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Create Actionable Data for Schools, 2012-13. June 26 – 28, 2012 Dr. Yuwadee Wongbundhit Curriculum and Instruction. Topics. Assumptions:. You. NORMS. Http://osi.dadeschools.net/actiondata. Conversion of 2012 FCAT/EOC PDF Student Data Report File to Excel File. Student Report in PDF File. - PowerPoint PPT Presentation
Citation preview
Create Actionable Data for Schools,2012-13
June 26 – 28, 2012Dr. Yuwadee WongbundhitCurriculum and Instruction
Topics
Conversion File from PDF to Excel
Overview of FCAT 2.0/EOC Data Elements
Calculating the Annual Learning Gains and Performance Points
Data Analysis with Excel Filter and Pivot
Building Database from Multiple Files using Excel Vlookup Formula
Assumptions:You...
are familiar with the School Grade System and FCAT 2.0/EOC
have some experience in data analysis
are comfortable using Excel 2010
love, love, love data!!!
3
NORMS
4
Norms
Listen to others
Engage with the
ideas presented
Ask questions
Reflect on relevance
to you
Next, set your
learning into action
Http://osi.dadeschools.net/actiondata
Designed by
Nelson Suarez
Conversion of 2012 FCAT/EOC PDF Student Data
Report File to Excel File
Student Report in PDF File
7
Conversion Process
PDFCombined
Grades
TextCombined
Grades
Templateby Grade
Level/EOC
Excel Report by Grade
Level/EOC
8
2012 FCAT
Reading1. R-Templates
2. R-PDF3. R-Text4. R-Excel
Math1. M-Templates
2. M-PDF3. M-Text4. M-Excel
Science1. S-Templates
2. S-PDF3. S-Text4. S-Excel
Folder and File Structure
If you do not have student report in PDF file, use the one from the website.
Instructions for Conversion PDF File• Open Adobe Reader. • On the File menu, open the student report, and select Save As- Text • Name the file and save into the PDF folder• Wait until the export process is completed• Close the student report file
Step 1Export PDF File to
Text
• Open the 2012 Action Data Template• Click on “Import Data”• Locate the appropriate text file and click Open• Wait until the import process is completed
Step 2Import Text to Template file
• Under “Check your data!”, click on the hyper text “inputData…”
• Spot check data from beginning to end
Step 3Verify Data
• On worksheet “Direction”, click Data Button• On worksheet “Direction”, click Raw Score Distribution
Button
Step 4Review the Results
• On File menu, select Save As• Use appropriate name (remove “Template 06”• Save as type: select “Excel workbook”• Click Save
Step 5Save as the file
Update on School Grade
Florida School Accountability
• Performance Status• Annual Learning
Gains
School Grade
• Performance Status• Performance by subgroupsAYP
Adequate Yearly Progress (AYP) Benchmark
Year%Proficiency Targets
Reading Math
2009-10 65 68
2009-10 72 74
2010-11 79 80
2011-12 86 86
2012-13 93 93
2013-14 100 10013
AYP 39 Components Criteria (NA, No, Yes)
14
Group
Participation Met(Tested 95%) Proficiency Met
Reading Math Reading Math
TOTAL 1 1 1 1
WHITE 2 2 2 2
BLACK 3 3 3 3
HISP. 4 4 4 4
ASIAN 5 5 5 5
Am. Ind. 6 6 6 6
ED 7 7 7 7
ELL 8 8 8 8
SWD 9 9 9 9
School Grade
Total Group
GraduationTotal Group
WritingTotal Group
Other AYP Criteria
Annual Measurable Objectives
AYP is gone.AMO is here.Annual Measurable Objectives
ESEA Flexibility Waivershttp://www.fldoe.org/esea/
Ambitious & Achievable Goal
15
Elem. & Combination Schools up to grade 7School Grade of 800 Points
% of students performing at or above satisfactory level of
success
Reading – 100
Math – 100
Science – 100
Writing – 100
% of student making annual learning gains
Reading - 200• Overall - 100• Low 25% - 100
Math - 200• Overall - 100• Low 25% - 100
F: 0-394; D: 395-434; C: 435-494; B: 495-524, A: 525-800
2011-12 through 2013-14 School Grade:Middle School (900 Points)
% of students performing at or above satisfactory level of
success
Reading – 100
Math – 100
Science – 100
Writing – 100
% of student making annual learning gains
Reading - 200• Overall - 100• Low 25% - 100
Math - 200• Overall - 100• Low 25% - 100
F: 0-444; D: 445-489; C: 490-559; B: 560-589, A: 590-900
Algebra EOC – 100• Participation - 50• Performance - 50
2011-12 High School GradeFCAT Component (800 points)
• Reading (100 Points)• Math (100 Points)• Writing (100 Points)
Meeting High Standards
• Reading (200 Points)• Math (200 Points)
Making Learning Gains
• Reading• Math
FCAT Retake Bonus Point (10 Points)
Non-FCAT (800 points)
• Overall (200 points)• At Risk (100 points)
Graduation
• Participation (150 Points)• Performance (150 Points)
Acceleration Courses
• Reading (100 Points)• Math (100 Points)
Readiness (200 Points)
F: 0-789; D: 790-869; C: 870-989; B: 990-1049, A: 1050-1600
Understanding FCAT 2.0/EOC Reports?
