CSCF Annual report form - Concern Worldwide · from the CSCF grant holders at the M&E seminar ... Narrative Report. ... necessary skills in market assessment and business plan preparation,

PROJECT TITLE:

REDUCING AND MITIGATING GENDER BASED VIOLENCE IN

ETHIOPIA

DFID PROJECT REFERENCE NUMBER: CSCF 558

PROJECT DATES: JULY 2011- MARCH 2015

ETHIOPIA GBV DFID 2011 REPORT

The DfiD Civil Society Challenge Fund

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CSCF ANNUAL REPORTS

This annual report format has been updated to take into account feedback from the CSCF grant holders at the M&E seminar (October 2011) and the new reporting requirements of DFID (January 2012). This format will inform a wider portfolio analysis of the CSCF, and will contribute to a better understanding and learning among DFID and CSCF partners on the emerging results from CSCF projects.

Annual Report requirements – note that there are some differences between the reporting requirements of projects depending on the start date of your project as stated in your Grant Arrangement. How: You must submit a your Annual Report and all accompanying documentation by email tomailto: [email protected]. We do not require a hard copy. When: If your project started after 1st May 2011: your report is due by 30th April each year. This report should cover the period from 1st April to 31st March. If your project started before 1st May 2011: your report is due by 30th June each year. This report should cover the period from 1st April to 31st March (e.g. the report for the year 1st April 2011 - 31st March 2012, it is due by 30th June 2012). Note for the final year of the project if your project ends between March and June you will not be required to produce an annual report as it will be incorporated within your project completion report. What is required: 1. Narrative Report. Please use form below. It has been designed to allow you to record all the information DFID needs on the progress of your project in a concise way. It is important that you focus your narrative on describing results and emerging impact rather than providing a list of activities undertaken. Please note the following:

Your report must be submitted using Arial 12 font Section 1: Maximum of two (2) A4 pages Section 2: Maximum of three (3) A4 pages Section 3: Maximum of two (2) A4 pages Section 4: Maximum of one (1) A4 page Annex A (as applicable): Maximum of six (6) A4 pages Annex B (as applicable): Maximum of four (4) A4 pages Annex C – Beneficiary Tables: Maximum of six (6) A4 pages

mailto:

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2. Annual Financial Report and Financial Summary Please submit your report in Excel format using the template available on DFID’s web site (please double check for any updated templates ). You are asked to fill out two worksheets – one which shows your expenditure over the most recent financial year (April-March), and one which shows a summary of your expenditure over the life of your project. Your expenditure must be reported against the full budget that was agreed by Fund Managers/ DFID and not the summary budget used for expenditure claims. Any variances in excess of 10%, either positive or negative, (or transfers between main budget-sub-headings) must be explained. You should also show your variances both in terms of total amount in GBP and percentage of your budget. 3. Logframe and Activity Log You must revisit the project logframe and activity log each year and measure progress against indicators in your approved logframe. If you consider your indicators are no longer suitable, or if outputs or activities have changed, the logframe should be revised, and subsequent progress recorded against the agreed revised logframe. When submitting your revised logframe, please highlight any changes. All revisions to a logframe require approval from DFID / Fund Manager You must submit a copy of your most recent logframe and activity log with your Annual Report. This can be in Word or Excel format. Annex A: Scoring of Outcome and Outputs (applicable for all projects starting after 31st March 2010) This is one of the major changes for the new Annual Report but applies only to projects funded after 31st March 2010. For these projects, Achievement Rating Scale has been replaced with a series of questions in which you are asked to provide an overall score against the outcome statement (see section 2) and a score against each output (see Section 4 – for the Detailed Output Scoring system). We would expect you to refer to progress against any relevant milestones in your logframe. For those projects which have submitted the logframe in the DFID Excel template you should use the logframe to report on what was achieved against what was planned in relation to specific milestones. This Annex should be a maximum of six (6) A4 pages. Annex B: Achievement Rating Scale (applicable for all projects funded before the 31st March 2010) If your project was funded prior to 31st March 2010 you should use the ARS as the basis for your narrative. This should be an assessment against the current approved version of your logical framework.

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Annex C: Portfolio Analysis This is a new section and is required for all grant holders, regardless of when the project was funded. Annex D: Beneficiary Tables This is a new section and is required for all grant holders, regardless of when the project was funded. Annex E: Case Study (year 2 onwards) This is for communicating results from the CSCF. It is a requirement for all projects apart from those submitting their first annual report. The format has been simplified. Please note that we may request additional information for specific DFID communications.

