DA 61-2015 - Council Assessment Report - Council... · Bill Lancaster [email protected] Anne Napoli [email protected] Mike Neville [email protected] Paul Rossetto

Ordinary Meeting

BUSINESS PAPER

Tuesday, 12 May 2015 at 7:00 pm

Griffith City Council Chambers 1 Benerembah Street, GRIFFITH NSW 2680 Phone: (02) 6962 8100 Fax (02) 6962 7161

Web: www.griffith.nsw.gov.au Email: [email protected]

COUNCILLORS John Dal Broi (Mayor) [email protected] Doug Curran (Deputy Mayor) [email protected] Alison Balind [email protected] Pat Cox [email protected] Simon Croce [email protected] Bill Lancaster [email protected] Anne Napoli [email protected] Mike Neville [email protected] Paul Rossetto [email protected] Christine Stead [email protected] Leon Thorpe [email protected] Dino Zappacosta [email protected]

MEMBERS OF THE PUBLIC CAN ADDRESS COUNCIL IN THE FOLLOWING WAYS: Council generally meets every second and fourth Tuesday of the month at 7pm in the Council Chambers. Addressing the Council on Business Paper matters If there is a matter on the agenda you would like to discuss or address, you can contact Council prior to the Ordinary Meeting of Council and request permission to address Council in relation to the matter. Notice of this must be given by 12 noon of the day of the meeting. Any requests for detailed information regarding an item on the Council Business Paper must be submitted by 12 noon of the day of the meeting. Notice of Motion via Councillor You are able to lobby a Councillor to raise a Notice of Motion to have a matter considered by the Council at a future meeting. Petition A petition can be presented to the Council through a Councillor. If you would like to present a petition to an Ordinary Meeting of Council, please contact one of the Councillors to arrange. Customer Request Management system The Customer Request Management system (CRM) manages the processing of customer requests. Customer requests can be then easily responded to, allocated to responsible officers and checked. The system will automatically escalate requests that have not been actioned. To log a request, please contact Council’s Customer Service Team on 02 6962 8100. Direct correspondence to the General Manager You can write directly to the General Manager about your issue or concern via letter or email. You can contact the General Manager at [email protected] or to The General Manager, PO Box 485 Griffith NSW 2680.

____________________________________________________________________________________________________ Ordinary Meeting of Council - 12 May 2015 - Page 2

REPORT AUTHORS AND AREAS OF RESPONSIBILITY Senior Management Team General Manager Brett Stonestreet Manager Executive Services Shireen Donaldson Public Officer/Right to Information Officer Shireen Donaldson Director Business, Cultural & Financial Services Max Turner Director Infrastructure and Operations Dallas Bibby Director Sustainable Development Neil Southorn Director Utilities Graham Gordon Executive Services Governance Coordinator Wendy Krzus Compliance Coordinator Michael Toohey HR & Risk Manager Bron Glover Training & Recruitment Manager Nick DeMartin Business, Cultural & Financial Services Finance Manager Vanessa Edwards Asset Management Coordinator Andrew Keith Library Manager Christine Del Gigante Library Manager Pam Young Griffith Regional Theatre & Art Gallery Manager Sarah Boon Leisure Services Manager Alan Anderson Data Information Officer Wendy Vaccari Infrastructure & Operations Works Manager - Maintenance Manjit Chugha Works Manager - Construction Shree Shrestha Parks & Gardens Manager Peter Craig Airport Coordinator Bob Campbell Fleet & Depot Manager Steve Croxon Sustainable Development Planning & Environment Manager Carel Potgieter Coordinator Landuse Planning and Compliance Kelly McNicol Senior Development Assessment Planner Stephen Parisotto Development Assessment Planner Linden Foster Principal Planner Peter Badenhorst Project Planner Nathan Farnell Environment, Health & Sustainability Coordinator Fiona de Wit Environment Planner Joanne Tarbit Corporate Property Officer Daphne Bruce Tourism & Economic Development Manager Greg Lawrence Building Certification Coordinator Vacant Utilities Engineering Design & Approvals Manager Joe Rizzo Waste Operations Manager John Roser Senior W&S Engineer – Operations Steven Oosthuysen


AGENDA

ORDINARY MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

12 MAY 2015 AT 7.00 PM

MEETING NOTICE

Notice is hereby given that an Ordinary Meeting of Council will be held in the Council Chambers, 1 Benerembah Street, Griffith on Tuesday, 12 May 2015 at 7:00 pm.

Persons in the gallery are advised that the proceedings of the meeting will be recorded for the purpose of ensuring the accuracy of the Minutes. However, under the Local Government Act 1993, no other recording is permitted without the authority of the Council or Committee. Recording includes a video camera and any electronic device capable of recording speech.

Members of the public may address Council in relation to the items listed in this Agenda by contacting Council on (02) 6962 8100 by 12.00 pm on the day of the meeting.

The agenda for the meeting is:

1 Council Prayer and Acknowledgment of Country

2 Apologies and Requests for Leave of Absence

3 Confirmation of Minutes

4 Business Arising

5 Declarations of Interest

6 Presentations

7 Mayoral Minutes

8 General Manager's Report

CL01 p 21 DA 61/2015 Construction of a Garage

CL02 p 29 Lease of 80-82 Benerembah Street Griffith to Griffith Neighbourhood House Community Centre Inc.

CL03 p 35 Financial Assistance Grants Resolution

9 Information Reports

CL04 p 39 Investments at 31 March 2015

10 Adoption of Committee Minutes

P 43 Minutes of the Environment and Sustainability Committee Meeting held on 14 April 2015

p 50 Minutes of the Tourism and Events Committee Meeting held on 16 April 2015


p 54 Minutes of the Cultural Facilities Committee Meeting held on 27 April 2015

11 Business with Notice - Rescissions Motions

12 Business with Notice

P 59 Notice of Motion – Reduced Councillor Numbers

13 Councillor Question Time

14 Outstanding Action Report

P 61 Outstanding Action Report

15 Matters to be dealt with by Closed Council

CC01 P 68 Tender 12-11/12 Supply and Delivery of Bitumen Emulsion – Commercial Advantage 10A(2)(d)

Yours faithfully

Brett Stonestreet GENERAL MANAGER


COUNCIL MINUTES

ORDINARY MEETING OF GRIFFITH CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

28 APRIL 2015 COMMENCING AT 7.00 PM

PRESENT

The Mayor, John Dal Broi in the Chair; Councillors, Alison Balind, Pat Cox, Simon Croce, Doug Curran, Bill Lancaster, Mike Neville, Paul Rossetto, Christine Stead, Leon Thorpe and Dino Zappacosta.

STAFF

Acting General Manager, Max Turner; Director Sustainable Development, Neil Southorn; Director Utilities, Graham Gordon; Manager Executive Services, Shireen Donaldson; Acting Director Infrastructure & Operations, Manjit Chugha and Minute Secretary, Leanne Austin. MEDIA Stephen Mudd, The Area News 1 COUNCIL PRAYER AND ACKNOWLEDGMENT OF COUNTRY The Meeting opened with Councillor Croce reading the Council prayer and the Acknowledgment of Country. 2 APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE 15/104 RESOLVED on the motion of Councillors Stead and Curran that an apology be received from Councillor Anne Napoli and a leave of absence granted and that apologies be received from General Manager, Brett Stonestreet and Director Infrastructure and Operations, Dallas Bibby. 3 CONFIRMATION OF MINUTES 15/105 RESOLVED on the motion of Councillors Thorpe and Stead that the minutes of the Ordinary Meeting of Council held in the Council Chambers, Griffith on 14 April 2015, having first been circulated amongst all members of Council, be confirmed. 4 BUSINESS ARISING New Business Paper Format 15/106 RESOLVED on the motion of Councillors Stead and Rossetto that the list of staff names be added back into the front section of the Business Paper.


Minutes of Ordinary Council Meeting – 28 April 2015

Minutes of the Griffith Community Private Hospital Committee meeting held on 24 February 2015 Councillor Thorpe enquired if a media release had been prepared in relation to the need for ongoing fundraising for the Griffith Community Private Hospital. The Mayor advised a media release would be distributed once construction has commenced. Contracts are currently being signed with construction to commence in May 2015. Question Time – Cooper Road Councillor Rossetto requested that Council obtain a comparative quote for the required works along Cooper Road. The Mayor advised this would be referred to the Senior Management Team with information to be provided to Councillors. Question Time – Yenda Centennial Celebration Committee Councillor Rossetto advised The Yenda Centennial Celebration Committee had met recently and thanked Council for assistance provided with printing of brochures. 5 DECLARATIONS OF INTEREST

The following Councillors declared Conflicts of Interest: Pecuniary Interests Councillors making a pecuniary declaration are required to leave the meeting during consideration and not return until the matter is resolved. Councillor Simon Croce CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Reason – Councillor Croce has a friendship with one of the property owners that the development is to be built on. Councillor Bill Lancaster Notice of Motion – Temporary Use of a Shed at 1-15 Collier Street for the Rotary Sunday Markets Reason – Councillor Lancaster acts for a client who has a pecuniary interest in the outcome of the motion. Councillor Christine Stead Notice of Motion – Temporary Use of a Shed at 1-15 Collier Street for the Rotary Sunday Markets Reason – Councillor Stead is a member of the Showground Trust and the Showground is mentioned in the Senior Management Team comment. Councillor Dino Zappacosta CL01 – DA30/2015 Use of an Existing Building and Site as a Truck Depot Reason – Councillor Zappacosta owns a property adjoining the site. Councillor Dino Zappacosta Traffic Committee Minutes 14 April 2015 CL3.2 TASAC signage Reason – Councillor Zappacosta owns a winery that has signage.



Staff Member – Coordinator Landuse Planning and Compliance, Kelly McNicol CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Reason – Mr McNicol’s wife’s parents own the adjacent site and he has discussed the matter at length with them. Significant Non-Pecuniary Interests Councillors making a significant non-pecuniary declaration are required to leave the meeting during consideration and not return until the matter is resolved. Councillor John Dal Broi Notice of Motion – Temporary Use of a Shed at 1-15 Collier Street for the Rotary Sunday Markets Reason – Councillor Dal Broi is a member of Griffith Rotary. Councillor Dino Zappacosta Transport Committee Minutes 13 April 2015 – CL10.6 HML Access Willandra Avenue Reason – Councillor Zappacosta is related to the owners of the trucking company. Councillor Dino Zappacosta Traffic Committee Minutes 14 April 2015 – CL7.5 HML Access Willandra Avenue Reason – Councillor Zappacosta is related to the owners of the truck company who have raised the issue. Less than Significant Non-Pecuniary Interests Councillors making a less than significant non-pecuniary declaration may stay in the Chamber, participate in the debate and vote. Councillor Alison Balind CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Reason – Councillor Balind has children who attend performing arts businesses within the vicinity of the development. The business is geographically outside the boundary of 200 metres from the proposed site. Councillor Alison Balind CL05 – Fit for the Future – Local Government Reform Reason – Councillor Balind is employed at Murrumbidgee Shire Council. Final determination on the future of Murrumbidgee Shire will be in the hands of IPART. Councillor Alison Balind Access Committee Minutes 24 March 2015 Reason – Councillor Balind’s husband is employed as Road Safety Officer at Griffith City Council. Role is in an advisory capacity only and does not influence recommendations. Councillor Alison Balind Transport Committee Minutes 13 April 2015 Reason – Councillor Balind’s husband is employed as Road Safety Officer at Griffith City Council. Role is in an advisory capacity only and does not influence recommendations. Councillor Alison Balind Traffic Committee Minutes 14 April 2015 Reason – Councillor Balind’s husband is employed as Road Safety Officer at Griffith City Council. Role is in an advisory capacity only.



Councillor Pat Cox CL01 – DA30/2015 Use of an Existing Building and Site as a Truck Depot Reason – Councillor Cox has been approached by a resident opposed to the development. Councillor Doug Curran CL01 – DA30/2015 Use of an Existing Building and Site as a Truck Depot Reason – Councillor Curran has held discussions with an objector. Discussions were for information only. Councillor Mike Neville CL01 – DA30/2015 Use of an Existing Building and Site as a Truck Depot Reason – Councillor Neville has discussed aspects of the DA30/2015 with objectors to the development. Councillor Mike Neville CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Reason – Councillor Neville has had discussions with proponents and objectors of this DA19/2015. Councillor Paul Rossetto CL01 – DA30/2015 Use of an Existing Building and Site as a Truck Depot Reason – Councillor Rossetto was contacted by an objector. He also spoke to another neighbour of the applicant. No financial benefit either way. Councillor Paul Rossetto CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Reason – Councillor Rossetto has spoken with objectors. Councillor Christine Stead CL01 – DA30/2015 Use of an Existing Building and Site as a Truck Depot Reason – Councillor Stead has spoken to an objector. Councillor Christine Stead CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Councillor Stead has spoken to objectors and also had a site inspection. Councillor Leon Thorpe Notice of Motion – Temporary Use of a Shed at 1-15 Collier Street for the Rotary Sunday Markets Reason – Whilst not being a member of the relevant Griffith Rotary Club, Councillor Thorpe has attachment to the Rotary movement itself. Councillor Dino Zappacosta CL02 - DA19/2015 Subdivision of Land into Three Lots, Erection of a Building and use as a Brothel Reason – Councillor Zappacosta has relatives who own property nearby. 6 PRESENTATIONS Nil.



