Xerox CorporationOrdering Xerox Equipment using the

Ariba Buyer application within

Customer creates PO in Ariba system for equipment order

Keith receives PO electronically

State of Florida E-Procurement Flow Chart www.myflorida.com

Auto forward to Carmen Guzman in

Miami w/copy to Sharon

Carmen Forwards to Install Rep/Agent *

Sales Rep/Agent Completes order in

Valuequix

Sales rep/Agent submits value quix

order and faxes paperwork to St Pete

Order processed/equipment

ordered

Equipment delivered to customer

Revenue install processed

09/09/2005

Key Contact Information CBU Focal Point is Carmen Guzman, 8*472-4921 (954-514-4921) Carmen’s back up is Lily Bertran, 8*472-4906 (954-514-4906) CBC Focal Point is Sharon Price (727 540 3589) Sharon’s back up is Kathy McDaniel 727 540 3550)

Approved contracts are: Information Technology Hardware (250-000-03-01)Multi Function and Specialty Apps(600-340-03-1)

Keith converts EDI data into an eDoc PO

BAU practiceBAU practice

CBR Performs edit on PO

Unique to eProcurement

No manual alterations will be accepted on an eProcurement Purchase Order

•Sales Rep/Agent must insure that the State of Florida Term Contract Number is on the Purchase Order

•Validate delivery/Install information with Customer *Order Taking Sales Reps and Agents must notify

Carmen in advance for Multiple install locations

• Contact sales representative (or agent) for configuration guidance, pricing, and worksheet completion assistance.• Determine the ‘overall contract price’ (which will be entered into the quantity field)

1 Enter monthly charge for the base machine2 Enter monthly charges for accessories (if applicable)3 Estimate excess monthly usage (overage beyond contract allowance)4 Enter overage rate5 Multiply estimated excess monthly usage by the overage rate6 Add monthly base machine, monthly accessory and monthly excess usage7 Enter the length of the term of the contract (i.e. 24 months)8 Multiply monthly total (base, accessory, usage) by the term of the contract9 Add any one-time charges, such as the installation charge10 Enter this ‘overall contract price’ in the quantity field of the purchase order

‘Overall contract price’ must be entered in the quantity field in order to enable validation

of periodic invoices.

Quantity Worksheet (sample)

___________

___________

___________

___________

___________

___________

___________

___________

___________

___________

507.59

0.00

5,000

0.0105

52.50

560.09

24

20,163.24

125.00

20,288.24

3

No.: 1

Description Xerox WorkCentre Pro 55 Copier/Printer, 55ppm, HCF, Office Fin, Scan/Email, 3 Hole Punch. 36 Month Lease. Includes 45,000 copies, overage @ 0.0105, full service unlimited (parts/labor), suppliesexcept paper/staples, training/consulting for key operators. Pursuant to State Term Contract # (appropriate contract #)

Supplier Part Number: WCP55H

Supplier Auxiliary Part ID: (leave blank)

Purchasing Code: N/A

Quantity: 20,288.24

Unit of Measure: LO

Price: $1.00USD

Commodity Code: 250750: COMPUTER PERIPHERALS: PRINTERS, LASER, PLUG

Supplier: Xerox Corporation

The next page will explain how we arrived at the values for each field.

5

Buyer System Screen - Completed Requisition

= The default for the first item entered on a requisition or purchase order

= Description. This field should contain all information that would be considered necessary to properly place an order. Please consult Xerox Sales for guidance.

