Attn. HR - Manager

Sub: Resume for the post of Project Secretary / Document Controller

Dear Sir,

At the outset let me introduce you, I am young enthusiastic commerce graduate B.com

(Computers) my 15+ years gulf experience as an Secretary / Document Controller has

molded my professional outlook and career. This has given me the new challenges. I am

hardworking self motivated person with strong leadership qualities having flair for Sr.

Secretary / Document Controller Throughout my career, my performance has been ex-

cellent with good track record. I am looking towards a fruitful and meaningful associa-

tion with your esteemed organization with a assurance of high quality of work while

putting in my abilities and best of organizational objectives.

Looking forward for your favorable response.

Thanks & regards

Mohammed Abdul HafeezContact # 050-7588539 # 013-8213996

CURRICULAM VITAE

Mohammed Abdul HafeezPost Box # 981 Al-Khobar, K.S.AMobile #050-7588539, E-mail: Mohammed.abdulhafeez@jacobs.com ; hafeez_1975@yahoo.com

Career Objective:Seeking suitable position in the field of Secretarial or Document controller in a reputed Company like yours. Looking forward on an opportunity, which would help me to ac-quire skills there by giving scope to exploit my abilities for the development of the Or-ganization.

Present Company: (8 Years)

Company : JACOBS ZATE Engineers ConsultantsAl-Khobar, K.S.A.

Department : Human Resources, HR DEPT.Designation : HR Coordinator / Document ControllerDuration : December 2014 TO Still Working.

Job Responsibilities:

Maintain of personal files for all the company employees. Providing copies of the Employment Contracts, Addendums, ERANS etc. to the

HR Business partners & Accounts Dept. for settlement of the employees quires. Co-ordinates with recruiters to gather the new hiring employee’s documents

for filing. Supporting to the Project Control Dept. to enroll new hire employees into

Aramco roster. Conduct orientation for the new hire employees for document verification &

collecting. Coordinates with the Jacobs ME recruiters to finding jobs for the employees

who are demobilized from the projects. Preparation of Orientation package for the new hire employees. Uploading all day to day documents of the employees into HR Share drive as

well in the employee’s personal folder. Attending the calls & emails of the all the departments to resolve their queries

Company : Jacobs ZATE Engineers ConsultantsAl-Khobar, K.S.A.

Client : MARAFIQ, Power & Water Utility Company Designation : Secretary / Document ControllerDuration : September 2010 TO November 2014

Job Responsibilities:

Attending calls, mails and responding them. And Maintain good relationship with JZ and Customers.

Maintain document control registers for incoming & outgoing project docu-ments, uploading the documents into Share Drive.

Performs a variety of routine tasks relevant to project assignment from general supervision.

Gathers compiles, tracks and reports on information relevant to project assign-ment from multiple sources.

Sets up and maintains files, refer callers arranges meetings and conferences re-ceives, refers and answers mail.

Expedite and maintains acknowledgements to transmittals. Expedite responses to transmittals sent for review / comments. Handling confidential data. & Typing work Maintaining record for Daily progress reports.

Company : Jacobs ZATE Engineers ConsultantsAl-Khobar, K.S.A.

Client : Saudi Electricity Co. SCECO Jubail II 380/230kV S/S Designation : Secretary / ClerkDuration : April 2008 TO August 2010

Job Responsibilities:

Preparing daily, weekly & monthly  reports for higher authorities. Handling confidential data. & Typing work Reporting to Project Manager, Official correspondence – Contractor Letters &

Inter Office Memorandum etc., good communication & coordination with Project staff as well as contractor & client.

Working   with Project Manager maintaining norms of privacy/secrecy Expedite responses to transmittals sent for review / comments. Keep track of Engineers’ correspondence like A-Acceptable, B-Acceptable as

noted, C-Not Acceptable (Re-submit) & Info-Provide additional information.

Taking minutes, preparing Bi-weekly & Minutes of Meeting.  Preparing staff timesheets & submitting to client for approval.  Maintaining DOCUMENT CONTROL LOG on daily basis i.e. Contractor in-coming & out-going letters, Submittal/Transmittal, SEC inter-department comments letters.

Preparing and maintaining project expenses on daily basis through our petty cash for reimbursement and updating the employees personnel files etc.       

Company : Al-Sale Eastern Co. Ltd.(Habitat Building Dhahran Road, Al-Khobar) Kingdom of Saudi Arabia.

Designation : Junior Accountant Duration : April 2000 TO May 2007

Job Responsibilities:

Preparation of individual Balance sheet. Response to Incoming calls / correspondence, mails etc. Preparing of confidential reports & memorandums. Supervision & conducting Tax Audit, Statutory Audit of company and

society. Arranging meetings, programs, events & conferences. Making travel arrangements to the staff for their annual vacation. Updating Staff files for their pay rolls. Preparing Financial statements Have good co-ordination with team members / colleagues Maintain Salary as well as Loan register, Payroll statement and Maintain of

petty cash book. Making checks Payment & Bank Transfers Payments of Expense claim for the employees Preparation of Bank Reconciliation Statement and Parties Ledger Accounts

Experience in India: (2 Years)

Company : Karvy Consultancy Ltd.Project : Reliance Petroleum Ltd. Designation : Secretary / ClerkDuration : June 1998 TO March 2000.

Job Responsibilities:

Registering of internal & external documents. Maintain a master document register of the latest drawings on a projection and

ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.

Ensure that the latest revision and approval status of drawings is kept updated continuously.

Filing and archiving the documentation to facilitate easy retrieval at a later date.

Sending of Drawings Transmittals and Submittals Updating and maintaining of Project document control data base by monitor-

ing all incoming/outgoing project documentation. Distribution of documents, Indexing and their systematic filing for future ref-

erence. Liaison with the project team member for preparation of all technical submis-

sions. Ensure all submissions are submitted in timely manner.

Educational Qualification: Bachelor of Commerce (B.com) with the specialization in Computers from Osmania University, Hyderabad, in 1998.

Technical Qualification: Passed Diploma in Accounting Packages (AAS) from Ameri-can Accounting School Computer education, Hyderabad, A.P. India

Packages : MS-OfficeAccounting Packages : Tally Ex & Wings, Focus & PeachtreeOperating System : Windows 9x/2000/XP

Extra Curricular Activities Participated in Inter University Cricket tournament in the year 1995-96 representing to Osmania University.

The above stated information’s are true and accurate. Given an opportunity to work with your esteemed organization I will contribute in my own humble way towards achieving new milestones.

Anticipating you to find me eligible to offer my service to your esteemed organization.

Personal Profile:

Name : Mohammed Abdul HafeezDate of Birth : 1st September 1975Driving License : Valid SAUDI Driving LicenseReligion : MuslimNationality : IndianMarital Status : MarriedVisa Status : Transferable

Languages known : Fluent in English, Arabic, Hindi, Urdu & Telugu

(Mohammed Abdul Hafeez)