7 MAYORAL MINUTES Nil. 8 GENERAL MANAGER'S REPORT Councillor Zappacosta, having declared a conflict of interest, left the Chamber the time being 7:18 pm. 15/107 RESOLVED on the motion of Councillors Lancaster and Balind that CL02 be brought forward. Councillor Zappacosta returned to the Chamber the time being 7:18 pm. CL02 DA 19/2015 SUBDIVISION OF LAND INTO THREE LOTS, ERECTION OF A BUILDING AND USE AS A BROTHEL Councillor Croce and staff member, Kelly McNicol, having declared conflicts of interest, left the Chamber the time being 7:19 pm. 15/108 RESOLVED on the motion of Councillors Stead and Balind that Standing Orders be suspended to allow Mr Andrew Rowe and Mr Michael Rowley to address Council. Mr Rowe addressed Council, speaking against the approval of the Development Application, the time being 7:20 pm. Mr Rowley addressed Council, speaking against the approval of the Development Application, the time being 7:30 pm. 15/109 RESOLVED on the motion of Councillors Zappacosta and Balind that: (a) Council pursuant to the provisions of Section 80(1)(b) of the Environmental Planning

and Assessment Act, 1979 refuse Development Application 19/2015 for the subdivision of land, construction of a building and use as brothel at Lot 1 DP 1071858, 36-38 Collier Street, Griffith for the following reasons:

(i) The proposed development is considered unsatisfactory with regard to Section

79C (1)(a)(i) of the Environmental Planning and Assessment Act in that the proposed development is inconsistent with the objectives of the IN1 zone and that the siting of the brothel is inconsistent with the provisions of Clause 7.11 of Griffith Local Environmental Plan 2014.

(ii) The proposed development is considered unsatisfactory with regard to Section

79C (1)(a)(iii) of the Environmental Planning and Assessment Act in that the proposed development does not comply with the provisions set down in Development Control Plan No. 3: Industrial Development and Development Control Plan 11: Urban Subdivision in terms of landscaping and minimum lot widths respectively.

(iii) The proposed development is considered unsatisfactory with regard to Section

79C (1)(b) of the Environmental Planning and Assessment Act in that the proposed brothel would have an unreasonable detrimental social and economic impact on the locality.



(iv) The proposed development is considered unsatisfactory with regard to Section

79C (1)(c) of the Environmental Planning and Assessment Act in that the site is considered unsuitable for a brothel in terms of its proximity to sensitive land uses.

(v) The proposed development is considered unsatisfactory with regard to Section

79C (1)(d) of the Environmental Planning and Assessment Act in regard to the issues raised by the submission from NSW Police in respect to crime prevention measures.

(vi) The proposed development is considered unsatisfactory with regard to Section

79C (1)(e) of the Environmental Planning and Assessment Act in that the proposed brothel is not in the public interest as it fails to provide access and facilities for disabled persons and fails to meet all the requirements of Council’s Restricted Premises and Brothels Policy.

(b) The application be delegated to the Director of Sustainable Development for the

preparation and issue of the Notice of Determination. In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Alison Balind Councillor Pat Cox Councillor Doug Curran Councillor John Dal Broi Councillor Bill Lancaster Councillor Mike Neville Councillor Paul Rossetto Councillor Christine Stead Councillor Leon Thorpe Councillor Dino Zappacosta Councillor Croce and Kelly McNicol returned to the Chamber the time being 7:37 pm. CL01 DA 30/2015 USE OF AN EXISTING BUILDING AND SITE AS A TRUCK DEPOT Councillor Zappacosta, having declared a conflict of interest, left the Chamber the time being 7:37 pm. Mr Ray Monteleone addressed Council to answer questions from Councillors, the time being 7:40 pm. Councillors Lancaster and Stead MOVED the following MOTION that the development be refused as it does not comply with three objectives of the zoning requirements. 15/110 RESOLVED on the motion of Councillors Curran and Neville that Michael Crook be granted permission to address Council. Mr Crook addressed Council, speaking against the approval of the Development Application, the time being 7:51 pm. The MOTION was PUT and LOST with the Mayor using his casting vote.



In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Alison Balind Councillor Pat Cox Councillor Bill Lancaster Councillor Simon Croce Councillor Mike Neville Councillor Doug Curran Councillor Paul Rossetto Councillor John Dal Broi Councillor Christine Stead Councillor Leon Thorpe Councillors Curran and Thorpe MOVED the following MOTION that: (a) Council pursuant to the provisions of Section 80(1)(a) of the Environmental Planning

and Assessment Act, 1979, grant consent to Development Application 30/2015 for the use of an existing building and site as a truck depot at Lot 198 DP 751709, Kidman Way, Hanwood subject to the draft conditions of consent set out in Attachment 'A'; and


preparation and issue of the Notice of Determination. Councillors Lancaster and Rossetto MOVED the following AMENDMENT that part (c) be added to the above motion as follows: (a) Council pursuant to the provisions of Section 80(1)(a) of the Environmental Planning



preparation and issue of the Notice of Determination. (c) The conditions of Consent Part L - Prior to use of Occupation of the Development be

amended at paragraph (8) on page 9 and 10 to require that the driveway and all areas of the development used for truck parking and manoeuvring are to be sealed prior to the lodgement of an occupation certificate application.

The AMENDMENT was PUT and LOST. In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Pat Cox Councillor Alison Balind Councillor Bill Lancaster Councillor Simon Croce Councillor Mike Neville Councillor Doug Curran Councillor Paul Rossetto Councillor John Dal Broi Councillor Christine Stead

Councillor Leon Thorpe Councillors Lancaster and Cox MOVED the following AMENDMENT that paragraph (c) be added to the above motion as follows: (a) Council pursuant to the provisions of Section 80(1)(a) of the Environmental Planning




(b) The application be delegated to the Director of Sustainable Development for the preparation and issue of the Notice of Determination.

(c) The Conditions of Consent Part O – Ongoing requirements on page 13 be amended

by addition of an additional condition to require (14) the Landscaped area is to be maintained for the life of the development to a high standard compatible with the property being located on a main access way into the City of Griffith so as to improve the street scape.

The AMENDMENT was PUT and CARRIED. In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Alison Balind Councillor Simon Croce Councillor Pat Cox Councillor John Dal Broi Councillor Doug Curran Councillor Leon Thorpe Councillor Bill Lancaster Councillor Mike Neville Councillor Paul Rossetto Councillor Christine Stead 15/111 RESOLVED on the motion of Councillors Curran and Thorpe that: (a) Council pursuant to the provisions of Section 80(1)(a) of the Environmental Planning



preparation and issue of the Notice of Determination (c) The Conditions of Consent Part O – Ongoing requirements on page 13 be amended

by addition of an additional condition to require (14) the Landscaped area is to be maintained for the life of the development to a high standard compatible with the property being located on a main access way into the City of Griffith so as to improve the street scape.

In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Alison Balind Councillor Bill Lancaster Councillor Pat Cox Councillor Simon Croce Councillor Doug Curran Councillor John Dal Broi Councillor Mike Neville Councillor Paul Rossetto Councillor Christine Stead Councillor Leon Thorpe Councillor Zappacosta returned to the Chamber the time being 8:15 pm.



CL03 GRIFFITH CBD STRATEGY Councillors Thorpe and Rossetto MOVED the following MOTION that: (a) The draft Griffith CBD Strategy (2015) be placed on public exhibition for 42 days (6

weeks); and (b) After assessing public submissions, a further report be presented to Council with a

view to its adoption.

Councillors Zappacosta and Balind MOVED the following AMENDMENT that: (a) The draft Griffith CBD Strategy (2015) be placed on public exhibition for 42 days (6

weeks).

(b) After assessing public submissions, a further report be presented to Council with a view to its adoption.

(c) Council establish and contribute to a CBD Improvement Reserve with an annual allocation to be determined by Council at the completion of the annual financial statements.

(d) A report be presented to Council following the exhibition period including costings to implement the CBD Strategy recommendations.

The AMENDMENT was PUT and CARRIED. 15/112 RESOLVED on the motion of Councillors Thorpe and Rossetto that: (a) The draft Griffith CBD Strategy (2015) be placed on public exhibition for 42 days (6

weeks).

(b) After assessing public submissions, a further report be presented to Council with a view to its adoption.

(c) Council establish and contribute to a CBD Improvement Reserve with an annual allocation to be determined by Council at the completion of the annual financial statements.

(d) A report be presented to Council following the exhibition period including costings to implement the CBD Strategy recommendations.

CL04 INTEGRATED PLANNING AND REPORTING FRAMEWORK - ENDORSEMENT OF THE DRAFT DELIVERY PROGRAM 2013/14 - 2016/17 INCORPORATING THE OPERATIONAL PLAN (BUDGET) FOR THE 2015/16 FINANCIAL YEAR Councillor Balind left the Chamber the time being 8:34 pm. Councillors Curran and Stead MOVED the following MOTION that: (a) Council endorse the draft Delivery Program 2013/14 - 2016/17 incorporating the

Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24.



(b) Council place the draft Delivery Program 2013/14 - 2016/17 incorporating the Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24 on public display for 28 days during which time a community consultation process will be implemented including community information session.

(c) Following the public exhibition period, the draft Delivery Program 2013/14 - 2016/17

incorporating the Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24 be presented to Council for adoption by 30 June 2015.

Councillors Rossetto and Zappacosta MOVED the following AMENDMENT that: (a) Council endorse the draft Delivery Program 2013/14 - 2016/17 incorporating the

Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24,

(i) with the inclusion of explanatory notes for the Expense items contained in the Consolidated Income Statement of the budget.

(b) Council place the draft Delivery Program 2013/14 - 2016/17 incorporating the

Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24 on public display for 28 days during which time a community consultation process will be implemented including community information session.



The AMENDMENT was PUT and CARRIED. 15/113 RESOLVED on the motion of Councillors Curran and Stead that: (a) Council endorse the draft Delivery Program 2013/14 - 2016/17 incorporating the

Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24,

(i) with the inclusion of explanatory notes for the Expense items contained in the Consolidated Income Statement of the budget.

(b) Council place the draft Delivery Program 2013/14 - 2016/17 incorporating the

Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24 on public display for 28 days during which time a community consultation process will be implemented including community information session.



Councillor Balind returned to the Chamber the time being 8:37 pm.



CL05 FIT FOR THE FUTURE – LOCAL GOVERNMENT REFORM 15/114 RESOLVED on the motion of Councillors Thorpe and Rossetto that: (a) Council adopt in principle a “Stand Alone (Council Improvement)” Proposal -Template

2 with respect to the NSW Government’s Local Government Reform Agenda “Fit for the Future.”

(b) Council adopt the community consultation strategy as attached to this report seeking

community input and submissions. Submissions to close Friday 29 May 2015. (c) Staff be briefed with regard to Council’s proposal and seek comment through

appropriate mechanisms. (d) A further report be prepared for Council consideration including all submissions

/comments received.

9 INFORMATION REPORTS

Nil.

10 ADOPTION OF COMMITTEE MINUTES

MINUTES OF THE ACCESS COMMITTEE MEETING HELD 24 MARCH 2015 15/115 RESOLVED on the motion of Councillors Stead and Neville that the Minutes of the Access Committee Meeting held on 24 March 2015, be noted. Mrs Donaldson left the Chamber the time being 8:49 pm. MINUTES OF THE INTERNAL AUDIT COMMITTEE MEETING HELD 26 MARCH 2015 15/116 RESOLVED on the motion of Councillors Thorpe and Stead that the recommendations as detailed in the Minutes of the Internal Audit Committee meeting held on 26 March 2015 be adopted. MINUTES OF THE FESTIVAL OF GARDENS COMMITTEE MEETING HELD 9 APRIL 2015 15/117 RESOLVED on the motion of Councillors Cox and Zappacosta that the recommendations as detailed in the Minutes of the Festival of Gardens Committee meeting held on 9 April 2015 be adopted. MINUTES OF THE TRANSPORT COMMITTEE MEETING HELD 13 APRIL 2015 15/118 RESOLVED on the motion of Councillors Croce and Stead that the recommendations as detailed in the Minutes of the Transport Committee meeting held on 13 April 2015 be adopted.



