Creating Accessible PDF Documentw With Adobe Indesign Cs6 v3

8/12/2019 Creating Accessible PDF Documentw With Adobe Indesign Cs6 v3

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Adobe InDesign CS6 Whie Paper

Creaing accessible PDF documens wih

AdobeInDesignCS6Is criical ha conen is accessible o he wides possible audience and complies wih accessibiliy sandards

and regulaions, such as WCAG 2.0 and Secion 508 o he U.S. Governmens Rehabiliaion Ac. An

accessible elecronic documen is one ha is opimized or screen readers and oher assisive devices used by

persons wih disabiliies. Producing accessible conen also plays a key role in opimizing PDF documens or

successul indexing by Inerne search engines.

Achieving his kind o accessibiliy requires agging all documen conen based on i s hierarchical srucure

(headings, paragraphs, liss, ables, and so on) and ordering he conen in a linear pah rom sar o inish. An

addiional requiremen or accessible documens is ideniying nonex conen, such as graphics and images,

in conex and describing wha is shown.

InDesign CS6 o ers a direc and simple worklow ha dramaically reduces he ime and e or required o

produce accessible PDF documens rom an InDesign layou. Mos o he asks are execued wihin InDesign,

wih only a ew inal seps required in Adobe Acroba. his allows hierarchical and srucural inormaion o

reside in he InDesign ile, making updaes aser and easier when you need o generae a revised accessible

PDF documen.

o accomplish he asks described in his whie paper, you will need:

Adobe InDesign CS6 sofwareo prepare a documen or accessible PDF expor using he processes

described.

Adobe Acrobat X Proessionalo finalize he accessibiliy process. You canno accomplish hese seps wih

he ree Adobe Reader applicaion.

Opionally, you migh also need access o assisive echnology (A) or esing and veriying resuls beyond he

Acroba buil-in accessibiliy accommodaions.

Workflow or generaing an accessible PDF documen rom InDesign CS6

You can perorm he majoriy o he work necessary o properly srucure and prepare a documen or

accessibiliy can be done direcly in InDesign CS6, reducing he pos-expor work required in Acroba X Pro o

jsu a ew seps. You can speciy he documen s srucural hierarchy and conen order in he InDesign

documen, which preserves ha srucure should you need o laer modiy he documen and expor a new

PDF.

Table of Contents

1: Workflow or

generaing an

accessible PDF

documen rom

InDesign CS6

3: Creaing an accessible

PDF

15: Addiional resources

Map paragraph styles to export tags

Anchor images in text flow

Assign ALT text to images

Add Bookmarks/TOC/Hyperlinks/Cross-reerences

Define content order in Articles panel

Add required file metadata

Assign language

Set PDF tab order to UseDocument Structure

Run Accessibility check


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2Adobe InDesign CS6 Whie Paper

Required steps in InDesign CS6

Use paragraph styles consistently throughout your document. Consisen use o InDesign paragraph syles

hroughou a documen is criical or e icienly and successully exporing he conen o PDF. Base syles on

heir hierarchical srucure (main headline, secondary headings, subheading, and so on) and apply hem

appropriaely o paragraphs according o heir hierarchical role in he documen.

Establish export tag relationships between InDesign styles and PDF tags. As you creae InDesign syles, se

each syles Expor agging (in he Paragraph Syle Opions dialog) according o is role in he PDF documen

paragraph (P), heading levels 1 hrough 6 (H1H6), or Ariac. ables and bulleed and numbered liss are

recognized auomaically in he expor process and agged appropriaely.

Anchor images within the content low. Images in a prin layou can appear anywhere in a spread, and sighed

users can make he connecion beween he image and relevan ex as hey read. Screen readers process

conen in a linear ashion. Because screen readers use ex-o-speech aciliies o describe images, hey should

be placed as close as possible o he ex ha perains o he image. InDesigns drag-and-drop objec anchoring

makes i simple o place he reerence o he image in an appropriae locaion wihou aecing he prin

layou..

Add alternative text or images. Screen readers can only indicae he presence o an image. Conveying wha

he image depics requires providing alernaive ex (al ex). Wih he Objec Expor Opions eaure in

InDesign, you can speciy al ex rom meadaa in an image ile or add cusom al ex o any image, graphic or

group o objecs in a layou.

Incorporate internal document navigation mechanisms. In an accessible PDF, ables o conens, bookmarks,

hyperlinks, and cross-reerences can ac as navigaion mechanisms o he reerenced conen. hey also allow

screen reader users o e icienly navigae he documen by using he links hese mechanisms creae.

Establish content order in the Articles panel. he agging order o a PDF documen is essenial o is

readabiliy. he Aricles panel in InDesign CS6 enables you o precisely deine which conen in your documen

ges agged and in wha order. You can add conen by dragging and dropping rames and objecs ino he

Aricles panel and hen arranging hem in he desired reading order. You can also break he conen up ino

smaller aricles wihou aecing he page layou.

