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Created: 3/22/2006 Revised: 1/17/2012 Office of Information, Technology and Accountability1
SPS Email SystemMS Outlook 2010Desktop & Web App
Office of Information, Technology and Accountability2
Created: 3/22/2006 Revised: 1/17/2012
While waiting (Do Now)Access your Web-based SPS email account
Go to SPS homepage
www.sps.springfield.ma.us
Click on Access Email at bottom of page
Sign in
Office of Information, Technology and Accountability33
Nine Elements of Digital Citizenship Student Learning and Academic Performance
1. Digital Access: full electronic participation in society2. Digital Literacy: the process of teaching and learning about technology and the use of technology3. Digital Communication: electronic exchange of information
School Environment and Student Behavior
4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world5. Digital Etiquette: electronic standards of conduct or procedure6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world
Student Life Outside the School Environment
7. Digital Commerce: electronic buying and selling of goods8. Digital Health and Wellness: physical and psychological well-being9. Digital Law: rights and restrictionsCreated: 3/22/2006
Revised: 1/17/2012
Office of Information, Technology and Accountability44
Digital Citizenship Links
www.digitalcitizenship.net www.digitalcitizenshiped.com/Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/
Created: 3/22/2006 Revised: 1/17/2012
Office of Information, Technology and Accountability5
Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.
Standard 3: Demonstrate the ability to use technology for research, critical thinking, problem solving, decision-making, communication, collaboration, creativity and innovation.
Standard Addressed
Created: 3/22/2006 Revised: 1/17/2012
Office of Information, Technology and Accountability6
Created: 3/22/2006 Revised: 1/17/2012
SPS E-mail
By the end of this session you will know and be Create a new message
Find a contact Use cc and bcc Understand e-mail etiquette
Sort emails by: from, subject and received Locate emails with attachments Flag important emails
Send, open and save an attachment Create a signature line Add a contact
Create a distribution list Create folders Create Events
Schedule meetings and appointments Respond to meeting notices
View by fields
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Created: 3/22/2006 Revised: 1/17/2012
You will demonstrate this by~
Add three people to your contacts Create an e-mail and send an email with an
attachment Create a distribution list for your department and
send them an email with a file attach. Create and invite three individuals to a meeting Create a folder where important emails can be
stored.
Software vs. Web App
MS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability8
Created: 3/22/2006 Revised: 1/17/2012
Create a new messageMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Enter in an email addressMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Find contacts using “Check Names” feature
MS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Find Name and email address
MS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability12
Created: 3/22/2006 Revised: 1/17/2012
Highlight name and click
MS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability13
Created: 3/22/2006 Revised: 1/17/2012
Same for CC and BCC
MS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability14
Created: 3/22/2006 Revised: 1/17/2012
Subject Line create meaningful subject lines
MS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Type MessageMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Type desired message here
Type desired message here
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Created: 3/22/2006 Revised: 1/17/2012
Proper E-Mail etiquette Be formal – follow standard writing
protocol… proper spelling, grammar, and punctuation.
Use proper sentence case. ALL CAPS is the same a yelling
Keep messages brief and to the point. Remember … Email isn’t private.
Send MessageMS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability18
Created: 3/22/2006 Revised: 1/17/2012
Type desired message here
Type desired message here
Returned to inbox after sending
MS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability19
Created: 3/22/2006 Revised: 1/17/2012
Flagging Important Emails
Office of Information, Technology and Accountability20
Created: 3/22/2006 Revised: 1/17/2012
Click on Flag
MS Office 2010 - Outlook Outlook Web App
Sorting Emailsby date, from, subject
MS Office 2010 - Outlook Outlook Web App
Office of Information, Technology and Accountability21
Created: 3/22/2006 Revised: 1/17/2012
Sorting Emailseven by attachment and flags
MS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Sending AttachmentsMS Office 2010 - Outlook
Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Finding the attachment to sendMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Make sure file is attached
MS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Send the email with attachment
MS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Fill in Subject, write Message, Fill in To, and Send
Receive and save attachments
MS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Receive attachments
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Created: 3/22/2006 Revised: 1/17/2012
MS Office 2010
Outlook
Outlook Web App
Save attachmentsMS Office 2010 - Outlook
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Created: 3/22/2006 Revised: 1/17/2012
Save attachmentsOutlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Signature LineWhat should be included
Complete name Your official title Name of your organization Location of office Street, City, State, Zip Code Phone number with area code Fax number with area code Email address
Mr. John J. Jones, Jr. Director of Public Relations Springfield Public Schools Central Office – 1550 Main Street
– 2nd floor Springfield, MA 01103 413.555.5551 Phone 413.555.5555 Fax [email protected]
Office of Information, Technology and Accountability31
Created: 3/22/2006 Revised: 1/17/2012
Creating a Signature LineMS Office 2010 –
Outlook OptionsOutlook Web App
See All Options…..