Mrs Donaldson returned to the Chamber the time being 8:50 pm. MINUTES OF THE TRAFFIC COMMITTEE MEETING HELD 14 APRIL 2015 15/119 RESOLVED on the motion of Councillors Curran and Croce that the recommendations as detailed in the Minutes of the Traffic Committee meeting held on 14 April 2015 be adopted. 11 BUSINESS WITH NOTICE - RESCISSIONS MOTIONS Nil. 12 BUSINESS WITH NOTICE - OTHER MOTIONS NOTICE OF MOTION – BUDGET CONSIDERATION FOR YENDA EMR - COUNCILLOR ROSSETTO 15/120 RESOLVED on the motion of Councillors Rossetto and Lancaster that Council include $150,000 in Council’s 2015/ 2016 budget above the line for the purposes of design works at the Yenda EMR. NOTICE OF MOTION – URGENT MATTER - TEMPORARY USE OF A SHED AT 1-15 COLLIER STREET FOR THE ROTARY SUNDAY MARKET – COUNCILLOR ZAPPACOSTA Councillors Dal Broi, Stead and Lancaster, having declared conflicts of interests, left the Chamber the time being 8:59 pm. Councillor Curran assumed the Chair in the absence of the Mayor. 15/121 RESOLVED on the motion of Councillors Zappacosta and Cox that the matter be dealt with as a ‘Matter of Urgency’.

15/122 RESOLVED on the motion of Councillors Zappacosta and Thorpe that:

(a) Subject to (b) below, Council permit the temporary occupation of 1-15 Collier Street by the Griffith Rotary Sunday Markets on a trial basis commencing 3 May 2015 while a development application is being assessed.

(b) Appropriate traffic control measures are designed and implemented in conjunction with Council officers prior to the first Sunday markets on 3 May 2015.

In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter.



For Against Councillor Pat Cox Councillor Alison Balind Councillor Simon Croce Councillor Doug Curran Councillor Mike Neville Councillor Paul Rossetto Councillor Leon Thorpe Councillor Dino Zappacosta Councillors Dal Broi, Stead and Lancaster returned to the Chamber the time being 9:14 pm. The Mayor re-assumed the Chair. 13 QUESTION TIME Councillor Balind enquired if there were any updates in relation to the Real Juice matter. Mr Southorn advised there were no further updates however the company was awaiting endorsement from Murrumbidgee Irrigation in relation to the Waste Management Plan. The following question was raised by Councillor Leon Thorpe: “With the understanding that there are plans to dump around 400,000 cubic metres of garbage from Sydney into the former Ardlethan Tin Mine and on the understanding that amongst other problems leaking rubbish can cause havoc to soil and underground water sources in this region, (as well as water run offs), can we advise relevant State and Federal Ministers and local Members of Parliament that we are most concerned about this Sydney rubbish project and request their concerted action?” 15/123 RESOLVED on the motion of Councillors Thorpe and Cox that Council write to relevant State and Federal Ministers and local Members of Parliament regarding concerns with the dumping of Sydney waste in the region. 14 OUTSTANDING ACTION REPORT 15/124 RESOLVED on the motion of Councillors Balind and Lancaster that the Outstanding Action report be noted. 15 MATTERS TO BE DEALT WITH BY CLOSED COUNCIL

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.



The matters and information are the following:

(a) personnel matters concerning particular individuals (other than councillors)

(b) the personal hardship of any resident or ratepayer

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business

(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret

(e) information that would, if disclosed, prejudice the maintenance of law

(f) matters affecting the security of the council, councillors, council staff or council property

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.

(i) alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.

15/125 RESOLVED on the motion of Councillors Stead and Thorpe that:

(a) Council resolve into closed council to consider business identified, together with any late reports tabled at the meeting.

(b) That pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provision of section 10A(2) as outlined above.

(c) That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

Council resolved that members of the press and public be excluded from the meeting during consideration of the items listed below, and that discussion of the report in open Council would be contrary to the public interest.

CC01 PROPOSED STAFF RESTRUCTURE FOR GRIFFITH REGIONAL THEATRE - Personnel Matters Concerning Particular Individuals 10a(2)(A)

Council closed its meeting at 9:19 pm. The public and media left the Chamber.

REVERSION TO OPEN COUNCIL

15/126 RESOLVED on the motion of Councillors Curran and Stead that open Council be resumed.

Open Council resumed at 9:28 pm.



Upon resuming open Council the Mayor reported that the following resolutions had been made in Closed Council: MATTERS DEALT WITH IN CLOSED COUNCIL CC01 PROPOSED STAFF RESTRUCTURE FOR GRIFFITH REGIONAL THEATRE 15/127 RESOLVED on the motion of Councillors Zappacosta and Curran that: (a) The position of Theatre Coordinator (1.0 FTE) at Griffith Regional Theatre be removed

from the organisation structure. (b) That 1 part time position (0.4 FTE) of Box Office / Front of House Coordinator at

Griffith Regional Theatre be removed from the organisation structure. (c) The positions of Grants & Administration Officer (0.8 FTE) and Marketing & Education

Officer (0.8 FTE) at Griffith Regional Theatre be created in the organisation structure, reporting directly to the Manager Griffith Regional Theatre & Art Gallery.

(d) The position descriptions for Grants & Administration Officer and Marketing &

Education Officer (Griffith Regional Theatre) be created, evaluated and the positions advertised.

(e) That organisational structure amendments as per (a), (b), (c) and (d) above be

implemented by 29 June 2015. There being no further business the meeting terminated at 9:30 pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council DA REPORT

CLAUSE CL01

PROPOSAL DA 61/2015 - CONSTRUCTION OF A GARAGE

PROPERTY LOT 12 DP 1183721 (3 CAMELLIA COURT)

LOCATION YOOGALI

ZONING R5 – LARGE LOT RESIDENTIAL

APPLICABLE PLANNING INSTRUMENT

GRIFFITH LOCAL ENVIRONMENTAL PLAN

EXISTING DEVELOPMENT DWELLING

APPLICANT MARK PICCININ

OWNER MARK AND RACHEL PICCININ

DIRECTORS OF COMPANY (IF APPLICABLE)

N/A

APPLICATION DATE 15 APRIL 2015

REASON FOR REFERRAL NON COMPLIANCE WITH A DEVELOPMENT CONTROL PLAN AND 88B INSTRUMENT

FROM KELLY MCNICOL, COORDINATOR OF PLANNING AND COMPLIANCE

SUMMARY

Proposal

The applicant proposes to construct a two (2) bay detached garage with an area of 112 sq. m. with a side setback of six (6) metres as opposed to the eight (8) metre setback required by Development Control Plan No. 1 – Non-Urban Development and the 88B Instrument for the Premier Gardens subdivision.

Main Issues

The side setback of 6 metres is not in accordance with Development Control Plan No. 1 – Rural Development or the 88B Instrument for the subdivision (refer to Attachment ‘C’) which requires an eight (8) metre side setback.

RECOMMENDATION

(a) Pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and Assessment Act 1979, Council approve Development Application 61/2015 for the construction of an additional garage at Lot 12 DP 1183721 (3 Camellia Court) Griffith, subject to the conditions of consent listed in Attachment ‘D’.

(b) The determination be referred to the Director Sustainable Development for the preparation and issue of the Notice of Determination.

(c) That Council delegate Assessment Officers to determine future development applications seeking a concession to side setbacks in the Premier Gardens subdivision which have been assessed to have merit.


In accordance with the Local Government Act (section 375A - Recording of voting on planning matters) Council must record the Councillor's vote in relation to this matter.

SITE DESCRIPTION

The site is located in the Premier Gardens subdivision in Yoogali. The dwelling to which the proposed garage is ancillary is presently under construction. The site has frontage to Camellia Court and Lavender Court. The site has an area of 3112 sq. m.

LOCATION MAP

BACKGROUND

The site was subdivided under DA 277/2004 also known as the Premier Gardens subdivision. A condition of consent was placed on the development consent requiring that a building envelope be placed on the 88B Instrument pertaining to the subdivision and each lot (refer to Attachment ‘C’). The building envelope restriction on the 88B Instrument indicates the following:

“no building or structure shall be erected on a Lot, which is outside the building envelope as shown and identified on the Plan. No building shall be erected nearer than ten (10) metres from the road boundaries of any Lot and eight (8) metres from any other boundary of any other Lot…

Name of Authority having the power to release, vary or modify the Restriction referred to is Griffith City Council.”

Development application 143/2014 was approved in August of 2014 and related to the construction of the dwelling and swimming pool on the site. All of the building elements of this development application were contained within the building envelope.

Development application 61/2015 has been submitted for the construction of a garage. This development application has been referred to Council following the Section 82A Review of Determination of DA 35/2014 for the construction of a garage in the “Shiraz Drive” subdivision where Council approved a reduced setback of five (5) metres for a shed overriding the 88B Instrument for the subdivision which required a setback of eight (8) metres. Council might consider this a precedent for the request under 61/2015.


It should also be brought to Council’s attention that several other landowners in the Premier Gardens subdivision have requested an encroachment to the building envelope in pre-lodgement meetings. It appears that the type and size of dwellings and ancillary structures being constructed or designed in the subdivision are not being accommodated within the building envelope. The average size of a lot in the subdivision is 3100 sq. m. The requirement for an eight (8) metre side and ten (10) metre front and rear setback decreases the site area for the location of structures from 3200 sq. m. to only 1326 sq. m. As such the average setback area in the subdivision accounts for 55% of the lot area.

Timeline of Events Pertaining to the Development Application

15 April 2015 – Application received by Council. 21 April 2015 – Additional information requested by Council – planning rationale for

permitting an encroachment and a reason why the shed cannot be setback 8 metres from the property boundary.

27 April 2015 – Additional Information received by Council 30 April 2015 – Report finalised and sent to Senior Management Team for review.

PROPOSAL IN DETAIL

The applicant proposes to construct a two (2) bay detached garage with an area of 112 sq. m. with a side setback of 6 metres as opposed to the 8 metre setback required by DCP No. 1 and the 88B Instrument for the subdivision. The applicant has request a concession to the eight (8) metre setback for the following reasons:

“The encroachment will comprise a small section of the shed (total floor area of 24 sq. m.) and will take up less than 4% of the buffer zone along the rear boundary. The applicant proposes to establish vegetation within the buffer zone as a matter of priority and would welcome a condition of consent requiring the establishment of such prior to issue of the occupation certificate for the shed […]. The installation of the proposed shed at an 8 metre setback from the rear boundary will see it be within 1.5 metres of the rear of the dwelling. The proponents wish to avoid visual dominance of the shed in such close proximity to the dwelling and allow a gap to enable some screening vegetation to be established.”

The shed is proposed to be constructed of neutral toned colourbond to compliment the dwelling. The proposed shed will actually be located approximately three (3) metres from the rear of the dwelling.

This development application has been referred to Council following the Section 82A Review of Determination of DA 35/2014 which Council approved a reduced setback of five (5) metres overriding the 88B Instrument which required a setback of eight (8) metres in the Shiraz Drive rural residential subdivision. Previously, Council officers would not permit reduced setbacks which departed from Development Control Plan No. 1 – Non-Urban Development in which an 88B Instrument contained a building envelope requirement, however it is considered that Council has set a precedent in the approval of DA 35/2014 and as such can consider a concession on its merits.

ASSESSMENT UNDER THE ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979

In determining a development application, a consent authority is to take into consideration Section 79C of the Environmental Planning and Assessment Act, 1979. The following matters are of relevance to the development the subject of the development application.


SECTION 79C(1)(a)(i) any environmental planning instrument.

Griffith Local Environmental Plan 2014

Zoning

The lands are zoned R5 – Large Lot Residential and a shed ancillary to a dwelling is permissible with the consent of Council.

Objectives of zone

• To provide residential housing in a rural setting while preserving, and minimising impacts on, environmentally sensitive locations and scenic quality. • To ensure that large residential lots do not hinder the proper and orderly development of urban areas in the future. • To ensure that development in the area does not unreasonably increase the demand for public services or public facilities. • To minimise conflict between land uses within this zone and land uses within adjoining zones The proposed development appears to meet the objectives of the zone. The subdivision is located in a quasi-rural setting and the erection of a shed is not expected to negatively impact the scenic qualities of the area. Clause 1.9A Suspension of covenants, agreements and instruments (1) For the purpose of enabling development on land in any zone to be carried out in

accordance with this Plan or with a consent granted under the Act, any agreement, covenant or other similar instrument that restricts the carrying out of that development does not apply to the extent necessary to serve that purpose.

(2) This clause does not apply: (a) to a covenant imposed by the Council or that the Council requires to be imposed, or (b) to any prescribed instrument within the meaning of section 183A of the Crown Lands Act 1989, or (c) to any conservation agreement within the meaning of the National Parks and Wildlife Act 1974, or (d) to any Trust agreement within the meaning of the Nature Conservation Trust Act 2001, or (e) to any property vegetation plan within the meaning of the Native Vegetation Act 2003, or (f) to any biobanking agreement within the meaning of Part 7A of the Threatened Species Conservation Act 1995, or (g) to any planning agreement within the meaning of Division 6 of Part 4 of the Act.

(3) This clause does not affect the rights or interests of any public authority under any registered instrument.