Speciy a document title and description as metadata. For accessibiliy, as well as or search engine

opimizaion, a PDF ile requires a documen ile and a descripion o is conens. When you save his

inormaion in he InDesign File Inormaion dialog, is auomaically ranserred o Acroba Pro X as required

meadaa.

Export as PDF with settings optimized or accessibility. When you use he InDesign PDF expor opions (prin

or ineracive), he agging, organizing, and bookmarking esablished in he layou become he agging

srucure, order, and navigaion scheme o he resuling PDF documen.

Required steps in Acrobat X Pro

Set the language in Document Properties. You canno se he documens language in InDesign. You mus

speciy he language in he Advanced opions area o he Acroba Documen Properies dialog.

Change display name rom Filename to Document Title. By deaul, Acroba displays he PDF ilename in he

ile bar o he documen window. For accessibiliy purposes, his should be replaced by he documen ile

esablished in InDesigns File Inormaion dialog. o do so, choose Documen ile insead o Filename in he

Iniial View opions o Acrobas Documen Properies dialog.

Set the tab order to use the document structure in the Page Thumbnails pane. he srucure esablished in

he InDesign Aricles panel is saved in he expored PDF ile, bu you mus insruc Acroba o honor ha

srucure. o use he order speciied by he InDesign documens srucure, selec all he pages in he Acrobas

Page humbnails pane, choose Page Properies rom he Opions menu, hen selec Use Documen Srucure

or he ab order.

Run the Acrobat accessibility check. Aer hese seps are compleed, conirm ha he documen has no errors

by choosing Full Check rom he Acroba accessibiliy ools.


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Creaing an accessible PDF

Add Export Tagging instructions to paragraph styles

Deining expor ags in a paragraph syle creaes an associaion beween he ex using ha syle and is role in

he semanic srucure o he PDF documen. You can se any paragraph syle o one o eigh basic PDF ags.

PDF tag Applied to

Any sandard, narraive paragraph o ex ha is no a heading

hrough A heading ha relecs he documens organizaional hierarchy

Any page conen ha he screen reader should ignore

I you do no assign expor ags, all syles deaul o Auomaic. he Auomaic seing honors any syle-o-XML

agging ha migh have been esablished in an older XML-based worklow. I no syle-o-XML relaionships

have been esablished, he Auomaic seing ranslaes hem o a P ag in Acroba. here is no addiional

parsing o he documen o deermine a heading srucure. Because o his deaul behavior, explicily assigning

expor ags o paragraph syles is an essenial accessibiliy sep.

You se he Expor agging opions or a syle in he Expor agging area o he Paragraph Syle Opions dialog.

I you use InDesigns Bulles and Numbering eaure, bulleed and numbered liss are agged as unordered or

ordered liss, respecively, and convered auomaically, depending on he opions seleced in he expor

process. Manually creaed liss are no recognized as lis iems.

InDesigns Expor agging setings allow wo differen agging schemes. Te opions or EPUB and HML have no bearing on he opions or PDF,

which mus be se i ndependenly. Alhough he role assigned o a speci fic paragraph will likely be similar be ween he wo, PDF has ewer opions

and no cusom agging opions.

Understanding roles in

a tagged PDF

Assigning a paragraph

syle o a paricular

expor ag defines is

role in he agged PDF

file. For insance, ex

using an InDesign syle

named Main Headline

migh appear in he

Acroba ags panel

wih a

ag wrapped around

i, bu in he Edi Role

Map dialog in Acroba,

ha Main Headline ag

is assigned he role o

, i H1 was defined

as he syles expor ag

in InDesign.

Similarly, i a ex flow

in InDesign is agged as

, i is auomai-

cally mapped o he

secion () role in

Acroba.


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I a projec already has syles, you can map all s yles in he documen in one sep by choosing Edi All Expor ags in he Paragraph Syles panel menu

(lef). In he resuling dialog (righ), selec he PDF opion and assign PDF ags rom he pull-down menus i n he righ column o he paragraph s yle

names in he lef column.

In Acroba, he Role Map reflec s he associaions made beween he InDesign Header syle and he H1 ag and be ween he Secion headers syle

and he H2 ag, boh o which were assigned in he Expor agging opions or he respecive syles in InDesign.

Add Alt text using Object Export Options

Images in an accessible PDF documen require alernaive ex so ha he image can be described by a screen

reader or assisive device. In previous versions o InDesign, you could only add al ex or an image hrough

he XML Srucure pane. ha opion is sill available, bu in InDesign CS5.5 and CS6, you can also add al ex

wih Objec Expor Opions (Objec > Objec Expor Opions). his dialog is non-modal, so i can remain open

as you work in he documen, allowing you o move quickly rom image o image and assign meadaa wihou

repeaedly closing and opening he dialog.

he Objec Expor Opions dialog has hree absAl ex, agged PDF, and EPUB and HML. Al ex applies

o boh he PDF and EPUB/HML worklows. You can generae he al ex rom he documens XML srucure

(i any exiss) or he images XMP meadaa (i presen). Or you can direcly add he al ex o he speciic

insance o he image in he layou by selecing Cusom rom he Al ex Source pull-down menu.