Understanding FCAT 2.0 and EOC Reports, Spring 201219
FCAT 1999
FCAT 2001FCAT
2002FCAT 2010
Base scale of FCAT
1996 SSS
Base scale of FCAT 2.0
2007 NGSSS
2011FCAT 2.0
Equivalent Scores
FCAT 2.0 Scores Reading/Math
20
FCAT 2.0 2014
FCAT 2.0 2013
FCAT 2.0 2012
FCAT 2.0 2011 2010-11 Baseline Year (Retrofitted Scores)
FCAT 2.0 Scores, Reading/math
21
RawScore
V
RA
LA
IR
Content Area Scores
FCAT 2.0 Reading-Math Scores Raw Score
Developmental Scale Score (DSS)(140 to 302 R: G3-10)
(140 to 298 M: G3-8)
Achievement Level
(1 to 5)
V: VocabularyRA: Reading ApplicationLA: Literary AnalysisIR: Informational
Text/Research Process
2012 Grade 9, FCAT 2.0 Reading
2012 Ach. Level
2012 Content Scores by Reporting Category
2011 Scores:Level,DSS,
DSS Change
2012 DSSStudent Name and FL ID
13
30
25
22
21
14
35
23
28
28
Raw Scores
Developmental Scale Score (Reading)
G6
G10
140 302Developmental Scale Scores
Min Max
G3
Raw Score
Grade 3 Grade 10
Grade Level 1 Level 2 Level 3 Level 4 Level 5
3 140-181 182-197 198-209 210-226 227-260
4 154-191 192-207 208-220 221-237 238-269
5 161-199 200-215 216-229 230-245 246-277
6 167-206 207-221 222-236 237-251 252-283
7 171-212 213-227 228-242 243-257 258-289
8 175-217 218-234 235-248 249-263 264-296
9 178-221 222-239 240-252 253-267 268-302
10 188-227 228-244 245-255 256-270 271-302
Developmental Scale Score (Math)
G6
G8
140 298Developmental Scale Scores
Min Max
G3
Raw Score
Grade 3 Grade 10
Grade Level 1 Level 2 Level 3 Level 4 Level 5
3 140-182 183-197 198-213 214-228 229-260
4 155-196 197-209 210-223 224-239 240-271
5 163-204 205-219 220-233 234-246 247-279
6 170-212 213-226 227-239 240-252 253-284
7 179-219 220-233 234-247 248-260 261-292
8 187-228 229-240 241-255 256-267 268-298
FCAT 2.0/EOC Achievement Level Policy Definitions
5. Demonstrate mastery of the most challenging content of the NGSSS.
4. Demonstrate an above satisfactory level of success with the challenging
content of the NGSSS.
3. Demonstrate a satisfactory level of success with the challenging content of the
NGSSS.
2. Demonstrate a below satisfactory level of success with the challenging content of
the NGSSS.
1. Demonstrate an inadequate level of success with the challenging content of the
NGSSS.
FCAT 2.0/EOC Achievement Level Policy Definitions
Level 1
Student has little success with the challenging content of the SSS.
Level 2
Student has limited success with the challenging content of the SSS.
Level 3
Student has partial success with the challenging content of the SSS, but performance is inconsistent.
Level 4
Student has success with the challenging content of the SSS.
