CRS Data Real Estate PowerTool - USAMLS.net...CRS Data Real Estate PowerTool Quick Tips Manual 3 To gain access to the various map tools, pull up the property report for your subject

CRS Data Real Estate

PowerTool

Bing Maps, Prospecting a Subdivision,

Advanced Search and Mailing Labels,

Using Word to perform a Mail Merge

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Real Estate PowerTool Quick Tips Manual 2

Bing Maps

Once you get to a property report you have several options of maps to choose from. Hover your

mouse over the “Maps” tab on the tool bar and choose which map you want to

use.

Map Functions

The Flood Maps, Topo Maps, and the GIS parcels have been integrated into the Bing Maps for

you. The Directions link is a link to Mapquest. The Property Map is an older map, you can

find everything you were used to seeing in the property map in the Bing Maps.

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To gain access to the various map tools, pull up the property report for your subject property.

Place your cursor over the Maps tab to view the drop down menu.

Bing™ Maps

In areas where CRS Data has access to county GIS maps, we have integrated the virtual Earth

with GIS mapping. To access the map of your subject property, click Bing™ Maps.

****Tip- when working with maps, zoom in a few times to view parcel lines and

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layers****

Using the Tool Bar

Zoom In – click on the Zoom In button. The map will zoom in keeping your subject

property centered. The zoom magnifying glass will gray out when you have reached the

maximum zoom.

Zoom Out – click on the Zoom Out button. The map will zoom out keeping your

subject property centered.

Pan/Hand – place your cursor anywhere on the map. Your pointer should look like a

hand. Left click, hold and drag to reposition your map.

Print – click the Print link to print the map view.

Road – turns off the aerial view to provide a clearer view of roads and parcels

Automatic View – Will choose the best map view for you based on your zoom.

Includes, road view, Birds Eye view, as well as a photographic view of the property.

Bird’s Eye – default view of Bing™ virtual Earth integrated with GIS parcels

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Hybrid – provides street names

Search – select By Parcel” from the drop down box. Click on a parcel to view additional

information about a parcel. (Alternately, you can right click on parcel to view the

information without selecting Identify.)

CRS Layers (Including Recent Sales) The Power Tool enables you to add or remove layers on the Property Map. From the Tool Bar,

place your mouse over CRS Layers to view the options from the drop down list. By default,

Parcels will be turned on. In areas where available, lot dimensions will also be turned on; listed

as Dimensions on the menu box. To turn layers on and off, select that layer from the menu. If

the layer shows in bold text, it is active on the map. Some layers may not be available until you

zoom in on the map.

Accessing CRS Layers

Recent Sales- view sales which have occurred within the last 3, 6, 9, 12, 18, & 24

months.

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Labels – view deeded acreage, system calculated acreage, owner name, property address,

parcel ID, Last Sale Date/Price for each parcel.

Listings- for sale, sold, contingent, pending, expired

US Topo Layer – You have to zoomed out to turn this layer on, you will see the

topography once the layer is turned on.

Measure – access different measuring tools: Lat/Long, Distance, Area Measurements.

FEMA Flood Maps

Counties with flood layers will have access to integrated maps. These layers will only be

available through Bing Maps.

When this layer is turned on you will see the legend appear in the window. If the property is in a

flood zone, you will have the corresponding pattern of aqual lines over the parcel.

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Marketing

Using the maps for Mailings and Prospecting

This process will allow you to create mailing labels or download data into Microsoft Excel for

custom mail outs. You can do this from the main page of CRS or from within a specific property

(or starting point). The three step process is outlined for you. We are going to start with the

Bing maps and go to “Search By” and click on “By Rectangle”, “By Radius”, or “By Polygon”.

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If you choose “By Polygon” you can designate the area that you want to include. Click your starting

point and double click when you are done electing your area.

After you have completed your selection you will be asked if you want to go to the Search Results list on

the Advanced Search, or go to Prospecting and Refine your Criteria before you go to the Mailing Label

Page.

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If you go to the Prospecting you will proceed with the Second step of the Prospecting.