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Te XMP meadaa or an image (op, shown in Adobe Bridge) is available as poenial al ex in InDesign.

In he InDesign Objec Expor Opions dialog box, you can assign al ex (lef) rom eiher daa in a documens XML srucure or inormaion sored

in is XMP meadaa. You can also ener cusom al ex. Tis dialog box i s also where you designae which objec ag Acroba applies (righ) in he

PDF documen. ypically, he Based On Objec opion is he appropriae choice, bu you can also choose a ag rom he documen s XML srucur e (iany) or ag he objec as an ariac o be ignored by screen readers.

Speciying al ex rom XMP meadaa is he bes choice in mos cases, because he link beween he al ex

and he meadaa in he ile is dynamic. I he meadaa changes, al ex is updaed when you updae he

image link in your InDesign documen. No including al ags or all o your images will resul in errors laer in

he worklow when you run he Acroba accessibiliy check.


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In he final PDF documen, al ex appears as a oolip when he u ser hovers over an image. Te al ex is also read as a descripion o he image

when Acrobas Read Ou Loud eaure is u sed, or when he PDF is read by an assisive device or screen reading sofware.

Anchor images into the text low

When images are placed on a page in a prin layou, hey do no necessarily need o be placed adjacen o he

copy ha reers o hem. For sighed users, is no unusual or ex o conain reerences o an image locaed

elsewhere in he documen. However, when youre esablishing a low o conen or an accessible PDF

documen, hose images should be described he appropriae poin wihin he low. InDesign allows you o

place a machine-readable reerence o he image in he ex by anchoring he graphic rame conaining he

image o an appropriae locaion wihin he ex rame. his process has been a mulisep ask in earlier

versions o InDesign, bu was dramaically simpliied in InDesign CS5.5.

Each InDesign rame and objec group displays a small blue square on is op edge. o anchor an objec in an

accessible locaion in he ex low wihou changing he original posiion o he objec, click and hold he blue

square, and hen drag i o he desired locaion wihin he ex and release. he blue square changes o an

anchor icon indicaing ha he objec is anchored.


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o anchor an objec, drag he blue square on a rame (lef) o he desired locaion in he ex. When anchored (righ), he blue square becomes an

anchor icon.

In he PDF file, he Figure ag or he anchored image appears wihin he appropriae ag in he main aricle and will be reerenced and

described by is al ex a ha poin.

Establish a reading order with the Articles panel

InDesigns Aricles panel allows you o esablish a documens conen reading order or Acroba enirely wihin

InDesign wihou using he XML srucure pane. Acroba undersands his order and will ollow i in he

expored PDF once you insruc i o do so in Acroba X Pro.

o esablish he reading order in InDesign, open he Aricles panel (Window > Aricles) and click he desired

objec or objecs on he page o include in he aricle. Drag he objecs ino he Aricles panel, and release he

mouse. Objecs are lised in he order ha you click hem. Name he aricle when promped o, or keep he

deaul name Aricle 1. Alernaively, you could use Selec All (Cmd/Crl-A) and click he New Aricle buton ahe botom o he Aricles panel o add all seleced objecs and creae a new aricle in one sep (you can

rename i laer). Objecs are given deaul names based on he objecs ype and conen. I an objec has

already been given a specific name in he Layers panel, i reains ha name in he Aricles panel.

Tagging anchored text

frames

You can anchor ex

rames wihin oher

ex rames. In previousversions o InDesign,

anchored ex rames

were incorrecly agged

as , bu in

InDesign CS6, hey are

now agged as .

However, he conen

wihin he anchored

ex rame receives no

addiional paragraph,

able, or lis agging

when expored. All

conen in he rame

is enclosed only in he

ag.When possible, use

he Aricles panel o

organize addiional ex

rames such as sidebars

o preserve desired

conen ags.

Tip

When you add muliple

opjecs o he Aricles

panel a he same ime,

he objecs are lised

in he Aricles panel

in he order in which

hey were clicked on

he page. I you selec

page elemens o add

using Edi > Selec All

or by using he opions

available in he Aricles

panel menu InDesign

deermines he order,

which migh no

correspond wih your

desired order.


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When adding a new aricle o he InDesign Ar icles panel, you mus selec Include When Exporing (he deaul) or he ar icle o be properly agged

and ordered in he PDF file.

4

WernerHaupfmann,themulti-usebuilding

incorporatesground-floorarcadessimilartothose

HaupfmannadmiredonthePlacesdesVosgesinParis.

Atmosphericallytuckedintotwooftheadjoining

barrel-shapedspacesnexttothemuseumisGabel

andLffel,oneofthecitysoldestandmostbeloved

restaurants.