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CSCF ANNUAL NARRATIVE REPORT

SECTION 1: BASIC INFORMATION (Maximum 2 pages) 1.1 UK Organisation Name Concern Worldwide (UK) 1.2 UK Organisation

Address Unit 13-14 Calico House Clove Hitch Quary,London SW11 3TN

1.3 Project partner(s) (with countries where they are based if more than one country). Please highlight if there are any changes to partners

Women Support Association

1.4 Project Title Enabling local institutions to reduce the incidence of GBV in Ethiopia – Dessie-Zuriya

1.5 CSCF Number CSCF 558 1.6 Country/ies Ethiopia 1.7 Location within

country/ies Amhara National Regional State , South Wollo Zone , Dessie Zuriya Woreda

1.8 Project Start & End Dates

Start: July 2011 End: March 2015

1.9 Reporting Period From: July 2011 To: March 2012

1.10 Project Year (e.g. Year 1, Year 2)

Year 1

1.11 Total project budget £ 134,710 1.12 Total funding from DFID

requested for project £84,465

1.13 Financial contributions from other sources Please state all other sources of funding and amounts in relation to this project. Sources should be listed in brackets, e.g.: £75,000 (ABC Foundation)

Total £ List all contributions £ 35,976 Concern Worldwide

1.14 Date report produced 30 /04/2012 1.15 Name and position of

person(s) who compiled this report

Name: Zehara Seid Position: Gender Senior Project Officer- Concern World Wide- Ethiopia (Wollo)

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Name: Zemzem Shikur Position: Gender and Equality Advisor- Concern World Wide- Ethiopia (Addis Ababa)

1.16 Name and position of contact point for correspondence relating to this project

Name: Natalie Pedersen Position: International Support Officer, Concern Worldwide (UK)

1.17 Email address(es) for correspondence

Email 1: [email protected] Email 2: [email protected]

1.18 Acronyms Please list all acronyms used in this annual report.

CBO Community Based Organaization WSA Women Support Association CC Community Conversation CSO Civil Society Organisations Law SHG Self Help Group IGA Income Generating Activities GBV Gender Based Violence SRGBV School Related Gender Based Violence

mailto:[email protected]

mailto:[email protected]

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SECTION 2: PROGRESS AND RESULTS (maximum of 3 pages)

The project has:

1. Enabled 2,178 women to organize themselves into 110 self-help groups during the past seven months. These SHG members meet once a week to discuss different socio-economic issues including harmful traditional practices such as early marriage, rape and other forms of GBV while contributing their weekly savings which later serve as a credit pool from which members can borrow to start various buisnesses. During this reporting period, all 110 SHG’s were able to save a total amount of birr 190,253.30. Furthermore of the 2,178 women, 754 of them have been able to engage in various IGA activities including petty trade, with 108 of them able start respective businesses and earn enough to repay their loans. The monthly saving contributions range from birr 1 up to birr 40, depending on the paying capacity of the members. Hence, in order to set the ball rolling, this DFID fund has enabled the SHG members to secure capital for a revolving fund from which they continue to contribute to weekly and from which they have been able to access credit. Currently, having accessed basic business skills training to gain the necessary skills in market assessment and business plan preparation, 754 women have secured funds to begin various businesses according to the business plans developed as a result of the training. 2. Built the institutional capacity of the woreda police office and particularly the Child and Women Protection Unit. Police officers were provided with necessary training to be able to work in child protection and the unit has now got the capacity to systematically organise data with a database system installed in the centre. The main purpose of installing the database system has been to introduce systematic documentation techniques, ensure the confidentiality and safe keeping of records of GBV cases, and to create easy access to information. This system installed for the Child and Women Protection Unit was based on an agreed framework and data collection format prepared according to the GBV project log-frame. The system also addresses the gaps and needs of the unit in terms of data collection. 3. Ensured safety in schools, with target schools in the project areas having put in place a comprehensive code of conduct and complaint handling mechanism. To this effect a two-day workshop was organised for 50 participants (21 male and 29 female) covering GBV, content of the school code of coduct, reporting procedures and the role of different stakeholders. This enabled them to develop respective Code of Conducts for all 11 schools so that they can better handle issues pertaining to child protection and SRGBV. Participants included school principals, parent and teacher-guardians, as well as Woreda Education Office representatives. This was followed by familarization workshops for 13,346 participants in total including students, teachers and teachers’ parent association (TPA) when the final Code of Conduct was endorsed in December. Following these workshops, suggestion boxes have been placed in all schools, so that students can discuss and report cases of GBV in a confidential manner

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TIMESCALE AND BUDGETING Please explain whether the project is on-track against (a) its budget and (b) against the original timescale. If you are off-track in either your expenditure or your timescale for completion, please provide an explanation and detail the remedial actions you are taking. You should also indicate when you expect to be back on track. If appropriate please link this to your Risk Assessment (see Section 2.6).

