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Introduction

The NSW Government announced an easing of COVID-19 social restrictions which allow for community sport to resume from 1 July 2020 with strict NSW Health Public Order requirements in place.

To provide Athletics NSW Clubs with guidance and confidence in the return to Out of Stadia (XC | Walks | Road) competition, Athletics NSW has compiled the following guidelines. These guidelines aim to assist with the safe return to athletics activity during the COVID-19 pandemic and are aimed at limiting the spread of COVID-19 and ensuring safety for all involved.

Please read these guidelines in conjunction with the NSW Public Health order 1 July 2020 and the NSW Health| NSW OOS COVID-19 Safety planning documents. https://sport.nsw.gov.au/novel-coronavirus-covid-19 Please note the NSW Public Health Order is subject to change

Athletics NSW’s priority is the preservation of public health and minimising the risk of community transmission to enable a safe and gradual return to sport for all. From participants to volunteers, to coaches, parents, spectators and staff, the entire athletics community has an important role to play in helping to slow the spread of COVID-19.

Athletics NSW encourages everyone to download the Federal Government’s COVIDSafe app.

This guidance is to assist the planning for and implementation from 1 July 2020. ANSW will communicate any changes or updates as they arise.

Please contact ANSW CEO Kirin Lindop | kirin.lindop@nswathletics.org.au | 0418 881 355 if you have any questions or require further information.

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Return to Athletics Toolkit - for safe the return to Athletics in NSW | Out of Stadia Club Competition

To ensure the safe return of ANSW Club Out of Stadia (XC | Walks | Road) Competitions the following planning and preparation is required prior to commencement of competition:

• Complete the COVID-19 Safety Check list

• Appoint a Appoint a COVID-19 Club Safety Coordinator

• Completion of COVID-19 Safety Plan including detailed operational delivery and facility operations (see attached – Appendix 1)

• Seek written approval local Council, Facility| Land owner/ authority

• Advise Athletics NSW of Return to Sport proposal including COVID-19 Safety plan, facility approval and event calendar, communications plan and volunteer/officials safety protocols. Please forward to competitions@nswathletics.org.au

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Checklist | COVID-19 Safe Return to Athletics - Out of Stadia Club Competition

Your Club should consider each of the actions set out in each checklist. These actions should act as a guide to prompt further discussion on measures that are appropriate and required. Some Clubs may determine that the Club capability or risk profile of your competition do not justify undertaking all of the listed actions. However, where an action in this checklist is not undertaken, your Club should be able to justify that decision to relevant sport stakeholder groups, including government and public health authorities, on an “if not, why not?” basis. Space is provided at the bottom of each consideration for Clubs to document the rationale behind such decisions. It is important to properly consider the requirements of your Clubs’s return to sport plan to ensure your return to sport arrangements do not jeopardise the health of your members and participants.

1. Organisational

Consideration Action Y/N

Access to information

1. Do you and your Club have all relevant facts about COVID-19 and return to sport requirements?

2. Is your Club staying up to date? Check official information sources including: a. NSW Office of Sport COVID-19 Updates: https://sport.nsw.gov.au/novel-coronavirus-covid-19 b. Australian Government Department of Health: https://www.health.gov.au/news/health-alerts/novel-coronavirus-2019-

ncov-health-alert; c. World Health Organisation: https://www.who.int/; d. Australian Institute of Sport: https://ais.gov.au/health-wellbeing/covid-19; e. Sport Australia: https://www.sportaus.gov.au/;

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f. Athletics NSW https:www.nswathletics.org.au| Athletics Australia https:www.athletics.org.au

3. Does everyone within your Club understand their role in planning and delivery of a COVID safe competition?

4. Has your Club nominated an COVID-19 Safety Coordinator to oversee delivery of your return to sport plan?

5. Has your Club amended delivery protocols and procedures to ensure physical distancing?

Financial 6. Does your Club know what its new safety/return to sport measures will cost?

7. Has your Club adjusted its budgets as necessary for COVID-19 considerations?

8. Has your Club communicated any financial changes (registration/usage/membership fees etc.) to itsmembers/ participants?

Legal and compliance

9. Is your Club across all relevant rules applicable to return to sport?

10. Has your Club obtained all necessary consents and approvals to resume sport?

11. Has your Club completed a COVID-19 Safety Plan? Does it outline a staged return to training and competition activities?