Automobiletrafficismostlybannedfromthe

cobblestonestreetsofOldown1,makingthedistrict

apedestrianparadise.Windowshoppingisaregular

pastimeamongvisitorsandresidentsalike.Sois

ambulatorygrazing.Forafullmealafootthatwould

makeeventhemostadventurousfoodiegiddy,

thenewlyestablishedryonRowMarketisafood

cartdinersdream.Hipsterkids,foodbloggersand

restaurantcriticschatexcitedlywiththerestofthe

foodcuriouslinedupatanever-changingarrayof

cateringtrucksthatworkculinarymagicinphone

boothsizedkitchens.2

Justacrossthepark,themarketstallsatHazel

StreetmaintainedbytheHeritageGrowersAssociation

1Motorcyclesand other two wheel motorized vehiclesareallowed.2Tisisanother exception to theno auto trafficrule.

boastproduce,meats,cheesesandpreparedfoods

fromlocalfarmersandpurveyorsyearround.Heritage

Growersisagrass-rootseffortstartedbyOldown

residentswearyofthebig-boxsupermarketmodel.In

collaborationwithareaproducegrowersthegroupwas

abletoestablishabi-weeklyorganicfarmersmarket

thatquicklybecameadailysourceofsustainably

producedseasonalfoods.oday,themarketsupplies

dozensofarearestaurantswhilecontinuingtocaterto

urbanlocavores.

Temarketisafavoriteofpicnickersattending

MeridiensannualOutdoorFilmFestival,themarquee

eventthatdrawscrowdstoOldowneveryAugust.

Filmbuffsscreenfeature-lengthandshortfilmsat

arangeofopen-airvenues,fromsidewalkcafesto

brownstoneparkinglotstothe500-seatSterling

AmphitheaterinSandhillPark.Asfestival-goersand

localswanderthelamplitcobblestonesonwarm

summernights,itshardtoimagineacitysetting

moreinviting.Old-worldcharmmeetsadecidedly

contemporaryattitudetowarddiversecommunity

buildingandsustainableurbanplanninginOldown.

Teresultisawholelotoffun.

5

Restaurants AcquaE FarinaItalian |Old own5551Sand Hill RoadMeridien, MV

Italiancuisineissomewhatofamisnomer,sincecookinginItalyremains

stubbornlyregional.TemenuatAcquaeFarinamakesdelicioushayfromthis

intractableregionalism.Orrather,itmakesexquisitepasta.(Waterandflour,says

chef-ownerCesarePavese,itstheessentialstartingpointintheItaliankitchen.)

Milanesetortelliniincomebathedinarich,goldenbrodo.Pillowygnocchiget

anedgefromthesharpnessofbasilandAsiagocheesein Genovesesauce.Sweetand

savorycombineinunexpectedwaysinortelliCremonese,unusuallylargeravioli

stuffedwithricottacheeseandcrushedbiscottiservedwithsagebutterandshaved

GranaPadano.

PastaisirresistibleatAcquaeFarina,butitsnottheonlythingonthemenu.

Heartydisheslikegrilledrabbitwithcreamypolentaandwoodfire-roastedsuckling

pigarewinterstaples.Duringtruffleseason,thedelicatelyscrambledwhitetruffle

eggsaresimplynottobemissed.Itshardtothinkofdishesthisrefinedas comfort

food,butcomfortableiscertainlyhowPaveseandhisstaffmakedinersfeel.

GabelandLffel

German |Old own4100ChestnutStreetMeridien, MV

Vaultedceilings,massivechandeliersmadefromstagantlers,towersofancient

beercasks,rough-hewnplanktables:diningatGabelandLffelfeels,atfirstblush,

likeaninvitationtoaBavarianhuntinglodge.Atmosphericallytuckedintotwoof

theadjoiningbarrel-shapedspacesnexttothemuseumisGabelandLffel,oneof

thecitysoldestandmostbelovedrestaurants.Whatneverceasestosurprisefirst-

timevisitorstothisOldowninstitutionishowlightandappealingeverythingon

UteBraunandGabbyLffelsmenuiswhenitcomestothetable.

Lffel,theexecutivechef,isalsothegreat-granddaughterofHelmutLffel,the

restaurantsfounder.ShebringsadistinctivelyWest-coastattitudetotheclassic

cuisineofmiddleEurope,givingoldfavoritesanouvellespin.Braun,alongtime

fixtureontheMeridienrestaurantscene,hasbroughtherrelationshipswithsome

ofthestatesfinestranchersandfarmerstobearinbountifulways.Nowhereelse

willyoufinddelicacieslikewinHillsFarmknockwurst,BigeyePolishsausageor

HermosaRanchwhiteasparagusproducedexclusivelyfortheGabelandLffelmenu.

Anobligatoryculinaryexperienceforeatersofeveryilk!

6

Bars&

Hangouts

Font of Knowledge Pub

Speakeasy|Old own2130WalnutStreetMeridien, MV

HousedinaformerM.U.library,thismany-roomedgatheringspotisas

welcomingasabroken-ineasychair.Collegestudentstendtocongregatearoundthe

airhockeyandping-pongtablesinthestacksonthelowerlevel,while business

folkgatherafterworkalongthehandsome,darkwalnutbarinthefoyerandat

communaltablesintheadjoiningreadingrooms.