(4) Under section 28 of the Act, the Governor, before the making of this clause, approved of subclauses (1)–(3). This clause permits the suspension of covenants to be carried out in accordance with the Local Environmental Plan or a development consent. Essentially, the clause enables a development consent issued by Council to override restrictive covenants on land imposed by developers. However, if Council originally required the imposition of the covenant, a development consent cannot override it (see clause 1.9A(2)(a)). This aspect of the Clause has been altered in the GLEP 2014 as compared to the GLEP 2002 which was in force when the subdivision and the restriction in the 88B Instrument were created: Clause 7 Suspension of covenants, agreements and similar instruments (1) Objective To enable development to be carried out in accordance with this plan or a consent.


(2) For the purpose of enabling development to be carried out in accordance with this plan or a consent granted under the Act, any agreement, covenant or similar instrument that restricts or prohibits development allowed by this plan shall not apply to development to the extent necessary to serve that purpose. (3) Nothing in subclause (2) affects the rights or interests of any public authority under any registered instrument. (4) Pursuant to section 28 of the Act, before making this clause the Governor approved of subclauses (2) and (3).

Under GLEP2002, Council retained greater power to suspend a covenant then the standard clause which the State government required to be incorporated into GLEP2014. Council officers will not require such a building envelope covenant to be imposed on a subdivision in the future under the GLEP2014 as it is considered too restrictive. Fortunately, the 88B Instrument for the Premier Gardens subdivision engrained the powers of Clause 7 of the 2002 GLEP as it states that the: “Name of Authority having the power to release, vary or modify the Restriction referred to is Griffith City Council” As such, it appears Council retains the power to permit the relaxation of the building envelope covenant in the case of the Premier Gardens subdivision should a development consent be approved subject to a merit based assessment. SECTION 79C(1)(a)(ii) any draft environmental planning instrument.

The proposed amendments to Griffith Local Environmental Plan 2014 which are awaiting gazettal with the State Government, do not affect the proposed development.

SECTION 79C(1)(a)(iii) any development control plan.

Development Control Plan No. 1 – Non-Urban Development

For allotments less than 0.5 Ha, an eight (8) metre setback shall apply to side and rear boundaries. The applicant has sought a concession to this setback for the following reasons: “The encroachment will comprise a small section of the shed (total floor area of 24 sq. m.) and will take up less than 4% of the buffer zone along the rear boundary. The applicant proposes to establish vegetation within the buffer zone as a matter of priority and would welcome a condition of consent requiring the establishment of such prior to issue of the occupation certificate for the shed […]. The installation of the proposed shed at an 8 metre setback from the rear boundary will see it be within 1.5 metres of the rear of the dwelling. The proponents wish to avoid visual dominance of the shed in such close proximity to the dwelling and allow a gap to enable some screening vegetation to be established.”

There is some planning rationale to the proposed encroachment of the setback. It is considered that with adequate and substantial landscaping, the two (2) metre reduction in side setback would not have a detrimental impact on the scenic qualities of the locality or the streetscape. The DCP requires that setbacks are to be soft landscaped to a minimum of 90% of that part of the lot. This is considered to be achievable on the site and will be conditioned accordingly. The driveway will be required to be sealed to meet Council’s Engineering Guidelines as a condition of consent. A reasonable setback is considered valid in residential areas to ensure residential character and amenity for this type of development are accommodated. However, an arbitrary setback is difficult to justify in all circumstances and there are occasions when a minor departure


from a setback could be considered on merit, noting that a DCP does not have the same statutory weight as an Environmental Planning Instrument such as the LEP. A Council is expected to apply the provisions of a DCP consistently because regular and sustained departure from a DCP, even when based on merit, creates the perception of inconsistency and risks undermining the assessment process. In this particular application, it is suggested that the departure from the setback established in the DCP can be accommodated without compromising the intent of the DCP, based on the particular circumstances described.

As Council has previously approved a reduced side setback in the case of development application 35/2014, it is considered appropriate for Council to permit a similar concession in this instance.

In addition, Council will soon be presented with a new draft City wide DCP, which will allow previously adopted setbacks (and other controls) to be reviewed.

SECTION 79C(1)(a)(iiia) any planning agreement.

There are no planning agreements which apply to the site

SECTION 79C(1)(a) (iv) the regulations.

The regulations (Sections 92, 93 and 94 of the EP&A Reg) have been considered as part of this development. SECTION 79C(1)(b) the likely impacts of the development.

Context and setting The subject site is located in a large lot residential area. The proposed development is not considered to be inconsistent with the surrounding properties as there are similar sheds constructed in the subdivision. The site dual frontage to both Camellia Court and Lavender Court as it is located on a bend. The erection of an additional shed is not expected to have a negative impact on the streetscape as the majority of the shed will be screened by vegetation (ornamental pears) and the 1.8 metre high front masonry fence. Also, the extensive frontage of the lot will lessen the impact of an additional structure on the subject site. The difference between an eight (8) metre setback without substantial landscaping and screening trees and a six (6) metre setback with the planting of ornamental pears is considered negligible. Should the application be approved, mature ornamental pears with an appropriate spacing will need to be planted prior to the use of the shed Access, traffic and transport A new access is proposed from Camellia Court. The proposed location of the access is considered appropriate. The applicant will be required to construct the access and driveway in accordance with Council’s Engineering Guidelines using materials in accordance with the requirements set out in the 88B Instrument (including pebblecrete, pavers etc.). Utilities The development will need to direct stormwater to an onsite detention basin. This will be conditioned accordingly. Social and economic impact in the locality No detrimental impacts are foreseen. Construction


The construction of the garage shall be in accordance with the National Construction Code.

SECTION 79C(1)(c) the suitability of the site. The subject site is zoned R5 – Large Lot Residential and the permissibility of the development under Griffith Local Environmental Plan 2014 provides a broad indication that the site is suitable for the proposed development.

Based on the assessment under this and other sections within this report it is considered that the site is suitable for the proposed development. SECTION 79C (1) (d) any submissions made in accordance with the Act or the Regulation The provisions of the Environmental Planning and Assessment Act 1979 the Environmental Planning and Assessment Regulation 2000 and Development Control Plan 25 – Notification of Development Applications - set down consultation, concurrence and advertising requirements for specific types of development applications and taking into consideration any submissions received in response to the notification process. The applicant has provided self-obtaining notification from the adjacent landowner who has no objections with the proposed development and the encroachment of the building envelope. SECTION 79C (1) (e) the public interest The provisions of section 79C(1)(e) of the Environmental Planning and Assessment Act 1979 provides an overarching requirement to take into account the public interest. It is considered that the public interest is best served by the consistent application of the requirements of the relevant Commonwealth and State government legislation, environmental planning instruments, development control plan, Council policy, and by Council ensuring that any adverse effects on the surrounding area and the environmental are avoided. On the basis of the assessment undertaken it is considered that the proposed development is not contrary to the public interest.

OPTIONS

OPTION 1 - RECOMMENDED (a) Pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and Assessment Act 1979, Council approve Development Application 61/2015 for the construction of an additional garage at Lot 12 DP 1183721 (3 Camellia Court) Griffith, subject to the conditions of consent listed in Attachment ‘D’.


(c) That Council delegate Assessment Officers to determine future development applications seeking a concession to side setbacks in the Premier Gardens subdivision which have been assessed to have merit.

OPTION 2 – APPROVAL – SHED TO BE CONSTRUCTED TO 8 METRE SETBACK

(a) Pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and Assessment Act 1979, Council approve Development Application 61/2015 for the construction of an additional garage at Lot 12 DP 1183721 (3 Camellia Court) Griffith, subject to the conditions of consent listed in Attachment ‘E’ which includes a condition that the shed is setback eight (8) metres from the side boundary.



POLICY IMPLICATIONS

A variation to Development Control Plan No. 1 – Non-Urban Development is sought.

FINANCIAL IMPLICATIONS

N/A

LEGAL/STATUTORY IMPLICATIONS

If approved, Council would be overriding the provisions of a legal instrument being the 88B Instrument for the Premier Gardens subdivision.

ENVIRONMENTAL IMPLICATIONS

N/A

COMMUNITY IMPLICATIONS

N/A

LINK TO STRATEGIC PLAN

This report has no relevance to the Council’s Strategic Plan.

CONSULTATION

Senior Management Team, Director Sustainable Development

ATTACHMENTS

UNDER SEPARATE COVER

(a) (i) Application (a) (ii) Statement of Environment Effect (b) Site Plan and Elevation Plans (c) 88B Instrument (d) Draft Conditions of Consent – 6 metre setback (e) Draft Conditions of Consent - 8 metre setback


Griffith City Council REPORT

CLAUSE CL02 TITLE LEASE OF 80-82 BENEREMBAH STREET, GRIFFITH TO GRIFFITH

NEIGHBOURHOOD HOUSE COMMUNITY CENTRE INC. FROM DAPHNE BRUCE, CORPORATE PROPERTY OFFICER

SUMMARY

Griffith Neighbourhood House Community Centre Inc. currently lease crown reserve 240007 (Lot 1 DP 1082412) located at 80-82 Benerembah Street, Griffith. Council is the appointed Trustee to manage this reserve on behalf of the Crown.

The current lease will expire on the 30 June 2015 and there is available a further option to renew the lease agreement for 10 years.

The applicant has requested Council approve the renewal of lease for 10 years with a further option of 10 years as the applicant has an approved Development Application 91/2014(1) for the site ‘Demolition and Construction of a Community Centre’.

The extended leasing arrangement will secure tenure over the land and provide opportunity for the applicant to apply for grant funding, which may become available in the future to construct this facility.

RECOMMENDATION

(a) Council enter into a lease agreement with Griffith Neighbourhood House Community Centre Inc. over Lot 1 DP 1082412, 80-82 Benerembah Street, Griffith for a term of 10 years (1 July 2015 – 30 June 2025) with a further option of 10 years (1 July 2025 – 30 June 2035).

(b) Griffith Neighbourhood House Community Centre Inc. pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $370.

(c) The lease fee is charged in accordance with Council’s adopted Revenue Policy, currently $516 (Inc. GST) p.a. for the 2015/16 financial year, in addition to any rates and charges that may be applicable.

(d) Council authorise the Mayor and General Manager to execute the lease agreement on behalf of Council under the Common Seal.

REPORT

The lease agreement with Griffith Neighbourhood House Community Centre Inc. is due to expire on the 30 June 2015 with one further option available of 10 years. The committee is seeking to renew the agreement for 10 years with a further option of 10 years.

Lot 1 DP 1082412 is a Crown Reserve with Council the appointed Trustee to manage the Reserve on behalf of the Crown.

A Development Application 91/2014(1) has been approved to construct a community centre on the land and the extended leasing of the site will secure tenure over the land and allow the committee to apply for grant funding for the construction of the centre.


The Department of Trade & Investment – Crown Lands Division has provided ‘in principle’ support to the Griffith Neighbourhood House Community Centre Inc. to secure funding to construct a multi-purpose community centre on Reserve 240007 and also ‘in principle’ support to long-term continued occupation of the site, subject to Minister’s consent on expiry of the current lease.

Griffith Childcare Centre Inc. is also located on the land, with the centre currently relocating to the ‘old” Ex-servicemen’s Bowling Club land and buildings in Jondaryan Avenue. An inspection of this building is to be undertaken when vacant and information will be provided to Council at a later date to determine its future.

OPTIONS

(a) The above option is preferred to continue the lease for a further term of 10 years with an option of 10 years to allow the committee to apply for grant funding to construct a multi-purpose community centre on the land to benefit the community of Griffith.

(b) Council may determine an alternate arrangement but the current site has approved development consent to construct a multi-purpose community centre on the site and would further delay any opportunity to seek grant funding.

POLICY IMPLICATIONS

Not Applicable.


Griffith Neighbourhood House Community Centre Inc. currently pays $516 (Inc. GST) p.a. for 2015/16. This amount is charged as per Council’s adopted Revenue Policy for Leases/Licences of Crown Reserves & Council owned Reserves to non-profit organisations.

The applicant is responsible for all legal fees applicable to the preparation of the lease agreement payable directly to Council’s solicitor and for Council’s Administration Fee of $370.

The centre is charged for waste collection, water/sewerage consumption and there is no access charge applicable.


As the land is Crown land, the lease will require final approval from the Minister for Crown Lands.


Lot 1 DP 1082412 is a Crown Reserve with the reserve purpose of community purposes. The lease agreement will be consistent with this purpose and future construction of a multi-purpose community centre. All environmental implications were considered during the development application process and will be adhered to during any future development of the site.


The community would expect Council to encourage the development of services and facilities to meet community needs and also to return an income on leasing/licensing of these areas.


This item links to Council’s Strategic Plan, Growing Griffith 2030 item L4 - Plan and provide a suitable range of sporting, recreation and cultural facilities.


Council’s Delivery Program 2013/14 – 2016/17

L4.4.1 – Communities committee of Council actively planning and developing integrated service and facility plans.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Letter – Griffith Neighbourhood House Community Centre Inc. (b) Letter – Trade & Investment – Crown Lands (c) Plan of Lot 1 DP 1082412


(a) Letter - Griffith Neighbourhood House Community Centre Inc.


