 91 DBM Databases

................................................................................................................................... 122 Source Databases

Part VI DBM Settings 15

Part VII Setup 19

................................................................................................................................... 211 Database Configuration

................................................................................................................................... 232 Accounting Calendar

................................................................................................................................... 253 Account Segments

.......................................................................................................................................................... 27Import Segment or Rollup Values

.......................................................................................................................................................... 28Additional Columns

................................................................................................................................... 294 Rollups

................................................................................................................................... 315 Budget Versions

.......................................................................................................................................................... 32Copy Budget Data

.......................................................................................................................................................... 33Delete Budget Data

................................................................................................................................... 356 Email Settings

................................................................................................................................... 377 User Settings

................................................................................................................................... 388 Actuals

................................................................................................................................... 399 Quantities

................................................................................................................................... 4010 Optional References

................................................................................................................................... 4211 Custom Tables

................................................................................................................................... 4312 Custom Processing

................................................................................................................................... 4413 Custom Objects

Part VIII Budget Models 46

................................................................................................................................... 471 Budget Model Definitions

Part IX Process Center 49

................................................................................................................................... 501 Distribute Budget Books

................................................................................................................................... 522 Writeback/Tracking

Database Manager - Version 14.7II


................................................................................................................................... 553 Export Budgets

.......................................................................................................................................................... 58Build Select Query

Part X Miscellaneous Items 59

................................................................................................................................... 591 View Log Entries

................................................................................................................................... 612 Import Data

................................................................................................................................... 623 Export Data

Index 63

Database Manager Overview 1

Global Software, Inc.

1 Database Manager Overview

What is Database Manager?Global Software, Inc.'s Database Manager allows for creating and maintaining databases for use with other GlobalSoftware products such as Budget Accelerator and Spreadsheet Analyst. Once a database is created, DatabaseManager allows for refining the database structure and content to stay current with budgeting and reportingrequirements.

The Database Manager component plays various roles based upon the associated Global product. When used inconjunction with Budget Accelerator the Database Manager is a tool used to manage budget database settings, todistribute budgeting workbooks, and to write back data to the database.

Database Manager is automatically installed when the associated Global product is installed, and access to DatabaseManager is based upon the license assigned to a user.

Database Manager - Version 14.72

1.1 Budgeting File Storage

There are various methods for managing the distribution or collection of budgeting workbooks. The followingillustrations show three possible solutions: central directory, network directory, and collecting workbooks or databasesby email.

CENTRAL DIRECTORYWhen using a Central Directory solution, the Budget Administrator creates a "budgets" directory on the network andcreates sub-directories for each region or region/departments (or other applicable criteria based upon the structure ofthe organization). In the example below, the organization has two regions with multiple departments in each region.

Region 1 MethodIn the "Region1" directory format, each department would retrieve its budgeting workbook directly from the appropriate"Region-" folder, and then return it to that location once the budgeting data had been entered.

A limitation of this format is that all budget users with access to the "Region1" folder may view budget workbookssubmitted by other departments. Smaller organizations may resolve this problem by requiring budget users to submittheir completed workbooks in compressed files, such as .zip files, that have been protected with passwordscoordinated between the budget user and budget administrator.

Note: This type of password protection would be necessary because the workbooks themselves could not beprotected with passwords individually, since the budget author would likely have incorporated worksheetprotection with a single password that applies to all workbooks created from a single model in order to preventusers from accidentally overwriting certain configurations in the workbooks.

Region 2 MethodThe "Region2" directory structure helps avoid various security and access permission issues. Using this style, eachbudget user would be given access to the folder to which they would be posting the budget workbook for theirdepartment, thus they would not be permitted to view the budgeting workbooks submitted by other departments.

Database Manager Overview 3


NETWORK DIRECTORYIn larger organizations, it may be impractical to specify access permissions one by one for each department folder. Instead, to take advantage of the source wild card character function for budget workbooks, the budget administratorcould instruct each budget user to create a specified directory on their local machine and give the budget administratorexclusive access privileges to it, provided that all budget users' machines are on a single network.

In this case, the budget administrator with access rights to the "budgets" folder on each budget user's machine couldselect all budgeting workbooks in a budget writeback "batch" job, using budget workbooks source wild card characters,where the first '*' represents that name of the unique computer on the network. With this approach, it is important thateach budget's folder be shared directly, and not simply placed inside another shared folder.

Example:\\*\Budgets\Bdgt_2012_*.xls\

\\*\Budgets\Region2\Bdgt_2012_*.xls\

COLLECT WORKBOOKS OR DATABASES BY EMAILBudget administrators can also require that budget workbooks or site budget databases be returned by email. Whenusing this approach, consider the following conventions:

Budget users cannot protect their workbooks with passwords, but workbooks may be returned in compressed fileswith password protections.The subject line of the email message should clearly identify the attached budgeting workbook or database in apredetermined format, and include a unique stipulated term.If applicable specify rules for moving email messages containing the stipulated term to a designated folder.

To Apply the Last Two Conventions:1. Require the budget users to include a unique term in their subject lines.

Example: 'Bdgt2012' or 'BBB333' - anything not likely to appear in the subject line of other messages.

2. Create a folder in your email program with a unique name.

3. Create a rule in your email program specifying that any incoming message with a subject line meeting the rule berouted to the designated folder.


2 Additional Components

REQUIRED COMPONENTS

Application ConfiguratorA single installation of the Application Configurator must be completed by the administrator, and each user must beestablished and assigned a valid license key in the Configurator prior to using Database Manager. Contact the securityadministrator for the network location of the security and connections file.

OPTIONAL DATABASE COMPONENTSBased upon the database type to which Database Manager is connecting to, additional software components may berequired prior to processing. Contact your IT department to determine what is required to be installed.

iSeries™ DB2® Database

Both the ODBC and the OLE DB Provider components of the IBM® iSeries Access™ for Windows® must be installed

onto each PC which will use Database Manager. Run the setup program within IBM iSeries Access for Windows todetermine that the ODBC and OLE DB Provider components are installed.

Microsoft® SQL Server™ Database

No further software needs to be loaded to provide connectivity to a SQL Server database, as the ODBC driver used isalready loaded with Windows®.

Oracle® ClientNo further software needs to be loaded to provide connectivity to an Oracle database, as Global provides a directconnection. However, if you desire to connect to the Oracle database via the Oracle Client ODBC provider, then theOracle Client software must be installed on each user's PC. Within the Oracle Client configure the local service name,and assign the appropriate host name and port number.

Additional Components 5


SAP® DatabaseCurrently Database Manager only connects to a SAP database using a Legacy SAP GUI connection type (32 bitsystem). To access a SAP database, SAP Netweaver 7.0 or higher must be installed.

Disk space requirements on the server are negligible (less than 10 Meg).The SAP adapter is imported to the system via an SAP transport in the "/ZGLBSOFT/" reserved namespace. This isan SAP approved mechanism for third party software which ensures no standard/custom code is overwritten on thecustomer system.No additional servers or server hardware is required.


3 Uninstall Process

Generally it is not necessary to uninstall Database Manager prior to installing new versions. An uninstall should onlybe performed in order to completely remove the product from the PC.

1. Ensure that Excel is not open.

2. From the desktop, click Start>Control Panel>Add or Remove Programs, -or- Programs and Features.

3. Select the Global Software Database Manager program and click Change/Remove -or- Uninstall.

Navigation 7


4 Navigation

The Database Manager component provides the features necessary to manage a database, such as but not limited to:defining various settings and tables, loading data and/or transactions to the database, distributing budgetingworkbooks, and writing back data to the database.

The Database Manager's many features are accessed via the File tab, Quick Access toolbar or Group menu.