FontofKnowledgeboastsoneofthecitysmostextensivelistsoflocaland

internationalmicrobrews.Italsofeaturesasmallbutintelligentlyeditedselectionof

organicandbiodynamicwines.Teweeklyspecialsboardhighlightsbothseasonal

brewsandsmall-productionwinesscoutedoutbythepubsuncannilytuned-inowners,

brothersBryceandDuBoisWashington.

Originalbarbitesareavailableallday andrunthegamutfrompankoandherb-

crustedgoatcheesefritterstograss-fedbuffaloandbleucheesesliders.Tesweet

potatofriteswithchipotleaioliareequallydynamitewithalocalSnowshoepaleale

oraNewZealandstout.Nothingheretokeepquietabout.

Tryon RowMarket

VariousCuisines|Old own100Hazel StreetMeridien, MV

Meridiendwellersareturningoutindroves,rainorshine,forthelatest

gastronomicgambittohittown:thefoodtruck.Businessissobriskatthesemobile

wateringholesthecityhasgiventhevendorsaplacetocallhome.Now,insteadof

trackingthetrucksfromlocationtolocationviatweetsandtextmessages,devoted

followerscanfindtheirfavoritesatryonRowMarketseveraldaysaweek.

FromMumbaistreetfoodtoMexicansushi,artisanhotdogssmotheredinhouse-

madesauerkrauttoeverybodysfavoritebreakfastonastick,thefoodmaybe

servedupfastbuttheethosisdecidedlyslow.SeveralofMeridiensup-and-coming

youngchefshavesetuptheirownmobilekitchensinlieuofmoreexpensivebrick-

and-mortarlocations.Teupside:moretrulysuperbchoicesinacityfanaticalabout

itsfood.

ogivevendorsequalplay,thetrucksswapoutfromonedayto

thenext.Youneverknowwhatcomboofcuisineswillbevyingforyourtastebuds

whenyouhitryonRow.Butyoucanbecertainyouwontwalkawayhungry.

2

Table of Contents

OldTown

1 Acqua E Farina 5

2 F o nt O f K n ow l ed g e Pu b 6

3 Gabel and Lffel 5

4 HeritageGrowersAssociation 8

5 MeridiensOutdoor Film Festival 7

6 ry on Ro w Ma rk et 6

Green Light District

1 Celery 12

2 Garys Gari 12

3 Chain SpottingBar 13

4 3 Crate Coffee 13

5 DI Y S wap Me et 1 4

6 TeFoundersGuild 15

2011,Local Magazine.ALLRIGHTSRESERVED.No part

ofthisdocumentor therelated filesmay bereproduced or transmit-

ted in any form,by any means(electronic,photocopying,record-

ing,or otherwise) withouttheprior written permission ofthe

publisher.P/N0101.

OldTown

GreenLightDistrict

3

FOUNDED 1840

POPULATION DENSITY 4,439/km2 (11,496/mi2)

TOTAL AREA 365.13 km2(140.98 mi2)

LAND AREA 47.95 km2(18.51 mi2)

WATER AREA 53 km2(20.5 mi2)

Meridienisacitybrimmingwithenergyfor

reinvention.Oneofitsmostrecentsuccess

storiesistherenaissanceoftheOldown

district.Justfiveyearsago,thequaintcobblestone

streetsuniquetotheneighborhoodwerestrewnwith

trash.Tecityshomelesswouldcongregatehere,and

historicbuildingswereprimarilyabandoned.Withthe

electionofMayorPierreH.in2006,thecityallocated

fundsforarenewalprojectthatprovidedbusinesses

andnonprofitswithstartupfundingtorenovateand

occupytheemptystructures.Beforelong,artistswere

occupyingtheupperfloors,andboutiques,galleries

andcafsbegantospringuptosupporttheirlifestyles.

Robustsocialserviceprogramsprovidedhousingand

drugcounseling,andtheareaunderwentaremarkable

metamorphosis.

TeheartofOldownisCoastAvenue,boundedby

SandhillParktotheWestandShorelineHighwaytothe

East.Itshardtoimaginetheelegantlandmark

low-risesfacingtheparkastheboardinghousesand

residencehotelstheyoncewere.odayartgalleries,

boutiquecreativeagenciesandgourmetcoffeeshops

occupythefirst-floorcommercialspacesbehind

pristinelyrestoredGeorgianfacades.Onthefloors

above,toweringwindowsfillartistsstudiosandlarge,

graciousapartmentswithlight.Teparkisasocialhub

forthosewhoworkandlivenearby.Black-claddesign

typesanddreadlockedartistssharethesunny

lunchtimelawnswithyoungmoms,toddlersanddogs.

Lotsandlotsofdogs.PeopleinMeridienarecanine

crazy,whichexplainsthepint-sizesdrinkingfountains

atbothentrancestothepark.

