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Database
Copyright 2006 South-Western/Thomson Learning
Screen 2
Database Design Tables store data and are made up of records A record contains all the information about a person,
company, or item Records are made up of fields A field contains one piece of information for the
record
Records are shown in rows
Fields are shown in columns
Click the mouse or tap the RIGHT ARROW key to continue.
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Primary Key A field chosen to identify each record in a
table Access does not allow duplicate data to be
stored in the primary key field
The primary key field is indicated by the key symbol
Click the mouse or tap the RIGHT ARROW key to continue.
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Form Database object used to enter or display data The AutoForm feature creates a form based
on an open table AutoForms include all
the fields in the table Custom forms can be
created using the Form Wizard
Form in Expedition style
Click the mouse or tap the RIGHT ARROW key to continue.
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Adding Fields To add a field to an Access table
Open the table in Design view Right-click the row below
where you want to add a field Choose Insert Rows Enter the field name, data
type, and description Save the table
Click the mouse or tap the RIGHT ARROW key to continue.
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Deleting Fields To delete a field in an Access table
Open the table in Design view Right-click the field
you want to delete Choose Delete Rows Choose Yes to confirm Save the table
Click the mouse or tap the RIGHT ARROW key to continue.
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Editing Records To make edits in a table or form
Move to the location for the change Use BACKSPACE or DELETE to delete data Key the new data
Find and Replace can also be used to change data
Click the mouse or tap the RIGHT ARROW key to continue.
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Query Database object that displays data that meet
criteria Can include all or selected fields in tables Can include sorting data
Query to display records in the Student Schedules table for students in grade 8
Click the mouse or tap the RIGHT ARROW key to continue.
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Filter Hides records in a table that do not meet the
given criteria Hidden records are not deleted Filter can be removed to display all records
Table with no filter appliedTable with filter applied to show only students in grade 7
Click the mouse or tap the RIGHT ARROW key to continue.
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Sorting Records Arranging records in a certain order
Ascending order (1 to 10, A to Z) Descending order (10 to 1, Z to A)
To sort records in a table Click in the field you want to sort by Click the Sort Ascending or Sort Descending
button
Sort Ascending
Sort Descending
Click the mouse or tap the RIGHT ARROW key to continue.
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Report Database object used to display data Can include all or selected fields in a table Data can be grouped, sorted, and formatted
in various styles
Click the mouse or tap the RIGHT ARROW key to continue.
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Review
1. Data sorted in 10 to 1 or Z to A order is in
a. Ascending order
b. Descending order
c. Numerical order
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Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
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Review
1. Data sorted in 10 to 1 or Z to A order is in
Descending order
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Review
2. In a database forma. Data can be displayed
b. Data cannot be entered
c. Data can be stored
Click the mouse or tap the RIGHT ARROW key to continue.
Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
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Review
2. In a database formData can be displayed
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Review
3. A report is a database object used toa. Enter data
b. Store data
c. Display data
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Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
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Review
3. A report is a database object used toDisplay data
Click the mouse or tap the RIGHT ARROW key to continue.
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Review
4. In an Access tablea. Fields can be added or deleted
b. Fields can be added but not deleted
c. Fields can be deleted but not added
Click the mouse or tap the RIGHT ARROW key to continue.
Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
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Review
4. In an Access tableFields can be added or deleted
Click the mouse or tap the RIGHT ARROW key to continue.
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Review
5. In an Access tablea. Column widths are fixed and cannot
be changed
b. Records are displayed in rows
c. Fields are displayed in rows
Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.
Click the mouse or tap the RIGHT ARROW key to continue.
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Review
5. In an Access tableRecords are displayed in rows
Click the mouse or tap the RIGHT ARROW key to continue.