The project began later than the proposed start-date due to delays in the agreement being finalised. However, the project implementation is on track with good effort made to compensate for the lost time by the implementing partner Women Support Association (WSA) with support provided from Concern. The baseline was delayed but has been conducted and the validation workshops will take place in May 2012. Capacity building activities were also difficult to commence due to negotiations with the government and the restrictions imposed by the CSA.

CHANGES Have there been any significant changes to the project design, context or partners this year? How have these impacted on the delivery of the project? If appropriate please link this to your Risk Assessment (see Section 2.6). The project logframe has been rigorously revised and redefined in consultation with the focal person at Triple Line and the outcome level indicators are now more SMART oriented, focusing on reduction of early marriage and rape.

HAS YOUR LOGFRAME/ACTIVITY LOG/BUDGET CHANGED? Are you proposing any new changes to the logframe, activity log or budget? Please explain the rationale for this and highlight the changes in the logframe and/or activity log. Please ensure that your activity log (if applicable) reflects all of the planned activity for the next year. Upon revising the logframe and in discussion with Triple Line, Concern made adjustments to the budget as the administration cost alloted for the implementing partner needed re-adjusting. The activity log and budget changes were accepted as they were not major. However, due to the enforcements arising in line with the CSO law, the logframe and the project as a whole may need to be revised again in time ahead.

RISK MANAGEMENT AND MITIGATION Please list the risks to the achievement of the project’s Outcome (Purpose) and Outputs. You should differentiate between the internal risks and those that are part of the external environment and over which you have less (or little) control. Please use the table below to tabulate risks showing their potential impact and probability and how you intend to mitigate these. With internal risks to the project it is important to show how you are addressing these and overcoming any problems to effective implementation.

Risk Likelihood Impact Mitigation measures Overall risk

rating for outcome / Output

High H Medium M Low L


Show how you are tackling the risk in question


Outcome To enhance local capacity to reduce the incidence of GBV within the communities of 11 Kebeles of Dessie Zuria Woreda 1. Government strict about the current Civil Society and

H

H

Revising the strategies and focusing on non-

H

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Charity law which forbids working on GBV -external 2. Lack of commitment or attitudinal problem of the law enforcement bodies undermines the process of dealing with reported cases of GBV, and has knock-on effect on subsequent cases - external. 3. Law enforcement bodies and institutions lack the capacity to deal with the reported cases - external

H H

H H

restricted areas. Continuous capacity building and discussion with law enforcement bodies Promote social accountability mechanisms and facilitate periodical monitoring of the service

H H

Output 1: The capacity of the community, CBOs and schools is enhanced to report and economically empower members to mitigate incidences 1. Highly patriarchal system may have a negative influence - external 2. Fear of retribution may limit community, CBO schools & individuals report incidents/ support survivors-external

H H

M H

Involving key influential members of the community and engaging men and the elderly in the project may contribute to mitigate Addressing a wider community in awareness raising activities - radio and campaigning -may mitigate

M H

Output 2: The enforecement of GBV related laws improved in the target kebeles 1. The CSO laws might limit engagement on policy dialogues and influencing.- external 2. The highly patriarchal system may have a negative impact - external

H H

H H

Revising the strategies and focusing on non-restricted areas. Actively involve traditional and community institutions – religious, iddirs as well as women, youth and peasant associations. Implement family dialogue acivities

H H

Output 3: Victims/survivors access sensitive health services 1. Capacity gaps among institutional health staff -external 2. Health professionals may not provide adequate quality psycho-social support as its not perceived as part of their job - external 3. Government bureau staff turn-over - external

H H H

M H H

Capacity building scheme planned and implemented after thorough capacity assessment. Continuous training for health workers and support other capacity building materials and mechanisms Include succession planning in capacity building efforts to ensure knowledge and skills are shared.

M M M

Output 4: Replication of best practice through networking and alliance building 1. The CSO laws might limit opportunites for engagement, networking and alliance building - external

H H Revising the strategies and focusing on non-restricted areas

H

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SECTION 3: VALUE FOR MONEY AND SPECIFIC CONDITIONS (maximum of 2 pages) 3.1 VALUE FOR MONEY (VfM)

All projects need to be able to relate the costs and inputs incurred to the achievement of results. In considering the VfM offered by the project, please explain whether (a) The results are appropriate to the costs incurred? (b) Whether the results could have been achieved at a lower cost or with fewer inputs. (c) Whether more or better results could have been achieved with the same inputs and costs. The project result to-date was achieved with lower costs than initially anticipated by implementing various cost effective methods such as locating the project office in the local area and assigning community workers in each project kebele which in turn minimized overhead costs. Results are being achieved with limited inputs and operating costs are being scrutinised. Results are highly dependent on the attitude and capacity of staff in insitutions as well as dependent on the operating environment in terms of traditional practices and civil society law. These factors have considerably greater impact on the results than money.