LiningCoastAvenuefromtheparkdownthe

handfulofblockstoShorelineHighwayaremore

lovinglypreservedbuildingshousingboutiquestart-

ups,one-offclothingshops,winebars,restaurants,

severalcommunity-focusednon-profitsandanot-

to-be-missedmuseumofBavarianfolkinstruments.

Tequirkymuseumoccupiesasmallstorefrontin

thestrikingHaupfmannbuilding,whichfillsthe

entireblockbetweenryonandChestnutstreets.

Completedin1847byGermanmigrarchitect

o make sure ha he order in he Aricles panel is communicaed o Acroba when you expor , selec Use or Reading Order in agged PDF opion

rom he Aricles panel menu.

Organize your conen in he Aricles panel by dragging an iem wihin an aricle up or down unil all iems are

in he desired order. he reading order is rom op o boom. Reordering in he Aricles panel does no aec

he posiion or appearance o iems on he InDesign page. You can also add elemens rom dieren pars o

your layou ino an exising aricle by dragging hem rom he layou ino he Aricles panel, or selecing hem

and choosing Add Selecion o Seleced Aricles rom he Aricles panel menu. o break up your conens

srucure appropriaely, you can creae muliple aricles.

Add bookmarks, cross-reerences, and hyperlinks or navigation

Cross-reerences (or example, See Dining, page 24), hyperlinks, and bookmarks are conveniences o sighed

readers, bu are also essenial navigaion ools or he visually impaired. hese navigaion mechanisms are he

means by which users wih disabiliies move hrough a documen and ge an overview o is conen and how

ha conen is organized. A able o conens (OC) generaed in InDesign can add bookmarks auomaically

when he Creae PDF Bookmarks opion is seleced in he able o Conens dialog. You can also add cusom

bookmarks independen o a dynamic OC in he Bookmarks panel (Window > Ineracive > Bookmarks). You

can link bookmarks o eiher ex anchors (bookmarks creaed when speciic desinaion ex is seleced) or

pages (bookmarks creaed when viewing a page in InDesign wih no ex seleced).

Recommendations for

organizing content

Each sory in an aricleis enclosed in a

ag wihin he paren

ag, ideniy-

ing i as a secion o

he overall aricle

and mainaining he

conexual connecion

beween he differen

pieces o conen.

o ensure ha conen

relaed o a specific

aricle, such as a

sidebar, mainains

is connecion o

ha aricle, add heconen o he aricle

in he Aricles panel

raher han adding i as

a new aricle.


9/15


You can arrange bookmarks hierarchically in he InDesign Bookmark s panel (lef) as well as nes specific bookmarks under broader caegorical

bookmarks or a clearer indicaion o a documens disinc sec ions. When expored o PDF wih he proper setings, he InDesign bookmarks and

heir organizaional sruc ure are mached exacly in he Acroba Bookmark s pane (righ) and work as clickable links o he appropriae conen.

Hyperlinkseiher o exernal locaions like websies or o in-documen locaions like ex anchorsprovideaddiional navigaion poins on a more micro level ha migh no be appropriae or necessary in he

documens bookmark srucure. PDF hyperlinks are creaed upon expor or links creaed in he InDesign

Hyperlinks panel, and any cross-reerences esablished using he InDesign Cross-reerences eaure.

Cross-reerences creaed in InDesign (lef) ranslae auomaically o hyperlinks in he expored PDF documen (righ). Noe ha he enire Green

Ligh Disric reerence, including is page number, is wihin a ag in he Acroba ags pane. Te improved expor unci onaliy o InDesign

also correcly includes he Link OBJR elemen required or proper link uncionaliy in an accessible PDF documen.

Add interactive orm elements

Wih he addiion o orm-creaion eaures in InDesign CS6, here is now addiional suppor or agging o

cerain ineracive elemens, such as orm ields and buons. An expored InDesign orm conains he

necessary (annoaion) ags o make i accessible in he resuling PDF documen.

InDesign CS6 suppors creaion o checkboxes, combo and lis boxes, radio buons, ex ields, and signaure

ields, all o which are creaed in he Buons and Forms panel (Window > Ineracive > Buons and Forms).

Each orm elemen has boh a name value and a descripion value ha mus be par o is deiniion. he

descripion is essenial or accessibiliy, because i acs as boh he oolip and as he al ex or he orm iem.

he orm can also have a visible label (or example, Name, Company, Phone) on he page, bu as a user abs

rom ield o ield or box o box, only he inormaion assigned o he orm elemen is read ou; he adjacen

ex is no.


10/15


When seting up orm elemens in InDesign, properly ideniying he buton is es senial or accessibiliy. In his radio buton example, each o he

hree choices shares he same name and descripion in he Butons and Forms panel. Te shared name idenifies he hree opions as par o he

same eiher/or choice (only one can be seleced). Te descripion acs as boh he oolip and an idenifier read ou by s creen reading sofware. Te

Buton Value field idenifies he specific choice and i s also read by he screen reader. In his example, as he user makes a radio buton choice usi ng

he keyboard, Reasons. Business. Radio Bu ton. Checked would be read aloud.

