Upload
trancong
View
218
Download
2
Embed Size (px)
Citation preview
Presenter notes:This Microsoft Excel presentation is a prepackaged solution
for basic Excel training.You may use the presentation as-is or customize it.Complete TechRepublic’s feedback form for a chance to win
a free TechRepublic title.Remove this slide before presenting the slideshow.
Say hello to the ribbon
• Revolutionary way to work.• Simple click to access.• Tabs on the ribbon replace menu structuring.
File format changes aboundThe file format used by Microsoft Excel 2010 is an
XML-based format. The new format provides less rigid standards for its
files, making documents more accessible and easier to handle.
Creating formulasExcel formulas are powerful and versatile.Excel uses a specific order of operation.Use parentheses to override the order of
operation (i.e., =2+3*2 results in 8 while =(2+3)*2 results in 10).
Using functionsUse functions to calculate financial and
statistical expressions.Access functions by clicking the Formula tab
and selecting Insert Function in the Function Library group.
Cell operationsRefer to contents of cells instead of numbers.Make for easy manipulation and provide capability
for what if scenarios.Cells are named by a unique letter and number
combination.Formulas use this combination to evaluate the
contents of a cell.Key Performance Indicator reporting is available to
show graphical representation without a chart or graph.
Absolute v. relativeA relative reference changes when a formula
is copied, but not when a formula is moved.Use a dollar sign ($) to mark a cell reference
as absolute. Highlight any cell reference in the formula bar
and press F4 to cycle through the relative/absolute combos.
Formatting a cell and its dataExcel offers numerous formatting options.Excel formatting includes boldface, italics,
underline, shading, lines, currency signs, percentages, and more.
Cell and data formatting options are on the Home tab in the Font, Alignment, and Number groups.
Formatting a page Change page margins to fit more content
on a page. Add a header or footer with the date and
time or any other static information. See additional items in context.
Using filtersFilters enable displaying specific data subsets
from a long table.Use multiple or custom filters to quickly drill down
to the exact data you require.Use filters to
compare data.
AutoFilter optionsAutoFilter includes several options:
Sort Ascending / Sort DescendingColor (where available)Custom
Sorting dataUse Excel’s Sort feature and combine multiple Sort
levels to sort data exactly as you require.Advanced options further customize data sorting.Sorting features
are on the Data tab in the Sort & Filter group.
About subtotals and data levelsSubtotals provide at-a-glance subset totals.Create subtotals by sorting tables according to
your needs.Display subtotals by clicking the Data tab and
then clicking Subtotals in the Outline group.
Using subtotals and data levelsRelated data
levels let you quickly view just a grand total, subtotals, or all the data.
PivotTables Enable quick reviews of what if scenarios. Manipulate data without accidentally
deleting it or changing it. Display data in a meaningful way.
Creating charts Excel supports
numerous chart types. Use different chart
types to portray different kinds of information.
Create charts from pivot tables.
Create charts using the Chart Wizard.
Using macrosSimplify routine tasks.Automate common
functions.Easily record macros and
play them back to repeat the action as needed.
Exporting Excel data/chartsExcel data is easily exported to other Microsoft
Office applications.You can copy and paste information from
one Office application to another.
Exporting Excel data/chartsLink data between
Office applications.Linking data
enables changes made within one application to be reflected in another.
Retrieving database dataCombine Access’ database power with Excel’s
flexibility.Databases and spreadsheets have many
important differences.Import Access data a table at a time into Excel.
Printing Excel dataExcel supports numerous print configuration options:
Page marginsColumn and row headingsDate and time information
Configure printing options from the Page Setup group in the Page Layout tab of the ribbon.
Share Excel data on the WebShare a spreadsheet or worksheet on the Web.Change the file name (if needed) and specify
other options.
Collaboration featuresMicrosoft SharePoint Services empower enhanced
collaboration through support for:Document WorkspacesMeeting Workspaces