Menu Item Description

File Tab:

Open Database Opens the Connection Builder panel, allowing the user to open anexisting database (see DBM Databases).

New Database Opens the Connection Builder panel, allowing the user to create a newdatabase (see DBM Databases).

Generate Database Regenerates the open database (i.e. re-adds keys or indexes, updatesstructure of tables, etc.).

Import Data Opens the Data Import panel, allowing the user to import tables and/ortransactions from a specified source prefix and source database.

Export Data Opens the Select Tables panel, allowing the user to export selected datafrom selected table(s) in the DBM database to a source database.

Appearance Lists available themes, allowing the user to select a theme for theappearance of Database Manager panels.

Utilities: Opens menu for accessing the following options:

Database Query Processor Opens a panel allowing user-specified queries to be run against thedatabase. This feature is password protected. Contact Global for moreinformation.

Settings Opens the Database Manager Settings panel, allowing the user to definevarious criteria to control processing, to view various system informationand to access online user manuals.



Exit Exits the Database Manager application.

Recent Databases Lists databases recently opened in Database Manager. Click on adatabase in the list to reopen the database.

Quick Access Toolbar:

View LogOpens the Log Viewer panel, where the user may view information anderror log entries, copy selected log entries, email or clear the log file.

Settings Opens the Database Manager Settings panel, allowing the user to definevarious criteria to control processing, to view various system informationand to access online user manuals.

Group Menu:

Setup Opens menu for accessing options used to maintain database settings.

Budget Models Opens menu for creating and maintaining budget model definitions. TheBudget Models menu is only available when the Database Manager useris also assigned an Budget Accelerator license key with theAdministrator feature.

Process Center Opens menu for accessing options used to distribute, writeback and trackbudgeting workbooks, and to export budget data. The Process Centermenu is only available when the Database Manager user is also assignedan Budget Accelerator license key with the Administrator feature.

Establishing Connections 9


5 Establishing Connections

5.1 DBM Databases

The Database Manager (DBM) database contains various data, such as database configuration settings, loaded actualsand quantities, custom tables, budget model definitions, and written back budget information. Database storage isallowed on the following platforms:

OracleSQL ServeriSeries Access OLE/DBMicrosoft Access Database

An additional option, Named Connections, is available to allow for selecting an existing connection defined in theApplication Configurator to be used to connect to the Database Manager database. When selected, only connectionsusing an Access, iSeries, Oracle or SQL connection type are listed.

1. To Create a New Database:In Database Manager, click the File tab and select New Database. The Connection Builder panel appears. Continue with the next step.

To Connect to an Existing Database:Click the File tab and select Open Database. The Connection Builder panel appears. Continue with the nextstep.

-OR-Click the File tab and select the desired database from the Recent Databases list. The system opens theselected database and displays the Database Configuration panel.

2. On the Connection Type tab, select the proper database type and click Next -or- click on Connection Settings tab. The appropriate Connection Settings tab appears.


3. Use the table to enter data on the Connection Settings tab. The available fields will vary based upon theconnection type selected.

Field Description

Named Connections: Select the appropriate Application Configurator connection.

Database Connection Name Click the down arrow and select an existing Application Configuratorconnection.

Connection Displays information for the selected connection.

Oracle: Enter the appropriate Oracle connection data.

Server Name / Service Name Specify the Oracle local server name or service name configured via theOracle Client Net Manager.

SID When Direct Connect is selected, specify the Oracle service name wherethe data is located (i.e. VIS).

Port When Direct Connect is selected, specify the port number (i.e. 1521).

Login:

ID Specify the user ID to be used to connect to the DBM database.

Password Specify the password associated with the user ID.

Direct Connect If selected, the Global provided direct connect option is used whenaccessing the Oracle DBM database. When not selected, the ServerName, SID and Port fields are replaced with Service Name.

SQL Server: Enter the appropriate SQL Server connection data.

Server Name Manually key or click the down arrow and select the SQL Server groupname.

Connect using WindowsAuthentication

If selected, the system uses Windows login information for connecting tothe DBM database.

Connect using SQL ServerAuthentication:

When Connect using Windows Authentication is not selected, specify thefollowing login information.

Login ID Specify the user ID to be used to connect to the DBM database.


Database Name Manually key or click the down arrow and select the SQL Serverdatabase name for the DBM database.

iSeries Access OLE/DB: Enter the appropriate iSeries connection data.

System Specify the server name or IP address.

Login:

ID Specify the user ID to be used to connect to the DBM database.


Default Library Specify the library name of the DBM database.

Microsoft Access Database: Enter the appropriate Access connection data.

Database Name Click the ellipse button to navigate to and select the DBM database.

Password Specify the password associated with the DBM database.

4. To test the connection, click Test Connection. A message appears indicating whether or not the connection issuccessful.



5. To Create a New Database:Click OK. The system creates the database and displays the Database Configuration panel.

To Connect to an Existing Database:Click OK, and respond No to the pop-up message. The system opens the database.

To Overwrite an Existing Database:Click OK, and respond Yes to the pop-up message. The system overwrites the database and displays the Database Configuration panel.


5.2 Source Databases

The Database Manager database connects to a source database for retrieving the account structure, importingactuals, quantities and/or custom table data, and exporting budget amounts. Database Manager may connect todatabases on the following platforms:

DSN iSeries Access ODBC -or- OLE/DB

Oracle Microsoft Access Database

SQL Server Microsoft Excel

An additional option, Named Connections, is available to allow for selecting an existing connection defined in theApplication Configurator to be used to connect to the source database. When selected, connections using a Salesforce connection type are not included in the list.

To Specify a Source Database:1. On the appropriate panel, click the Source Database/Connection ellipse button. The Connection Builder panel

appears.

2. On the Connection Type tab, select the proper database type and click Next -or- click on Connection Settingstab. The appropriate Connection Settings tab appears.

3. Use the table to enter data on the Connection Settings tab. The available fields will vary based upon theconnection type selected.

Field Description

Named Connections: Select the appropriate Application Configurator connection.

Database Connection Name Click the down arrow and select an existing Application Configuratorconnection.

Connection Displays information for the selected connection.



Field Description

DSN: Enter the appropriate DSN connection data.

Database Driver Click the down arrow and select the database driver (syntax type) of theDSN.

Data Source Name (DSN) Click the down arrow and select the DSN.

Login:


If selected, indicates to use Windows login information for connecting tothe source database.

ID When Connect using Windows Authentication is not selected, specify theuser ID to be used to connect to the source database.


Oracle: Enter the appropriate Oracle connection data.

Server Name / Service Name Specify the Oracle local server name or service name configured via theOracle Client Net Manager.

SID When Direct Connect is selected, specify the Oracle service name wherethe data is located (i.e. VIS).

Port When Direct Connect is selected, specify the port number (i.e. 1521).

Login:

ID Specify the user ID to be used to connect to the source database.


Direct Connect If selected, the Global provided direct connect option is used whenaccessing the Oracle source database. When not selected, the ServerName, SID and Port fields are replaced with Service Name.

SQL Server: Enter the appropriate SQL Server connection data.

Server Name Manually key or click the down arrow and select the SQL Server groupname.


If selected, indicates to use Windows login information for connecting tothe source database.

Connect using SQL ServerAuthentication:

When Connect using Windows Authentication is not selected, specify thefollowing login information.

Login ID Specify the user ID to be used to connect to the source database.


Database Name Manually key or click the down arrow and select the SQL Serverdatabase name for the source database.

iSeries Access ODBC -or-iSeries Access OLE/DB:

Enter the appropriate iSeries connection data.

System Specify the server name or IP address.

Login:

ID Specify the user ID to be used to connect to the source database.


