CURRICULUM

VITAE

Jessica Stevenson

Jessica Stevenson

0411 271 743

2 | P a g e

Personal Details

Professional Profile

A professional, dynamic and highly motivated individual, with solid employment experience, knowledge and understanding of Executive Assistant tasks, Administration, Finance and Accounts Payable

An analytical mind with exemplary attention to detail and advanced problem solving and numerical skills

Superior Client Service skills, demonstrated by assisting and working collaboratively with internal and external clients from diverse cultural and linguistic backgrounds

Exceptional interpersonal, verbal and written communication skills, with the ability to communicate effectively with individuals at all levels

Committed to fostering a positive team environment, through open communication and showing respect to colleagues and management

An extremely assertive, diligent and organised individual, with the ability to set priorities and manage time effectively in high pressured environments to achieve organisational goals

Demonstrated ability to work autonomously and as part of a multi-disciplinary team to ensure effective and efficient business operations

Key Competencies

Customer Focussed Administrative Processes Coordinating Tasks

Data Management Business Communication Logical Problem Solving

Meeting Deadlines Following Instructions High Quality Service Delivery

Technical Skills

MS Word MS Outlook Betasphere MS Office Suite

Attache Business FAMMIS Dial a Dictate

MYOB Novell Groupwise Pronto SAP

Name:

Address:

Phone:

Email:

Jessica Stevenson

Narangba QLD 4504

0411 271 743 • 0417 645 135

j-eso@live.com

Jessica Stevenson

0411 271 743

3 | P a g e

Employment

October 2014 – Current Orthotech Orthopaedic Group National Sales Support Officer /

Executive Assistant to Managing Director (Samuel Scott-Young)

Organise and Coordinate the business needs of 12 Sales Representatives within

Australia and New Zealand Process all surgical booking in ERP System PRONTO Booking & Coordination of all Sales Representatives / Managing Director Travel (Car

Hire, Accommodation, Flights, transfers etc.) Create & Distribute Event invitations Coordinate & Record Sales Representatives Training Managing calendars for managing director and family Preparing meetings Preparation & distribution of Minutes Weekly Internal Newsletter Weekly Internal Sales Representative work summary (Top 5) Managing multiple email accounts Email communication on behalf of Managing Director and Sales Representatives Email / in person dictations Meet and greet clients (including preparation of coffee, tea, refreshments to ensure they

are comfortable) Running general errands Organise Marketing Martial such as Banners, Flyers and Booklets etc. Ensure Marketing Library is stocked Liaising with contractors for office repairs & maintenance Answering telephones Manage diaries for managing director and family Ordering Stationery Maintaining office cleanliness i.e. Kitchen duties, ensuring everything is in its place etc. Human Resources Administration for company, including; preparation of documents for

new staff, setting up employee files, maintaining filing, contracts. Maintain high level of confidentiality and discretion Meeting deadlines (before they’re due)

May 2013 – July 2014 Children’s Health Queensland Finance Officer

Process all Children’s Health Queensland journal uploads on a regular basis and for end of month processing

Manage log books and FBT data for 108 chq fleet vehicles Monitor several generic email accounts and follow up accordingly or advise correct process to be followed

Bank fees & interest allocations Telecommunications dispersals for end of month processing Monitor suspense accounts Prepare suspense account reconciliations

Jessica Stevenson

0411 271 743

4 | P a g e

General assistance to supervisor with other monthly reporting duties Review Cost Centre entries and make appropriate changes for re-allocation of expenses Prepare, code and organize general purpose vouchers with correct financial delegations for accounts payable team to process invoices

Prepare end of months journals as required Assistance with end of month accruals General administration duties – filing, archiving, monitoring and ordering stationery when necessary

Prepare and report on petty cash audit of 28 petty cash floats within children’s health Queensland

Assets – data integrity reports, create new assets, retire assets, transfer assets

March 2011 – May 2013 Queensland Health, Finance Transactional Services Accounts Payable Officer

Process batched invoices from all departments of the Royal Brisbane and Women’s hospital and royal children’s hospital, by entering data into FAMMIS in an accurate and timely manner

Run validation report for batches and verify accuracy of colleagues reports, rectifying errors by updating data in FAMMIS as required

Prepare accounts for payment in accordance with terms once invoice certification is received

Create new creditors by setting up as vendor electronically, ensuring all details are accurate and correct for the vendor team to action

Respond to telephone enquiries received by vendors and colleagues, following up outstanding items, retrieving data from FAMMIS, and communicating information in a clear and timely manner

Enter, retrieve and update data in spread sheets/registers Perform a diverse range of administration functions including emailing colleagues and

vendors, and word processing to support the efficient operation of the department File invoices in line with records management requirements Contribute to a positive work environment by supporting colleagues, and promoting the

exchange of information within a multi-disciplinary team Maintain confidentiality at all times, ensuring duties performed are in accordance with

legislation, regulation, policies and Queensland Health’s core values of caring for people, leadership, respect and integrity

March 2012 – July 2012 Secondment to General Ledger Team Assistant to Senior Finance Officer

During my time in Accounts Payable I expressed interest to the manager to broaden my skills within the Finance Department and was offered a four month position in the General Ledger Team for Royal Brisbane and Women’s Hospital and Royal Children’s Hospital. I undertook the following duties before returning to my substantive position in Accounts Payable.

Monitor financial accounting generic email accounts Process, monitor and chase up log books Keep track of log books register for fbt purposes Process manual and upload journals

Jessica Stevenson

0411 271 743

5 | P a g e

Suspense account reconciliation for royal children’s hospital Check auto reverse documents have reversed in the system Petty cash float audit Check CabCharge, Caltex, AMES, Qfleet, HRG international journals have been

processed before month end Assist financial accountant for RCH with end of month reporting requirements (gather

information, pull docs, photocopy relevant paperwork) Raise and follow up JMAN documentation ‘to’ and ‘from’ RCH and RBWH

Education & Training

June 2011 Level 2 MS Word 2003 & Level 1 MS Excel 2003

Queensland Health - Computer Training Centre Information Technology Services

Brisbane

2007 - 2009 Certificate II in Business Dakabin State High School

Dakabin

2007 - 2009 Certificate I in Business Dakabin State High School

Dakabin

2007 - 2009 Certificate I in Hospitality (Kitchen Operations) Dakabin State High School

Dakabin

2005 - 2009 Queensland Certificate of Education Dakabin State High School

Dakabin

Volunteer Work

January 2011 QLD Floods - Volunteer Brisbane, QLD

Assisted Brisbane residents and businesses with the QLD Flood clean-up and recovery effort

Hobbies & Interests Cars Music - Drums and Guitar Travel – Overseas – Europe/UK (July 2014 to October 2014) Cooking - Competed in Cooking Competitions and enjoy cooking at home

Referees

Will be provided upon request