12. Has your Club considered how it will respond to non-compliance with its return to sport protocols?

13. Have you communicated your specific return to sport plans with your insurer(s) or insurance broker and confirm coverage inclusions and exclusions. Clarify if there are any specific exclusions caused by COVID-19, if any conditions apply to your policies, if any specific approvals/consents are required and whether return to sport plans can be noted against relevant policies.

Communications 14. Does your Club have a strong communications plan with existing channels – such as email/text/WhatsApp/Facebook groups - to share timely and accurate information with internal and external stakeholder groups?

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2. Approvals

Consideration Action Y/N

Government 1. The current NSW Public Health Order from 1 July 2020 must be adhered to at all times. Does your Club access to the current Public Health order?

2. Have restrictions on public gatherings been relaxed to allow effective competition to occur?

3. Has your local government and/or facility provider approved the return of community sport and the use of your facilities (if applicable)?

Sport 4. Has Athletics NSW approved your Clubs return to competition plans?

5. Has your committee approved the return to sport for your Club?

3. Return to Training

Consideration Action Y/N

Principles 1. Is your Club clear on the training and competition protocols allowed under the current NSW Public Health order, including: a. The principle of “Get in, Train| Compete, Get Out”; b. Maximum training/racing group sizes, training/competition areas and training/competition times; c. Training/competition must be strictly non-contact (including no high fives, handshakes etc.); d. Physical distancing (>1.5 metres) and density (one participant per 4 square metres); (TBC based on Public Health order

@ 1st July) e. Limit the number of people who attend training/competition to essential participants; and f. Limited access toilets. No access to changerooms and other club facilities (toilets and medical facilities permitted).

2. Is your Club clear on the training and competition protocols allowed under NSW Public Health order @ 1st July 2020, including:

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a. Full training - including contact - and competition allowed; b. Return to full use of club facilities; and c. physical distancing (>1.5 metres) and density (one participant per 4 square metres) - TBC

3. Has your Club documented in a COVID-19 Safety Plan, the measures in place to manage training and competition activities?

Communication and Education

4. Has your Club communicated its return to training/competition protocols to members, participants, coaches, volunteers and families?

5. Does your Club require members/participants and others to undertake further COVID-19 infection control training prior to commencing training/competition?

6. Does your Club encourage all participants to subscribe to and use the Government’s COVIDSafe app?

Attendance Records

7. Will your Club require an attendance register to be maintained for all training and competition days, including venue entry and exit times and contact details?

8. Does your Club have a system to record, store and if required, share data, subject to privacy law?

Equipment 9. Are participants encouraged to bring their own water bottles, towels and other personal equipment to avoid sharing equipment where possible?

10. Has your Club established protocols for rotating or sanitising shared equipment?

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4. Facilities

Consideration Action Y/N

Managed Access 1. Is your Club clear on when it can return to full and unrestricted use of facilities?

2. Will your Club ensure that only essential people attend activities (i.e. participants, coaches, officials, staff and volunteers involved in operations and parents/guardians of participants) and limit numbers to comply with government staged return to sport requirements?

3. Has your Club confirmed full availability of venues for your season and are appropriate COVID-19 Safety Plans in place for each venue?

4. Will your Club take precautions to minimise transmission among spectators at sporting activities such as spreading spectators throughout viewing areas and designating the use of specific seats/areas that meet physical distancing requirements?

5. Can your Club arrange separate entry and exit points at your facilities?

6. Will your Club manage attendee flows to prevent congestion, including by use of staggered arrival/departure times, one-way movement and use of physical distancing indicators?

Physical Distancing

7. Has your Club identified physical distancing protocols to be used within shared facility spaces (e.g. canteen, change rooms, toilets, spectator viewing areas, entrance foyers, corridors and clubrooms)?

8. Does your Club have clear messaging for facility attendees on how to maintain physical distancing (>1.5 metres)?

9. Has your Club documented in a COVID-19 Safety Plan the measures in place to enable physical distancing to occur?

Bar/Canteen Operations

10. Will your Club permit canteen operations and, if so, are there clear protocols for physical distancing, food and cash handling and hygiene measures?

Attendance Record

11. Your Club will require an attendance register to be maintained for all facility users, including venue entry and exit times and contact details?

