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What is your vision?Getting clear about what you really want is essential for creating your ideal
business plan. When you dream about your ideal practice what is it you see
yourself doing? What do you want to have more time for? What is you ideal
schedule? How do you want to feel?
The Revitalized Therapist seeks to facilitate the implementation of your goals
by developing a strategy and providing skilled assistants that support you in
achieving your vision. We accomplish this by taking care of the time
consuming task you don't enjoy and streamlining your practices to increase
the efficiency of your practice. We assist you with administrative task,
marketing, growing your practice, your tribe and establishing passive income
streams. There are so many things that we are excited to share with you. We
are passionate about empowering therapist to utilize creative solutions that
promote the prosperity of their practice and happiness in their lives.
Services
Appointment Scheduling
Manage Voicemails and Incoming calls
New Client Intake
Credentialing Support
Business Consulting
Email Account Management
Verification Of Insurance Eligibility And Benefits
Update Client Electronic Files
You may assign your VA to follow-up on claim denials for you
Prepare Records Requests
Provide Appointment Reminders
Provide Client Re-Engagement
Social Media Marketing: content creation, design, planning, and posting
Transcribe Case Notes
Write And Post Blog Content: Content Writers Focus On Emphasizing The
Culture Of Your Practice And Speak To The Needs Of Your Ideal Clients
Track And Monitor All Your Key Performance Indicators And Business Metrics
Content Marketing: Home Page Content Creation And Keyword Research
Launch Passive Income Streams
Streamline Onboarding Processes And Procedures
Obtain More Private Pay Clients For Your Practice
We Build Relationships With Potential Clients, Discuss Your Unique Skills And
Specializations, And Schedule Consultations For You
Review With Callers Risks And Benefits Of Using Insurance For Mental Health
Services
Send Re-Engagement Letters On Your behalf
Complete Intakes On The Phone Before The Client's First Session So You Never
Miss Or Have To Wait For Paperwork Again
Send Thank-You Letters To Your Referral Sources.Market Your Practice And
Specialization According To Your Vision For Your Practice
Create Event Brochures
We specialize in all things social media (setup, schedule, post, create content,
manage, respond)
Check Out-Of-Network Benefits For Your Clients
Keep Your Clients' Information Updated In Your EHR
Utilization Of A Project Management System: Easily Assign Tasks In Order Of
Priority, Attach Documents, And Track Task Progress
Manage and organize your marketing materials this includes managing and
creating social media content and writing content for your blog based on your
ideas and our keyword research
Transition You To A New EHR
Extend The Reach Of Newsletters To Grow Your Audience
Track Your Referral Sources And Build Relationships Within The Community
Create A Content Plan And Marketing Strategy
Research content for your blog with associated references
Market Your Private Therapy Practice To A Broad Spectrum Of Potential Referral
Sources
Our assistants have unique training in trauma-informed care, compassionate
communication, essential intake, and assessment and are fully HIPAA trained. We will
even sign a business associate agreement which allows you to have ethical and
trustworthy support for your clients.
All of our assistants are provided unique training in the following:
- Trauma-Informed Care
- Mental Health First Aid
- Compassionate Communication
- Essential intake, and assessment
- HIPAA trained yearly
- Counseling Theory
Our services go above and beyond that of basic call centers by upholding the values
of trauma-informed care, including:
Safety: This includes providing safe communication that is respectful and attuned to
your client's needs.Transparency and Trustworthiness: You can track and monitor task
completion with ease.
Choice: You choose the services that matter the most to you and provide you the
most relief.
Collaboration and Mutuality: We view ourselves as an extension of your team and
your practice.
Empowerment: Implement strategies that promote your vision for your practice and
your lifestyle.
By freeing up your time, you can focus more on the things that you love. Our Virtual
assistants are equipped with incredible knowledge and experience and specialize in
running practices just like yours. You also get to train your VA however you like so
you are in complete control of the whole process. Your VA comes equipped with call
scripts to increase private pay clients, assessments, pre-screening questionnaires, and
will provide adequate referrals. We can also use your preferred referrals list. Whatever
you need, your VA will honor your wishes. It's entirely up to you.All services are
entirely customizable and will be individualized to meet your unique needs.
Our VAs understand marketing strategies and techniques to help you obtain your
ideal caseload and will implement these strategies when managing new callers.Our
assistants hold training in social media marketing, which includes content creation
and management of your social media sites.
Time Tracking
We use Harvest Time Tracking software that bills by the minute.