Level 5
Student has success with the most challenging content of the SSS. A student scoring in Level 5 answers most of the test questions correctly, including the most challenging questions.
Demonstrate an inadequate level of success with the challenging content of the NGSSS.
Demonstrate a below satisfactory level of success with the challenging content of the NGSSS.
Demonstrate a satisfactory level of success with the challenging content of the NGSSS.
Demonstrate an above satisfactory level of success with the challenging content of the NGSSS.
Demonstrate mastery of the most challenging content of the NGSSS.
FCAT FCAT 2.0 and EOC
RawScore
C1
C2
C3
C4
Content Scores
2012 FCAT 2.0 ScienceRaw Score
Equivalent Achievement
Level(1 to 5)
Equivalent Scale Score
(100 - 500)
28
Raw Score
T-Score Scale(20 to 80)
Statewide Comparison by
Thirds
RawScore
C1
C2C3
Content Scores
Geometry and Biology EOC Scores
Statewide by Thirds
T-Score Scale Range
1 20-45
2 46-54
3 55-80
30
Test
For
m
Scal
e Sc
ore Statewide
Comparison
Points Earned by Content
Area
1 2 3
Student Name and ID
2012 Geometry EOC Scale Distribution - Statewide
31
20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 800
1000
2000
3000
4000
5000
6000
7000
8000
9000
2012 Geometry EOC Distribution
EOC Scale Scores
Num
ber o
f Stu
dent
s 35% of Students at the bottom third (MDCPS: 44%)
34% of Students at the top third(MDCPS: 27%)
Statewide by Thirds T-Score Scale Range1 20-452 46-543 55-80
RawScore
C1
C2C3
Algebra Content Scores
2012 Algebra 1 EOC ScoresRaw Score
EOC Scale Score(325 - 475)
Achievement Level(1 to 5)
Source: FL DOE/Office of Assessment
Level 1 Level 2 Level 3 Level 4 Level 5
325-374(49)
375-398(23)
399-424(25)
425-436(11)
437-475(38)
Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area
Number of Points Possible 7 21 11 100% 100% 100%
SchoolRaw Score % Corr. Content
1Content
2Content
3% Content
1% Content
2% Content
339 100%
1 6 17 82 5 17 93 4 12 74 4 13 65 5 17 96 6 18 97 4 13 78 4 21 79 4 10 5
10 5 14 711 4 9 412 3 10 513 4 8 714 6 10 715 4 11 616 5 14 717 4 19 718 3 9 619 4 12 620 4 15 621 5 13 722 5 19 323 3 17 924 4 5 725 5 13 5 33
Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area
Number of Points Possible 7 21 11 100% 100% 100%
SchoolRaw Score % Corr. Content
1Content
2Content
3% Content
1% Content
2% Content
339 100%
1 31 79 6 17 8 86% 81% 73%2 31 79 5 17 9 71% 81% 82%3 23 59 4 12 7 57% 57% 64%4 23 59 4 13 6 57% 62% 55%5 31 79 5 17 9 71% 81% 82%6 33 85 6 18 9 86% 86% 82%7 24 62 4 13 7 57% 62% 64%8 32 82 4 21 7 57% 100% 64%9 19 49 4 10 5 57% 48% 45%
10 26 67 5 14 7 71% 67% 64%11 17 44 4 9 4 57% 43% 36%12 18 46 3 10 5 43% 48% 45%13 19 49 4 8 7 57% 38% 64%14 23 59 6 10 7 86% 48% 64%15 21 54 4 11 6 57% 52% 55%16 26 67 5 14 7 71% 67% 64%17 30 77 4 19 7 57% 90% 64%18 18 46 3 9 6 43% 43% 55%19 22 56 4 12 6 57% 57% 55%20 25 64 4 15 6 57% 71% 55%21 25 64 5 13 7 71% 62% 64%22 27 69 5 19 3 71% 90% 27%23 29 74 3 17 9 43% 81% 82%24 16 41 4 5 7 57% 24% 64%25 23 59 5 13 5 71% 62% 45%
Data Analysis Questions1. How many students on this report?2. How many students scoring at each achievement level in 2012? What are the
%? Who scored in Level 1?3. How many students scoring at each achievement level in 2011 and 2012?4. How many students scoring at or above satisfactory levels in 2012? Which
student?5. What is the range of % correct by achievement level?6. Which student performed below 51% correct in Vocabulary, Reading
Application, Literary Analysis, and/or Informational Text and Research Process? How many students?
