Data Management Planning Tool: connecting researchers to resources

University of California Curation Center TeamCalifornia Digital Library

July 14, 2011

UC3 Summer Webinar Series

Data Management Plan (DMP) Tool Roadmap

• Overview of the project.

• Demonstration of the DMP Tool

• 5 ways to use the DMP Tool to reach researchers at your campus

• Customizing the tool forcampus use

• Timeline for deployment

• Questions/Discussion

Overview of project

Goals1. streamline the process to

produce a credible and high-quality plan for managing data

2. connect researchers with resources

Leveraging the work of the Digital Management Plan Online from the DCC

Tool will have multiple phases

Eight institutions coming together

The what and why of a DMPComponents of a DMP1. Content Characteristics: the types of

data, samples, physical collections, software…

2. Standards: the standards to be used for data and metadata format and content

3. Access: policies for access and sharing , provisions for appropriate protection of privacy, confidentiality, security, intellectual property…

4. Sharing: policies and provisions for re-use, re-distribution

5. Archiving: plans for archiving data, samples, and other research products, and for preservation of access to them.

The value of a DMPNational funding agencies have data sharing

polices

Scientific journals (Nature, Science, and PLoS) have sharing requirements.

Distributing research results may increase citations (Piwowar et al., 2007)

A shared, common data set may help researchers collaborate and accelerate discoveries (NY Times, 2010).

Sharing research products is increasingly important (Nature, 2009; Science, 2011).

For the researcher:

• helps organize data

• cultivate quality and efficiency

• help with preserving and sharing data Thanks to Jeffrey Loo, Chemical Informatics Librarian, UCB

UC Stakeholders

• Campus Libraries

• Contract and Grants

• Vice Chancellorsfor Research

• Campus Data Centers

• Faculty and Researchers University of California Research

http://www.universityofcalifornia.edu/research/

DMP Tool Out-of-the-Box

• For all users– Step-by-step ‘wizard’ for generating data management plans

– General guidance for each section: help text and resources relevant to all

– Save a plan as PDF, MS Word, plain text or generate a link to a PDF version of the finished plan

• For UC users– Links to resources supporting data management available to all UC

researchers

Demo

5 ways you can use the DMP Tool to reach researchers at your campus

Important: Under Construction!

• The examples used here are strictly examples!

• Drafts intended to illustrate potential

• Any text or resources pertaining to your campus will be determined by you

1: Link the researcher to relevant resources and services at your campus as she completes her plan

2: Provide context-specific, campus-specific help text as the researcher completes her plan

xx

3: Provide suggested answer text

4: Provide local contact information for data management and related support

5: Provide local news posts about events, training, new resources

Two Components

1. The DMP Tool is focused strictly on the task of generating a data management plan

2. The DMP Tool News blog provides a broader, more flexible range of communication – News about funders

– News about forthcoming features in the tool itself

– Promote workshops, events

– Forthcoming DMP Tool features

– Update items at any time

Designed to Meet a Range of Needs

• A hook to resources– The publicly accessible page listing all known funders

• Link to funder requirements

• Link to sample plans

• Link to template form

– A publicly accessible page about your campus’ DMP support • Contact information (if appropriate)

• Any resources you want to highlight

• Info about added benefit of using DMP Tool

More about Resource Links

Links to services, guides, organizationsat your campus relevant to:– A specific DMP question

• Will only show on screen for that question

– A grant• Will show for every question in that grant

– A funder• Will show for every question in every grant from that funder

– Your entire institution• Will show on every question screen

Example: Resource to Show on Every Page for an Institution

Example: Resource to show on every screen for a funder

How to Customize the DMP Tool for Your CampusWe will send forms to:

• Provide campus email contact: individual or distribution list to respond to questions from researchers

• Tell us who will be writing news posts for your campus.– You will receive a WordPress login

– You can add or update news at any time

• Provide MS Word template for resource links, help text, suggested answer– (DMP “Editor” access coming with version 2)

UC Berkeley•Mary Ann Mahoney•Jeffrey Loo

UC Davis •Phoebe Ayers•Raquel Abad•Ruth Gustafson•Deanna Johnson

UC Irvine •Mitchell Brown

UC Los Angeles •Stephen Davison•Claudia Horning

UC Merced

•Emily Linn, Librarian

UC Riverside •Diane Bisom•Barbara Schader

UC San Diego•Ardys Kozbial

UC San Francisco •Kathleen Cameron

UC Santa Barbara •Lucia Snowhill

UC Santa Cruz •Elizabeth Cowell

DMP Tool Timeline

• Usability testing at various institutions in late July

• Beta release at 2011 Annual Meeting of Ecological Society of America (8/7 – 8/12)

• Full release of phase 1 in September

• Phase 1 assessment and Phase 2 planning

Questions?

For more informationUC DMP Tool Team

Darrow Cole, UCLA Patricia Cruse, CDLTracy Seneca, CDL Marisa Strong, CDL Gary Thompson, UCLABrad Westbrook, UCSDPerry Willett, CDL

More information

Main project page on CDL website http://www.cdlib.org/uc3/datamanagement/dmpo.html

Bitbucket code repository / Wiki (https://bitbucket.org/dmptool/main/wiki/Home)

UC Curation Centerhttp://www.cdlib.org/uc3http://www.cdlib.org/uc3/contact.htmluc3@ucop.edu

UC3 webinar serieshttp://www.cdlib.org/uc3/uc3webinars.html

Upcoming webinarsDate/time Topic

Thursday, July 28, 2pm – 3pm

Merritt: depositing content and providing accessUC3 Team

Thursday, August 112:00 pm

EZID: create and manage unique, persistent identifiers and make research visibleJoan Starr, UC3, CDL

Thursday, August 252:00 pm

DCXL (Data Curation for Excel)Carly Strasser, UC3, CDL

Thursday, Sept. 22 2:00 pm

DMP Tool Rollout DMP Team

http://www.cdlib.org/uc3/uc3webinars.html

Please take the webinar survey http://www.surveymonkey.com/s/VQDR6FF