12. Does your Club have a system to record, store and, if required, share data, subject to privacy law?

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5. Hygiene

Consideration Action Y/N

Personal infection control

1. Has your Club communicated to your volunteers/officials, members and participants about personal infection control – including that they should stay home if they have: a. Any cold or flu symptoms; b. Been in direct contact with a known case of COVID-19 in the previous 14 days; c. Travelled internationally in the previous 14 days; or d. A high risk from a health perspective, including the elderly and those with pre-existing medical heath conditions?

2. Will your Club provide advice to participants, coaches, match officials, staff, volunteers and families on personal hygiene such as: a. Regular and thorough hand washing; b. Encouraging the carrying and use of hand sanitiser; c. Covering a sneeze or cough with an elbow or a tissue rather than hands; d. Providing bins and encouraging used tissues to be disposed in the bin straight away; e. Avoiding close contact with people who are unwell; f. No touching of eyes, nose or mouth; g. No spitting or clearing nasal/respiratory secretions on field of play or in other sport settings; and h. Limiting contact with other participants – avoid handshakes, high fives, huddles and celebrations?

3. Will your Club require the use of: a. Health/medical clearances for participants to resume training and playing; and/or b. Waivers/declarations for participants and volunteers to sign acknowledging that participation is at their own risk?

Hygiene 4. Has your Club established compulsory hygiene protocols such as hand hygiene?

5. Does your Club provide sanitisation stations during training sessions and hand sanitiser in prominent places at facilities, including entry and exit points?

6. Has your Club provided education or clear guidance on your hygiene protocols to members, participants, coaches, staff, volunteers and families?

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7. Can members, participants, coaches, staff, volunteers and families wash or sanitise their hands regularly?

8. Does your Club have adequate supplies of cleaning and sanitation products?

9. Will your Club display posters within your facilities to provide regular guidance on hygiene (e.g. https://www.health.gov.au/resources/collections/coronavirus-covid-19-campaign-resources)?

10. Has your Club documented in a COVID-19 Safety Plan the measures in place to ensure personal and facility hygiene can be maintained?

Cleaning 11. Does your Club have a regular and thorough cleaning schedule to disinfect all common areas?

12. Has your Club established cleaning protocols to ensure high touch surfaces are frequently wiped down with appropriate disinfectant wipes or soap?

13. Does your Club have adequate waste management protocols?

14. Has your Club documented in a COVID-19 Safety Plan the measures in place to ensure effective cleaning of equipment and facilities occurs?

PPE 15. Does your Club have an adequate supply of personal protective equipment (e.g. disposable facemasks, gloves etc.)?

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6. Management of Illness

Consideration Action Y/N

Management 1. Has your Club established protocols for managing individuals who present with symptoms or become unwell at anactivity?

Notification 2. Does your Club know how it will notify public health authorities of symptomatic participants?

3. Is your Club able to contact other participants in relation to actual/suspected COVID-19 cases?

7. Club Volunteers and officials

Consideration Action Y/N

Safe working environment

1. Is your Club operating a COVID-19 safe work environment?

2. Will your Club provide education to your volunteers and officials on COVID-19 transmission control and your operatingprotocols?

3. Can your Club adjust rosters to reduce in-person contact between staff and participants, where reasonable?

Mental health 4. Does your Club facilitate and promote mental health and wellbeing support services for officials, volunteers andparticipants?

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Covid-19 Club Safety Coordinator Your Club should appoint a COVID-19 SAFETY COORDINATOR.

The COVID-19 Safety Coordinator will be your key resource and central point of contact for all matters COVID-19 for your Club.

The Safety Coordinator will be responsible for liaising with other clubs, associations, Athletics NSW and other relevant stakeholders in relation to your Club’s response to COVID-19.

To assist Club in appointing the right and most appropriately skilled person for this role, below is a list of the responsibilities for your COVID-19 Safety Coordinator

COVID-19 Safety Coordinator Roles and Responsibilities

• Complete the relevant Return to Sport Checklist(s) by considering the actions set out in each checklist and implementing (or arranging to implement) relevant considerations in your Club and documenting justifications for not undertaking particular actions.

• Oversee the development and implementation of the Club’s return to sport arrangements by documenting those arrangements in a COVID-19 Safety Plan.