(b) Letter - Trade and Investment - Crown Lands


Created on 4/05/2015 10:32 AM

Griffith City CouncilPO Box 4851 Benerembah StreetGRIFFITH NSW 2680Telephone: 02 6962 8100Fax: 02 6962 7161Email: [email protected]

Important Notice!This map is not a precise survey document. Accurate locations can only be determined by a survey on the ground.This information has been prepared for Council's internal purposes andfor no other purpose. No statement is made about the accuracy orsuitability of the information for use for any purpose (whether thepurpose has been notified to Council or not). While every care is takentoensure the accuracy of this data, neither the Griffth City Council nor theLPI makes any representations or warranties about its accuracy,reliability, completeness or suitability for any particular purpose anddisclaims all responsibility and all liability (including without limitation,liability in negligence) for all expenses, losses, damages (includingindirect or consequential damage) and costs which you might incur as aresult of the data being inaccurate or incomplete in any way and foranyreason.© The State of New South Wales (Land and Property Information),© Griffth City Council.

Drawn By: daphnebr

Map Scale: 1:520 at A4

Projection: GDA94 / MGA zone 55

Date: 4/05/2015 10:32 AM

(c) Plan of Lot 1 DP 1082412



CLAUSE CL03 TITLE FINANCIAL ASSISTANCE GRANTS RESOLUTION FROM MAX TURNER, DIRECTOR BUSINESS, CULTURAL & FINANCIAL SERVICES

SUMMARY

In response to the Commonwealth’s decision to freeze the indexation of Financial Assistance Grants (FAGs), the Australian Local Government Association (ALGA) is calling on Councils across Australia to:

Pass a resolution acknowledging the importance of Financial Assistance Grants Acknowledge receipt of Financial Assistance Grants from the Commonwealth in

media releases and council publications, including the annual report Illustrate the importance and impact of the Grants by identifying an individual project

of a similar size to our annual or quarterly FAG’s payment, and Highlight this to the media and our local Federal MP and Senator in a positive story

on the grant funds.

This report is provided to Council to consider the request from the ALGA and provides an opportunity to support the request if considered appropriate by Council.

RECOMMENDATION

That Griffith City Council:

(a) Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of council services and infrastructure;

(b) Acknowledges that Council will receive a total of $4.8 million in the 2014/15 financial year; and

(c) Will ensure that this federal funding, and other funding provided by the Federal Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in council publications, including annual reports.

REPORT

Financial Assistance Grants are a vital component of each council’s revenue base, with councils across Australia receiving $2.3 billion from the Australian Government under this program.

ALGA and the state local government associations have written to all councils seeking their support for advocacy to have the Federal Government reverse the decision to freeze the indexation of FAG’s.

OPTIONS

1. Council adopt the recommendation as printed.


2. Council could choose to not support the campaign and not pass a resolution of support.

POLICY IMPLICATIONS

Not Applicable


The freeze in indexation for the 3 years commencing from the 2014/15 year is forecast to reduce the grant income from FAG’s by approximately $998,000 across those 3 years which will have a permanent compounding effect on the funds received by Council.

The ALGA estimate that the cost to councils across Australia will be in the order of $925 million by 2017-18 due to the freeze on indexation.


Financial Assistance Grants are calculated and paid through each state’s Local Government Grants Commission, with the funding originating from the Commonwealth.


Not Applicable


The loss of revenue in the Financial Assistance Grants has an impact on the services and infrastructure provided by Council to the community.


This item links to Council’s Strategic Plan, Growing Griffith 2030 item as this plan highlights the communities expectations and requirements and Financial Assistance Grants provide a key revenue stream with which to meet those expectations and goals.

CONSULTATION


Australian Local Government Association

ATTACHMENTS

(a) Letter of request from the Local Government Association dated 20 April 2015


(a) Letter of Request from the Local Government Association dated 20 April 2015




CLAUSE CL04 TITLE INVESTMENTS AT 31 MARCH 2015 FROM VANESSA EDWARDS, FINANCE MANAGER

SUMMARY

This report details Council's investments for the month of March 2015

RECOMMENDATION

That Council note the investment report at the end of March 2015.

REPORT

In accordance with Section 212 of the Local Government (General) Regulation, 2005 it is hereby certified that the investments detailed in the attached schedules have been made in accordance with Section 625 of the Local Government Act, 1993, its regulations and Council's current investment policy and strategy which were amended and adopted on 27 January 2015.

Management is striving to continue to build up cash and investment returns to provide ongoing financial stability and liquidity into the future.

OPTIONS

Not applicable

POLICY IMPLICATIONS

The actions taken comply with Council's current investment policy and strategy, and the Ministerial Order as provided by the NSW Office of Local Government.


As at the 31 March 2015 Council had received a total of $581,165 in interest coupon payments and a further $55,375 interest from its ordinary trading account, giving a total cash received of $636,540 YTD.

The overall net interest income recognised (when combining both interest received and mark-to-market entries) at the 31 March 2015 was $943,617 against a YTD budget of $857,997.


In the current restrictive and very low interest rate environment, it is proving to be difficult to obtain better yields on investments. Council's investments are diversified across primarily term deposits, fixed income bonds and floating rate notes which are largely determined by the restrictions in place by the Minister’s Order. Council's investments are all highly rated and of high quality.


Section 212 of the Local Government (General) Regulation, 2005.


Not Applicable


Not Applicable


This report has no relevance to the Council’s Strategic Plan.

CONSULTATION


ATTACHMENTS

(a) Statement of Funds at 31 March 2015 (b) Investments Returns Analysis 12 Month Annualised Yields


(a) Statement of Funds at 31 March, 2015

March, 2015INVESTMENTS 30

Valuation Balance as at

Cash Flows for

Non-Cash Valuation

Adj's

Fund as a Percentage of

Annualised Return %

Type 31 March, 2015 March, 2015 March, 2015 Total

Investments

Cash/Managed Funds0.00% BT Institutional Managed Cash 0.80 0.00% 0.00%

3.43% BT Institutional Enhanced Cash Fund 6,819.31 19.53 0.03% 0.00%

4.36% Perpetual Credit Income Fund 736,426.20 2,661.80 3.68%

9.31% NSW Treasury Corp -Hourglass Growth Facility 1,518,360.60 11,431.97 7.60%

1.46% UBS Cash Management Trust Account 60,939.63 111.59 0.30%

N/A ANZ Premium Buisness Saver Account 7,859.01 1.56 0.04%

Term Deposits

3.60% Bendigo Bank Local Term Deposit 12 months Maturity 23/03/15 - 3,089.16 0.00%

4.46% St George 762 Day Term Deposit Maturity 04/05/15 2,000,000.00 7,575.89 10.01%

3.00% AMP 734 Day Term Deposit Maturity 27/03/17 2,000,000.00 - 10.01%

4.10% Westpac Bank 48 Month Term Deposit Maturity 29/08/18 1,000,000.00 3,416.67 5.00%

5.10% BOQ 5 Yr Term Deposit Maturity 5/12/18 1,000,000.00 4,250.00 5.00%

5.15% ME Bank 5 Yr Term Deposit Maturity 5/12/18 500,000.00 2,145.83 2.50%

5.10% ING 5 Yr Term Deposit Maturity 5/12/18 1,500,000.00 6,375.00 7.50%Bank Bonds/Floating Rate

Notes3.96% Credit Union Australia Floating Rate Note Maturity 20/03/17 2,004,040.00 19,665.22 (420.00) 10.03%

3.84% Police Bank Floating Rate Note Maturity 21/08/17 997,840.00 180.00 4.99%

4.50% CBA 5 Year Bank Bonds Maturity 31/10/18 2,095,480.00 8,100.00 10.48%

3.79% Bank of Queensland Floating Rate Note Maturity 24/06/19 2,000,140.00 19,109.59 (480.00) 10.01%

3.78% Members Equity Bank Floating Rate Note Maturity 17/11/17 1,501,320.00 3,285.00 7.51%

7.25% Heritage Bank Bonds 1,058,500.00 17,480.00 - 5.30%Total 19,987,725.55 83,220.51 24,778.30 100%

0.00%

Balance of Griffith City Council Trading Bank Account 5,827,970.18

Griffith Health Facilities Limited Bank Account Balances 6,202,480.33

Total Cash & Investments at 31/3/15 32,018,176.06

INTEREST

Interest Analysis Actual

Accumulated Interest Brought Forward 690,840.90

Interest YTD received on Griffith Health Facilites Limited Bank Accounts 136,358.10

Investment Interest for the month of March 107,998.81

Current Bank Account Interest for the month of March 8,418.96

Total interest at 31 March, 2015 943,616.77

Original Estimated Investment Income YTD @ March, 2015 857,997.00

Over (Under) Original Estimate 85,619.77

Percentage of Original Estimate Raised 109.98%Percentage of Year at Report Date 75.00%

Original Estimate YTD Revised Estimate

YTD Actual YTD

Percentage of Original Estimate

Percentage of Revised Estimate

Ordinary Fund 367,506.00 457,174.00 431,310.95 117.36% 94.34%

Water Fund 299,997.00 330,000.00 238,839.43 79.61% 0.00%

Sewerage Fund 164,997.00 156,750.00 113,416.94 68.74% 0.00%

Waste Fund 22,500.00 27,500.00 21,276.80 94.56% 0.00%

Western Riverina Library 2,997.00 3,663.00 2,414.55 80.57% 65.92%Total 857,997.00 975,087.00 807,258.67 94.09% 82.79%

Percentage of Year at Report Date 75.00%

In accordance with Section 212 of the Local Government (General) Regulation 2005, I hereby certify that the investments detailed

above are made in accordance with the Local Government Act, its regulations and Council's investment policy adopted on 27 January, 2015.

RESPONSIBLE ACCOUNTING OFFICER

Fund

GRIFFITH CITY COUNCILStatement of Funds Invested under Section 625 of the Local Government Act, 1993

31 March, 2015


(b) Investments Returns Analysis - 12 month Annualised Yields

INVESTMENT RETURNS ANALYSIS - 12 MONTH ANNUALISED YIELDS

Month

Average Funds Invested for the

month Interest Earned Yield %Apr-14 $17,798,908 $95,513 0.54%May-14 $18,086,207 $97,521 0.54%Jun-14 $18,367,603 $39,736 0.22%Jul-14 $16,848,413 $65,669 0.39%Aug-14 $17,335,843 $30,942 0.18%Sep-14 $18,316,084 $61,180 0.33%Oct-14 $17,298,278 $44,767 0.26%Nov-14 $18,080,005 $81,612 0.45%Dec-14 $18,873,764 $125,474 0.66%Jan-15 $18,921,138 $79,699 0.42%Feb-15 $18,977,197 $109,542 0.58%Mar-15 $19,497,280 $107,999 0.55%

12 Month Annualised Performance 5.12%

Current Year Performance Jul 14 - Mar 15 3.83%

(Cash basis only, net of fees)


MINUTES

ENVIRONMENT AND SUSTAINABILITY COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON TUESDAY 14 APRIL 2015

COMMENCING AT 1.05 PM PRESENT

Councillor Bill Lancaster (Chair), Councillors Pat Cox & Leon Thorpe, Judy Allen (Community), Russell Rowley (Community), Bronwynne McCaw (Community), Eleanor Hancock (Community)

Quorum = 6

STAFF

Director Sustainable Development, Neil Southorn; Environmental, Health and Sustainability Coordinator, Fiona de Wit; Environmental Planner, Joanne Tarbit; Environmental Health Officer, Renae Foggiato. 1 APOLOGIES RECOMMENDED on the motion of Councillors Leon Thorpe and Pat Cox that apologies be received from Councillor Alison Balind, George Youssef and Cassie Vitucci. Absent: Director Infrastructure and Operations, Dallas Bibby; Planning; Environment Manager, Carel Potgieter. 2 CONFIRMATION OF REPORT OF MEETING RECOMMENDED on the motion of Russell Rowley and Councillor Leon Thorpe that the report of the previous meeting held on 10 February 2015 having first been circulated amongst members, be confirmed. 3 BUSINESS ARISING 3.1 Status Update of the CBD Strategy Councillor Cox enquired whether the CBD Strategy was out on public exhibition. Mr Southorn advised that the strategy was not out on public exhibition as yet and that it is to be presented to a Council workshop then a Council meeting in the near future. Copies will be available upon request. 3.2 Roadside Vegetation Management Plan Mrs Tarbit advised that she is currently researching to determine what other Roadside Vegetation Management Plans are available as examples.


http://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-KOZ-22-16-77

3.3 Lake Wyangan Strategy Approval Councillor Thorpe enquired whether the $150,000 grant for the Lake Wyangan Strategy required Council to contribute a dollar for dollar basis. Mr Southorn advised that there was no requirement for Council to contribute cash to the project. The main contribution will be an in-kind contribution of staff time. The grant provides money for a consultant to be engaged to complete work, and there will be staff time that will go into arranging and managing that. 3.4 Street Tree Replacement

Councillor Cox requested that the item of ‘Street Tree Replacement’ be kept on the agenda for the committee to be updated on the progress. 4 DECLARATIONS OF INTEREST Nil CL05 GET SEPTICSMART PROJECT Mrs Foggiato gave an update on the Get SepticSmart Project:

Educational kits have been mailed out to all properties with On-site Sewage Management Systems (OSMS) (copy of kit presented to members).