Default Library Specify the library name of the source database.

Microsoft Access Database: Enter the appropriate Access connection data.

Database Name Click the ellipse button to navigate to and select the source database.

Connect using Authentication:




Field Description

Microsoft Excel: Enter the appropriate Excel connection data.

Workbook Click the ellipse button to navigate to and select the Excel workbookcontaining the source database.

Connect using Authentication:



4. After all data is entered select one of the following options:Test Connection - tests the connection and issues a message indicating whether or not the connection wassuccessful.OK - updates source connections settings.

DBM Settings 15


6 DBM Settings

The Database Manager (DBM) Settings function allows the user to define various criteria to control processing, to viewvarious system information and to access online user manuals.

1. In Database Manager from the File tab -or- Quick Access toolbar, select Settings. The Database ManagerSettings - General panel appears.

2. Use the table to enter data on the General panel.

Field Description

General Options:

Label Language Click the down arrow and select the language to be used to display labelson panels throughout the application.

Security:

Network Security &Connections Files

Key the path or use the Browse button to select the location of theSecurity and Connections File as specified in the Configurator. Thisfunction is password protected.


3. The System Information panel displays various data related to the user's system and Database Manager. To copy records to the Windows clipboard, click the Copy to Clipboard button.To email this information to the helpdesk, click the Email button. The system opens a new Outlook® email panelwith the contents of this panel in the body of the email. Modify the email address and/or text of the email bodyas necessary and click the Send button.

DBM Settings 17


4. The Installed Applications panel lists all the Global Software applications installed on the user's PC. To copy records to the Windows clipboard, click the Copy to Clipboard button.To email this information to the helpdesk, click the Email button. The system opens a new Outlook® email panelwith the contents of this panel in the body of the email. Modify the email address and/or text of the email bodyas necessary and click the Send button.


5. The About panel displays the Database Manager version number. Click the Online Manuals link to access theonline user manual.

6. Click OK. The system writes the changes made on the current panel and closes the panel.

Setup 19


7 Setup

The Setup menu is used to access options used to maintain the database.


Database Configuration Opens the Database Configuration panel, allowing the user to definevarious processing criteria for the database, such as segment list, sourcedatabase and purge options.

Accounting Calendar Opens the Accounting Calendar panel, allowing the user to create andmaintain the accounting calendar.

Account Segments Opens the Account Segments panel, allowing the user to define accountsegments for the database and to import segment values from the sourcedatabase.

Rollups Opens the Rollups panel, allowing the user to create and maintain rollupsfor grouping account segments for reporting purposes.

Budget Versions Opens the Budget Versions panel, allowing the user to create budgetversions to distinguish between different budgets.

Email Settings Opens the Email Settings panel, allowing the user to define the emailservice connection for processing.



User Settings Opens the User Settings panel, allowing the user to maintain processingauthorities for users.

Actuals Opens the Load Actuals panel, allowing the user to load actuals from thesource database into the DBM database.

Quantities Opens the Load Quantities panel, allowing the user to load quantitiesfrom the source database into the DBM database.

Optional References Opens the Optional References panel, allowing the user to create andmaintain user-defined columns to be added to tables in the DBMdatabase.

Custom Tables Opens the Custom Tables panel, allowing the user to load and maintaincustom data in the DBM database

Custom Processing Opens the Custom Processing panel, allowing the user to create andmaintain custom stored procedures used to manipulate data before,during or after importing.

Custom Objects Opens the Custom Objects panel, allowing the user to create andmaintain custom objects (i.e. tables, views, or stored procedures).

Setup 21


7.1 Database Configuration

Use the Database Configuration function to define various criteria to control processing for the DBM database, suchas segment list, source database and purge options.

1. In Database Manager from the Setup menu, select Database Configuration. The Database Configuration panelappears.

2. Use the table to enter data on the Database Configuration panel.

Field Definition

Company Name Specify the company name assigned to the database.

Number of Periods Specify the number of accounting periods in the year.

Current Reporting Period Click the down arrow and select the current reporting period.Note: Currently this option is not supported by Budget Accelerator.

Override Segment ListDatabase

If selected, the system does not use the segment list database asdefined in the user's Spreadsheet Server .Net settings, but allows adifferent segment list database to be assigned. Note: Segment lists may be used in GXLBX and GXCBX formulas.

Segment List Database When Override Segment List Database is selected, click the ellipsebutton to navigate to and select the segment list database to be used.

Source Database Type Click the down arrow and select the source database type.

Source Database for Import Click the ellipse button to launch the Connection Builder panel used forspecifying the source database connection for importing accountsegments and segment values (see Source Databases).Note: When Source Database Type and Source Database for Import arenot selected, the Actuals and Quantities functions are not available onthe Setup menu and the Import Data option is not available for theAccount Segments and Custom Tables functions.


Field Definition

Choose an IdentifyingCompany (header varies)

If required, based upon the Source Database Type selected, click thedown arrow and select the appropriate database identifier (i.e. set ofbooks, chart of accounts, controlling area, etc.) to be used for retrievingthe account segment structure.

Purge Log Method Click the down arrow and select the purge method. Valid values are 1 -Number of Days and 2 - Number of Logs. Select Number of Days topurge log entries older than the number of days specified in the PurgeCount field. Select Number of Logs to retain the number of universal filter(UF) log entries specified in the Purge Count field.

Purge Count Based upon the Purge Log Method selected, specify either the number ofdays to retain log entries or the number of UF log entries to retain in thelog file.

3. After all data is entered select one of the following options:OK - saves changes, prompts to load account segments if not previously loaded, and closes the panel. Apply - saves changes, prompts to load account segments if not loaded, and leaves the panel open. Load / Reload - loads (reloads) the account segment structure from the source database.

Setup 23


7.2 Accounting Calendar

The Accounting Calendar function is used to create and maintain the accounting calendar. Additional periods/yearsmay be added to the calendar manually or via the Accounting Calendar Wizard.

1. In Database Manager from the Setup menu, select Accounting Calendar. The Accounting Calendar panelappears.

To Manually Add or Maintain Periods:2. To add a period, click Add. A new row appears in the grid.

Nav Tip: When adding a new entry always tab off the last column on the row.

3. Use the table to enter data on the Accounting Calendar panel.

Field Definition

Fiscal Year Specify the fiscal year.

Period Number Specify the fiscal period number.

Period Description Specify the name of the period (i.e. January).

Begin Date Specify the first date of the fiscal period.

End Date Specify the last date of the fiscal period.

Quarter Number Specify the quarter number in which the fiscal period resides.

Month Number When using 52 or more periods, specify the month number in which thefiscal period resides.

Week Number When using 365 or more periods, specify the week number in which thefiscal period resides.


4. To delete a period(s), select the desired period row(s) and click Delete.To delete a single period -- select the period row.To delete multiple periods -- press and hold the Ctrl key as periods are selected in the grid.To delete multiple periods in a range -- select the first period in the range, press and hold the Shift key, andselect the last period in the range.

To Add Years via the Accounting Calendar Wizard:5. Click Add Years. The Accounting Calendar Wizard appears.

6. Use the table to enter data on the Accounting Calendar Wizard panel.

Field Definition

From Year / To Year Specify the from year and to year, indicating the year(s) to be added tothe calendar.

Month and Day of Fiscal YearEnd

Select the date on the calendar which is the month and day of the fiscalyear end of the last year being added to the calendar. If necessary, clickthe arrows to navigate the months backwards or forwards.

First Day of Week For database with 52 or more periods only: click the down arrow andselect the day of the week periods begin.

Use Last Period for Closing For database with 13 or 366 periods only: if selected, indicates thelast accounting period is used for closing purposes only.