3.2 CONDITIONALITIES Many grant agreements contain specific provisions (e.g. relating to the building of capacity for partners in relation to child protection). Please list the specific provisions in your grant agreement and provide an update on progress against them. The following requirments have been put in place:

• There are clear child protection procedure in place that provide step-by-step guidance on what action to take if there are concerns about a child’s safety or welfare. - The Prgramme participant and protection policy and HR Policy has clearly outlined what measures need to be taken if child safety issue becomes a concern.

• There are policies and procedures or agreed ways of recruiting staff and for assessing their suitability to work with children, including where possible police and reference checks. - Exams used for staff recruitment include children related issue and references

from previous employing organization of the newly joining staff is checked. Checking with Police is not a procedure in NGOs recruitment here in Ethiopia.

• Everyone in Concern and the local partners know which focal person (staff member) has special responsibilities for keeping children safe and how to contact them. -Every staff is trained on P4 and one person is assigned to proactively follow-up the issue.

• All incidents, allegations of abuse and complaints are recorded and monitored. - No allegation of abuse is reported so far.

3.3 MANAGEMENT RESPONSE TO DUE DILIGENCE REPORT (For projects funded after 1st May 2011 only), please provide an update on any action taken following the Due Diligence Assessment by KPMG.

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The logframe has been revised in consultation with the Triple Line focal person and a baseline survey against the indicators is carried out and the report is ready for validation with the involvement of all relevant stakeholders. After the data for each indicator is validated and accepted by stakeholders it will be included in the log-frame. In addition, amendments were made to the administrative costs initially allocated to the implementing partner, as well as sections in the partnership agreement with the implementing partner to give added emphasis to child protection issues.

3.4 INTERNATIONAL AID TRANSPARENCY INITIATIVE (IATI) (For projects funded after 1st May 2011) Please provide an update on progress made towards applying IATI standards. (Please refer to http://iatistandard.org/standard for further information). Concern has received relevant information on IATI from Bond who are supporting implementation of the IATI intiative and Concern has participated in the IATI workshop managed by Bond. Relevant documents for this grant (and other Concern/DFID grants as applicable) are earmarked to be uploaded during May 2012 with the June deadline in view. Furthermore, Concern as a member of the Humanitarian Accountability Partnership, has a designed accountability framework and implementation plan which ensures the organizations commitment to various stakeholders including; the community, government, its partners and donors. In this regard, Concern Worldwide Ethiopia is keen on Information sharing to all concerned bodies regarding the programme and support received as it ensures transparency. As a result, relevant documents including the grant agreement are shared with the implementing partner WSA;a multi-year agreement including budgetary and donor details has been signed with the regional government, and the annual plan and quarter reports have been submitted to other concerned government bodies. The implementing partner WSA and Concern have facilitated a launch workshop during the start of the project to share project information with the target community and the local government bodies. Furthermore, learning review sessions and joint stakeholders review meetings are also organized between WSA and Concern to share information and feedback for programme success and identifying rooms for further improvement.

http://iatistandard.org/standard

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SECTION 4: LESSONS (maximum of 2 pages) 4.1 LESSONS Please describe lessons either identified or learned as they relate to one or

more of the four key lesson learning areas for the CSCF below (these have been jointly identified by the Fund Manager and DFID’s Civil Society Department). Please note you do not have to provide lessons under each area. Lessons are observations or conclusions that can be applied to improve performance and shared with others. Try to avoid presenting obvious lessons (e.g. “the participation of women in project activities is key to their empowerment”). (a) Approaches to Empowerment and Advocacy: What lessons have you identified or

learned in relation to empowering individuals and/or communities to negotiate and advocate for better outcomes with decision-makers and service providers? Please consider whether there are particular lessons in relation to negotiation or advocacy in terms of (a) service delivery (relevance, quality, availability, and access), (b) political participation, (c) economic participation and (d) household decision-making. If something has worked particularly well, why? If a particular approach did not work well, why was this? How has this learning been applied in your project?

Organizing women into self-help groups has been identified by both Concern and WSA as a strong approach to bring the women together to build their knowlege and skills regarding different socio-economic issues asnd help to provide economic and social empowerment. The weekly meetings enable women to talk about personal and societal matters, to seek solutions, to encourage saving, and to recognise that their strength was in their unity were started. This was illustrated in Elu Kebele where SHG members were collectively able to voice their concerns on the absence of both a market and designated market day which in turn was affecting their involvement in business. In response the local government assigned a market location and day for the area.