The factsheets have been developed to cover the main questions that arise about OSMS’s.

There will also be a communication campaign (newspaper and radio) that will run promoting the project.

A survey has also been developed to measure the safe, sustainable and responsible operation of OSMS’s. This is available online and will run until 1 May 2015.

Mrs Allen enquired whether this information would be made available to Real Estate Agents. Mrs Foggiato advised that Real Estate Agents will be made aware of the availability of this information and if they would like some kits to give out to new property owners and/or tenants of OSMS’s properties, the information will be provided. Councillor Thorpe enquired whether in the advertising, will information about how people that didn’t receive a copy, how they can go about obtaining one. Mrs Foggiato advised that Council’s contact details will be included in all advertising and the material will also be made available on Council’s website. Councillor Thorpe commented that he thought the materials looked great and congratulated staff on their efforts. Mr Southorn advised that there are a few arising activities that may have an impact on on-site sewage management. These are:

Lake Wyangan Project – as part of this study, the presence of OSMS’s contributing to blue-green algae in Lake Wyangan will be investigated.

Potential development of Sunset Waters – new owners of Sunset Waters is

investigating options for a new subdivision proposal that would not involve connection to the sewer.


Both these activities will be a part of future risk management about OSMS use in environmentally sensitive areas. The Chair bought forward Clause 10 – Town and Tidy Town Signage – Upgrade or Removal for discussion whilst waiting for Mrs de Wit to arrive at the meeting. CL10 TOWN AND TIDY TOWNS SIGNAGE – UPGRADE OR REMOVAL Mr Southorn advised that it has been brought to the attention of the General Manager’s Office that the Tidy Town signage is starting to show its age and displays quite old information. Discussion took place that the signs may not be creating a good impression at Griffith’s entrances as the information is quite old. Mr Southorn added to this comment that the entrances to town will be looked at by the Urban Design Department in the future. Mrs Tarbit suggested that other signage, such as those from the Urban Salinity project, be looked at as well and their current relevance determined. RECOMMENDED on the motion of Eleanor Hancock and Councillor Pat Cox that: (a) Tidy Town signs be removed; (b) An audit of other signs (eg Urban Salinity) be carried out and any past relevance

to also be removed; and, (c) The idea of having recognition of Griffith’s achievement in past Tidy Town

competitions recognised in a designated area (eg through the use of an achievement board/plaque).

The Chair bought forward Clause 12 – General Business while waiting for Mrs de Wit to arrive at the meeting. CL12 GENERAL BUSINESS 12.1 Environmental Water Flows Mrs Tarbit advised that Nericon and Campbell’s Swamp will be receiving environmental water flows in the Spring. Council provided a letter in support of this occurring. The last water flows were received in 2011. The water will be delivered through Murrumbidgee Irrigation’s system. 12.2 Prickly Pear Mrs Tarbit advised that Council has recently applied for a $25,000 Crown Lands grant for prickly pear control on West McPherson Range (bounded by Mallinson, Abattoir, Slopes and Lakes Roads) over the next 3-12 months. Council has also received $13,000 from Landcare for this project that will be utilised irrespective of the grant outcome. Mrs Tarbit advised that Council’s Noxious Weeds Officer will be holding a public meeting on 20 May at 7.30 pm at the Scout Hall. The aim of the meeting will be to inform people of the project and inviting local people to assist with controlling the problem and ongoing maintenance of the area (once initial work has been completed). The Noxious Weeds Officer will also inform people of their obligations under the Noxious Weeds Act and advise of the possibility of future compliance issues. Mrs de Wit entered the meeting, the time being 1.40 pm. Councillor Cox enquired whether this target area included Fawcett Drive as there are plantings along the drain line behind this area and concern has been raised as this leads directly to the Lake.


Mrs Tarbit advised that it did not, but she would bring it to the attention of the Noxious Weeds Officer. Mrs Tarbit also advised that Council had been working with a land holder on the Corner of Mallinson Rd and Lake View Rd and a number of large plantings have already been removed. The Chair referred back to Clause 06 – Energy Saver Program and resumed normal order of the agenda. CL06 ENERGY SAVER PROJECT Mrs de Wit advised the following:

Confirmed that Council is a member of Office of Environment & Heritage’s (OEH) Sustainable Advantage Program.

Energy consumption has been identified as a problem area for Council, with some large energy users identified. The Water Treatment Plant has been identified as Council’s largest user. As a result it has been selected as a site for an energy audit to be carried out.

An application has been accepted from OEH to fund 50% of the full energy audit which will commence possibly in July.

The audit will look at things such as pumps, motors, power optimisation, operating times and sub metering. At the end Council will receive options about what can be done to reduce power usage.

Councillor Thorpe asked whether Council has a policy in regards to solar power. Mr Southorn advised that there is no policy on solar power, however there is a culture to reduce energy consumption. Any options that are provided to Council would be presented as a business case to consider options. CL07 ENERGY IN AGRICULTURE Mrs de Wit advised the following:

Office of Environment and Heritage has been working with NSW Farmers on the issues of energy efficiency and pumping in agriculture and the costs associated with this are a large burden to farmers.

They have produced two new manuals titled o Solar Powered Pumping o Renewable Energy in Agriculture

These documents will be launched in Griffith on the 27 May. Council will be supporting the launch.

The event will be advertised closer to the date. CL08 LAKE WYANGAN STRATEGY UPDATE Mrs de Wit advised the following:

Council received funding of $150,000 to conduct a project on Lake Wyangan that will investigate the hydrogeological, biophysical and physiochemical conditions of the Lake Wyangan System including Lake Wyangan’s surrounding water supply and water drainage catchment and associated infrastructure.

The project is currently in the 1st stage which is establishing a technical working group. The group currently has 9 members and is building towards including a number of blue-green algae specialists.


Moving forward a project brief will be prepared for a consultant. Mrs de Wit also advised that there are a few other organisations doing some research relating to Lake Wyangan.

CSIRO were out at Lake Wyangan last week doing some work in relation to remote sensing. It involves the use of satellites to predict blue-green algae blooms.

Macquarie University is completing a study about possible connections between exposure to blue-green algae and motor neurone disease.

Mr Southorn advised it has been a learning exercise in relation to putting water into the lake to help the blue-green algae issue. CL09 GRANT APPLICATION – ILLEGAL DUMPING CAMPAIGN Mrs de Wit advised the following:

EPA is running a $200 Million Waste Less Recycle More Program and Round 2 of the program is inviting application for ‘Combating Illegal Dumping: Clean-up and Prevention Program’. Grants of up to $150,000 are available for eligible organisations.

Council is in the process of applying for a grant that will involve a Clean Up Project and Removal of Illegal Dumping. Council will be using the data that they have already been proactively collecting to support the application. Sites around Griffith have been selected and will be targeted in conjunction with Crown Lands and Murrumbidgee Irrigation.

Council will manage the project and will focus the funding towards purchase of more cameras, clean-up, signage, education campaign and media.

Mr Southorn advised that the work already completed by Council has led to around 10 interventions such as issuing of clean-up notices. Mr Rowley advised that he had seen an advertisement in Wagga’s paper again over the weekend advertising the removal of asbestos and asked whether his enquiry about the program at a previous meeting had been followed up. Mrs de Wit advised that the information available indicated that Wagga was selected to run this program and that she couldn’t find any information where Griffith could apply for the program. CL11 APPLICATION FOR COMMITTEE MEMBERSHIP Mrs de Wit advised that an application for committee membership has been received from Catherine Semmler. The application form submitted indicated both a community and stakeholder representative. RECOMMENDED on the motion of Councillor Cox and Judy Allen that Catherine Semmler’s application for Committee membership be accepted following clarification as to whether the position is a stakeholder or community representative. This may require an amendment to the Terms of Reference for the committee. RECOMMENDED on the motion of Councillor Cox and Judy Allen that an application form be provided to Jess Hill and clarification as to whether she would represent Riverina Local Land Services or as a community representative. CL12 GENERAL BUSINESS 12.3 Keep NSW Beautiful Blue Star Sustainability Awards


Mrs Foggiato advised that entries to the Keep NSW Beautiful Blue Star Sustainability Awards were now open and asked the committee if they were interested in submitting any entries this year. There are 9 award categories and an entry fee is charged per category entered. Dates relating to the awards are as follows:

Awards Open – 16 March 2015 Short Form Submission Due – 20 May 2015 Shortlisted Entrants Notified – 25 May 2015 Long Form Submission Due – 19 June 2015 Winners Announced – 6 and 7 November 2015

Councillor Cox requested that the committee pass on any suggestions for entries to any of the categories. 12.4 Local Tidy Town Awards Mrs Foggiato asked whether the committee would like to continue with their local Tidy Town awards for presentation at the volunteer’s morning tea again this year. RECOMMENDED on the motion of Councillor Cox and Eleanor Hancock that the committee conduct the Ron Inglis Memorial Tidy Town Award again in 2015. Councillor Cox requested that the committee think about ideas for the local Tidy Towns awards and that they be discussed at the next meeting. 12.5 Burning in Backyards Mrs Allen enquired as to whether Council would be putting out a reminder to people about backyard burning and wood fires. Mrs de Wit advised that Council can issue another media release and make the information available on the web site. Mr Rowley enquired as to whether there is an after-hours contact number to report these events. Mr Southorn advised that there is an after-hours Council number; however it doesn’t go to the specific officer who would deal with a burning complaint. Mr Rowley suggested that the number be included in the media release. Mr Southorn advised that the smoke that covered the city on the Thursday before Easter was as a result of a vineyard burning off and action was taken for this event. 12.6 Goats on Scenic Hill Mrs Hancock enquired about the increasing number of goats and Scenic Hill. Councillor Thorpe advised that action has commenced in regards to this issue and Council will shortly be calling for expressions of interest from contractors to collect and remove from the hill. 12.7 National Tree Day Mrs Tarbit advised that National Tree Day will be held in July. A site hasn’t been finalised as yet as staff are awaiting confirmation on budget availability. If there is a sufficient budget, Citrus Rd (north of the roundabout) will be the chosen site, if not, an alternative site will be determined.


12.8 Heritage Week Councillor Cox advised that this week is heritage week. Councillor Lancaster advised the renaming of the road leading to Bagtown Cemetery is being presented to Council. The name being considered is ‘Bagtown Cemetery Drive’. RECOMMENDED on the motion of Judy Allen and Russell Rowley that the renaming of the road to Bagtown Cemetery be put out for public comment before a decision is made. 12.9 Development Application Advertising Mr Southorn provided a response to the question in the action report relating to inclusion of street numbers in DA advertising. Mr Southorn advised:

Street numbers are included if it is an individual lot. Advertising isn’t always required when DA’s are lodged, only once they have been

determined.

Mr Rowley enquired why all DA’s aren’t notified. Mr Southorn advised that not all DA’s are required to be notified and that advertising costs are incorporated into DA fees and is only charged when there is a requirement to notify. Mr Southorn advised that he can table Council’s policy in regards to advertising DA’s. The committee agreed for this to occur at the next meeting. CL13 OUTSTANDING ACTION REPORT RECOMMENDED on the motion of Councillor Cox and Russell Rowley that the Outstanding Action report be noted. CL14 NEXT MEETING The next meeting of the Environment and Sustainability Committee is to be held on Tuesday 9 June, 2015 at 1.00 pm in the Griffith City Council Chambers. There being no further business the meeting terminated at 3.10 pm.