7. Click OK. A message appears notifying the user that the calendar was generated.

8. To close the panel, click OK.

Setup 25


7.3 Account Segments

The Account Segments function is used to define the account segments for the DBM database. The accountsegments defined should match the segments from the source database. Queries may be created for importingsegment values from the source database into the DBM database.

1. In Database Manager from the Setup menu, select Account Segments. The Account Segments panel appears. The top portion of the panel is used to maintain the account segments and the bottom portion of the panel isused to maintain segment values.

To Create or Maintain Account Segments:2. To add a segment, click Add Segment. A new segment row appears.


3. Use the table to enter data in the top section of the Account Segments panel.

Field Definition

Segment Name Specify the account segment name.

Segment Type Click the down arrow and select the segment type. Valid values arePrime (used to control the Debit/Credit for the account string), Other, orCustom (used as a dimension on custom tables; however, the segment isnot added to the summary tables (i.e. not used in the GXLBX formula)). Note: Only one account segment may be flagged as Prime. After asegment type is assigned to an account segment, the type may not bechanged to or from custom.


Field Definition

Character Type Click the down arrow and select the account segment character type. Valid values are T (text) or N (numeric).

Size Specify the segment field size.

Validate If selected, individual account segments are validated to the table in theDBM database during the writeback process. Note: This feature only applies when the Validate Account Segmentsoption in the Budget Model function is also selected.

Not Applicable Value Specify the not applicable value for the account segment (i.e. 0, na).

Use as Index If selected, indexes are created on summary data tables for the accountsegment for reporting purposes.

Query Click the down arrow and specify the query to be used to retrieve thesegment values from the source database.

4. To generate the account segment table structure in the DBM database, click Generate Segment.

5. To delete an account segment(s), select the desired segment row(s) and click Delete Segment. Once asegment is deleted it cannot be restored.

To delete a single segment -- select the segment row.To delete multiple segments -- press and hold the Ctrl key as segments are selected in the grid.To delete multiple segments in a range -- select the first segment in the range, press and hold the Shift key, andselect the last segment in the range.

To Create or Maintain Segment Values:6. To add a segment value, click Add Segment Value. A new value row appears.


Note: When a Rollup exists for an account segment, a column will be added in the Segment Values grid for theassociated rollup. Click the drop down box in the column to select the desired rollup value for the accountsegment value.

7. To delete a segment value(s), select the desired segment value row(s) and click Delete Segment Value.To delete a single value -- select the value row.To delete multiple values -- press and hold the Ctrl key as values are selected in the grid.To delete multiple values in a range -- select the first value in the range, press and hold the Shift key, and selectthe last value in the range.

8. To add an additional column to an existing segment value, see Additional Columns. This function is used to adda field to the segment value that may not exist in the source database.

9. To import segment values from the source database using the query definition assigned to the segment, see Import Segment or Rollup Values.

10. For efficient processing, the system defaults to only display the first 1000 values for a segment. To display allvalues for a segment, click All Rows.

11. To filter the segment values in the grid, hover over the desired column heading, click the filter button ( ) andthen select the desired filter value. Valid filter values are (All), (Custom), (Blanks), (Non blanks), or any listedvalue.


Setup 27


7.3.1 Import Segment or Rollup Values

The Import Data option in the Account Segments and Rollups functions is used to retrieve segment or rollup valuesfrom the source database using the query definition assigned to the segment or rollup. The Import Data option maybe processed multiple times for a segment or rollup. Each time the option is processed the system does not clearthe file but overlays existing records and adds new records.

Note: The Import Data option is not available when a source connection is not defined in the Database Configurationfunction.

1. On the Account Segments and Rollups panel, select the segment or rollup row for which to import segment orrollup values and click Import Data. The Import Segment Data or Import Rollup Data panel appears.

2. On the Import Segment Data or Import Rollup Data panel, select the Import Data check box for the desiredsegment(s) or rollup(s) and click Import -or- click Import All to import data for all segments or rollups. When arollup exists for an account segment, a column will be added to Segment Values for the associated rollup. Usethe drop down box within the column values to select desired rollup value.


7.3.2 Additional Columns

The Additional Column option in the Account Segments and Rollups functions is used to add additional fields(columns) to the segment or rollup value that may not exist in the source database (i.e. manager name and/or emailaddress for a company or department segment or rollup).

1. On the Account Segments and Rollups panel, select the segment or rollup row for which to add an additionalcolumn and click Additional Column. The Maintain User Defined Columns panel appears.

2. To add a column, click Add Column. A new column row appears.


3. Use the table to enter data on the Maintain User Defined Columns panel.

Field Description

Column Name Specify the name of the column to be added.

Data Type Click the drop down arrow and select a data type. Valid values are Text,Numeric, Currency, Date/Time, Boolean, Memo, or Decimal.

Column Size Specify the column size (i.e. how many characters the field will accept).

Decimal Places Specify the number of decimal places the field will accept.

Default Value If applicable, specify the default value to be assigned in the new column.

4. To delete an existing additional column, select the desired column row and click Delete Column.

5. To save all changes and close the panel, click OK.

Setup 29


7.4 Rollups

The Rollups function is used to create and maintain rollups. Rollups may be created for a specific account segmentor an existing rollup, and are generally used to group accounts for reporting purposes. Once a rollup is created, theappropriate rollup value may be assigned to either account segments, rollup values or custom tables. Multiplerollups may be created for the same account segment or rollup.

1. In Database Manager from the Setup menu, select Rollups. The Rollups panel appears. The top portion of thepanel is used to maintain the rollups and the bottom portion of the panel is used to maintain rollup values.

To Create or Maintain Rollups:2. To add a rollup, click Add Rollup. A new rollup row appears.


3. Use the table to enter data in the top section of the Rollups panel.

Field Definition

Rollup Base Click the down arrow and select the account segment or existing rollupfor which to create a rollup.

Rollup Name Specify the rollup name.Note: The Rollup Base and Rollup Name may not be the same.

Character Type Click the down arrow and select the rollup character type. Valid valuesare T (text) or N (numeric).

Size Specify the rollup value field size.


Field Definition

Not Applicable Value Specify the not applicable value for the rollup (i.e. 0, na).

Include Dr/Cr If selected, a column for debits and credits is added to the Rollup Valuesgrid. Valid values on the Include Dr/Cr column in Rollup Values are D(debit) and C (credit).

Query Click the down arrow and specify the query to be used to retrieve therollup values from the source database.

4. To generate the rollup table structure in the DBM database, click Generate Rollup.

5. To delete a rollup(s), select the desired rollup row(s) and click Delete Rollup. Once a rollup is deleted it cannotbe restored.

To delete a single rollup -- select the rollup row.To delete multiple rollups -- press and hold the Ctrl key as rollups are selected in the grid.To delete multiple rollups in a range -- select the first rollup in the range, press and hold the Shift key, and selectthe last rollup in the range.

To Create or Maintain Rollup Values:6. To add a rollup value, click Add Rollup Value. A new value row appears.


Note: When a Rollup exists for a rollup, a column will be added in the Rollup Values grid for the associated rollup. Click the drop down box in the column to select the desired rollup value for the rollup value.

7. To delete a rollup value(s), select the desired rollup value row(s) and click Delete Rollup Value.To delete a single value -- select the value row.To delete multiple values -- press and hold the Ctrl key as values are selected in the grid.To delete multiple values in a range -- select the first value in the range, press and hold the Shift key, and selectthe last value in the range.

8. To add an additional column to an existing rollup value, see Additional Columns. This function is used to add afield to the rollup value that may not exist in the source database.

9. To import rollup values from the source database using the query definition assigned to the rollup, see ImportSegment or Rollup Values.

