Culture & Wellbeing€¦ · Web viewPlease take as much space as you need… 3.3 Evaluation: What we’ve learned. See Evaluation Guidance section 3.3 for more information. Please

Name Of Your ProjectDate:

Project Plan and Evaluation Template

Fill this in alongside the Evaluation Guidance document...The first half is to complete BEFORE your project starts – the second half is to complete once you are delivering the project and at the end.

Add your picture here!

A: COMPLETE BEFORE DELIVERY OF YOUR PROJECT

1.0 PROJECT OVERVIEW

Describe what you will do in your project in less than 100 words

Tell the story of what you will do, who will be involved, when and where

2.1 AIM AND OBJECTIVES

Write the aim and objectives for your project below

Your aim is what you want to achieve and is likely to be how you want to improve things for the people who will take part. See Evalu-ation Guidance section 2.1.

The project’s aim? Key indicator of success

The project’s objectives? Indicator

2.2 PLANNING OUTPUTS: THE ACTIVITIES YOU DELIVER

Write your project’s expected outputs below

Outputs are things your project will produce. See Evaluation Guid-ance section 2.2

Project outputsNumber of paid people involved in delivery of the project

Total number of volunteers

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Number of workshops held

Number of people attending workshops / sessions

Number of events

The total number of audience that attending the event/s

Total ‘In kind’ match funding

Total other funding

Type of participants eg children, refugees…

Funding money spent

other outputs here…

2.3 PLANNING OUTCOMES: THE CHANGE YOU WILL ACHIEVE

Outcomes are what happened as a result of your project. See Evaluation Guidance document section 2.3 for more information and examples on this.

Describe here the change your project is aiming to produce and how you will observe and record that change

Outcome/s Indicator

Describe here the change your project is aiming to produce in relation to the five ways to wellbeing

Our contribution to the five ways IndicatorCONNECT

BE ACTIVE

TAKE NOTICE

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KEEP LEARNING

GIVE

2.4 PLANNING THE EVALUATION

Use this table to plan how you will collect the data you need

See Evaluation Guidance section 2.4. Print out a copy of this for everyone who needs to be involved in gathering data so they all un-derstand what they need to do and why it matters.

Overall responsibility for evaluation and reportingWho’s in charge? Named person

Benchmarking/Baseline sessionIs this needed? Yes required

Whose job? Named person

When? Dates

Preparation? Tools/equipment

Anything else? Other details

Wellbeing Check CardsIs this needed? Usually required


When? Dates

Preparation? Cards


Session logbook or diaryIs this needed? Yes required


When? Dates

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ObservationIs this needed? Yes or No


When? Dates



Visual documentationIs this needed? Yes or No


When? Dates



Project admin recordsIs this needed? Yes required


When? Dates



Final participants’ feedback sessionIs this needed? Usually required


When? Dates



Audience surveyIs this needed? Yes or No


When? Dates



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B: COMPLETE THIS SECTION DURING AND AT THE END OF DELIVERY OF YOUR PROJECT

COLLECTION OF DATA

See Guidance document section 3.1 for more information

Please tell us what evaluation methods you used during your project. In the table below, please also add what kinds of data you have gathered as a result (e.g. photographs, attendance records, audience feedback forms etc.) See end of Evaluation Guidance document for more on wellbeing checks.

Which methods did you use to collect data on your project?

Data gathering method Yes or No

The data we have from this:

Benchmarking session Include wellbeing check

Session logbook or diary

Observation

Visual documentation

Project admin records

Final participants’ feedback session Include wellbeing check

Audience survey

…Add any other methods here…

3.1 PROJECT OUTPUTS

What outputs did your project achieve?

Use this table to report on the outputs produced by your project’s activities

See Evaluation Guidance Section 3.1 for more information

Project outputs Planned Actual Number of paid people involved in delivery

Total number of volunteers

Number of workshops held

Number of people attending workshops

Number of events

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The total number of audience that attended our event/s

Total ‘In kind’ match funding

Total other funding

Variety of people who participated in project eg age groups

Budget spent

…other outputs here…

What unexpected outputs, if any, did your project produce?

Unexpected outputs Actual (so far)

Other information or comments:.

3.2 RECORDING PROJECT OUTCOMESSee Evaluation Guidance document section 3.2 for more information

Having reported on the outputs of your activities, now you can show what changed as a result. Look back at the indicators you set in planning your project, and let us know what actually happened. Please also tell us about any unplanned outcomes that you observed in the second box.

Describe the outcome/change you actually observed from your project below

Outcome Indicator

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Describe your project outcomes relating to the five ways to wellbeing below

CONNECT What we planned: What actually happened:

Any unplanned outcomes:

BE ACTIVEWhat we planned: What actually happened:


TAKE NOTICEWhat we planned: What actually happened:


KEEP LEARNINGWhat we planned: What actually happened:


GIVEWhat we planned: What actually happened:

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Did your project change feelings of wellbeing among participants?

At the start, middle and end of our project you asked participants to complete the wellbeing check card.

The number of completed cards from the start of the project:

The number of completed cards from the middle of the project:

The number of completed cards from the end of the pro-ject:

Now enter the responses from the cards into this excel sheet and attach this with your progress report. (Click on the icon below and an excel sheet will open. Fill in the forms as shown on the sheet – save regularly to your own machine as you would any new file and then attach to your evaluation).

The wellbeing check summary (see section 3.2 of Evaluation Guidance for more info):

Describe what you did in your project below

Tell the story of what you did, who with, when and where…GIVEWhat we planned: What actually happened:


Please take as much space as you need…

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3.3 EVALUATION: WHAT WE’VE LEARNEDSee Evaluation Guidance section 3.3 for more information

Please answer each question about your project

What were the best aspects of your project


What could have worked better


Did anything unexpected happen – good or bad ?


What will you build on next time?


What will you do differently next time


Please tell us about the programme you received funding as part of

What was the name of the programme?

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What were the best aspects of the programme?


What should the organisers of the scheme do differently in future?


REPORTING – TWO STAGES

Submitting your Project Plan and Evaluation

Within one month of starting your project please complete your Project Plan – (Section A: 1 – 2.4 above) and submit this.

When you have completed the project please fill in Section B of the Evaluation Template, and the excel sheet in 3.2.

Project Plans and Evaluations should be sent by the specified deadlines to

[email protected] and the named funding/project manager.

THANK YOU FOR COMPLETING THIS EVALUATION!

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This document was developed by the Sustainability team at Liverpool Primary Care Trust to aid the understanding of Decade of Health and Wellbeing projects aimed at supporting indi-viduals.

Text is by François Matarasso, 2011, with additions by Liverpool Primary Care Trust. This work is licensed under the Creative Commons Attribution-Non-Commercial-No Derivat-ive Works 3.0 UK (http://creativecommons.org/licenses/by-nc-nd/3.0/). You are free to copy, distribute, or display this document on condition that: you attribute the work to the author; the work is not used for commercial purposes; and you do not alter, transform, or add to it.

Thanks to Francois for excellent support in this process and for allowing Liverpool PCT to disrupt the flow of the original by inserting additional reporting requirements.

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