Creating and Delivering Effective Presentations

Planning & Organization

All well-planned presentations have An obvious introduction A main body A concise summary (and sometimes

conclusions)

Planning & Organization

Obvious introduction Get the audience attention Explain the purpose of the presentation

Main body Relevant and concise information Organization should be logical

Planning & Organization

Summary Concisely summarizes the body of the presentation Inform the audience you have reached this section

• For example say “in summary”• Focuses the audience’s attention and re-teaches the

information

Conclusions (not always appropriate) Reports the conclusions that might be drawn from the

information in the presentation

Planning & Organization

Transitions Transitions between sections should be

obvious. For example• “Jamie will speak on the cost of the project”• “in conclusion”

Appropriate Coverage of the Topic

Main ideas should be evident

Main topics should be abbreviated in the multimedia presentation but explained fully by the speaker

Supporting citations adds credibility to the information presented. For exampleEducation Professional Standards Board (EPSB). (n.d.).

Education Professional Standards Board web site. Retrieved January 9, 2006 from http://www.kyepsb.net/.

Delivery

Strong eye contact Look around the room and into the eyes of

different audience members Do not focus on one particular audience

member Do not rely on notes or focus your stare at the

podium Do not “freeze up”

Delivery

Appropriate use of gestures Use the right hand modestly to animate

your speech at calculated times Do not use the left-hand to animate your

speech Do not fall into a repetitive motion such as

stepping forward and back Be aware of your nonverbal messages

Delivery

Use strong voice that can be heard at the back of the room

Use appropriate vocalics to prevent becoming monotone

Demonstrate good posture Stand up straight Hands on the podium or comfortably at your sides Do not put your hands in your pockets

Do not use fillers such as “uhh” and “you know”

Appearance

Business dress Males

• Suit or suit jacket and slacks– Power colors (dark blue, black, dark gray, dark brown)

• Dress shoes• Tie• Jewelry

– Watch– 1 ring (or less)– Nothing else (no visible piercings such as ear rings)

Appearance

Females• Suit with a jacket and skirt or slacks

– Power colors (dark blue, black, dark gray, dark brown)

• Dress shoes• Jewelry

– Watch– 1 ring on each hand (or less)– One bracelet (or less)– One necklace (or less)– One pair of ear rings (and no other visible piercings)

Visual Aids

Readable from the back of the room

Should always be relevant to the subject Do not use images for the purpose of having

one in the presentation Images should reinforce the message

Graphics should be demonstrated at the point the relating topic is discussed

Visual Aids

Design crimes Text or objects should be visible at the back

of the roomThis text could be too small to see at the back of the room

Inconsistent formatting. For exampleFirst order bullets should always be the sameSecond order bullets should always be the sameTitles should always be formatted the same

Visual Aids

Do not use more than two font styles• Arial• Times Roman• Harrington• Banjoman Open Bold

Apply styles only for emphasis• Italic• Bold• Underline• ShadowShadow

Visual Aids

Keep the same color schemes throughout the presentation

Use contrasting colors for text and backgrounds

Lacks Contrast

Changing Colors isMentally Confusing

Visual Aids

In most cases Less is more Simple is best

• Only use animations and images that compliment the message

• Do no select elaborate and confusing backgrounds• Keep the number of bulleted items from 4-7 per

slide

Distracting and not relevant

To Keep in Time & Present Well

PRACTICE

PRACTICE

PRACTICE Take advantage of PowerPoint's timer feature Practice will aid you in keeping in time

limitations Practice will make you more comfortable

• A relaxed presenter will do a better job!

Summary

Have a clear Introduction, Body, and Summary/Conclusion

Use strong eye contact with the audience Do not focus on notes or other things

Use good voice pitch and volume Avoid being monotone Avoid fillers (e.g. “uhhh”)

Summary

Wear business dress

Make all visual elements readable from the back of the room

Use consistent formatting

Use 1-2 typestyles and be careful with applying styles

Summary

Use good contrasting colors

Only use graphics and animations that compliment the message

Do not pick elaborate backgrounds Less is more

Practice, Practice, Practice

The End