To access the daily report spreadsheet, we will send you a link to our secure
client portal. From there you will have access to your daily time report. We will
send you a daily time report to avoid going over the time you purchased. We
will strategize with you the best way to use your prepaid package time so you
get the most benefit out of your package.We only rollover time for our 10-hour
packages and in the event there is a VA absence and here's why: there is no
good reason to not take full advantage of everything your Virtual Assistant has
to offer you. If you are not sure what to focus on next we are here to coach
you and guide you. There is always room for improvement with efficiency and
growth potential. Overages are charged at the hourly rate consistent with the
package you purchased.
YOUR TEAM WILL REACH OUT TO YOU TO SCHEDULE YOUR FIRST STRATEGY MEETING
DURING YOUR STRATEGY MEETING YOUR TEAM WILL ASSIST IN DEVELOPING AN ACTION
PLAN
WE WILL OUTLINE GOALS AND THE PURPOSE OF YOUR MARKETING CAMPAIGN
Increase brand awareness
Demonstrate company culture
Increase customer engagement and loyalty
Showcase products and services
Enhance and complement event experiences
Share company news
Inspire and grow your community
ESTABLISH OUTCOME GOALS: What you specifically want to accomplish in the next 4 weeks?
BUILD YOUR ACTION GOALS.: What are the specific actions you will need to take in order to
achieve your outcomes?
IF YOUR FOCUS IS SOLELY ON MARKETING
YOUR PURPOSE MAY BE TO…
Marketing Strategy
Collaboration &
Communication
What Asana does instead is embedding email communication within the project management
experience.
To create, schedule and streamline workflows
To rank order priorities and set project milestones
To create a hub for outlining practice policies and procedures
To ease communication
To track progress towards goals
To attach images & documents for review and revisions
To say goodbye to email
ASANA is a tool for organizing team work, basing the system on individual tasks framed into
bigger projects. It’s a faithful friend in the fight with deadlines and work chaos.
Asana was created to replace the use of email for work communication and collaboration. Before
the current wide adoption of project management tools, it was a common practice that all work
decisions and task organization were executed via email.
A peace treaty with email
Since email does not allow information to be arranged in the context of projects and tasks,
handling all incoming notes and requests can become a hellish experience. There’s barely
anybody left out there who still thinks that project management via email can be productive.
Check out ASANA Here: asana.com
ASANA In Action
ASANA In Action
Next Steps
After your initial consultation: If you choose to start services we will send you our services
agreement to review and sign, our BAA and you will purchase your package for the month.
After payment is received we will reserve your official start date and select your team.
We will send you our HIPAA compliant clinician information form to obtain all of the important
details your VA will need to work successfully for you practice.
When your package is over we send you an invoice for the your next monthly package
Your Invoice will include the price of your package in addition to any fees for extra hours
added to your previous month's package if you nee additional time before the end of your
month.
You get time allotted time for training your VA on your intake processes and to establish goals
and priorities for the month. This time is separate from and in addition to your monthly task
hours. For those seeking marketing only services this hour of time will be used to create your
marketing strategy and define the priorities for the month.
The amount of training time or strategy building time time included in each om each package
varies based on the amount of package hours purchased.
Your Va will ask you to review your current intake process with them during your face to face
zoom meetings or discuss your marketing goals and implement a strategic marketing plan.
We love to record meetings so your VA can review it as needed to ease the flow of
communication. Through the use of video you and your VA will always be on the same page.
We kindly request and require 30 days notice to cancel services.
Pricing
The Stress Less Plan
10-HOURS PER MONTH
$480 PER MONTH
Includes Phone, Email and Scheduling
Services
Includes Documentation Of Contact Calls
In Your EHR
Promote Your Specialties
Provide Referrals To Callers
Maintain Your Waitlist
Includes 1-Hour Of Training Time With
Your VA The First Month
This Package Includes The Option To Roll
Over Any Unused Time To Your Next
Purchased Package
Pricing
The Re-Energized Plan 20-Hours Per Month
20-HOURS PER MONTH
$850 PER MONTH
Phone, Email and Scheduling Services Includes All
Administrative Task Services
Includes Eligibility and Benefits Checks
Includes Posting of Blogs, Marketing Content, and Social Media
Content Created By The Practice OwnerIncludes 2-Hours Of
Training Time With Your Team The First Month
The Revitalization Plan 30-Hours Per Month
30-Hours Per Month
$1075 PER MONTH
Includes 1-Hour Of Business Consultation & Strategic Practice
Planning Session
Includes Phone, Email and Scheduling Services Includes
All Administrative Task Services
Includes Eligibility and Benefits Checks
Includes Posting of Blogs, Marketing Content, and Social Media
Content Created By The Practice Owner
Includes 2-Hours Of Training Time With Your Team The First Month
Pricing: Marketing For