Use the search fields in this step to specify the type of properties or property owners you wish to

target. Use any combination of the following search fields:

Property Value

Owner Type

Property Characteristics

Financing

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The next page gives you the opportunity to review your criteria and results.

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You can easily expand or narrow your results by clicking the Revise Criteria option.

When you are ready to proceed to your Mailing Label/Export File Page, you will “Proceed with

your third step”:

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Step 3 – Create Labels and Merge Files

The final step allows you to export your results to an Excel file or create mailing labels directly

from the PowerTool.

Export/Label Options – refine your results by selecting options like “skip records with no Zip

Code”. You can also choose how the Addressee is displayed and whether to mail to the

Owner’s address or Property address.

Create/Export Merge Files – select Addresses to export only the addressee, property and owner

address. Select Property Data to export all property information.

Create Labels – this option is set up to format your export to fit Avery brand labels. You can

include a line for “current resident” or replace the addressee name with custom text. If you are

using a partially used sheet of labels, you can select your starting label (i.e., the first five labels

on a sheet have been used; select the button to start with Label 6.)

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Depending on your version of Adobe, your labels will look something like this:

Advanced Searching

If you go to your search results page you will start with the Advanced Search page.

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Customize Your Results List

You can easily organize your search results, by selecting specific columns to include in your

search results page. This will help filter information and facilitate selecting comparable

properties or new business opportunities.

After selecting column criteria, you will need to save this list. Once this is completed, this list

can be retrieved again or you can select the designated columns as your default.

****Tip: you can sort your results by ascending or descending order by clicking on any of

the columns.****

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Flood Maps on the Property Report

The Flood Map section at the bottom of the Property Report will tell you which Flood Zone your

parcel is in, the Firm Panel ID number, and the effective date for the flood maps.

If the zone code is an “X” and only an “X”, the property will not require flood insurance. If

there is any other zone code with the “X” (as shown below), the property will require flood

insurance.

***TIP- Anything in black is going to be a link. The FEMA DFIRM Data will take you to a

FEMA site giving you more information about where that data comes from, as well as the

Fema’s Flood Hazard Mapping link. The FloodSmart.gov link will take you to an estimated

Flood insurance quote. All of the information this section gives you, will be exactly what your

insurance agent will need to give you an accurate estimate for flood insurance on the parcel.

How to print Labels by Subdivison name or Community name

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Start by selecting the advanced search tab on the main screen:

After you select advanced search you will see the following:

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After you click enter or select the magnifying glass icon:

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From here you can manually edit your list by checking the boxes on the left and clicking keep or remove

your checked boxes.

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After you select the Mail to Properties tab, you will be brought to the page where you can print your

labels or export your files to excel or another program of your choice.

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Back on the home screen, if you want to prospect a different way, you can select the prospecting tab,

and you will have 6 different options to prospect. Choosing a subdivision or community name is also an

option under this tab.

You will select the first step, which is, to select a geographic area.

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This portion works the same way that it did under the advanced search

tab.

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Procee

d to review the criteria that you have

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defined.

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Mail Merge

When you Save your exported list from CRS, you will need to make sure you save the document type as

an excel workbook. Click on the drop down box next to “Save as type” and choose “Excel Workbook”.

Open your letter in Microsoft word to start the Mail Merge Process.

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For additional help on any of these topics, click the link.

Further inquiries regarding training, please call 1-800-374-7488 ext. 164. Training is available

via WebEx online. WebEx calendar and registration is available at the following link:

https://crsdata.webex.com/mw0307l/mywebex/default.do?siteurl=crsdata&service=7

For any technical help please call:

CRS Data HelpDesk at 1-800- 374-7488 ext. 3 (toll free) or email: [email protected] for

additional help. The HelpDesk hours are Monday through Friday from 9 AM to 5 PM (EST).
https://crsdata.webex.com/mw0307l/mywebex/default.do?siteurl=crsdata&service=7mailto:[email protected]?subject=Property%20Search%20Help

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CRS Data Real Estate PowerTool - USAMLS.net...CRS Data Real Estate PowerTool Quick Tips Manual 3 To gain access to the various map tools, pull up the property report for your subject