7. Which student performed above 70% correct in Vocabulary, Reading Application, Literary Analysis, and/or Informational Text and Research Process? How many students?
8. What is the average % correct for each reporting category by achievement level?
9. How many points for making annual learning gains?10.How many points for meeting at or above satisfactory level?
2012 % Correct of Reporting Category by FCAT 2.0 Achievement Level
Grade Reporting Category
# of Stu < 51%
# of Stu >= 70%
Avg. %
Corr.
Avg. %
Corr.Level
1
Avg. %
Corr.Level
2
Avg. %
Corr.Level
3
Avg. %
Corr.Level
4
Avg. %
Corr.Level
5
5 V 60 56 59% 34% 56% 80% 89% 92%5 RA 67 54 58% 37% 54% 73% 87% 95%5 IA 60 67 63% 43% 61% 76% 88% 88%5 IR 69 48 56% 34% 54% 68% 83% 93%
Total Students: 153
2012 % Correct Range by FCAT 2.0 Achievement Level
Grade Level 1 Level 2 Level 3 Level 4 Level 5 Levels: 3-5
5 45 52 37 15 4 56
5 18%-51% 44%-67% 64%-80% 82%-91% 91%-93% 64%-93%
2012 % Correct of Reporting Category by FCAT 2.0 Achievement Level
Grade Reporting Category
# of Stu < 51%
# of Stu >= 70%
Avg. %
Corr.
Avg. %
Corr.Level
1
Avg. %
Corr.Level
2
Avg. %
Corr.Level
3
Avg. %
Corr.Level
4
Avg. %
Corr.Level
5
Total Students:___
2012 % Correct Range by FCAT 2.0 Achievement Level
Grade Level 1 Level 2 Level 3 Level 4 Level 5 Levels: 3-5
Worksheet 2: Looking at the Data
2012 % Correct Range by FCAT 2.0 Achievement Level – Reading
(Sample based on data from couple of schools)
Grade Level 1 Level 2 Level 3 Level 4 Level 5
3 0%-49% 49%-71% 71%-82% 82%-93% 93%-100%
4 0%-49% 44%-69% 67%-80% 82%-91% 96%-100%
5 0%-51% 44%-67% 64%-80% 82%-91% 91%-100%
6 0%-51% 42%-62% 62%-80% 80%-84% 91%-100%
7 0%-58% 49%-73% 69%-87% 84%-93% 91%-100%
8 0%-51% 49%-71% 67%-84% 80%-91% 89%-100%
9 0%-56% 44%-71% 64%-82% 80%-91% 89%-100%
10 0%-47% 42%-64% 62%-76% 73%-89% 87%-100%
2012 % Correct Range by FCAT 2.0 Achievement Level – Math(Sample based on data from couple of schools)
Grade Level 1 Level 2 Level 3 Level 4 Level 5
3 0%-48% 45%-68% 68%-86% 86%-93% 93%-100%
4 0%-53% 53%-70% 68%-85% 83%-95% 95%-100%
5 0%-43% 35%-57% 57%-74% 72%-79% 89%-100%
6 0%-36% 30%-52% 50%-73% 73%-89% 89%-100%
7 0%-41% 30%-55% 50%-73% 68%-86% 84%-100%
8 0%-40% 35%-56% 50%-73% 69%-88% 85%-100%
ALG 0%-26% 13%-37% 31%-61% 57%-74% 78%-100%
Annual Learning Gains
2011FCAT
Annual Learning Gains
2012 CurrentFCAT
School Year
Fall Interim Assessment
Winter InterimAssessment
Baseline.
