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A. MUTHAYAN MUDALIARCell : 90337-11617 / 94286-10023
E-mail: [email protected] , [email protected]
Linkedin: https://in.linkedin.com/in/amuthayan
M/s. CIMCON Software (I) Pvt Ltd.,Ahmedabad
Feb-2006….Jan-2010
Executive Assistant (Assistant Manager cadre) to CEO / Top Management
An Indian MNC dealing in development of Software, SCADA, Automation business solutions for different verticals.
Core job responsibilities
Preparation & consolidation of strategic planning documents, briefing notes, presentation materials, periodic reports.
Organizing meetings, coordinating agendas, researching issues, taking minutes.
Extending Support to Managing Director – India in execution of day to day work.
Keeping track of business related activities.
Review the status of business plan and update Managing Director – India on regular basis.
Follow up & Coordination with various business heads
Coordination of important events, appointments and meetings.
Assembling and analyzing information and preparing / compiling databases / presentations, generating relevant correspondence and follow up with the relevant business heads
Tracking and monitoring projects and special assignments and preparing MIS.
Evaluation of business proposals, ensure timely reports from various business heads to Managing Director – India
Representing Director – Managing Director – India as and when required
Additional responsibilities in Administration domain
Representing Director – Managing Director – India as and when required
Adept at sourcing candidates from job sites, references, networking and headhunting, Interviewing candidates, validating resumes and short listing potential candidates on the basis of authenticity of experience, skill set combination and credentials.
Involved in completing the joining formalities with collection of documents, conducting induction program and other facilities for the new hires
Taking regular feedbacks from the respective functional heads
Manage the process from interview stage to offer stage
Handling the recruitment cycle & ensuring accurate fitments
Negotiating with the candidates at the time of offer
Facilitating in creation of email IDs, Access / ID Cards, Employee Salary account opening formalities / follow up with Bank and enrollment under Medical insurance Policy
Facilitating confirmations, promotions, re designations, allowances, incentives etc.
Preparation of Hiring Reports, recruitment tracker as and when required
Coordination with company insurance vendor for insurance related concerns
Facilitating no dues forms and sending the full and final settlement inputs to Finance.
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A. MUTHAYAN MUDALIARCell : 90337-11617 / 94286-10023
E-mail: [email protected] , [email protected]
Linkedin: https://in.linkedin.com/in/amuthayan
Conducting exit interview and taking employee feedback
Issuing Relieving / Experience Letter sand F&F settlement cheques to the resigned employees
M/s. ABM Steels Pvt. Ltd.,Ahmedabad
Dec-2004….Feb-2006
Executive Secretary to Managing Director
Company dealing in contract manufacturing of machined components, as well as assemblies and products to world class standards to major industrial corporations in North America, Western Europe and Far East.
Correspondence, E-mail, Net, Website, surfing. Assisting M. D. in his day-to-day activities. Arranging his Travel planning, appointments, hotel booking, Co-ordination with Managers to collect relevant data, as required by Managing Director. Follow-up with Branch offices.
Minutes of the Meeting Co-coordinating & Arranging travel to Branches, Suppliers & Customers premises (includes hotel and air booking) & maintaining Records. Sending Fliers to establish initial contact with Customers. Co-ordination and Arranging Papers for Departmental, Monthly & Annual Meetings. Arranging Appointments with Local, Domestic & Overseas Customers.
M/s. Selplast Exports Pvt. Ltd.,Ahmedabad
May 2004 – Dec 2004
Business Coordinator
Company one of the leading traders / distributors of Plastic Processing Machineries including Blow / Injection Molding Machine, Thermoforming Machines etc.,
Handling entire Correspondence including Drafting, sending E-mails, Website surfing etc. entire Back office responsibilities viz., Generating Inquiries, preparing Offer, Quotation, Proforma Invoice, and Order Acceptance etc. Follow-up with various principals located in different parts of India.
M/s. Dev Engineering Co.,Ahmedabad
Apr-2003- Apr-2004
Front Office Executive
Company manufacturing Domestic Monoblock Pumps, Open well Monosets, Submersible Pump sets under the Brand name of “Shraddha”
Correspondence of entire company. Internet, Website surfing etc., maintaining day-to-day Accounts in computerized package along with Invoicing, Dispatch formalities. Order, Payment, C-Form collection, follow-up with customers and solving the problems pertaining to company’s Customer Care Department.
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A. MUTHAYAN MUDALIARCell : 90337-11617 / 94286-10023
E-mail: [email protected] , [email protected]
Linkedin: https://in.linkedin.com/in/amuthayan
M/s. Prasad Gwk Cooltech P. Ltd.,Ahmedabad
Jan-2001–Mar-2003
Executive Assistant to Managing Director / Sales Co-coordinator
Company one of the leaders in Plastic Auxiliary Equipments under joint with few leading European Companies, manufacturing Dehumidifiers, Dosing Mixing Machines, Chillers, etc. to cater the vast Plastic industry. An ISO-9001 Certified Company.
Handling correspondence exclusively for Marketing Department. E-mail, Website surfing etc., Co-ordination with Production, Purchase, Marketing, Customer Care Department and various branches located in Delhi, Mumbai, Bangalore, Kolkata, Chennai & Hyderabad.
Assisting Director in his day-to-day activities. Arranging his tour, appointment & taking dictation for direct letters from his side.
OTHER QUALIFICATION
Well versed with MS Office Packages (Word, Excel, and PowerPoint), MS Outlook, Outlook Express & Internet.
Participated in the Program on ‘Office Secretary’ conducted by ‘Ahmedabad Management Association, Ahmedabad.
Participated in the exclusive Conference for ‘Executive Assistants’ conducted by CII in Taj President, Mumbai in 2010.
Completed ‘Diploma in Computer Application’ (DCA) & ‘Desk Top Publishing’ (DTP) from private institute.
LANGUAGES KNOWN English, Hindi, Gujarati & Tamil
SAP – MM Module
ACHIEVEMENTS Created and established the e-documentation / filing system for the Purchase Orders for past 10 years.
Handled the HR Department single handedly for the period of 2 months during the absence of HR Head & HR Executive in 2007.
Additionally, worked as a Coordination Head in the Company.
Core team member of the team conceptualizing, visualizing, planning, implementing Project cum Inventory Management System.
Part of the core team, worked closely in all the major activities related to plant inauguration ceremony by Chief Minister.
HOBBIES Reading Indian & Western Novels, Writing (writing Letters to Editors in various Newspaper,
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A. MUTHAYAN MUDALIARCell : 90337-11617 / 94286-10023
E-mail: [email protected] , [email protected]
Linkedin: https://in.linkedin.com/in/amuthayan
both English & Vernacular to raise the issues related to mass & society) Computer, Indian Music.
LANGUAGES KNOWN ENGLISH, HINDI, GUJARATI & TAMIL
SALARY Negotiable
PRESENT ADDRESS #6, KRISHAN APARTMENTS,SAREVESHWAR ROAD,ZADESHWAR,BHARUCH – 392001
PERMENANT ADDRESS
C/26, NATIONAL PARK SOCIETY,OPP. LAL BUNGALOW, CTM ROAD, KHOKHARA,MANINAGAR (E)-8,AHMEDABAD – 380 008
Date : ____________________
A. MUTHAYAN Place: ____________________
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