• The COVID-19 Safety Plan should address: o Points of COVID-19 transmission risk; o Transmission controls; o Hygiene and behavior requirements; o Physical and fitness preparations before a restart; and o Education and communication to relevant personnel.

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• Periodically review the effectiveness of the COVID-19 Safety Plan for your Club and amend, update or improve as necessary.

• Advise the committee/board of your Club on the effectiveness of COVID-19 Safety Plan arrangements and seek assistance where required.

• Assist your Club (operationally) to safely ramp up activity through the three phases of the Australian government’s “Roadmap to a COVIDSafe Australia” and as permitted by the NSW Government.

• Act as the contact point for your Club’s members and participants – particularly around questions relating to return to sport and the actions your Club has taken to be COVIDSafe – and other relevant stakeholders (including government, public health and other authorities, other clubs, associations, Athletics NSW).

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COVID-19 Safety Plan - Return to Out of Stadia ANSW Club Competition 1 July 2020

The COVID-19 Safety Plan (NSW Health| NSW Office of Sport template) is an essential requirement for the return of community sport in NSW. The COVID-19 Safety Plan (Plan) will provide an overarching plan for the implementation and management of procedures for Athletics NSW Clubs to support your members and participants in the staged resumption of Athletics Out of Stadia competition in NSW.

The arrangements set out in this Plan are intended to prevent the transmission of COVID-19 by helping your Club create and maintain a safe environment among members, participants, coaches, officials, administrators/volunteers, visitors, families and the broader community.

This Plan includes, but is not limited to, the conduct of:

a. Staged competition activities (sport operations); and

b. Facility management and supporting operations (facility operations).

Please complete this plan in consultation with your Club committee and volunteers, then share it with all Club stakeholders including members.

The execution and delivery of the COVID-19 Safety Plan will help slow the spread of COVID-19 and reassure your visitors that they can safely participate in your Club competition. You may need to update the plan in the future, as restrictions and advice changes – you can make changes to the plan if you’ve printed or saved it, or you can choose to download and create a new version of the plan.

All of sport in NSW including Athletics NSW and ANSW Clubs must follow the current COVID-19 Public Health Orders, and also manage risks to Club administrators, officials, volunteers, members and other people in accordance with Work Health and Safety laws. For more information and specific advice for your industry go to nsw.gov.au

At all times the Plan is subject to all regulations, guidelines and directions of government and public health authorities.

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COVID-19 Safety Plan –The COVID-19 Safety Plan (NSW Health| NSW Office of Sport template) is an essential requirement for the return of community (Based on NSW Health template as @ 13th June 2020)

CLUB | ORGANISATION DETAILS

Club | Organisation name:

Plan completed by:

Approved by:

Proposed Club Competition details Date/s:

Location/s:

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REQUIREMENTS FOR CLUBS | ORGANISATIONS Requirements for your Club | organisation and the actions your Club is required to put in place to keep your participants, members, volunteers/officials and workers safe

REQUIREMENTS ACTIONS

Wellbeing of Club administrators, officials, volunteers, parents/carers and participants who are unwell.

Exclude Club administrators, volunteers, parents/carers and participants who are unwell.

Provide Club administrators, and volunteers with information and training on COVID-19, including when to get tested, physical distancing and cleaning, and how to manage a sick visitor.

Display conditions of entry to competition (website, social media, venue entry).

If hiring the facility, consult with the owners/operators to address these requirements to understand what measures may already be in place.

Ensure COVID-19 Safety Plans are in place, where relevant, for canteen | BBQs and limit cash handling

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REQUIREMENTS ACTIONS

Physical distancing - Ensure the number of people in a facility does not exceed one person per 4 square metres (including staff and spectators).

Minimise co-mingling of participants from different races

Ensure any spectators comply with 1.5 metres physical distance where practical, such as through staggered seating/standing. People who live in the same household are not required to distance. Have strategies in place to prevent spectators from different races co-mingling.

Have strategies in place to manage gatherings that may occur immediately outside the premises, such as with drop off and pick up zones or staggered start/finish times.

Reduce crowding wherever possible and promote physical distancing with crowd control barriers, markers, line marking etc

Assess the safe capacity of communal facilities such as public toilets | Do not permit access to showers, change rooms where possible. Communicate this at entrance and have strategies in place to reduce crowding and promote physical distancing.