Annual Learning Gains
Performance
Performance
42
3-Ways to Make Annual Learning Gains1. Improve
achievement level
FCAT 2.0 Achievement
Level
EOC Assessment Achievement
Level
FAA Performance
Level
2. Maintain Achievement
Level
FCAT 2.0 L3-5 (3-3, 4-4, 5-5)
EOC L3-5(3-3, 4-4, 5-5)
FAA – L 4-9(4-4, 5-5, 6-6, 7-7, 8-8, 9-9)
3. Demonstrate a year’s growth for
students remain with low proficient levels
FCAT 2.0: 1-1, 2-2
EOC: 1-1, 2-2
FAA: 1-1, 2-2,3-3
Draft-Annual Learning Gains for FCAT 2.0Start
Additional Weight for DSS Gains
Example: A 4th grader scoring at level 1 in prior-year would need to increase score by at least 16 DSS points to qualify
for 1.1. (12+ 33% more than 12 = 16)
1.1 Points1.0 Points
Draft-Annual Learning Gains for EOC
Start
Draft-Annual Learning Gains for FAA
Start
Level 5
2011 FCAT 2.0 Level
2012 FCAT 2.0 Level
Level 4
Level 3
Level 5
Level 3
Level 3
Level 1
Level 2
Level 1
Level 2
-2
5
-8
11
5
DSS Change
2012 LG?
?
?
?
?
?
Y
N
Y
N
N
Reading Learning Gains
3
2011 FCAT Tested Grade
2012 FCAT Tested Grade
6
9
4
7
10
3
10
3
10
Student2011
Tested Grade
2012Tested Grade
2011 FCAT 2.0 DSS
2012 FCAT 2.0 DSS
2011 FCAT 2.0 Level
2012 FCAT 2.0 level DSS Change 2012 LG
Points2012 PF
Point
1 10 10 215 219 1 1 4 2 9 10 221 245 1 3 24 3 9 9 231 235 2 2 4 4 3 4 225 221 4 4 -4 5 7 8 230 NM 2 NA 6 9 10 250 256 3 4 6 7 3 4 185 210 2 3 25 8 6 7 238 240 4 3 2 9 4 5 230 247 4 5 17
10 10 10 240 244 2 2 4 11 5 6 210 217 2 2 7 12 4 5 221 227 4 3 6 13 8 9 241 224 3 2 -17 14 6 7 225 260 3 5 35 15 3 3 145 158 1 1 13 16 7 8 250 249 4 4 -1 17 10 10 225 228 1 2 3 18 5 6 205 237 2 4 32 19 7 8 175 181 1 1 6 20 8 9 245 242 3 3 -3 21 8 9 269 256 5 4 -13 22 5 6 162 170 1 1 8 23 4 4 179 190 1 1 11 24 6 7 200 215 1 2 15 25 8 9 296 277 5 5 -19
Worksheet 3: Learning Gains – FCAT 2.0 Reading
Student2011
Tested Grade
2012Tested Grade
2011 FCAT 2.0 DSS
2012 FCAT 2.0 DSS
2011 FCAT 2.0 Level
2012 FCAT 2.0 level DSS Change 2012 LG
Points2012 PF Points
1 10 10 215 219 1 1 4 0 02 9 10 221 245 1 3 24 1.1 13 9 9 231 235 2 2 4 0 04 3 4 225 221 4 4 -4 1 15 7 8 230 NM 2 NA NA 06 9 10 250 256 3 4 6 1.1 17 3 4 185 210 2 3 25 1.1 18 6 7 238 240 4 3 2 0 19 4 5 230 247 4 5 17 1.2 1
10 10 10 240 244 2 2 4 0 011 5 6 210 217 2 2 7 0 012 4 5 221 227 4 3 6 0 113 8 9 241 224 3 2 -17 0 014 6 7 225 260 3 5 35 1.2 115 3 3 145 158 1 1 13 1 016 7 8 250 249 4 4 -1 1 117 10 10 225 228 1 2 3 1 018 5 6 205 237 2 4 32 1.1 119 7 8 175 181 1 1 6 0 020 8 9 245 242 3 3 -3 1 121 8 9 269 256 5 4 -13 0 122 5 6 162 170 1 1 8 0 023 4 4 179 190 1 1 11 0 024 6 7 200 215 1 2 15 1.1 025 8 9 296 277 5 5 -19 1 1
Worksheet 3: Learning Gains – FCAT 2.0 Reading
Lunch Break
Please be back on time at 12:30 p.m.Thank you!