10. For efficient processing, the system defaults to only display the first 1000 values for a rollup. To display allvalues for a rollup, click All Rows.

11. To filter the rollup values in the grid, hover over the desired column heading, click the filter button ( ) and thenselect the desired filter value. Valid filter values are (All), (Custom), (Blanks), (Non blanks), or any listed value.


Setup 31


7.5 Budget Versions

Budget Accelerator requires a budget version to distinguish between different budgets. Use the Budget Versionsfunction to create a separate budget number or revision to collect similar budget information such as, original,forecast, single year, or multiple years.

To Create or Maintain Budget Versions:1. In Database Manager from the Setup menu, select Budget Versions. The Budget Versions panel appears.

2. To create a new budget version, click New. A new budget row appears.


3. Use the table to enter data on the Budget Versions panel.

Field Description

Budget Number Specify the budget number. Acceptable values are 1 thru 99.

Budget Name Specify the budget name.

Revision Specify the budget revision (maximum of 20 alphanumeric characters).

Revision Name Specify the budget revision name.

Closed For Writeback If selected, the budget is closed and does not allow additional writebacks.

4. To copy an existing budget, see Copy Budget Data.

5. To delete selected budget detail data, without deleting the budget, see Delete Budget Data.

6. To delete a budget, including all budget detail data, select the desired budget row and click Delete. Once abudget is deleted it cannot be restored.



7.5.1 Copy Budget Data

The Copy option allows for copying an existing budget to create a new budget. The copy process includes copyingall budget detail data.

1. On the Budget Versions panel, select the budget row and click Copy. The Copy Budget Data to a New Budgetpanel appears.

2. Use the table to enter data on the Copy Budget Data to a New Budget panel.

Field Description

Existing Budget Version Click the down arrow and select the existing budget version to be copied.

New Budget Information:

Budget Number Specify the budget number to be assigned to the new budget.

Budget Revision Specify the budget revision to be assigned to the new budget.

Budget Description Specify the description to be assigned to the new budget. Note: This only applies when a new budget number is assigned.

3. To execute the copy of budget data, click Copy.

Setup 33


7.5.2 Delete Budget Data

The Delete Budget Data option allows for deleting selected detail budget data without deleting the budget record. Various selection criteria is available for filtering the data for deletion.

1. On the Budget Versions panel, select the budget row and click Delete Budget Data. The Delete Data fromBudgeting Tables panel appears.

2. Use the table to enter data on the Delete Data from Budgeting Tables panel.

Field Description

Starting Period/Year for Deletion Specify the starting period and year for which to delete budget data.

Thru Last Period of Year Specify the ending year through which to delete budget data. Note: At a minimum, budget data must be deleted from the selectedstart period/year through the end of the same year to ensure data integrityof summary amounts.

Criteria for Deletion:

Column Name Click the down arrow and select the column on which to base the criteriadefinition.

Operator Click the down arrow and select the operator. Valid values are = (equal),<> (not equal), > (greater than), >= (greater than and equal to), < (lessthan), <= (less than and equal to), Like, Between, or In.

Data Values (no label) Click the down arrow and select the value on which to base the operator.

Criteria Results (no label) Displays the deletion criteria definition.


Field Description

Delete Amount Records If selected, indicates to delete budget amount records. This option isdisabled when no budget amount records exist.

Delete Quantity Records If selected, indicates to delete budget quantity records. This option isdisabled when no budget quantity records exist.

3. When all criteria fields are entered, select one of the following options: Or into Criteria - adds the criteria as an 'OR' statement. And into Criteria - adds the criteria as an 'AND' statement.

4. Repeat the process until all criteria is specified.

5. To execute the deletion of budget data, click OK.

Setup 35


7.6 Email Settings

The Email Settings function is used to define the email service connection.

1. In Database Manager from the Setup menu, select Email Settings. The Email Settings panel appears.

2. Use the table to enter data on the Email Settings panel.

Field Description

Email Server (no label) Specify the email server to be used for email distributions. When SMTPis selected additional setting options become available for input.Note: For Excel 2007 users, Collaboration Data Objects (CDO) must beinstalled for the Microsoft Outlook Exchange option to be available. When applicable, a link is available to install the component.Note: For Excel 2010 (or above) users, Install Outlook Add-In must beinstalled for the Microsoft Outlook Exchange option to be available. When applicable, a link is available to install the component.Note: When using SMTP there are certain mail configurations which mayprevent the transmission of messages. Contact your IT department orsystem administrator for assistance.

SMTP Settings: When the SMTP email server option is selected, specify the followingsettings.

SMTP Server Specify the SMTP mail server to be used for email distribution.

From Address Specify the "from" email address to be assigned to email distributions.

Advanced SMTP Settings(Optional):

When the SMTP email server option is selected, if necessary, specifyoptional settings for the authentication account name and password, theSMTP port number, and SSL (secured socket layer) support.


3. After all data is entered select one of the following options:OK - saves changes, and closes the panel. Apply - saves changes, and leaves the panel open. Test Email - prompts for test "to" email address and issues a message indicating whether or not the emailsend was successful.

Setup 37


7.7 User Settings

The User Settings function is used to control a user's access to various functions in Budget Accelerator.

Note: The *DefaultUser settings apply to a user unless the specified user's Windows ID is added.

To Create or Maintain User Settings:1. In Database Manager from the Setup menu, select User Settings. The User Settings panel appears.

2. To add a user, click Add. A new user row appears and defaults settings based upon the *DefaultUser record.


3. Use the table to enter data on the User Settings panel.

Field Description

User Name Specify the user's Windows login ID.

Enable Writeback If selected, the user is allowed to writeback budget records from withinExcel.

Enable GXLBX If selected, the user is allowed to create and calculate GXLBX formulas. Otherwise, the user is not allowed to process GXLBX formulas, or accessthe Budget Accelerator Build a Template or Formula Assistant functionsin Excel.

Enable Row Insert If selected, the user is allowed to insert rows on a sheet within adistributed budget workbook.

Enable Submit If selected, the user is allowed to automatically save a copy of thedistributed budget workbook to the predefined Book In location for review/writeback.

4. To delete a user, select the desired user row and click Delete.



7.8 Actuals

The Actuals function allows for loading actuals from the source database into the DBM database. Special queriesmust be written to retrieve the data in the proper format. Once actuals are in the DBM database, the GXLBX formulamay be used to report the amounts on a spreadsheet. In addition, a delete feature is available to delete specific actualdetail from the DBM database (see Delete Budget Data for a similar process).

Note: The Actuals function is not available when using a SAP source database type or when a source connection isnot defined in the Database Configuration function.

Contact Global for additional information on Actuals.

Setup 39


7.9 Quantities

The Quantities function allows for loading quantities from the source database into the DBM database. Special queriesmust be written to retrieve the data in the proper format. Once quantities are in the DBM database, the GXLBX formulamay be used to report the amounts on a spreadsheet. In addition, a delete feature is available to delete specificquantity detail from the DBM database (see Delete Budget Data for a similar process).

Note: The Quantities function is not available when using a SAP source database type or when a source connection isnot defined in the Database Configuration function.

Contact Global for additional information on Quantities.


7.10 Optional References

The Optional References function is used to create and maintain optional references. Optional references are user-defined columns, which once created may be added to one or more tables in the database at the same time. Thishelps to maintain consistency when applying the same data to multiple tables.

To Create or Maintain Optional References:1. In Database Manager from the Setup menu, select Optional References. The Optional References panel

appears. The top portion of the panel is used to maintain the optional references and the bottom portion of thepanel is used to maintain optional reference usage.