Is essenial o make sure ha he ab order o he various orm elemens (including Submi buons) is

esablished correcly prior o expor so ha as he user abs hroughor is guided wih an assisive device

he orm ields and opions, he user is advanced o each sep in he proper order. When your orm is designed

and is uncionaliy is deined in he Buons and Forms panel, review he ab Order dialog (Objec >

Ineracive > Se ab Order) o conirm ha all orm elemens are lised in he proper order. Make any

necessary adjusmens or correcions using he Move Up and Move Down buons. Alernaely, you can add

your orm elemens o he Aricles panel in he appropriae ab order, bu double-checking he order in he ab

Order dialog is sill a good qualiy conrol measure.

Te ab Order dialog liss he order ha a u ser moves hrough a orm wi h eiher he ab key or an assisive device rom op o botom.

Add ile metadata to the InDesign document

Accessible PDF documens require, a a minimum, a documen ile and a brie descripion o he conens. hisinormaion is sored in he iles meadaa, which you can access rom he Documen Properies dialog in

Acroba. he meadaa can (and should) originae in he InDesign documens File Inormaion dialog (File >

File Ino), where i can be modiied and updaed easily and preserved each ime a new PDF documen is

creaed.

Tip

Form field order is

mos consisenly

mainained when

orm fields and oher

elemens (checkboxes,

radio butons, and so

on) are anchored in a

ex rame conaining

he enire orm.

Because ex in a rame

is a linear flow, ha

flow auomaically

esablishes he aborder o he orm

elemens.


11/15


File meadaa enered in he Descripion ab o he InDesign File Inormaion dialog.

File meadaa rom InDesign refleced in he Descripion ab o he Acroba Documen Properies dialog.

Export or accessibility

Aer you prepared he documen or accessibiliy in InDesign, you are ready o expor i (File > Expor) o PDF

using he Adobe PDF (Ineracive) or Adobe PDF (Prin) orma opions. Which PDF ype you choose depends

upon wheher or no your documen conains ineracive elemens such as orms, buons, audio, or video.

Alhough he ormaing is he same or boh PDF ypes, hey oer di eren opions in heir respecive dialog

boxes.. he Adobe PDF (Prin) orma expors bookmarks and hyperlinks bu no buons, audio, video, oranimaion. You can only op o include he appearance o hese ineracive elemens no heir

uncionaliy or o no include hem a all.

o be accessible, he expored PDF mus be agged, so make sure you selec he Creae agged PDF opion in

he Expor dialog box or eiher PDF ype. In he Expor o Ineracive PDF dialog, selec he Use Srucure or

ab Order opion o save yoursel ha sep in Acroba laer on. o acivae bookmarking, hyperlinks, cross-

reerences, and buons, se he Forms and Media opion o Include All. All oher seings in he dialog are

opional and subjec o your speciic needs or preerences. o auomaically open he PDF documen as soon

as he expor is compleed, selec he View Aer Exporing opion. You can hen move on o he inal ew seps

required in Acroba X Pro.

Tip

In he expor process,

a semicolon and space

are added beore he

firs keyword in he

Keywords field o he

Acroba Documen

Properies dialog.

Tis semicolon can

cause problems

wih he successul

inerpreaion o he

keywords. You shoulddelee he semicolon

each ime you creae a

new PDF documen.


12/15


Wheher you require an ineracive PDF wi h he appropriae eaures or a prin PDF, you mus selec he Creae agged PDF opion o add he

necessary agging or screen readers. o enable all bookmark, hyperlink, and cross-reerence unc ionaliy in a prin PDF, selec he Bookmarks and

Hyperlinks opions. When exporing an ineracive PDF, choose Include All Forms and Media o enable boh navigaional eaures and ineracive

elemens. o save a laer sep in Acroba, choose he Use Srucure or ab Order opion. Te order in he Aric les panel is always used fir s. I heres

no Aricles panel ordering, he documens XML sruc ure (i any) is ollowed.

Review the exported PDF in Acrobat X Pro

As wih any published documen, is always a sound policy o review he inal version or any poenial

unexpeced resuls. Looking a he agging srucure in he Acroba ags pane may help oser a beer

undersanding o he connecion beween your InDesign preparaion and he inal PDF documen.

he Acroba Order pane migh no mach he order you esablish in InDesigns Aricles panel, and i doesn

necessarily relec he reading order used by assisive echnologies and he Acroba Read Ou Loud eaure.

Only he ags panel ordering, as deermined by he arrangemen o conen in he InDesign Aricles panel,represens he reading order o he PDF conen, regardless o he sequence shown in he Order panel or in he

Acroba Relow mode.

Assign a document language in Acrobat X Pro

Aer youve creaed he PDF ile, you can move o Acroba X Pro o complee he remaining seps o make he

PDF documen accessible. he irs sep is o se he documens language in he Advanced ab o he File

Properies dialog (File > Properies). InDesign has no corresponding seing, so you mus se he language in

Acroba. Is also recommended ha you se he documen o display is ile in he documen windows ile

bar raher han is ilename. You can make ha change in he Iniial View opions o he Documen Properies

dialog.


