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Texas Weighted Caseload Study. Developing Evidence-Based Caseload Guidelines for Effective Court-Appointed Representation. Chair: The Honorable Sharon Keller, Presiding Judge, Court of Criminal Appeals Vice Chair: The Honorable Olen Underwood. - PowerPoint PPT Presentation
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Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Texas Weighted Caseload Study
Developing Evidence-BasedCaseload Guidelines for Effective Court-Appointed Representation
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Chair: The Honorable Sharon Keller, Presiding Judge, Court of Criminal Appeals
Vice Chair: The Honorable Olen Underwood
EX OFFICIO MEMBERS:
Honorable Sharon Keller Austin, Presiding Judge, Court of Criminal Appeals
Honorable W. Jefferson Austin, Chief Justice, Supreme Court of Texas
Honorable Roberto Alonzo Dallas, State Representative
Honorable Abel Herrero Robstown, State Representative
Honorable Sherry Radack Houston, Chief Justice, First Court of Appeals
Honorable Linda Rodriguez San Marcos, Hays County Court-at-Law #2
Honorable Royce West Dallas, State Senator
Honorable John Whitmire Houston, State Senator
MEMBERS APPOINTED BY GOVERNOR:
Honorable Jon Burrows Temple, Bell County Judge
Mr. Don Hase Arlington, Attorney, Ball & Hase
Mr. Anthony Odiorne Burnet, Asst. Public Defender, RPDO Capital Cases
Honorable Olen Underwood Conroe, Presiding Judge, 2nd AJR of Texas
Honorable B. Glen Whitley Hurst, Tarrant County Judge
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
The mission of the Texas Indigent Defense Commission is to provide financial and technical support to counties to develop and maintain quality, cost-effective indigent defense systems that meet the needs of local communities and the requirements of the Constitution and state law.
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
House Bill 1318Not later than January 1, 2012, the Texas Indigent Defense Commission shall conduct and
publish a study for the purpose of determining guidelines for establishing a maximum
allowable caseload for a criminal defense attorney that… allows the attorney to give each
indigent defendant the time and effort necessary to ensure effective representation.
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Today’s Agenda
1. Why Understanding Caseloads Matters
2. Consider Lessons Learned Elsewhere
3. Review Texas Framework & Strategy
4. Identify Key Factors for Texas Success
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
History of Time Tracking
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Case Log Sheet
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Case Closing Sheet
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
2008 defenderData
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
defenderData Time Entry Screen
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Benefits of Tracking Attorney Time
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Texas Weighted Caseload Study
Developing Evidence-BasedCaseload Guidelines for Effective Court-Appointed Representation
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Public Policy Research InstituteTexas A&M University
• Established by the Legislature in 1984
• Land grant philosophy -- Portal for policymakers to access university expertise
• Original data collection; Survey research; Large database analysis; Qualitative methods
• 30-40 projects/year; 15 state agency partners
• Criminal justice, Education, Public health, Social services, Substance abuse
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
o Impacts of the FDA on Texas Countieso Public Defender Feasibility Studyo Mental Health Public Defendero Direct Electronic Filing in Criminal Caseso Regional Public Defender for Capital Cases o Texas Weighted Caseload Study
Public PolicyResearch Institute
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
TIDC Websites
• Public Indigent Defense Data
• County Reporting Website
• Innocence Project Reporting Website
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Essential Partners• Texas Criminal Defense
Lawyers Association• State Bar of Texas• National Authorities • Public Defenders• Criminal Defense
Attorneys
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12
Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
http://texaswcl.tamu.edu
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
Largest Counties in eachAdministrative Judicial Region
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
Largest Counties in eachAdministrative Judicial Region
Strategy:Local TCDLA/ Criminal Defense Bar Associations
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
All Trial-Level Public Defender Offices
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
Strategy:Direct Appeal to Chiefs
All Trial-Level Public Defender Offices
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
39 Counties with Population > 100,000
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
39 Counties with Population > 100,000
Strategy:Telephone Recruitment
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
o Why telephone recruitment? Balanced attorney enrollment
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit AttorneysPotential Sampling Frame
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
o Why telephone recruitment? Diverse counties Do indigent defense policies impact
attorney time and case quality?
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
o Why telephone recruitment? Assertive outreach and marketing Increased sample size
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit AttorneysMore participating attorneys
Larger sample of cases More informative results re: effects of…
o Attorney Characteristics
o (e.g., experience or special qualifications) o Client Characteristics
o (e.g., juvenile, criminal history, mental health concerns)
o Case Factors o (e.g., client in custody, probation concerns,
specialty court)o Defense Tactics
o (e.g., use of experts, use of investigators)
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Recruit Attorneys
+ Preliminary Approval for CLEs!
Incentives…
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
• Webinar training
• Custom defenderData software by Justice Works
• Attorneys keep time for 12 weeks
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Collect Attorney Time Data
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
“Sufficiency of Time” Survey
• Do attorneys feel they have sufficient time for essential activities and functions?
• Where is practice acceptable?
• Where is more time needed?
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
“Sufficiency of Time” Survey
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Delphi Process
• Problems that cannot be precisely measured
• Collective expert judgments
• Questionnaires + Opinion Feedback
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Tasks and Timeline2013 2014
9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12Task 1: Advisory Panel Planning
Task 2: Attorney Time Data Collection Recruit Attorneys
Collect Attorney Time Data
Analyze Attorney Time Data
Task 3: Sufficiency of Time Survey
Task 4: Adjust Case Weights thru Delphi Process
Task 5: Prepare Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Final Report
Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu
Public PolicyResearch Institute