2. To add an optional reference, click Add Optional Reference. A new optional reference row appears.


3. Use the table to enter data in the top section of the Optional References panel.

Field Definition

Reference Name Specify the optional reference name.

Data Type Click the down arrow and select the optional reference data type. Validvalues are Text, Numeric, Currency, Date/Time, Boolean, Memo, andDecimal.

Size Specify the optional reference field size.

Decimal Places Specify the number of decimal places for the optional reference field.

Setup 41


4. To delete an optional reference(s), select the desired optional reference row(s) and click Delete OptionalReference. Once an optional reference is deleted it cannot be restored.

To delete a single optional reference -- select the optional reference row.To delete multiple optional references -- press and hold the Ctrl key as optional references are selected in thegrid.To delete multiple optional references in a range -- select the first optional reference in the range, press and holdthe Shift key, and select the last optional reference in the range.

5. To add an optional reference to a single table, select the desired optional reference in the top section of theOptional References panel, select the "Use reference ..." check box for the desired table in the OptionalReference Usage section and click Update Table.

6. To add an optional reference to multiple tables, select the desired optional reference in the top section of theOptional References panel, select the "Use reference ..." check box for each desired table in the OptionalReference Usage section and click Update Table(s).

Note: The "Use reference ..." label will conditionally reflect the selected optional reference name.



7.11 Custom Tables

The Custom Tables function allows for entering, loading and maintaining custom data in the DBM database. Customtables are typically used to track supporting budget data (i.e. payroll or expense data, head count, square footage,etc.). A custom table is required in order to use the Sheet Order By feature within the Distribution Setup. Customtables may be populated by manually entering data, using a special custom writeback definition, or using specialqueries for importing data from a source database. When a Rollup exists that exactly matches a column name, acolumn will be added to the Contents panel for the associated rollup, with a drop down box listing valid rollup values. Once data is in the custom table, the GXCBX formula may be used to report the amounts on a spreadsheet. Inaddition, a delete feature is available to delete specific custom detail from the DBM database (see Delete Budget Datafor a similar process).


Contact Global for additional information on Custom Tables.

Setup 43


7.12 Custom Processing

Custom Processes allow for taking action on data before, during and/or after it is inserted into the database. Thisfeature enables users with advanced data validation more control over where the data goes.

To Create or Maintain Custom Processing:1. In Database Manager from the Setup menu, select Custom Processing. The Custom Processing panel appears.

2. To add a custom process, click Add. A new custom process row appears.


3. Use the table to enter data on the Custom Processing panel.

Field Description

Table Name Specify the name of the table to which to apply custom processing.

Processing Step Click the down arrow and select the processing step. Valid values areStart (before data is copied), Mid (after data has been copied to atemporary table, but before it is loaded into the target table) and End(after the target table has been updated).

Order of Operation Specify the order of the custom process. This is applicable when multiplecustom processes are established for the same processing step.

Query Text Click the down arrow and specify the query to be executed.

4. To delete a custom process, select the desired custom process row and click Delete. Once a custom processis deleted it cannot be restored.



7.13 Custom Objects

The Custom Objects function allows for creating a table, view, or stored procedure in a database.

To Create or Maintain Custom Objects:1. In Database Manager from the Setup menu, select Custom Objects. The Custom Objects panel appears.

2. To add a custom object, click Add Object. A new custom object row appears.


3. Use the table to enter data on the Custom Objects panel.

Field Description

Order The order that custom objects are created when generating the databaseis defaulted when Add Object is selected. If desired, manually specifythe order.

Object Name Specify the name of the custom object.

Object Type Click the down arrow and select the object type. Valid values are Table,View, and Stored Procedure.Note: The Stored Procedure type is not available when using an Accesssource database type.

Use for Analyst If selected, the custom object will be used with Spreadsheet Analyst.

Query Text Click the down arrow and specify the query to be executed whilegenerating the database. Note: The Test button becomes available when the Object Type is View.

4. To generate the database with the custom object(s) select Generate Object.

Setup 45


5. To delete a custom object, select the desired custom object row and click Delete. Once a custom object isdeleted it cannot be restored.



8 Budget Models

The Budget Models menu does not follow the normal menu option flow, but instead uses a navigation tree for listingbudget models.

Note: The Budget Model menu is only available when the Database Manager user is also assigned an BudgetAccelerator license key with the Administrator feature.

Objects Description

Budget Models Opens the Budget Model Definition panel, where processing criteria suchas budget type, model workbook, and current budget number are definedfor the budget model.

Budget Models 47


8.1 Budget Model Definitions

The Budget Models option is used to define processing criteria such as budget type, model workbook, and currentbudget number for the budget model. The process of defining the budget model requires an established modelworkbook housing various predefined budget variables, which may range from simple data cells to established namedranges defining data groups.

Note: Budget Models may also be added and/or maintained in Excel via Manage on the BX Ribbon.

To Add a Budget Model:1. In Database Manager from the Budget Models menu, click New. The Budget Model Definition panel appears.

2. Use the table to enter data on the Budget Model Definition panel.

Field Description

Model ID Displays the system assigned ID number for the budget model.

Type of Budget Click the down arrow and select the budget type for the model. Validvalues are 1 - EB Model, 2 - Legacy (BM Compatible), or 3 - Legacy (BMGlobal Software). Type 1 is distributed, while Types 2 and 3 are non-distributed. Note: Available types are based upon licensed features.

Model Name Specify a budget model name.

Description Specify a brief budget model description.

Workbook Click the ellipse button to navigate to and select the model budgetworkbook.

Current Budget Version For Type 1 only: click the down arrow and select the current budgetversion number and revision for the budget model. When this value isassigned, users may enter [Current] as the budget number and revision,and the system will use the budget number and revision defined here.

Express Writeback Only If selected, writebacks flagged as Include in Express Writeback areautomatically selected for processing on the Budget AcceleratorWriteback panel in Excel.


Field Description

Password to Override ExpressWB

When the Express Writeback Only option is selected, specify thepassword required to override the selection of writebacks for processingon the Budget Accelerator Writeback panel in Excel.

Validate Account Segments If selected, account segments are validated to the table in the DBMdatabase during the writeback process.Note: This option must be selected in order for the validate option in theAccount Segments function to work .

Process GXBX Formulas DuringWriteback

For Type 1 only: if selected, indicates that GXBX formula amounts maybe written back to the DBM database.

Legacy Budget ManagerOptions:

For Types 2 and 3 only:

Max GXB Account Parts Specify the maximum number of segments in the account string in theGXB being used to write back to the DBM database.

Process Key 1 If selected, indicates to use key 1 in the GXB formula when writing backto the DBM database.

Process Key 2 If selected, indicates to use key 2 in the GXB formula when writing backto the DBM database.

Process Currency If selected, indicates to use currency as a parameter in the GXB formulawhen writing back to the DBM database.

3. To save changes and close the Budget Model Definition panel, click OK.

To Maintain a Budget Model:1. To edit a budget model, select the appropriate budget model in the navigation tree. The Budget Model Definition

panel appears. Make the necessary changes and click OK.

2. To copy a budget model, select the appropriate budget model in the navigation tree and click Copy. A newbudget model appears in the navigation tree.

3. To delete a budget model, select the appropriate budget model in the navigation tree and click Delete. Thebudget model is removed.

Process Center 49


9 Process Center

The Process Center menu is used to access options used to distribute workbooks, track and writeback returnedbudget or actual data to the DBM database, or export budget data from the DBM database to another database.

Note: The Process Center menu is only available when the Database Manager user is also assigned an BudgetAccelerator license key with the Administrator feature.


Distribute Budget Books Opens the Distribute Workbooks panel, allowing the user to distributeselected budget workbooks to the predefined Book Out folder and tousers via email.