Instructions for Calculating LG PointsPreparation Steps1. Insert two empty columns:
Step 1 – Highlights Columns R and S, right click, then click on Insert Step 2 – On the Home menu, click on Conditional Formatting, and select “Clear Rules from Selected Cells”. Next, under Number group of the Home menu, select “General”. Next, under Font group of the Home menu, select Borders and select All Borders. Step 3 – In Cell R2, type “Learning Gains Points” Step 4 – In Cell S2, type “Performance L3-5 Points”
2. Hide all columns with the exception of the following:• Student Name ( Column A),• 2012 DSS (Column C),• 2012 Level (Column D),• 2011 level (Column I),• 2011 DSS (Column J),• DSS Change (Column K),• Learning Gains Points (Column R)• Performance L3-5 Points (Column S)
3. Highlight Cell A2 to S2. On the DATA menu, under Sort & Filter group, click Filter twice.4. Cell A2, filter out “Blanks” from Student Name.
Instructions for Calculating LG PointsFollow the leaning gain flow chart to determine learning gains points1. Filter “NM and NA” 2011 Level. Next, in the first empty cell under “Learning Gains Points”, type “NA” and highlight to the last cell. Next, fill down.
Clear filter from 2011 Level.2. Increase achievement level one or more in 2011 level to Level 5 in 2012:
– Step 1: Filter 5 under 2012 Level and 1-4 under 2011 level– Step 2: Column “Learning Gains Points”, in the first empty cell, type “1.2” and highlight to the last cell. Next, fill down. – Step 3: Clear filter from 2011 Level and 2012 Level
3. Increase achievement level one or more in 2011 level to Level 4 in 2012:– Step 1: Filter 4 under 2012 Level and 1-3 under 2011 level– Step 2: Column “Learning Gains Points”, in the first empty cell, type “1.1” and highlight to the last cell. Next, fill down. – Step 3: Clear filter from 2011 Level and 2012 Level
4. Increase achievement level from Level 1 in 2011 to Level 3 in 2012:– Step 1: Filter 3 under 2012 Level and 1 under 2011 level – Step 2: Filter DSS change greater than or equal to the 33% more than the min. required gain. See table 33% point gain.– Step 3: Column “Learning Gains Points”, in the first empty cell, type “1.1” and highlight to the last cell. Next, fill down. – Step 4: Clear filter from DSS Change and this time filter value less than 33% more than the required gain.– Step 6: Column “Learning Gains Points”, in the first empty cell, type “1.0”, highlight to the last cell. Next, fill down– Step 7: Clear filter from DSS Change, 2011 Level, and 2012 Level
5. Increase achievement level from Level 2 in 2011 to Level 3 in 2012: Follow steps in item 46. Increase achievement level from Level 1 in 2011 to Level 2 in 2012: Follow steps in item 47. Maintain Level 3-3, Level 4-4, and Level 5-5
– Step 1: Filter 3 under 2012 Level and 3 under 2011 Level– Step 2: Column “Learning Gains Points”, in the first empty cell, type “1.0”, highlight to the last cell. Next, fill down– Step 3: Clear filter from 2012 Level and 2011 Level– Repeat above steps 1 to 3 for L4-4 and L5-5
8. Retain at Level 1-1 and Level 2-2– Step 1: Filter 1 under 2012 Level and 1 under 2011 level – Step 2: Filter DSS change greater than or equal to the 33% more than the min. required gain. See table 33% point gain.– Step 3: Column “Learning Gains Points”, in the first empty cell, type “1.1”, highlight to the last cell. Next, fill down– Step 4: Clear filter from DSS Change and this time filter value at or higher than the min. required gain and less than 33% point gain.– Step 5: Column “Learning Gains Points”, in the first empty cell, type “1.0”, highlight to the last cell. Next, fill down– Step 6: Clear filter from DSS Change and this time filter value less than the min. required gain– Step 7: Column “Learning Gains Points”, in the first empty cell, type “0”, highlight to the last cell. Next, fill down– Step 8: Clear filter from DSS Change, 2011 Level, and 2012 Level– Repeat above steps 1 to 8 for retain at Level 2-2
9. Under Learning Gains Points, Filter Blanks. In the first empty cell, type “0”, highlight to the last student. Next, fill down. 10. Next, clear filter from Learning Gains Points
Pivot Table
53
Tool for Data
Analysis
Instructions for Creating and Using Pivot Table for Data Analysis
Prepare Data for Pivot Table:• Open the Excel Practice file. Next on Cell A2, filter out “Blanks” from “Student Name”• Highlight from A2:S155Crate Pivot Table:• On the Insert menu, click PivotTable. The window “Create PivotTable” will appear. Take a look at Table/Range (It should look like this:
’2012 Reading Learning Gains’!$A$2:$S$155). The range must cover all your data with the first row contains field names. Next, click OK• On the new sheet a Pivot Table is created. Rename this sheet such as “Pivot Table”• Click in the PivotTable area, Right click then select PivotTable Options. The PivotTable Options Window appears.• Select “Display” Tab, make sure that the “Classic Pivot Table Layout” is checked. Click OK• You should see the “Pivot Table Field List” at the right, if not, click anywhere in the Pivot Table Area.• You can analyze your data; begin by answering the data question. See questions 1-13.