= As provided by Xerox Sales

= Leave blank

= Enter value as instructed by your Purchasing Department

= See quantity worksheet for guidance on how to establish this value

= LO (stands for lot)

= ALWAYS $1.00

= Enter value as instructed by your Purchasing Department

= ALWAYS Xerox Corporation

A

B

C

D

E

F

G

H

I

J5

A

B

EF

H

I

CD

J

G

Please insure that the following steps are taken:          - Validate delivery/install info with customer   - Include Norie Horvet's name in the Comments section of cover sheet   - Include the XNAC      1 PURCHASE ORDER(S) ENCLOSED:       PO #  DO139726        ISA Control #: 000001765        GS Control#: 000001765        Customer EDI Identifier (ISA06): ARIBAEDI  Customer: STATE OF FLORIDA     PO Number: DO139726    PO Date: 07/26/05      Purchase Order Type:  New OrderTransaction Set Purpose:  OriginalReport Date: 07/26/05       Bill-to-Party Address        Assigned by Buyer or Buyer's Agent A0r3n6x.q  DCF - ASSCD - Admin Svcs Support Ctr Disbursements        Bldg 5 Rm 302        1317 Winewood Blvd        Tallahassee     FL      323990700       US       Ship To Address        Assigned by Buyer or Buyer's Agent A069184q.q        DCF - Legal Services Unit 0411       BIBIAN IKEOKWU @ 904.798.4900          DCF - Legal Services Unit 0411        Bldg B Ste 160         921 N Davis St        Jacksonville    FL      322096805       US                     PRODUCT/ITEM DESCRIPTION:       36 MONTH FMV LEASE FOR ONE XEROX WCP55H -  WORK CENTRE PRO 55-DADF/HCF COPIER/PRINTER WHICH INCLUDES AUTOMATIC DOCUMENT FEEDER,  350FCFIN - OFFICE FINISHER AUTOMATIC 3HOLE   3 HOLE PUNCH KIT $ 459.67 MONTHLY BASE CHARGE   TO INCLUDE ON- SITE FULL SERIVCE MAINTENANCE  AGREEMENT , PARTS & LABOR, AND SUPPLIES ( EXCEPT PAPER & STAPLES). 45,000 MONTHLY COPY ALLOWANCE,  COVERAGES BILLED @ $0.0060. PRICE INCLUDED TRADE  OF XEROX DC 440 NG4146411 STATE OF FLORIDA   CONTRACT(600-340 -03-1) PRICE INCLUDED DELIVERY  REMOVAL OF TRADE, INSTALLATION & TRAINING.THIS PRICE IS FIXED FOR THE TERM OF THE LEASE.  EFFECTIVE FROM DAY OF DELIVERY AUGUST 22, 2005  THRU JUNE 30,2006

Customer creates PO in Ariba system for equipment order

Keith receives PO electronically

State of Florida E-Procurement Flow Chart-Future State www.myflorida.com

Auto forward to Carmen Guzman in

Miami w/copy to Sharon

Carmen Forwards to Sales Rep

Sales Rep Completes order in Valuequix

Sales rep submits value quix order and

faxes paperwork to St Pete

Order processed/equipment

ordered

Equipment delivered to customer

Revenue install processed

CBR notifies Keith of serial number to purchase order

CBR Tracks order through billing system

Hardcopy Summary Invoice will be

returned to CBC

CBCwill mail invoice to customer

If invoice rejects, CBR to follow up with

billing rep to have reworked

into next billing run

09/09/2005

Key Information• IMI Code for Florida Dept of Financial services is ZFL100• CBU Focal Point is Carmen Guzman, 8*472-4921, 954-514-4921• Carmens back up is Lily Bertran, 8*472-4906, 954-514-4906• CBC Focal Point is Sharon Price 8*470-3589, 727-540-3589•Approved contracts are:• Information Technology Hardware (250-000-03-01)•Multi Function and Specialty Apps( 600-340-03-1)Keith converts EDI

data into an eDoc PO

*Sales rep must Insure

that the state

of Florida Contract

number is on the PO

•Validate delivery/install

information w/customer

Not enabled at this timeNot enabled at this time

BAU practiceBAU practice

Successful Feed to Invoice Manager

Billed successfully though EBS

IM Feed to EDIEDI feed to Ariba

Solution

CBR to receive auto e-mail validating

invoice feed to Ariba

Keith and CBC to work out notification

process for Ariba error

CBR Performs edit on PO

Unique to eProcurement

* No manual alterations will be accepted on an eProcurement Purchase Order