Writeback/Tracking Opens the Writeback/Tracking panel, allowing the user to track the returnof distributed budget workbooks and to writeback budget data from theselected budget workbooks to the DBM database.

Export Budgets Opens the Export Budget panel, allowing the user to export budget datato a CSV file or to upload budget data to an ERP database.


9.1 Distribute Budget Books

The Distribute Budget Books option is used to distribute selected budget workbooks to the Book Out folder and tousers via email as defined in the Distribution Setup specifications.

Note: Budget workbooks may also be distributed in Excel via Distribution on the EB Ribbon.This option is not available for Type 2 and 3 budget models.

To Distribute Budget Books:1. In Database Manager from the Process Center menu, select Distribute Budget Books. The Distribute

Workbooks panel appears.

2. Use the table to enter data on the Distribute Workbooks panel.

Field Description

Model to Distribute Click the down arrow and select the budget model to distribute -or- selectthe Process all Models option to distribute all budget models.

Distribution Setup Click the down arrow and select the distribution setup to distribute -or-select Process all Distributions option to distribute all distribution setupsfor the selected budget model. Note: This option is disabled when the Process all Models option isselected for the Model to Distribute field.

Make Excel Visible DuringProcessing

If selected, Excel becomes visible during the distribution process.

3. After the Model to Distribute and Distribution Setup fields are completed, the system lists the appropriate budgetworkbook templates in the grid and flags each rows for distribution.

Process Center 51


4. To filter records in the grid, hover over the desired column heading, click the filter button ( ) and then select thedesired filter value. Valid filter values are (All), (Custom), (Blanks), (Non blanks), or any listed value.

5. Select the desired workbook(s) for distribution:To select all rows -- click Select All.To deselect all rows -- click Deselect All.To select or deselect a single row -- select or deselect the Distribute check box on the row.

6. To distribute the selected workbooks, click Distribute. The selected workbooks are distributed, the DistributionComplete check box is marked for all rows that completed successfully, and the Log Viewer panel appears.


9.2 Writeback/Tracking

The Writeback/Tracking option is used to track the return of distributed budget workbooks and to writeback budget oractual data from the selected budget workbooks to the DBM database. An option in the Budget Model controlswhether or not GXBX formula amounts are written back to the budget database.

To Writeback Budget Books:1. In Database Manager from the Process Center menu, select Writeback/Tracking. The Writeback/Tracking panel

appears.

2. Use the table to enter data on the Writeback/Tracking panel.

Field Description

Budget Model Click the down arrow and select the budget model to writeback -or- selectthe Process all Models option to writeback all budget models. Note: When a mixture of budget model types (i.e. 1, 2, or 3) reside in theDBM database, then individual Process all Models options are availablefor each budget type.

Distribution Setup Click the down arrow and select the distribution setup to writeback -or-select Process all Distributions option to writeback all distribution setupsfor the selected budget model. Note: This option is disabled when the Process all Models option isselected for the Budget Model field.

Override Values:

Budget Version (Required forGXBs)

If applicable, click the down arrow and select the budget version to assignas the budget version during the writeback process. Note: Required entry for Type 2 and 3 budget models.

Fiscal Year If desired, click the down arrow and select the fiscal year to assign as thebudget year during the writeback process.

Make Excel Visible DuringProcessing

If selected, Excel becomes visible during the writeback process.

Process Center 53


Field Description

GXB AccountValidation:

This section only appears when Type 2 or 3 budget models exist, and thisfeature only applies when the Validate Account Segments option in the Budget Model function is selected.

Validate AccountCombinations

If selected, GXB account string combinations are validated during thewriteback process.

Validation Segment Click the down arrow and select the segment against which to validatethe account string combinations.

Delimiter Click the down arrow and select the delimiter that separates the accountcombinations.

3. After the Budget Model and Distribution Setup fields are completed, the system lists the appropriate budgetworkbook / writeback combinations in the grid.

4. To filter records in the grid, hover over the desired column heading, click the filter button ( ) and then select thedesired filter value. Valid filter values are (All), (Custom), (Blanks), (Non blanks), or any listed value.

5. Select the desired writeback row(s) for writeback:To select all rows -- click Select All.To select all rows flagged as Include in Express WB -- click All Express.To deselect all rows -- click Deselect All.To select or deselect a single row -- select or deselect the Write Back check box on the row.

Note: Only writebacks for workbooks with a Book In Status checked (indicating that the workbook is in thepredefined Book In folder) may be selected for writeback .


6. To writeback the selected rows, click Writeback. A message appears indicating that the writeback completed,the WB Status check box is marked for rows that wrote back successfully -or- flagged with an exclamation pointif errors occurred, and the Last Writeback Date and User Modified values are updated.

Note: Once all writebacks are completed for a budget version, Global recommends setting the Close forWriteback check box for the budget version (see Budget Versions).

To Maintain Writeback/Tracking Records:1. To refresh data in the grid, click Refresh.

2. To view writeback tracking data in a different format, click the Tracking tab.

3. To view writeback log entries, click View Log. The Log Viewer panel appears.

4. For Type 2 or 3 budget models only, to purge a single writeback item select the Purge Item check box on therow and click Purge -or- to purge all writeback items in the grid select Purge All.

Note: If the budget model workbook specification is modified, purge existing writeback items and then refreshthe data in the grid.

Process Center 55


9.3 Export Budgets

The Export Budgets option is used to export budget data from the DBM database to a CSV file or to upload budgetdata from the DBM database to an ERP database.

To Export Budgets:1. In Database Manager from the Process Center menu, select Export Budgets. The Export Budgets panel

appears.

2. Use the table to enter data on the Export Budget panel.

Field Description

Budget Version Click the down arrow and select the budget version/revision to beexported/uploaded.

Export to CSV File / Upload toERP Database

Specify whether to export budget data to a CSV (comma-separated value)file or to upload budget data to an ERP database.

Use Advanced Export If selected, a query text box appears, allowing the user to define the SQLstatement to be executed to retrieve the data to be exported/uploaded. Ifnot selected, the system uses the export wizard criteria and not the SQLstatement when exporting/uploading data.

CSV Settings: When Export to CSV File is selected, specify the following settings.

File Name Click the ellipse button to specify the CSV file path and name for export.

Field Delimiter Click the down arrow and select the file delimiter to be used. Validoptions are , (comma), ; (semi-colon) and Tab.

Include Headers If selected, column headers are included when exporting.


Field Description

Upload Settings: When Upload to ERP Database is selected, specify the followingsettings.

Database Connection Click the ellipse button to launch the Connection Builder panel used forspecifying the source database connection to which to export the budgetdata (see Source Databases).

Upload to Table Name Specify the database table name into which to upload the budget data.

Precision Specify the number of positions to shift the decimal point in the budgetvalue when exporting/uploading. Valid options are 0 - 5. Note: This feature is helpful when amounts are stored without the decimalpoint (i.e. 197.45 is stored as 19745, thus enter precision = 2).

Budget Amounts / Quantities Specify whether to export/upload budget amounts or quantities.

Periods in Columns / Rows Specify whether to export/upload the budget data in columns or rows.

Include Beginning Balances /Beginning Balances Location

If selected, beginning balances will be included in the export. Click thedown arrow and select whether to place the beginning balances intoperiod 0 or the last period in the previous year.Note: When this option is selected, various criteria columns in the gridbelow become invalid (i.e. Period Number, Period Index, etc.).

Criteria Click the Criteria button to launch the Build Select Query panel forentering selection criteria for creating a smaller subset of data forexporting/uploading budget data. The selection criteria is returned to thefield and may be manually modified if necessary.