Where practical, stagger the use of communal facilities. Strongly encourage participants to shower/change at home where possible

Use telephone or video platforms for pre-competition/race briefings where practical

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REQUIREMENTS ACTIONS

Hygiene and cleaning - Adopt good hand hygiene practices.

Ensure hand sanitiser is accessible at the venue entry and throughout the facility or ground.

Ensure bathrooms are well stocked with hand soap and paper towels.

Provide visual aids above hand wash basins to support effective hand washing.

Encourage participants to bring their own equipment, food and water. Avoid shared food and drinks.

Ensure processes are in place to launder shared uniform items after use, such as bibs or jerseys.

Clean frequently used indoor hard surface areas, at least daily; first with detergent and water, and then disinfect. Clean frequently touched areas and surfaces, including in communal facilities, several times per day.

Clean areas used for high intensity sports with detergent and disinfectant after each use.

Reduce sharing of equipment where practical and ensure these are cleaned with detergent and disinfectant between use.

Ensure there is accessible detergent/disinfectant and gloves for visitors to use, should they wish.

Disinfectant solutions need to be maintained at an appropriate strength and used in accordance with the manufacturers’ instructions.

Club administrators and volunteers are to wear gloves when cleaning and wash hands thoroughly before and after with soap and water.

Encourage contactless payment options.

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REQUIREMENTS ACTIONS

Record keeping

Keep a record of name and a mobile number or email address for all staff, volunteers, participants, spectators and contractors attending community sports activities for a period of at least 28 days. Ensure records are used only for the purposes of tracing COVID-19 infections and are stored confidentially and securely.

Make your Club administrators, and volunteers aware of the COVIDSafe app and its benefits to support contact tracing if required.

Cooperate with NSW Health if contacted in relation to a positive case of COVID-19 at your workplace, and notify SafeWork NSW on 13 10 50.

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Attendance Register – Athletics NSW

Register of attendees Club Contact COVID-19 Safe: ______________________________________

Competition: _______________________________________ Location: ____________________________________________ Date: ______________

Arrival time

Departure time Full name Phone Email address Club Role

In the previous 14 days, have you: • Had any COVID-19 symptoms?• Been in contact with any

confirmed/suspected COVID-19 case?

• Travelled internationally?

Downloaded and using COVIDSafe app?

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COVID-19 Hygiene Guidance – communication material

Please visit the following website to download posters and signage as required https://www.nsw.gov.au/covid-19/industry-guidelines/posters-and-signage-for-business

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Appendix 1: Outline of Return Athletics NSW Out of Stadia Club Competitions

Note – The following is a guide to assist in the planning and delivery of COVID safe Out of Stadia ANSW Club competitions

Part 1 – Sport Operations

Area Planning requirements

Approvals The club must obtain the following approvals to allow a return to ANSW Club XC competition: • State/Territory Government approval of the resumption of community sport. • Relaxation of public gathering restrictions to enable competition to occur. • Local government/venue owner approval to competition at venue, if required. • National/state sporting body/local association approval to return to training/competition for community sport. • Club committee has approved return to competition for club. • Insurance arrangements confirmed to cover competition

Competition Processes

• COVID Safety Plan • Venue and course map with people flow and sanitisation stations • Limit unnecessary social gatherings. • Clearly outline competition schedule. • Access to treatment from support staff. • Sanitising requirements, including use of sanitising stations. • Personal hygiene encouraged (e.g. wash hands prior to training, no spitting or coughing). • Competition attendance register kept

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Personal health Club to detail specifics of personal health protocols. Should cover: • Advice to players, coaches, volunteers to not attend if unwell (including any signs/symptoms of cold, flu, COVID-19 or other

illness). • Washing of hands prior to, during and after training and use of hand sanitiser where available. • Avoid physical greetings (i.e. hand shaking, high fives etc.). • Avoid coughing, clearing nose, spitting etc.

Hygiene Club to detail specifics of hygiene protocols to support competition. Should cover: • Safe hygiene protocols distributed by national/state sporting body or local association that will be adopted by club. • Guidelines for sanitisation and cleaning, including requirements for sanitisation stations

Club Workforce Officials and Volunteers

• Consider a COVID safe workforce resourcing plan for delivering your Club competition • Support the transition of your Club workforce returning to Club competition delivery • Ensure you operate COVID-19 safe workplaces and educate staff on safe work practices. Facilitate COVID-19 education for

volunteers and administrators in community sport on COVID-19 transmission control (e.g. see https://www.safework.nsw.gov.au/resource-library/COVID-19-Coronavirus/pandemic-plan-advice).