(b) Equity: What observations or conclusions have you made in relation to strategies to engage marginalised and excluded groups (as defined by your project – this might include people of a certain age or ethnicity, etc.), particularly women, in project activities or benefits? What has worked particularly well and why? If something has not worked well, why was this? How has this learning been applied in your project?

Children, particularly girls, are often marginalised in the community for cultural reasons, especially education. This project is focused on engaging girls in education through implementing activities to ensure safe schooling- supporting school girls clubs, tutorial classes and provision of school materials. Also, girls involvement in the family dialogue sessions has allowed to them to better raise their concerns including issues related reproductive health, HIV and GBV risks to share experiences with thier family members.

(c) Capacity building: Which approaches to the capacity building of local partners and community groups have been most impressive in achieving project results, and in particular improving the capacity and ability of women to take a leadership role? If something has not worked well, why was this? How has this learning been applied in your project?

Enabling the evaluation of the quality of government sector service delivery through use of the community score card has been a positive step in building a bridge between government and the community. Also, the practice of organizing women into self-help groups has proved to be a sustainable route towards ending gender inequality and poverty in terms of improving income and strengthening access among rural women.

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(d) Monitoring & Evaluation: What tools and methods have been most useful and practical in measuring and demonstrating evidence of results, including disaggregation of data? If something has not worked well, why was this? How has this learning been applied in your project?

Quarterly reporting is in place using a template based on the log frame- a useful management tool to gage progress against indicators. Partner has submitted two quarterly reports as planned. Their new M&E and reporting system is implemented effectively. Quarterly monitoring visits by Concern Worldwide staff using standard monitoring checklists have been helpful in mapping progress, challenges and learning.

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ANNEX A: OUTCOME AND OUTPUT SCORING (maximum of 6 pages) To be completed for all projects which started AFTER 31ST MARCH 2010 Based on DFID’s 2012 scoring system, the section below asks you to score performance against your Outcome, making a judgement on the actual achievement of expected results, and to do the same for each output. A five-point scoring system is used to score actual achievement of results (this differs from previous years when scoring in the ARS was based on the likelihood of actual achievement). Milestones within the logframe should be the basis against which a judgement on achievement is made. Score Description of Score A++ Output/outcome substantially exceeded expectation A+ Output/outcome moderately exceeded expectation A Output/outcome met expectation B Output/outcome moderately did not meet expectation C Output/outcome substantially did not meet expectation

5.1.1 Outcome [insert outcome]

To reduce incidence of GBV within the communities of 11 Kebeles of Dessie Zuria Woreda

5.1.2 Outcome Score Please provide an overall score against your Outcome statement (C – A++) A

5.1.3 Outcome Comment State the extent to which you have over- or under- achieved based your logframe milestones relating to this reporting period. Explain any (under-/over-achievement). As the project is in its first year of implementation, it is difficult to objectively score on this achievement. However, it has been scored with the rationale that the achievement of the outputs will eventually result in the realization of the outcome.

5.2.1 Output 1 [insert output]

The capacity of the community, CBOs and schools is enhanced to report upon and mitigate incidences of GBV in the locality, as well as to economically empower targeted women.

5.2.2 Output 1 score (C – A++) A

5.2.3 Output 1 comment State the extent to which you have over- or under- achieved based your logframe milestones relating to this reporting period. Explain any (under-/over-achievement). During this period 110 Self Help Groups were organized with the membership of 2178 poor women. SHG package trainings were provided for 425 leadres,3,000 pass books and 110 journal were also distributed for the SHG members. Workshops were organized for 2063 SHG members on basic concept of SHG, group management, communication, leadership, conflict management and book keeping/financial management. Furthermore, birr 138,380 as seed capital was distributed to 11Custer Level Associations

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each serving as umbrellas for 10 SHG’s, to allow SHG members to initatie feasible IGAs.

5.2.4 Impact weighting (%) Please insert the impact weighting for this Output (from your logframe) and note whether this has been revised since your last Annual Report. Where the rating has been changed, please provide an explanation. 40%


The enforcement of GBV related laws improved in the target kebeles 5.3.2 Output 2 score (C – A++)

B 5.3.3 Output 2 comment State the extent to which you have over- or under-

achieved based your logframe milestones relating to this reporting period. Explain any (under-/over-achievement). The project provided training for police officers and initiated volunteer para legal aid providers. However,the other planned activities were postponed due to the government conducting a long-term environmental protection campaign which diverted relevant bodies’ attention.