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Created: 3/22/2006 Revised: 1/17/2012
Creating a Signature LineMS Office 2010 - Outlook
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Created: 3/22/2006 Revised: 1/17/2012
Creating a Signature LineOutlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Creating a Signature LineMS Office 2010 - Outlook
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Created: 3/22/2006 Revised: 1/17/2012
Adding a ContactMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Adding a ContactMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Be sure to save and close when finished
Creating a Contact GroupMS Office 2010 - Outlook Outlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Creating a Contact ListMS Office 2010 - Outlook
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Created: 3/22/2006 Revised: 1/17/2012
Be sure to save and close when finished
Creating a Contact ListOutlook Web App
Office of Information, Technology and Accountability40
Created: 3/22/2006 Revised: 1/17/2012
Be sure to save and close when finished
Creating a FolderMS Office 2010 - Outlook
Office of Information, Technology and Accountability41
Created: 3/22/2006 Revised: 1/17/2012
Create a New FolderOutlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Right-click the folder in which you want to create a new folder. For example, to create a subfolder in your Inbox, right-click Inbox. To create a new folder at the same level as your Inbox, right-click your name at the top of the folder list.
Click Create New Folder.
Type a name for your new folder.
Press ENTER to save your changes.
Move an Email into a Folder
Open Up Email Click Move icon on toolbar Select Folder where you
wish to move the email
Office of Information, Technology and Accountability43
Created: 3/22/2006 Revised: 1/17/2012
MS Office 2010 - Outlook
Move an email to a FolderOutlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Open up Email Click Move Icon on toolbar Select Folder where you wish
to move the email Click Move
Outlook Calendar ViewsMS Office 2010 - Outlook Outlook Web Apps
Office of Information, Technology and Accountability45
Created: 3/22/2006 Revised: 1/17/2012
Views - Daily, Weekly, Monthly
Adding a new AppointmentMS Office 2010 - Outlook
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Created: 3/22/2006 Revised: 1/17/2012
1. Schedule appointment/meeting, subject, location, date, time, All day event2. Recurrence of appointment/meeting3. Invite Attendees and send4. Save and Close
Adding a new AppointmentOutlook Web App
Office of Information, Technology and Accountability47
Created: 3/22/2006 Revised: 1/17/2012
1. Schedule appointment/meeting, subject, location, date, time, All day event
2. Recurrence of appointment/meeting3. Invite Attendees and send4. Save and Close
Responding to an invitationMS Office 2010 - Outlook
Office of Information, Technology and Accountability48
Created: 3/22/2006 Revised: 1/17/2012
Responding to an invitationOutlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Arrange Inbox by FieldsMS Office 2010 - Outlook
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Created: 3/22/2006 Revised: 1/17/2012
Arrange Inbox by FieldsOutlook Web App
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Created: 3/22/2006 Revised: 1/17/2012
Looking for something that you knew where it was on the desktop version MS Outlook 2003 and now cannot find it in 2010? http://office.microsoft.com/en-us/outlook-h
elp/make-the-switch-to-outlook-2010-RZ101809884.aspx
http://www.lynda.com/Outlook-2010-tutorials/essential-training/63143-2.html
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Created: 3/22/2006 Revised: 1/17/2012
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Created: 3/22/2006 Revised: 1/17/2012
Your turn-
Add three people to your contacts Create an e-mail and insert a file, a clipart and
send to a set of people Create a distribution list for your department and
send them an email with a file attach. Create an event to three people in the room
using the calendar in outlook
Office of Information, Technology and Accountability54
Created: 3/22/2006 Revised: 1/17/2012
CATEGORY 3 2 1
Use email to communicate within and across organizations.
Create e-mail messages in accordance with established business standards (e.g., grammar, word usage, spelling, sentence structure, clarity)Manage mailboxes by deleting and organizing messages. Use e-mail features such as reply requested, return receipt, out-of-office notices.
Create entry in address book. Use address book to send e-mail.Forward and redirect an e-mail.Demonstrate knowledge e-mail etiquette (do not flame people, no all caps, reply all when only appropriate).Use find and sort functions.
Create an e-mail account. Access e-mail system using login and password. Send, receive, and reply to an e-mail. Save, delete, and print e-mail.
Use email to share files and documents.
Open (or detach) and save attachments to the intended location.Select appropriate strategy (attachment vs. link) for sharing information.Use appropriate e-mail security measures. (e.g., use virus scan to check virus, do not download attachments from unknown sources.)
Access (open or detach) attached files and documents from e-mail messageAttach files, documents, and links to messages
• Open attachments for available applications.
Rubric
Office of Information, Technology and Accountability55
Created: 3/22/2006 Revised: 1/17/2012 55
Resources ISTE Publications, Digital Citizenship in Schools
by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: 978-1-56484-232-9.