Grid: This section indicates the columns of data to be exported/uploaded.To move a row up in the grid, select the row and click Move Up. Repeat until the row is in the desired column sequence. To move a row down in the grid, select the row and click Move Down. Repeat until the row is in the desired column sequence.To delete a column, select the row and click Delete.

Include If selected, the column is included in the export/upload.

Column Displays the name of the column containing the data.

Export Column Name Specify the name of the column into which to export/upload the data.

Value Specify either the hard coded text/numeric value or expression/formula fora custom column. Prefix expressions with a “=” (i.e. “=Account + ‘-‘ +Department”). No prefix is required when using a hard coded value.

Column Type Displays the type of column containing the data.

Group By If selected, the data is grouped by the associated custom column value. This setting may only be changed for custom columns.

Query When the Use Advanced Export option is selected, specify the SQLstatement to be used to determine the results to be exported/uploaded.

The SQL statement includes the ability to use merge fields to insert theselected budget version/revision (i.e. “Select * from {BudgetAmtTable}where Revision = ‘{BudgetRevision}’”). Merge fields include:

{BudgetVersion} - returns the budget version number selected at the topof the form.{BudgetRevision} - returns the budget revision selected at the top of theform.{BudgetAmtTable} - uses the budget amount table for the versionselected (i.e. for budget 1, the table name is Sum_Bdg01Amt).

Process Center 57


Field Description

Query - Continued: {BudgetQtyTable} - uses the budget quantity table for the versionselected (i.e. for budget 1, the table name is Sum_Bdg01Qty).{BeginBudgetAmtTable} - uses the beginning budget amount table forthe version selected (i.e. for budget 1, the table name is Sum_BegBdg01Amt).{BeginBudgetQtyTable} - uses the beginning budget quantity table forthe version selected (i.e. for budget 1, the table name isSum_BegBdg01Qty).

3. After all data is entered select one of the following options:OK - saves changes and closes the panel. Apply - saves changes and leaves the panel open. Preview - displays the Export Preview panel listing the export results based upon the current settings. Export - exports or uploads the budget data and leaves the panel open.

To Maintain Export Budget Settings:Once export settings have been defined, the export settings may be exported to an XML file for reuse. Conversely,once an export definition has been exported, that configuration may be imported. In addition, export templatesdelivered by Global may be imported.

1. To export settings for later use, ensure all data is properly entered on the Export Budget panel, clickSettings>Export, specify the file name and location for the export setting, and then click Save.

2. To import settings, click Settings>Import, navigate to and select the desired settings, and then click Open.

3. To reset to the default settings, click Settings>Restore Default.


9.3.1 Build Select Query

The Build Select Query feature is used to define a subset of data for exporting/uploading budget data. Any columnwithin the budget data table is available for building the select query for filtering records.

1. On the Export Budgets panel, click the Criteria button. The Build Select Query panel appears.

2. Use the table to enter data on the Build Select Query panel.

Field Description

Column Name Click the down arrow and select the column on which to base the criteriadefinition.

Operator Click the down arrow and select the operator. Valid values are = (equal),<> (not equal), > (greater than), >= (greater then and equal to), < (lessthan), <= (less than and equal to), Like, Between, or In.

Data Values (no label) Click the down arrow and select the value on which to base the operator.

Criteria Results (no label) Displays the selection criteria definition.

3. When all criteria fields are entered, select one of the following options:Or into Criteria - adds the criteria as an 'OR' statement. And into Criteria - adds the criteria as an 'AND' statement.

4. Repeat the process until all criteria is specified.

5. To save all changes and close the panel, click OK.

Miscellaneous Items 59


10 Miscellaneous Items

10.1 View Log Entries

During the distribution and writeback processes, the system records various logging information. Log entries may beviewed, copied and/or emailed if desired.

1. In Database Manager from the Process Center menu, select one of the following menu options: Distribute Budget Books -- the Distribute Budget Books panel appears. Writeback/Tracking -- the Writeback/Tracking panel appears.

2. From the various panels, click View Log. The Log Viewer panel appears displaying the workbook, date andtime, action, duration, count, user ID, and computer name for each log entry.

3. To copy selected records to the clipboard, on the Log Viewer panel first select the desired record(s) and clickCopy Selected:

To copy a single record -- select the desired record.To copy select multiple records -- press and hold the Ctrl key as records are selected in the list.To copy multiple records in a range -- select the first record in the range, press and hold the Shift key, andselect the last record in the range.


4. To email the entire log to the help desk, click Email Error Log. The system opens a new Outlook® email panel

with the log file attached. Modify the email address and/or text of the email body as necessary and click Send.

5. To filter log entries for a specific workbook, click the Workbook down arrow and select the desired workbook. The system displays only entries for the selected workbook.

6. To filter for a specific date range of entries in the log file, select the Filter on Date check box and specify thedesired date range. The system displays only entries for the selected date range.

7. To filter for a specific level of entries in the log file, select the desired level(s) in the Filter list. The systemdisplays only entries for the selected level(s).

8. To filter for a specific value in the log file Action column, key the desired value in the Find What field and selectthe Filter check box. The system displays only entries containing the value.

9. To search for a specific value in the log file Action column, key the desired value in the Find What field and clickFind Next. The system will highlight the first log entry containing the value. Click Find Next again, to find thenext occurrence of the selected value.

10. To clear the log file, click Clear Log.

11. To display the full details of a log entry, double click the selected entry in the list. The Error Properties panelappears. Use the arrows on the Error Properties panel to scroll up or down through the log entries in the list. Tocopy detail data for a single log entry to the clipboard, click Copy. Click Close to return to the Log Viewer panel.

12. To exit the panel, click Close.

Miscellaneous Items 61


10.2 Import Data

The Import Data function allows for importing tables and/or transactions from a specified source prefix and sourcedatabase into the DBM database.


Contact Global for additional information on Importing Data.


10.3 Export Data

The Export Data function allows for exporting selected data from selected table(s) in the DBM database to a sourcedatabase.

Note: The Export Data option is not available when a source connection is not defined in the Database Configurationfunction.

Contact Global for additional information on Exporting Data.

Index 63


Index- A -account segments 25

additional columns 28

import segment values 27

accounting calendar 23

actuals 38

additional columns

account segments 28

rollups 28

- B -Budget Accelerator file storage 2

budget model definitions 47

budget models 46

definitions 47

budget versions 31

copy budget data 32

delete budget data 33

build select query 58

- C -components 4

configurator 4

connections

DBM database 9

set database 9

source database 12

copy budget data 32

custom objects 44

custom processing 43

custom tables 42

- D -database configuration 21

database connection

DBM database 9

source 12

DBM database 9

DBM settings 15

delete budget data 33

distribute budget books 50

- E -email settings 35

error log 59

export

budgets 55

build select query 58

data 62

- I -import

data 61

rollup values 27

segment values 27

- L -Log Viewer 59

- N -navigation 7

- O -optional references 40

overview 1

- P -process center 49

distribute budget books 50

export budgets 55

writeback/tracking 52

- Q -quantities 39



- R -required components 4

rollups 29

additional columns 28

import rollup values 27

- S -set database 9

settings

DBM 15

email 35

user 37

setup 19

account segments 25

accounting calendar 23

actuals 38

budget versions 31

custom objects 44

custom processing 43

custom tables 42

database configuration 21

email settings 35

optional references 40

quantities 39

rollups 29

user settings 37

source database 12

- U -uninstall 6

user settings 37

- V -view log 59

- W -writeback/tracking 52

Documents

Database Manager - Version 14 - Global Software Inc DBM Da..t.a..b..a..s ... an SAP approved mechanism for third party software which ensures no standard/custom ... Version 14.7. Database