Victims/Survivors access sensitive health services. 5.4.2 Output 3 score (C – A++)

A 5.4.3 Output 3 comment State the extent to which you have over- or under-

achieved based your logframe milestones relating to this reporting period. Explain any (under-/over-achievement). Training is provided to health workers in the project kebeles on GBV and dealing with GBV survivors to equip them with sensitive service provision skills when handling GBV survivors visiting their institution.


5.5.1 Output4 [insert output]

Replication of best practice through networking and alliance building. 5.5.2 Output 4 score (C – A++)

A++ 5.5.3 Output 4 comment State the extent to which you have over- or under-

achieved based your logframe milestones relating to this reporting period. Explain any (under-/over-achievement). International Women’s Day was celebrated colourfully including panel

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discussions, dramas, and competitions in all target kebeles. Prizes were awarded for women activists and role models from the target schools and SHG’s who have shown great dedication in their efforts.


If your project has more than four Outputs, please copy and paste the box above and insert below as required.

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ANNEX B: ACHIEVEMENT RATING SCALE (maximum of 4 pages) To be completed for all projects which started BEFORE 31st MARCH 2010 Please insert your purpose and outputs from your latest logframe, as well as your logframe indicators and baseline values for those indicators. If the baseline data has been obtained at different times during the project then the date of data collection should be clear. All baseline data should be linked to the corresponding indicator. Use numbering to cross-reference between columns. This can be submitted in landscape format or in Excel format. Please note that you should use the following scale to rate the likelihood of achieving your project’s purpose and outputs by the end of the project period. 1 = likely to be fully achieved, very few or no shortcomings 2 = likely to be largely achieved, despite a few shortcomings 3 = likely to be only partially achieved, benefits and shortcomings finely balanced 4 = very limited achievement is likely, extensive shortcomings 5 = unlikely to be achieved Overall

Assessment Score (likelihood of achieving the anticipated purpose/output by the end of the project)

Logframe Indicators

Baseline Values for indicators

Progress against Indicators in the current year

Comments on changes over the whole project period, including unintended impacts

Purpose (insert purpose statement here)

[Insert overall score here]

Outputs (insert numbered outputs here)

[Insert one score per numbered output here]

Activities Please comment on the relevance, efficiency and effectiveness of the

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Overall Assessment Score (likelihood of achieving the anticipated purpose/output by the end of the project)

Logframe Indicators

Baseline Values for indicators

Progress against Indicators in the current year

Comments on changes over the whole project period, including unintended impacts

activities overall

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ANNEX C: PORTFOLIO ANALYSIS (maximum of 3 pages) To be completed for all projects DFID aims to capture and compare performance and results across the whole CSCF portfolio based on the information provided in the Annual Reports. For each question below you are either asked to respond ‘yes’ or ‘no’; or you are asked to provide a score of 1 to 4 in terms of level of achievement: 1 = no evidence of achievement 2 = low / early indications of achievement 3 = significant achievement 4 = substantial achievement Please tick one box only using an X. 1. Is your project contributing to a change in government

policy or practice? If you answer No, go to Question 2 Yes No

X 1.1 What type of change has been achieved to-date?

1 2 3 4

(a) Change in discourse - e.g. verbal support for proposed changes; popular demand emerges; technical expertise applied.

(b) Policy development – e.g. proposed changes/principles reflected in draft policies or legislation.

(c) Policy adoption – e.g. support for legislative body is secured, policies are approved/passed into law.

2. Is your project leading or contributing to changes in rights

and/or government services? If you answer No, go to Question 3

Yes X

No

2.1 What type of change has been achieved to date?

1 2 3 4

(a) People are aware of their rights which are being targeted by the project

x

(b) Rights which have been targeted by the project are being claimed.

x

(c) Rights which have been targeted by the project are being enforced.

x

(d) People have improved access to government services which have been targeted by the project.

x

(e) People experience improved quality of government services which have been targeted by the project.

x

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3. To which of the Millenium Development Goals (MDGs) is your project contributing directly? Please select up to three MDGs and prioritise these as 1, 2 and 3 (with 1 being of highest significance). If none apply, please go to Question 4

MDG 1: Eradicate Extreme Hunger and Poverty 2 MDG 2: Achieve Universal Primary Education MDG 3: Promote Gender Equality and Empower Women 1 MDG 4: Reduce Child Mortality MDG 5: Improve Maternal Health MDG 6: Combat HIV/AIDS, malaria and other diseases 3 MDG 7: Ensure Environmental Sustainability MDG 8: Develop a Global Partnership for Development 4. How far have the following factors influenced project

success or failure to-date? Please select up to three factors and prioritise these as 1, 2 and 3 (with 1 being of highest significance).