Therapists:2-Personalized Blog Post or Newsletters Per Month $175.00
Per Month
We Will Use Your Selected Topics And Write Your Content
Optimize Content For Search Engines
Collaborative Analysis Of Topics, Titles, And Preferences
Each Month
You May Modify, Change, And Transform The Content
However You Like
3-Personalized Blog Post or Newsletters Per Month
$250.00 Per Month
We Will Use Your Selected Topics And Write Your Content
Optimize Content For Search Engines
Collaborative Analysis Of Topics, Titles, And Preferences
Each Month
You May Modify, Change, And Transform The Content
However You Like
Content Distribution Add-On
$100 Per Month
Publish and distribute Blog Or Newsletter To Email List and
Social Networks
Email Marketing Set Up
$375 Per Campaign
Assessment & Planning
Set Up Account (Active Campaign, Mailchimp or Dubsado)
Create Contact List From Current, Past, and Ideal Clients
Upload Existing Blog Posts Into Campaign
Embed Sign-Up Form
Create Content For 1 Newsletter
Template Creation & Setup Design Layout Creation
Test Forms and Sequencing Of Distribution
Social Links
Set up of Social Media Profile:
$230.00
Create Business Page One Platform
Create and Design Profile and Cover Image
Enter Business Information
Insert About Us/Profile Summary
Add profile description
Create call to action
Create First 5 Posts
Pricing: Marketing For
Therapists:
Social Media $300 Per Month
15 Individualized Post Per Month
Includes Social Media Post Design and Written Content
Scheduling and Publishing of content (with your preferred
social media scheduler)
Collaborative Analysis Of Topics And Preferences Each Month
Publish and Distribute Posts To Google My Business And 2
Social Media Accounts
Pricing: Marketing For
Therapists:
Implementation Of A Individualized Strategic Practice Plan
Streamlining Procedures & Setting A Foundation For Growth
Implementation For Transition To Group Practice
Raising Rates
Leaving Insurance Panels
Filling Your Practice With The Clients You Love and Know You Can Help
Expanding Into A Group Practice
Drafting Private Practice Documents & Paperwork
Drafting Employee and Intern Manuals Including Policies and Procedures
Creating A Launch Or Transition Plan
Increasing Various Sources Of Income Potential
Generating Ideas For Creative Service Offerings And Products
Getting Clear About Your Marketing Strategy
Inspiring Ambition, Energy, and the Courage to Grow
Do you want to feel inspired to build your dream practice? My passion is to energetically guideand support the transformation of your private practice and your identity as a business owner. Iwill empower you to face your fears, unburden toxic self-doubt, and reclaim the courage that youknow is inside of you. Your ability to have love, compassion, and acceptance for your clientsallows you to be a powerful healing force in their lives. I strive to help therapists ignite the powerthey possess within to reclaim their unique qualities and share their true potential with the world.I work to inspire courage, release fear, and to help therapists embrace their authenticity. With anew transformational understanding of identity as a therapist, you will begin moving throughpatterns that keep you feeling defeated. I utilize guidance and experiential exercises to increaseskill and foster empowerment. My approach to consulting is transformational, empowering, andinsight-driven.Additionally, we will work together to create an individualized strategic plan foryour practice. I will guide and teach you vital skills and provide knowledge to help transform yourvision into a practice that inspires passion, prosperity, and growth. I can assist with developingand implementing processes and systems to streamline your practices while promoting progresswith measurable goals and outcomes.My whole heart believes in your ability to build your vision.You are already a powerhouse, and I am excited for you to take the next steps in your career toalign your passions with your practice.
Private Practice Consulting Services & Skill Implementation
Pricing: Private Practice
Consultation
Do Our Private Practice Review
Where does the time go? Do a time analysis for the next 5 days.Time Analysis Worsheet
Returning Calls From Potential New Clients Start Finish Total Time
Scheduling Current Clients
Verifying Insurance Eligability Benefits Start Finish Total Time
Managing Check-ins Crisis Calls/Emails
Returning Emails
Start Finish Total Time
Start Finish Total Time
Start Finish Total Time
Completing Case Notes Start Finish Total Time
Coordinating Care & Contacting Referral Sources Start Finish Total Time
Marketing Web & Networking Start Finish Total Time
Writting Documentation and Blogging Start Finish Total Time
What is it that causes you stress in your private practice? What fears come up
for you when you think about making changes to your current practice that
would decrease these stressors?
List the things that need to change. List the things you are afraid to change.
What is your ideal yearly income or the income you need to have the worklife balance you want to achieve? How does this compare to your currentyearly income?
What stops you from making your ideal income? How did you choose your
hourly rates? Where did your ideas about your hourly rates come from?
List one thing you could change today about your practice that would get you
closer to your ideal vision.
Write out the other types of products or services you would like to offer?What are the products or knowledge offerings your ideal clients need?
Where do you connect with your ideal clients? How can you extend yourreach?
