Collaboration Tools Quick Referencecollaboration@uchicago.edu | office365.uchicago.edu

Book an appointment for collaboration help: http://go.uchicago.edu/book-collaboration

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Use the power of Microsoft Excel, Outlook, Word, PowerPoint, and OneNote to analyze data, collaborate via email, create documents and presentations, and keep all your notes organized. Office 365 ProPlus clients may be downloaded directly from the Office 365 portal and used on up to 5 devices or use Office Online on the web. Start at portal.office.com.

Office365 ProPlusPreferred for staff and faculty

G Suite

Google Suite for Education features tools for collaboration, creation, and storage of documents, email, and website development. These include Gmail, Drive, Docs, Sheets, Slides, Calendar, Sites, Contacts, Hangouts Chat and Meet, Forms, Classroom, and Jamboard. Use Google Drive for personal document storage or a Shared Drive to store documents for your department, project, or group. Learn more at go.uchicago.edu/gsuite or start at gsuite.google.com/dashboard

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UChicago BoxPreferred for staff and faculty

Box is a cloud-based file storage service that provides unlimited free space for storing or sharing files and can be synced and accessed from several locations including desktops, laptops and mobile devices. Use your personal account to store, share, or request files or obtain a group Box folder at go.uchicago.edu/filerequest to store, share, or request files for your department, project, or group. Find out more at go.uchicago.edu/boxQSG. Login at uchicago.box.com.

OneDrive

Store your personal files in one place in the cloud, share them with others in the University or guests from elsewhere, and use those files on almost any device connected to the internet. Works well with PC and Mac desktops, laptops and mobile devices. Part of the Office 365 suite. Start at portal.office.com.

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ZoomPreferred for staff and faculty

Zoom is the University’s audio, web, and video conferencing platform that allows up to 200-300 people to join a virtual meeting. UChicago offers Zoom to faculty, students, and staff as an innovative conferencing solution to bring people from different locations together. Zoom allows for audio-only conferences with a Personal Audio Conference number. Learn more and get started at go.uchicago.edu/zoom.

Collaboration Tools Quick Referencecollaboration@uchicago.edu | office365.uchicago.edu

Book an appointment for collaboration help: http://go.uchicago.edu/book-collaboration

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TeamsPreferred for staff and faculty

A user-driven chat-based collaboration tool, which is part of the Office 365 collaboration suite and provides a customizable and extendable team work space. Supports Team chatting as well as direct chatting, file sharing, and meetings. Use the built-in OneNote Notebook to take notes and stay organized. Comes with several Office 365 shared features, such as a Planner, shared calendar and mailbox. Use Live Events in Teams to conduct Town Halls. Start at portal.office.com.

Yammer

Yammer is part of the Office 365 collaboration suite. It is a private social network that helps you get connected to the right people, share information across teams, and across the University. Only University members can join, so communications stay secure. Start at portal.office.com.

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Forms

Create surveys, quizzes, polls, and questionnaires in minutes. Send them to anyone and easily see results in real time. Data may be easily exported to Excel for additional analysis. Part of the Office 365 suite. Start at portal.office.com.

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Preferred for staff and faculty

Panopto is a tool for recording, organizing, embedding, and live streaming video. It seamlessly integrates with Canvas for video/audio course content and can be used for DIY lecture capture and screencasts. It also includes a suite of web-based video editing tools, and offers enhanced media features, such as in-video quizzing, student engagement tools, and automatic captioning capabilities. Start at go.uchicago.edu/panopto for general use or go.uchicago.edu/panoptowithcanvas for use with Canvas.

Stream

Share videos of classes, meetings, presentations, and training sessions with others at the University. Create channels to share a group of videos with individuals or groups of people, such as those groups that are created with Microsoft Teams. Use timed playlists to take people to exactly the correct spots in your videos. Incorporate quizzes to test knowledge of what was watched. Stream can autocaption uploaded video. Part of the Office 365 suite. Start at portal.office.com.

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Sway

Create and share engaging interactive reports, presentations, personal stories, and more. Sway does the design work for you. Part of the Office 365 suite. Start at portal.office.com.

Collaboration Tools Quick Referencecollaboration@uchicago.edu | office365.uchicago.edu

Book an appointment for collaboration help: http://go.uchicago.edu/book-collaboration

Voices

UChicago Voices makes it simple to publish just about any type of content to the web. Build a site for portfolios, learning activities, blogging, research groups, courses, and much more. UChicago Voices is powered by WordPress and hosted by EduBlogs. Learn more at voices.uchicago.edu.

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Flow

Create low-code workflows between your apps, files, and cloud-based data to automate time-consuming tasks so you can focus on what is important. Use prebuilt connectors to integrate many different cloud services, not just those offered from Microsoft. Part of the Office 365 suite. Start at portal.office.com.

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Bookings

Use Bookings to create an online portal for reserving time on staff calendars. Useful for office hours or consultations. Part of the Office 365 suite. Start at portal.office.com.

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sks Planner

Create new plans, organize and assign tasks visually, share files relevant for tasks, and get progress updates. Organize teamwork and collaborate on projects simply. Comes with Kanban task board and calendar views. Part of the Office 365 suite. Start at portal.office.com.

To Do

Manage, prioritize, and complete the most important things on your personal task list daily. Integrates with Microsoft Outlook so you can work with your tasks in your favorite client; whether that is on desktop, laptop, or mobile. Part of the Office 365 suite. Start at portal.office.com.