4.1 The capability of the project partners 1 4.2 The level of government engagement 4.3 The level of ownership by citizens / beneficiaries 3 4.4 The level of participation of citizens / beneficiaries 4.5 Understanding of the context 4.6 Flexibility of approach and being able to adapt to changes in the external environment

4.7 The capability of the project leader 4.8 The quality and extent of communication between key stakeholders

4.9 Integration with the work of government and other actors 2 4.10 Use of specific tools and methods developed for the project 4.11 The capacity for good financial management 4.12 The geographical reach or spread of the project If you consider there are other factors which have influenced project success or failure, please note them in the box below 5. What is the main methodological approach being used by

the project to bring about the changes envisaged? Please select up to three factors and prioritise these as 1, 2 and 3 (with 1 being of highest significance).

5.1 Rights awareness – e.g. making ‘rights holders’ more aware of their rights so that they can claim rights from ‘duty bearers’.

3

5.2 Advocacy / Campaigning – e.g. advocating publicly for changes in policy and/or practice, campaigning on specific targeted issues.

2

5.3 Modelling – e.g. demonstrating best practice / approaches /

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behaviours which can be adopted or relicated by others to bring wider improvements in policy or practice. 5.4 Policy engagement – e.g. building relationships with decision-makers behind the scenes, pragmatic collaboration on policy development to achieve incremental improvements.

5.5 Service provision in collaboration with government – e.g. working with government to enhance the services already provided.

1

5.6 Service provision in parallel to government – e.g. providing an alternative service.

5.7 Monitoring of government policy – e.g. monitoring budget-making or enforcement of rights

If you consider there are other key methodological approaches which are being applied and which are not listed above, please note them in the box below. Organizing women in self help group and engaging family members in open dialogues on various issues pertaining to Harmful Traditiona Practives and GBV. 6. Whose capacity (in the main) is being built through the project?

Please identify one only

6.1 End-beneficiaries (poor and vulnerable groups) x 6.2 Local leaders / change agents 6.3 Local Community-Based Organisations 6.4 Civil Society Organisations / Networks 6.4 Local government 6.5 National government 6.6 Local implementing partner(s) 6.7 Trade unions 6.8 Private sector organisations 6.9 Other (Please name below)

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ANNEX D: BENEFICIARY TABLES (maximum of 6 pages) – To be completed for all projects How to Use the Beneficiary Table: • The beneficiary table asks you to insert information about your project’s beneficiaries to-date at Outcome and Output levels.

You should disaggregate this information as much as possible by gender and other relevant sub-groups. • Note that the total number of people targeted by each output cannot be simply added together to get the total number of project

beneficiaries. This is because the same people may be targeted under different outputs, and there is thus a risk of double-counting.

• You should also note that the number of beneficiaries at the outcome level may be different to the total number targeted at output level. A development outcome, such as a change in policy, could impact on a greater number of people than the total reached by the outputs.

• Please relate the number you provide in the beneficiary table with your logframe. If the logframe does not mention any number of beneficiaries at the outcome (purpose) level (e.g. policy or institutional change), please provide the number of people that the project will affect. This has to be a very realistic figure.

• For dissemination activities, unless the project is directly targeting groups/individuals, wider communities who will benefit indirectly through radio and other means should not be included within the outputs. This can be included at outcome level but the resulting change from the dissemination should be clear and measurable.

See attached example to see how this has been completed. It can be presented in Excel or Word format.

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Gender of

Beneficiaries Other Disadvantaged Groups Additional Information

Outcome (Purpose)

Type of Beneficiary Total Number

Female Minority Groups

People with Disabilities

People Living with HIV/AIDS

How were these numbers calculated?

What changes have occurred as a result of the project outputs for those people

Consoldiated number of beneficiaries for outcome

Women,men,student, teachers,Govt staff, religious leaders,school directors,

72,000 37632 Secondary data from Woreda Adminstration office

Types and number of beneficiaries targeted (e.g. children, women, religious leaders, etc.)

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Gender of

Beneficiaries Other Disadvantaged

Groups Additional Information

Output 1 Type of Beneficiary

Total Number





What type of benefit was received by this group?

Consolidated number of beneficiaries for this output

As below: 9457

Types & number of beneficiaries targeted in this output (e.g. children, women, religious leaders, etc.)

