CWCS-Coursework Completion System

Project Overview/Update

CWCS Team Member-District Liaison: Jan Haven

Outline

1.Where We Have Come

2.Right Here, Right Now

3.Where We Are Moving

4.Moving for The Customer

5.Building the Momentum

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Purpose of CWCS• CWCS (Coursework Completion System:

An extension of the Individual Student Enrollment System (ISES)

• CWCS intended to capture:data on all K3 –12 studentsThe courses a student takes (using standard codes)The teacher(s) teaching the course andOther characteristics of the section and course

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So…?

• Learned lessons from previous roll-outs

• Got the right people with the right background around the table

• Gave districts a voice

• Closed the communication gap

• Executed a plan

• Reflected and revised

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CWCS Phase 1 (SY2010-11)

• Pilot I and II: January/February (8-10) districts

• Dry run training with pilot districts

• First collection period March – May 2011 for– first quarter, semester, trimester

• Second collection period May - August 2011– second or third quarter, semester, trimester – annual 2010-11 course data

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Training for CWCS Success

Training- Boots on the Ground

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CESA Location AM PM Date

2 Madison 9.00 - 12 None 24th Feb

4 West Salem 8:30 - 12 12:30 - 4 4th Mar

6 Oshkosh 8:30 - 12 12:30 - 4 7th Mar

2 Madison 8:30 - 12 12:30 - 4 9th Mar

1 Waukesha 8:30 - 12 12:30 - 4 15th Mar

10 Chippewa Falls 8:30 - 12 12:30 - 4 28th Mar

7 Green Bay 8:30 - 12 12:30 - 4 5th Apr

• 14 total workshops March 3rd to present

•12 three and one half hour on-site workshops -528 on-site participants -from Administrative Assistants to District Administrators

• 2 webinar trainings held by DPI staff

-97 webinar participants

• Trainings on deck

-CESA 5 and 2R Charter Schools

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Survey Says…

• Feedback from training participants– 1,…,4 Scale: Agree/Disagree

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Questions Grade

Total Average of Effective Use of Visual Aids 3.4

Total Average of Handouts organized and prepared 3.5

Total Average of Found resource material useful 3.5

Total Average of Time spent appropriately on each topic 3.2

Total Average of Instructors Demonstrated knowledge of content

3.6

Total Average of Instructors Demonstrated willingness to meet participant needs

3.5

Total Average of I was fully present and actively participated 3.4

Total Average of Co-participants were actively involved and supported in the learning process

3.4

Support and Alternative Learning-Working for you

• DPI Help Desk Customer Support for Questions and User Issues

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CWCS Landing Page – User Friendly

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• Training– Recorded Web Conferences– Posted Presentations – Web Tutorials – in the future– User Guide

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Progress Report Right Here, Right Now

Progress

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Progress

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Progress

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Locking Down

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District WS WCT Lock Date

1295-Darlington Community 1090 365 04/02/20112184-Glendale-River Hills 951 208 03/29/20114543-Prairie du Chien Area 2016 814 03/29/20111085-Chilton 1773 754 03/25/20111218-Crandon 621 362 03/24/20113094-Linn J6 271 207 03/22/20115306-Shell Lake 1331 578 03/22/20115817-Twin Lakes #4 660 278 03/18/20111141-Clintonville 2438 846 03/14/20114368-Pittsville 606 1049 04/05/20115439-South Milwaukee 962 6155 04/05/2011

Locked defined as: Performed when all the data for that school/district has been submitted, validated and found to be error free

Number of schools locked: 106Number of districts locked: 11/442 (2.48%)

We Are Listening…

• Application Development: Putting the Pieces In Place

Example– Emergency Fix:

a. An emergency fix is being implemented today to support HTML formatting for report viewing in Firefox 3.x.b. An emergency fix is being implemented to correct an issue with teacher last names. These errors were created by the system pulling suffix (Jr., Sr., Dr., etc.) information in the last name field. This fix will go into effect next Monday, March 21.

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Communication

Communication •Weekly Communications Since January 28,2011 to March 25, 2011

•Now Bi-weekly and As Needed

WSLS – ISES – Discipline – CWCSCollection Windows

WSLSCWCS CW 1

CWCS CW 3

ISES CD/YE

Phase 1 - School Year 2010 - 2011

Phase 2 - School Year 2011 - 2012

ongoing3/14–5/23

CWCS CW 2

Summer School (NA)

9/168/1–10/1710/1–11/30

CWCS CW 1

6/1–8/318/1–11/30

Discipline3rd

FridayISESCC

1/15–4/30

Process Check CW1 data collection closes on May 23rd,

2011

Suggested Benchmarks for week of April 11th:(Completed or participated in trainings)

– Completed district course mapping process to Wisconsin Course Codes (NCES)

– Uploaded the latest version of SIS software

– Extracted section/course/teacher data file(s) from SIS system

– Uploaded section/course/teacher data file(s) to DPI CWCS

If completed section/course/teacher file have uploaded successfully aim for:

– Extracted section/student/completion data file(s) for upload from SIS

– Uploaded student data file(s) to DPI CWCS

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Next Steps: CWCS Phase 2 (SY2011-12)

• Planning sessions beginning mid April 2011 with modification regarding– optional data fields to required– NCES prior to secondary course codes– teacher role– eliminate PI-1215 Course Offerings Report

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Our Customers

The Customer

CWCS Focus: – A customer-centric approach; a dedication of the entire

team with a commitment to the user

– Everyone matters in the delivery of product and service with CWCS

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The Customer

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Dr. Evers’s Quotable Quotes from our Customers:

“Knowing you are willing to support me.”

“Assurance from DPI staff to assist districts!”

“The help being offered and knowing we need help. The willingness to work with the vendors and people entering CWCS. The handouts are great.”

“The three presenters today did a great job. Keep putting these kinds of people out to lead us!”

“I love the idea of connecting new users with more seasoned users so they can be mentored.”

“The opportunity to ask questions and network.”

“Keep the communication coming in all forms…the more frequently I read, view or participate…the more I get it!”

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TOGETHER as a team

we WILL make the difference for ALL LEARNERS across Wisconsin!

ONWARD!

Thank You!

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