13/15


Language choices in he Reading Opions area o he Advanced Documen Properies opions i n Acroba X Pro.

Because he documen ile (botom) sored in he PDF files meadaa is ofen more logical, accurae, and screen reader-riendly han a PDF filename

(op), i should be se o display in he ile bar.

Speciy the tab order

he srucure creaed in he InDesign Aricles panel is expored o he PDF ile, bu i i s no auomaically se as

he order ollowed when abbing hrough ineracive elemens like hyperlinks and orm ields. You mus

esablish he ab order he Acroba Page humbnails pane (View > Show/Hide > Navigaion Panes > Page

humbnails). Highligh all o he documens page humbnails, and hen choose Page Properies rom he

Opions menu in he Page humbnails pane. In he ab Order area o he Page Properies dialog, change he

conen order rom Unspeciied o Use Documen Srucure.

I youve expored your documen as an Ineracive PDF ile and seleced he Use Srucure or ab Order

opion, you can skip his sep. Because prin version o he InDesign Expor Adobe PDF dialog does no have

his opion, you mus selec i in Acroba.

Tip

o quickly selec allpage humbnails in

he Acroba Page

Tumbnails pane,

click he firs page

humbnail, hen press

Command+A (Mac

OS) or Conrol+A

(Windows).


14/15


Te ab order o a PDF file expored rom InDesign is se o Unspecified by deaul, which is no a reflec ion o he srucure esablished in he

InDesign Aricles panel. o esablish he InDesign srucure in he PDFdocumen, you mus selec U se Documen Srucure.

Run the Acrobat X Pro accessibility check

From he Acroba ools pane, expand he Accessibiliy opions (View > ools > Accessibiliy), and selec Full

Check. Make sure ha he Creae Accessibiliy Repor opion is seleced. his opion shows wheher he

documen is error ree, and i no, deails he problems.

Te deaul setings o he Acroba Accessi biliy Full Check dialog, i ncluding he opion o creae a repor afer compleion.


15/15

15

Adobe Systems Incorporated345 Park AvenueSan Jose, CA 95110-2704USAwww.adobe.com

Adobe, he Adobe logo, Acroba, he Adobe PDF logo, InDesign are ei her regisered rademarks or rademarks o Adobe Sysems Incorporaed in he Unied Saes and/or ohercounries. Mac, he Mac logo, and Mac OS are rademarks o Apple Inc., regisered in he U.S. and oher counries. Microsof and Windows are eiher regisered rademarks orrademarks o Microsof Corporaion in he Unied Saes and/or oher counries. All oher rademarks are he propery o heir respecive owners. Te names and logos reerredo in he sample arwork are ficional and no inended o reer o any acual organizaion or producs.

2011 Adobe Sysems Incorporaed. All righs reserved. Prined in he USA .

9500XXXX 9/11

Te Accessibiliy repor should indicae ha no errors were ound. I he check revealed an error, such as missing al ex or an image, is bes o fix

ha error in InDesign, reexpor , and repea he Acroba seps raher han fixing he problem only in he PDF. Keeping he source InDesign file ully

opimized or accessible oupu affords he smoohes process or any uure updaes and expors.

Addiional resources U.S. Governments Official Section 508 website

www.secion508.gov

Video on creating PDF orms with InDesign CS6

v.adobe.com/wach/visual-design-cs6/creaing-pd-orms-wih-indesign-cs6

Adobe Systems Accessibility Resource Center

www.adobe.com/accessibiliy

InDesign Accessibility Product Page

www.adobe.com/accessibiliy/producs/indesign

Video on preparing accessible PDF documents with Adobe InDesign CS5.5: Part I

htp://v.adobe.com/wach/accessibiliy-adobe/par-1-new-accessibiliy-feaures-in-indesign-cs55

Video on preparing accessible PDF documents with Adobe InDesign CS5.5: Part II

htp://v.adobe.com/wach/accessibiliy-adobe/par-2-exporing-and-finalizing-your-pdf

InDesign voluntary product accessibility template

www.adobe.com/accessibiliy/producs/compliance/#indesigncs55
http://www.adobe.com/http://www.section508.gov/http://www.adobe.com/accessibilityhttp://www.adobe.com/accessibility/products/indesignhttp://tv.adobe.com/watch/accessibility-adobe/parthttp://tv.adobe.com/watch/accessibility-adobe/parthttp://www.adobe.com/accessibility/products/compliancehttp://www.adobe.com/accessibility/products/compliancehttp://tv.adobe.com/watch/accessibility-adobe/parthttp://tv.adobe.com/watch/accessibility-adobe/parthttp://www.adobe.com/accessibility/products/indesignhttp://www.adobe.com/accessibilityhttp://www.section508.gov/http://www.adobe.com/

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Creating Accessible PDF Documentw With Adobe Indesign Cs6 v3