SHGs members

2178 2178

Counting Awareness raising and training regarding formation and objectives of SHG, Distribution of pass book and journals, Provision of seed capital as revolving fund

SHGs leaders

425 425

Counting Provision of group management, leadership and book keeping trainings

CC volunteer facilitator

21 7 Counting Provision of training on CC facilitation skill Providing transportation fee during CC(bi-weekly)

CC participants

663 348 Counting Awareness raising on GBV and HIV Provision of awards for active participants Stationery support for CCc session

Kebele adminstrator

11 Counting Participation in review meeting on CC

25

Peer to peer volunteer educator/YAK

36 39

17 22

Counting Training on Gender and youth action kit, as well as on Peer-to-peer education facilitation skill

In-school club members

472 422 Counting Awarness creation through peer-to-peer education. Stationery and materials support for school. Mini media Material support for drama script writing and staging. Organizing experience sharing ocasions with other clubs

Out of school club memebers

130 76 Counting Awareness creation through peer-to-peer education. Stationery and materials support for school mini medias Material support for drama script writing and staging Organizing experience- sharing occasions with other clubs

Students 14697 4843 From school data

Awareness creation organized by school Clubs by carrying out dramas, and question and answering program Raise awareness on school code of conduct and compliant reporting

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mechanisim Provision of combind desk Building of separate toilet for girls, and provision of sanitary pad and underwear.

Poor girl students

1100 1100 Counting Provision of tutorial and educational material support

Teacher guardians

24 18 Counting Training on how to prevent GBV at school Guidance and counselling provision Development and application of School code of conduct Provision of office furnitures for counsling purpose

Directors 11 Counting Training on how to prevent GBV at school Development and application of School code of conduct ,

SHGs members husbands

1993 Awareness raising about GBV,HIV and RH issues during family dialogues

SHGs members children

5430 Awareness raising about GBV,HIV and RH issues during family dialogues

Teacher Parent Association representatives

12 Counting Training on how to prevent GBV at school development and application of School code of conduct

Government staff

25 1 Counting Participate in project familiaraization workshops

27

Provide training on basic concepts on gender and effective Media comunication regarding GBV Developemnt and implementation of school code of conduct

28

Gender of

Beneficiaries Other Disadvantaged Additional Information


Total Number






Consolidated Number of Beneficiaries for this Output

196 58

Types & number of beneficiaries targeted in this output (e.g. children, women, religious leaders, etc.)

Kbele level GBVMG

136 28

Counting Workshops to monitor legal service provision

Woreda women lawyer association staff

3 2

Counting Payments for legal aid service for survivors

Government staff

57 28 Counting Training on GBV case handling,review project status

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Gender of

Beneficiaries Other Disadvantaged Additional Information


Total Number






Consoldiated Number of Beneficiaries for this Output

34 20

Types & number of beneficiaries targeted in this Output (e.g. children, women, religious leaders, etc.)

Woreda and kebele police officer

20 6 Counting Training on GBV prevention mechanism Stationery support Support during referral system Guideline development Data base system installation Provision of computer for Woreda police office

Health extension worker

14 14 Counting Training on GBV prevention and survivor handling

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Gender of Beneficiaries

Other Disadvantaged Groups

Additional Information


Total Number






Consolidated Number of Beneficiaries for this Output

16892

Types & number of beneficiaries targeted in this Output (e.g. children, women, religious leaders, etc.)

Community members

16892 Estimation Awareness creation through panel discussion,drama staging during quarterly campaigns and International Women’s Day event

If your project has more than four Outputs, please copy and paste the box above and insert below as required.

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ANNEX E: CASE STUDY (year 2 onwards) As this may be used for public dissemination purposes, please be clear and concise and avoid the use of jargon or acronyms.

1. Project details - this should include the title of the case study; project title and CSCF reference, country/region, project start and end dates and main local partner name.

2. Project Summary - please provide a brief project summary including the

overall change(s) that the initiative is intending to achieve and who will benefit. The location of the project benefits should also be clear. (The project summary should be 200 words maximum – half a page).

3. Provide 2 good photographs (as jpegs, with captions to describe them).

4. If possible include a good quote or human interest story about a named

individual or family that has been helped by the project.

5. Note: DFID are particularly interested in receiving case studies covering the following areas. Please could you put “X” against the areas which are particularly relevant to your project (you do not have to tick any if they are not relevant). More information may be requested for either communication or learning purposes.

Subject area X 1. Private sector development with a particular emphasis on women's

economic empowerment

2. Violence against women and children 3. Education with a particular emphasis on girls education 4. Reproductive health/maternal and neo-natal health 5. HIV/AIDs, malaria, tuberculosis 6. Disability 7. Child labour 8. Youth 9. Elderly 10. Access to justice and rule of law 11. Climate change and environment

Documents

CSCF Annual report form - Concern Worldwide · from the CSCF grant holders at the M&E seminar ... Narrative Report. ... necessary skills in market assessment and business plan preparation,