MINUTES

TOURISM AND EVENTS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS ON THURSDAY 16 APRIL 2015

COMMENCING AT 5.40 PM PRESENT

Councillor Christine Stead (Chairperson), Councillor Alison Balind, Councillor Dino Zappacosta, Councillor Leon Thorpe, Allan Bennett (Stakeholder) & Susanna Sternberg (Stakeholder). Quorum = 5

STAFF Director Sustainable Development, Neil Southorn; Marketing & Promotions Officer, Paige Campbell & Minute Secretary, Wendy Krzus. CL01 APOLOGIES RECOMMENDED on the motion of Councillors Thorpe and Zappacosta that apologies be received from Linda Pasquetti (Community), Tourism and Economic Development Manager, Greg Lawrence and Visitor Information Centre Coordinator, Mirella Guidolin. CL02 CONFIRMATION OF MINUTES RECOMMENDED on the motion of Councillors Balind and Thorpe that the minutes of the previous meeting held on 19 March 2015 having first been circulated amongst members, be confirmed. CL03 BUSINESS ARISING Nil CL04 DECLARATIONS OF INTEREST Nil CL05 GRIFFITH EASTER PARTY UPDATE Ms Campbell provided an update on the Griffith Easter Party 2015. The attached information “Griffith Easter Party 2015, Collaborative Marketing Campaign” compiled by Ms Campbell was tabled and distributed at the meeting. Mr Southorn entered the meeting, the time being 5.49 pm.


http://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-CUN-50-33-15

RECOMMENDED on the motion of Susanna Sternberg and Allan Bennett that an investigation be conducted into the Visit Griffith website becoming mobile friendly. Councillor Zappacosta stated that he would be interested in knowing how many persons had come to Griffith over the Easter period not just for family reasons. Ms Campbell advised that the year prior a survey had been conducted and results showed that 85% of people who visited La Festa were locals, the balance, 15% were in Griffith visiting friends and family. Ms Campbell advised that accommodation facilities reported approximately 75% occupancy over the Easter period. CL06 2016 CENTENARY WORKING COMMITTEE UPDATE

Ms Campbell tabled the minutes of the 2016 Centenary Working Party Meeting held on Wednesday 1 April 2015 (attached). Discussion took place on the new Griffith Visitor Guide 2015 – 2017 which is currently being drafted. RECOMMENDED on the motion of Councillors Balind and Thorpe that the Committee support the advertising of the Griffith Visitor Guide 2015 – 2017. RECOMMENDED on the motion of Councillors Zappacosta and Stead that: (a) the Committee assist in the promotion of the Yenda Centenary Celebration

whilst promoting the Griffith Centenary Celebration, and (b) the Griffith Centenary Celebration feature a two page spread in the Griffith

Visitor Guide 2015 - 2017. RECOMMENDED on the motion of Councillors Thorpe and Balind that the Griffith Visitor Guide 2015 – 2107 in relation to the 2016 Centenary Celebration have the 2016 Griffith Centenary logo on each page of the Guide as this Committee’s preference. CL07 RESIGNATION OF COMMITTEE MEMBER (COMMUNITY ALTERNATE)

The Chair advised of the resignation of the Community Alternate representative, Ms Amanda Quarisa. RECOMMENDED on the motion of Councillors Balind and Thorpe that: (a) the resignation of Ms Quarisa be accepted, and (b) the committee vacancy be advertised. CL08 FESTIVAL OF GARDENS MINUTES – 12 MARCH 2015

RECOMMENDED on the motion of Allan Bennett and Councillor Balind that the minutes of the Festival of Gardens meeting held on 12 March 2015 be noted.


CL09 LA FESTA COMMITTEE MINUTES – 26 MARCH 2015

RECOMMENDED on the motion of Susanna Sternberg and Councillor Thorpe that the minutes of the La Festa Committee meeting held on 26 March 2015 be noted. CL10 GENERAL BUSINESS 10.1 Signage Mr Bennett raised the issue of signage around Griffith and the need for re-signage, stating that he had noticed some signs which are covered in graffiti at the top end of Boonah Street and that there is some concern with airport directional signage (signage depicting an aeroplane). Mr Bennett stated that he has noticed a number of directional signs located right at the turn point which do not give enough prior notice of the intersection. Mr Bennett asked members to look out for where this may occur around the town and make note of the location. Mr Southorn advised that the General Manager has commissioned an audit on signage. Councillor Balind enquired if the audit includes speed signs. Mr Southorn advised that it was not the intention of the audit to include speed signs, however he will advise the traffic team of the concerns regarding traffic signage. Councillor Zappacosta raised the matter concerning signage to the airport, in particular the sign located in the vicinity of Pioneer Park. Councillor Zappacosta advised that he had been contacted by a visitor to Griffith who had followed the sign of the aeroplane which resulted in him travelling along the top of Scenic Hill towards Rifle Range Road. Councillor Zappacosta enquired if this could form part of the audit. 10.2 Pioneer Park Museum Mr Bennett advised of the success of Action Day held at the Pioneer Park Museum on Good Friday. Mrs Sternberg stated that Pioneer Park is an excellent venue and that the recent markets held there were very successful and that she would encourage more of that type of activity. Councillor Balind stated that Pioneer Park would be a good venue for Sunset Markets such as those held in Queanbeyan during the summer months. 10.3 La Festa / Memorial Park The Chair advised that a member of the public had contacted her in relation to the location of fencing of the Park, resulting in the inability of the general public (not attending La Festa) to access the public amenities. Mrs Sternberg stated that she would be interested in knowing what the attendance statistics were for this year, compared to the previous year given that there has been a change of venue. RECOMMENDED on the motion of Councillor Zappacosta and Allan Bennett that the Griffith Business Chamber be contacted seeking feedback on La Festa as they saw it.


10.4 Griffith Show Society Inc. The Chair advised that the Annual General Meeting of the Griffith Show Society Inc. was held on Monday and that there is concern with the lack of members and the lack of a major sponsor.

CL11 ACTION REPORT Date of Meeting – 14/11/13 Agritourism – Councillor Bennett enquired, how much of the $170K grant did Griffith receive? – matter to be listed on the next agenda – remove from Action Report. Date of Meeting – 14/11/13 Coach Parking – completed – remove from Action Report. Date of Meeting – 13/03/14 Events Calendar – completed – remove from Action Report. Date of Meeting – 08/05/14 Coach Parking CWA Conference – completed – removed from Action Report. Date of Meeting – 10/07/14 Contact to be made with absent member of Committee and suggested members – advertise committee vacancy – to remain on Action Report. Date of Meeting – 10/07/14 2016 Celebrations – Sculpture Symposium Budget – completed – removed from Action Report. Date of Meeting - 10/07/14 Pioneer Park – Life Membership – Refer to Pioneer Park Committee – remove from Action Report. Date of Meeting – 13/11/14 Removal of Pontoon – Lake Wyangan Picnic Area – outstanding matter – remain on Action Report. Date of Meeting – 19/03/15 Riverina Tourism Update – Link from Council’s front page to RRT webpage – completed – remove from Action Report. Date of Meeting – 19/03/15 Meeting Frequency – completed - remove from Action Report. Date of Meeting - 19/03/13 Local Government Tourism Conference – completed – remove from Action Report.

CL12 NEXT MEETING

The next meeting of the Tourism and Events Committee Meeting is to be held on Thursday 18 June 2015 at 5.30pm in the Council Chambers.

There being no further business the meeting terminated at 7.02pm.

Confirmed: ..........................................

CHAIRPERSON


MINUTES

CULTURAL FACILITIES MEETING HELD IN THE GRIFFITH LIBRARY ON

27 APRIL 2015 COMMENCING AT 5.30 PM PRESENT

Councillor Mike Neville (Chair), Councillor Doug Curran, Councillor Anne Napoli, Ester Hookey (Stakeholder), Will Mead (Stakeholder), Craig Tilston (Stakeholder)

Quorum = 6

STAFF

Director Business, Cultural and Financial Services, Max Turner; Library Manager Christine Del Gigante; Leisure Services Manager, Alan Anderson; Manager Theatre and Art Gallery, Sarah Boon and Minute Secretary, Leanne Austin.

1 APOLOGIES

RECOMMENDED on the motion of Will Mead and Councillor Napoli that apologies be received from Margaret Couch (Stakeholder), Patricia Clarke (Community), Lou Testoni (Stakeholder), Library Manager, Pam Young, Griffith Regional Theatre Coordinator, Shannon King; Griffith Regional Art Gallery Coordinator, Raymond Wholohan; Stadium Manager, Chris Evans.

Absent: Matthew Curley (Community), Michelle Druitt (Stakeholder).

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Craig Tilston and Councillor Curran that the minutes of the previous meeting held on 23 February 2015, having first been circulated amongst members, be confirmed.

3 BUSINESS ARISING

3.1 Leisure Services Manager’s Report

Mr Tilston enquired if any progress had been made in relation to the replacement of the basketball backboards. Mr Turner advised that the 2015/16 budget was being presented to Council on 28 April 2015. Mr Anderson advised that since the last meeting, the backboards had been inspected and measures had been taken to address the safety issues. Mr Turner informed the Committee that a grant application had also been applied for to help fund the project.

3.2 Proposal for Space for Exhibitions, Public Programs and Artists in Residence

Mr Turner invited members of the Committee to undertake a site inspection of The Clock following the completion of the meeting.


http://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-CEJ-20-13-85

4 DECLARATIONS OF INTEREST

Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

The following Members declared less than significant non-pecuniary interests in the following clauses:

Councillor Anne Napoli – CL09, CL10, CL11 – Councillor Napoli’s daughter is employed at Griffith Regional Aquatic Leisure Centre.

Craig Tilston - CL09, CL10, CL11 – Mr Tilston’s wife is employed at Griffith Regional Aquatic Leisure Centre.

5 ITEMS OF BUSINESS

CL01 DIGITAL ENGAGEMENT AND PUBLIC LIBRARIES SEMINAR

Mrs Del Gigante advised that Library staff would be drafting a digital content strategy to help develop and further the Library’s digital presence and user engagement. Google Analytics is also to be implemented. Mrs Boon advised she had compiled a training plan for Google Analytics for Tourism Centre staff and would be happy to train Library staff also.

RECOMMENDED on the motion of Ester Hookey and Councillor Napoli that the report be noted.

CL02 LIBRARY RECEIVES GRANT FUNDING FOR EXTENSIONS

Mrs Del Gigante advised the Library had received a $200,000 grant from the Public Library Infrastructure program towards the development of a multifunctional space for study and public programs. Mr Turner advised Council’s Sustainable Development team would look at planning for the project and Council has budgeted for additional funds to be available to ensure completion of the project.

RECOMMENDED on the motion of Councillor Napoli and Craig Tilston that the report be noted.

CL03 NEW MOBILE LIBRARY LAUNCHED

Mrs Del Gigante advised the new mobile library had been launched by the NSW State Librarian, Dr Alex Byrne on 31 March 2015. A letter had been received from Dr Byrne thanking the Library staff for their hospitality during his visit.

RECOMMENDED on the motion of Councillors Curran and Napoli that the Committee note the report.

CL04 PROMOTIONAL EVENTS HELD AT THE LIBRARY DURING APRIL

Mrs Del Gigante provided an overview of events held at the Library recently including a very successful Lego Club held over the school holidays, Remembrance Wall at the entry to the Library displaying artwork and woollen socks knitted to the original patterns used in WWI, and screening of the movie Beneath Hill 60 to commemorate ANZAC day.


CL05 STAFF CHANGES AT THE GRIFFITH CITY LIBRARY

Mrs Del Gigante informed the Committee that Amanda Martimbianco had resigned after 12 years at the Library.

RECOMMENDED on the motion of Councillor Napoli and Will Mead that the Chairperson of the Committee, Councillor Neville, send a letter of thanks and appreciation to Ms Martimbianco on behalf of the Committee.

CL06 THEATRE REPORT

Mrs Boon advised that the season launch and had been very successful. Mrs Boon had recently participated in a Peer Assessment Panel in Sydney. An EOI will be advertised in the near future in relation to strategic development for the Theatre and Art Gallery. Mr Turner wished to thank Mrs Boon and Technical Operations Coordinator, John Matkovic, for the successful completion of the Theatre refurbishment. Mrs Boon advised 58 cast members and 12 dancers would be involved in the production of Beauty and the Beast and there had been a number of businesses keen to come on board.

CL07 THEATRE COORDINATOR REPORT

The report was noted.

CL08 ART GALLERY REPORT

Mrs Boon advised that the recent Colours of the Country III – the Alice Springs Beanie Festival had been very successful with 948 patrons attending over the 30 day period. The Art Gallery is currently displaying “Standing Room Only for heroes, a Centenary of Gallipoli exhibition.

Mrs Boon advised that six new Casuals had recently been employed to work at the Theatre and Art Gallery.

Mrs Boon stated her concerns in relation to the 2016 Sculpture Symposium and requested that local artists should be given the opportunity to submit a proposal for a sculpture. Mrs Boon advised she is waiting on the EOI for artist for this project.

The Committee discussed options in relation to the provision of space for public programs. Currently there is insufficient space at the Art Gallery. Refurbishment of the Lake Wyangan kiosk would enable workshops to be held and this would then become an income stream for Council.

RECOMMENDED on the motion of Councillors Curran and Napoli that funds be made available for the refurbishment of the Lake Wyangan Kiosk so that workshops can be conducted and that the funding be prioritised through the Parks and Gardens Operational budget.

CL09 GRALC REPORT

Mr Anderson provided an overview of GRALC activities including building and equipment maintenance and the re-branding of the gym as “The Fitness Club.” Swim School enrolments had increased for this term however gym revenue had decreased possibly due to the uncertainty over its future management over the last 12 months. The Fitness Club will be promoting membership in the next month and cardio equipment will be replaced. Mr Anderson stated the Austwim Indigenous program had been successful however figures for recreational swimming were down which is a concern.


RECOMMENDED on the motion of Will Mead and Craig Tilston that the report be noted.

CL10 REMOVAL OF CRECHE SESSION – GRALC

Mr Anderson requested that the Committee approve the removal of the afternoon Crèche session as it is currently under-utilised. Removal of the sessions would result in a saving of $15,500 pa.

RECOMMENDED on the motion of Councillor Curran and Will Mead that the Committee endorses the decision of the Leisure Services Manager to reduce the operating hours of the Crèche to offer morning care only.