Communications [Club to detail specifics of communications plan to be adopted by the Club in communicating to athletes, members, coaches, volunteers and families. Should cover: • How club will brief members, participants, coaches and volunteers on return to training protocols including hygiene protocols

(e.g. letter, email, text/WhatsApp message, Facebook post) and reinforcement of hand washing and general hygiene etiquette.

• Endorsement of government COVIDSafe app and encouragement to players, coaches, members, volunteers and families to download and use app.

• How Club will promote good personal hygiene practices in and around training sessions and in Club facilities (e.g. posters in bathrooms).

• How individuals can access mental health and wellbeing counselling services if required

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Part 2 – Facility Operations

Area Planning Requirements

Approvals The club must obtain the following approvals to allow use of club facilities at Level C:

• State/Territory Government approval of the resumption of facility operations.

• Local government has given approval to use of facility, if required.

• Club committee has approved plan for use of club facilities.

• Insurance arrangements confirmed to cover facility usage.

Facilities Club to detail specifics of how facilities should operate after a sport-specific structured risk assessment is undertaken. Should cover:

• Return to full use of Club facilities.

• Parts of facilities that are available - limit to toilets and medical facilities and minimise use of communal facilities.

• Hygiene and cleaning protocols.

• Provision of appropriate health and safety equipment, Personal Protective Equipment (PPE) and personal hygiene cleaning solutions].

Facility access [Club to detail specifics of facility access protocols. Should cover:

• Details of any health screening measures prior to entry to any facilities and any privacy measures club will take to protect sensitive health information.

• Restrictions on facility access to limit anyone who has:

– COVID-19 or has been in direct contact with a known case of COVID-19 in the previous 14 days.

– Flu-like symptoms or who is a high health risk (e.g. due to age or pre-existing health conditions).

– Travelled internationally in the previous 14 days.

• Who may attend the club facilities: gathering numbers should not exceed government allowances (COVIDSafe Roadmap maximum gatherings: Step 2 (20 people), Step 3 (100 people)).

• Any spectators should observe physical distancing requirements (>1.5 metres) and density requirements (one person per 4 square metres).

• Managed access including separate entry/exit points, managed traffic flows, stagger arrival/departure times.

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• Non-essential personnel to be discouraged from entering change rooms.

• Physical distancing protocols including use of zones in clubrooms, change rooms, bar/canteen including by use of physical zone indicators.

• Bar/canteen operations to include food and cash handling protocols, hygiene and cleaning measures and established zones.

• General advice on physical distancing in club facilities including discouraging face to face meetings where possible, restricting site visitors, deferring or splitting up large meetings.

• Detailed attendance register to be kept].

Hygiene Club to detail specifics of hygiene protocols to ensure regular sanitisation and cleaning of club facilities. Should cover:

• Any safe hygiene protocols distributed by national/state sporting body or local association that will be adopted by club including:

– Availability of hand sanitiser at entry/exit points to venue and elsewhere.

– Protocols for sanitising stations, sanitising shared equipment, uniforms.

– Cleaning standards – increase regular cleans and frequent wiping of high touch surfaces.

– Displaying posters outlining relevant personal hygiene guidance.

– Avoiding shared use of equipment.

– Provide suitable rubbish bins with regular waste disposal.

• Guidelines for sanitisation and cleaning of Club facilities

Management of unwell participants

Club to detail specifics of protocols to manage unwell participants at a club activity. Should cover:

• Isolation/medical requirements for all players, members, volunteers and their families at the onset of any symptoms including club facilities that can be used to manage symptomatic participants.

• Training of volunteers/club management on treatment of symptomatic participants and disinfecting of facilities used by such participants.

• Notification protocols for notifying public health authorities and other attendees of symptomatic participants].

Club responsibilities

The club will oversee:

• Provision and conduct of hygiene protocols as per the Plan.

• The capture of a record of attendance at all training and club activities and maintaining an up-to-date log of attendance.

• Coordination of Level B field and training operations.

• Operation of the club’s facilities in support of all Level B training activities in accordance with this Plan.