Calculate % value: • From “Pivot Table Field List”, drag “FL ID” drop into “Value” box. You will see two columns that show the count values.• Right click in the PivotTable Area under the second values count of student ID, then select “Value Field Settings”. The window of Value
Field Settings appears.• Click on tab “Show Values As”. Under “Show Values As” drop down arrow, select “% of Column Total”. Next click “Number Format”. Adjust
the decimal places to 0. Next, click OK and click OK again.
Calculate the average % correct:• Click the value under the calculated field, right click and select “Value Field Setting”, the window “Value Field Settings will appear. • Under “Summarize Values By” , select “Average”, then at the bottom , click “Number Format”. The “Format Cells” window will appear.• Select Custom and under “General”, click 0 then click OK and click OK again.
54
Data Analysis Questions
How many students on this report?
How many students scoring at each achievement level in 2012? What are the %? Who scored in Level 1?
How many students scoring at each achievement level in 2011 and 2012?
How many students scoring at or above satisfactory levels in 2012? Which student?
What is the range of % correct range by achievement level?
Data Analysis Questions
Which student performed below 51% in Vocabulary, Reading Application, Literary Analysis, and/or Informational Text and Research Process? How many students?
Which student performed above 70% in Vocabulary, Reading Application, Literary Analysis, and/or Informational Text and Research Process? How many students?
What is the average % correct for each reporting category by achievement level?
How many points for making annual learning gains?
How many points for meeting at or above satisfactory level?
Student Database
57
Student Database
Demographics Information
Course Enrollments
FCAT, FCAT2.0, EOC scores, FAAAccountability
Information
Interim AssessmentsMonthly Assessment
2011-2012 Ideal Data File
58
2011-12Data File
2011-12 Demographics
Information
2010-11 FCAT Scores
2011-12 Interim Assessments
2011-12 FCAT2.0 and EOC Scores
2011-12 Course Enrollment
2011-12 Student Accountability
Information
Student ID
Student ID
Student ID
Stu
dent
ID
Student ID
Student ID
Student Data Sources
59
Student Data Sources
Student Performance
Indicators (SPI)
Accountability Reports on
Principal PortalEdusoft
File Download Manager
“Student ID” is used as a lookup value to merge the data from different files using Excel formula “V-Lookup”
=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY, COLUMN INDEX NUMBER, FALSE)
VLOOKUP FUNCTION
=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY , COLUMN INDEX NUMBER, FALSE)
Lookup_Value:What value are you searching for?Excel will look for a match to this value in the leftmost column of the lookup table
Table_Array:Where do you want to search?Use absolute references to “lock” the range by pressing F4 key
Col_index_numWhich column contains the search result?Count over from the first column to figure out what this number should be, starting with 1.
FALSETo force Excel to lookup value be exact match
=VLOOKUP(b2,‘Homeroom'!$A$2:$B$37,2,FALSE)
VLOOKUP Formula
61
1 2 3 4 5A B C D E F G
1 Name Grade Student ID Gender Fall IA
PF ELL Winter IA PF
2 1818181 I S
3 1212121 S S
4 6666666 I L
5 11111111 L I
6 22222222 S S
7 33333333 S S
8 4444444 L S
9 5555555 L S
10 7777777 I I
11 8888888 L L12 9999999 S L13 1010101 S S14 1313131 L I
=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY, COLUMN INDEX NUMBER, FALSE)
C2 =vlookup(A2,‘Interim PF’!$C$2:$G$14,5,false)
A B C
1 Student ID 2012 Level
Winter PF
2 4444444 3 3 5555555 5 4 1111111 1 5 7777777 1 6 1515151 4 7 9999999 2 8 1010101 3 9 2020202 5
10 1212121 5 11 3333333 5
Column Index Number
Worksheet “Interim PF”
Worksheet “2012 FCAT”
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