CL11 CHANGE OF OPENING HOURS – GRALC

Mr Anderson requested that the Committee approve a change to the opening hours of GRALC to two seasons - Normal hours between 1 April – 30 September and Extended hours from 1 October – 31 March, replacing the current arrangement of four seasonal opening times.

Mr Tilston stated there is an issue with the pool closing half an hour earlier than the gym as gym patrons are entitled to a swim following their gym session. Mr Anderson advised the pool closes half an hour earlier to enable lifeguards to complete the closing down procedures.

RECOMMENDED on the motion of Councillor Curran and Ester Hookey that:

(a) The Committee endorses the decision of the Leisure Services Manager to change the opening hours of the pool (the fitness club hours to remain unchanged) to:

Normal Hours (1 April – 30 September) Mon – Fri 6:00am – 7:30pm Sat 8:00am – 3:00pm Sun 10:00am – 2:00pm

Extended Hours (1 October – 31 March) Mon-Fri 6:00am – 8:00pm Sat 8:00am – 6:00pm Sun 10:00am – 5:00pm

(b) The Leisure Services Manager investigates aligning the gym and pool operating hours.

CL12 CULTURAL FACILITIES FINANCIAL REPORT - MARCH 2015 Y-T-D

RECOMMENDED on the motion of Craig Tilston and Councillor Curran that the Financial report be noted.

CL13 STADIUM MANAGER’S REPORT

RECOMMENDED on the motion of Craig Tilston and Councillor Napoli that the Stadium Manager’s report be noted.


CL14 MOSAIC STRUCTURE OUTSIDE GRIFFITH REGIONAL THEATRE

Mrs Boon advised the Committee that the curved mosaic structure outside the Theatre was in poor condition and several attempts had been made to have someone repair the structure however this had been unsuccessful to date. The structure is now a safety concern and visually unappealing.

RECOMMENDED on the motion of Craig Tilston and Ester Hookey that this issue be referred to the Sustainable Development department to review and report back to this Committee.

6 OUTSTANDING ACTION REPORT

The Outstanding Action report was noted.

7 GENERAL BUSINESS 7.1 360 Allstars

Mrs Boon advised the 360 Allstars was a successful event and a workshop had also been held utilising the Stadium.

7.2 Incident at GRALC

Mr Turner advised the Committee that a patron had tripped up a step at GRALC and suffered injuries to her wrists and knee. A report is currently being prepared for Council’s insurers as this could result in a Public Liability claim. Mr Anderson is addressing issues regarding lighting and procedures.

8 NEXT MEETING

The next meeting of the Cultural Facilities Committee is to be held on 22 June 2015 at 5.30 pm.

There being no further business the meeting terminated at 6:30 pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council NOTICE OF MOTION

TITLE NOTICE OF MOTION - REDUCE COUNCILLOR NUMBERS FROM COUNCILLOR BILL LANCASTER

SUMMARY

A Notice of Motion to Reduce Councillor Numbers was received from Councillor Bill Lancaster 4 May 2015 RECOMMENDATION

(a) That the number of Griffith City Councillors be reduced. (b) That we consult with the Community to ascertain their view on the proposal to

reduce the number of Councillors by: i. Publishing a memorandum outlining for and against arguments.

ii. Including the proposal on the agenda of each Council Committee. iii. Seeking input from the Community Opinion Group and other residents iv. Placing a survey on Council’s website.

That the General Manager report to a general meeting of Council within 60 days of the response from the community and advising what steps need to be taken to effect the reduction. SENIOR MANAGEMENT TEAM COMMENT

Should Council support the above Notice of Motion it would be Management’s intention to report to the next meeting of Council: Details of legislative provisions with respect to change in number of councillors and A draft "memorandum outlining for and against arguments" as included in (b)(i) of the

Notice of Motion. Council to then amend that draft memorandum if appropriate such that the final document can be utilised during the public consultation process."

ATTACHMENTS

(a) Notice of Motion - Reduce Councillor Numbers received from Councillor Lancaster 4 May 2015.


(a) Notice of Motion Reduce - Councillor Numbers received from Councillor Lancaster 4 May 2015

Notice of Motion

(a) That the number of Griffith City Councillors be reduced. (b) That we consult with the Community to ascertain their view on the proposal to reduce the number of Councillors by:

i. Publishing a memorandum outlining for and against arguments. ii. Including the proposal on the agenda of each Council Committee.

iii. Seeking input from the Community Opinion Group and other residents iv. Placing a survey on Council’s website.

That the General manager report to a general meeting of Council within 60 days of the response from the community and advising what steps need to be taken to effect the reduction.


OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 12 MAY 2015

Update: 5 May 2015 Page 1

Council Meeting Date

Meeting Item Action Officer

CRM No. Minute

No. Council Resolution

Additional Information

14 April 2015 PROPOSED NEW MECHANICAL WORKSHOP FOR GRIFFITH CITY COUNCIL

PP-UDSP

11363 15/102

RESOLVED on the motion of Councillors Thorpe and Zappacosta that:

(a) Council not continue negotiations with Forlico Builders on the scope of the tender because savings obtained were insufficient to meet the approved budget for the project.

(b) Council authorise the General Manager to negotiate with other persons (whether or not the person was a tenderer) with a view to entering into a contract in relation to the subject matter of the tender, (as per Clause 178 (3) (e) of the Local Government Regulation under the Local Government Act), the reasons being that after conducting a vigorous tender process, it is unlikely any new tenders will be received within Council's allocated budget for the proposed project, and Council’s only way of achieving this project within budget is to enter into negotiations with individual contractors.

(c) In endorsing above recommendations, note that the Mechanical Services Workshop and Depot Upgrade Working Group meeting minutes of 8 April 2015 be

24/04/2015: Council is in the process of obtaining new quotes and possible tenders on separate portions of the project.






CRM No. Minute



considered adopted.

14 April 2015 MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING 19 MARCH 2015

MTED 11358 15/096-097

RESOLVED on the motion of Councillors Croce and Thorpe that the jetty at the Lake Wyangan camping area be replaced with funding being made available in the 2015/2016 budget.

RESOLVED on the motion of Councillors Cox and Stead that a report be presented to Council on the outcomes and benefits to the Griffith Community resulting from the Griffith Easter Party.

4/5/2015: The final design to be considered by the Tourism & Events Committee with budget amendment to apply to a quarterly review of the 2015/16 budget.

14 April 2015 MINUTES OF THE GRIFFITH COMMUNITY PRIVATE HOSPITAL COMMITTEE MEETING HELD 24 FEBRUARY 2015

11856 15/092

Councillor Thorpe raised the question of the need for ongoing fundraising given that the projected fundraising target has been reached.

The Mayor advised that this will be addressed in a future Media Release.

28/04/2015: The Mayor advised Council at the Ordinary Meeting held 28 April 2015 that a media release would be distributed once construction has commenced.

14 April 2015 COMMUNITY GRANT PROGRAM

CDC 11356 15/091

RESOLVED on the motion of Councillors Balind and Napoli that:

(a)Council fund the second round of the 2015 Community Grants Program applications in accordance with Attachment (a) to Clause 05 of the Business Paper.

(b)The application received from Midnight Basketball Griffith for funding

27/04/2015: Cheques and presentation have been organised in line with resolution. Payment for Midnight Basketball Griffith to be finalised at commencement of tournament.






CRM No. Minute



of $960 also be included in the second round of the 2015 Community Grants Program funding.

(c)At the completion of the project an evaluation report from Midnight Basketball Griffith is to be presented to the Communities Committee.

14 April 2015 NAMING OF ROADWAY – BAGTOWN CEMETERY DRIVE

CDA 11355 15/089

RESOLVED on the motion of Councillor Neville that the report lay on the table pending community consultation.

4/5/2015: Public Submissions have been invited.

24 Mar 2015 CRIME PREVENTION STRATEGY - DRAFT FOR CONSIDERATION

CCD 10619 15/074 RESOLVED on the motion of Councillors Rossetto and Napoli that the draft Griffith Crime Prevention Strategy be placed on public exhibition for 40 days and Council actively seek community input before it is finalised by way of a further report to Council after the exhibition period.

Councillor Cox suggested that Council staff would need to develop strategic partnerships to strengthen community stakeholder initiatives.

Councillor Balind enquired whether funding was available from The Attorneys-General's Department to implement the Crime Prevention Plan. Mr Southorn took this and other questions on Notice and will

31/03/2015: Public Exhibition commences 10 April (delayed due to Easter) and closes 20 May 2015.






CRM No. Minute



investigate and report back to Councillors.

10 Mar 2015 239 BANNA AVENUE, GRIFFITH - EXPRESSION OF INTEREST TO LEASE

GM 9884 15/063 RESOLVED on the motion of Councillors Balind and Thorpe that:

(a) Council engage a local Real Estate agency to provide guidance on a rental return and conduct an Expression of Interest process to lease 239 Banna Avenue, Griffith, undertake inspections and prepare the lease agreements as required. (b) The term of the leases be up to three years. (c) That a further report be presented to Council with details of all Expressions of Interest received for Council's consideration. (d) Community input be sought as a first step in the creation of a Cultural Precinct Master Plan contained within the CBD Strategy.

08/04/2015: Letters sent to all Griffith Real Estate Agencies on 12 March 2015 requesting EOI in undertaking the marketing to lease the premises.

20/04/2015: Griffith Real Estate appointed to progress EOI to lease the facility.

24 Feb 2015 GRIFFITH CITY COUNCIL ENTRY FOR THE CITRUS SCULPTURES

GM 9290/2015 Has worked commenced on a Griffith City Council structure for inclusion in the Citrus Sculptures? Mr Stonestreet advised that construction had not commenced as staff suggestions would be checked firstly for compliance with event management guidelines then reported to Council for

09/03/2015: Communications Dept. promoting for staff to submit concept designs.

06/03/2015: Submissions close on 10 April 2015.

07/04/2015: On close entries will be submitted to Council for






CRM No. Minute



decision. consideration.

25 Nov 2014 COUNCILLOR QUESTION TIME – COUNCIL MEETINGS IN VILLAGES

MES 7095 Consider Council meetings in villages for the next year as has been done in the past. To be alternated. The Mayor advised this would be considered.

05/12/2014: Report prepared for SMT for consideration - 8 December 2014. To be workshopped 17 February 2015.

02/3/2015: Community Workshop to be held in Yoogali.

16/03/2015: Possibly hold first Councillor workshop in Yenda to coincide with Floodplain Risk Management & Study Plan consultation process.

20/04/2015: Dependant on Floodplain Committee meeting outcome.

4/5/2015: Workshop to be held 16 June in Yenda. Possible Council Meeting in Yoogali in July/August.

14 Oct 2014 BUSINESS ARISING - STATUS OF DEVELOPMENT COMPLIANCE, REAL JUICE COMPANY

DSD 6323

0330 Council allow Real Juice three (3) months to comply with the DA conditions in relation to Waste Water Management and suspend further enforcement action against Real Juice with respect to non-compliance with conditions of consent in relation to their waste water management plan

3/11/2014: To be reviewed January 2015.

19/01/2015: Waste water management plan submitted in December 2014. Staff comments returned to Real Juice in December. Awaiting company






CRM No. Minute



during this three (3) month period. response.

16/03/2015: Council still waiting for final Waste Management Plan from Real Juice.

8 Apr 2014 REVIEW OF SERVICES - GRIFFITH CITY COUNCIL

GM 2438 0112

(a) Council endorse in principle the 'Review of Council Readiness for Best Value Reviews' Report inclusive of recommendations contained therein, subject to any amendments as determined by Council

(b) The General Manager prepare a report for Council's consideration in terms of an implementation plan for the various recommendations referred to in (a) above.

(c) (i) Council undertake the Customer Focus Review across the entire organisation commencing in the current financial year (2013/14) and a variation be made to the budget through the March 2014 quarterly review process to undertake this project. (ii) That Blackadder Associates be engaged to assist with this review using Best Value Review Methodology.

(d) Council undertake the Roads

Expression of Interest for roads design, construction and maintenance has been called. Review to commence March/April following Customer Focus Review.

16/03/2015: Reviewer has been appointed.

07/04/2015: Council Information Desk will be held monthly (Griffith Central Plaza) commencing Friday 8/05/2015.

Community Budget Forum tentative date is Wednesday 13/05/2015.

Roads Review – Consultant’s first visit to GCC is week commencing Monday 13 April.






CRM No. Minute



Design, Construction, Maintenance and Associated Services Best Value Review during the 2014/15 financial year and that provision be made in Council's draft 2014/15 budget (Operational Plan) for this purpose.

(e) As a matter of Policy, Council undertake the Customer Focus Review and Roads - Design, Construction, Maintenance and Associated Services Review with the objective of achieving best practice. These two reviews will not result in outsourcing of these services provided performance is better or comparable to DLG benchmarks.


Documents

DA 61-2015 - Council Assessment Report - Council... · Bill Lancaster [email protected] Anne Napoli [email protected] Mike Neville [email protected] Paul Rossetto