COURSE OUTLINE z0800-0850 INTRO / GENERAL PRINCIPLES z0900-0950 VULNERABILITY ASSESSMENT z1000-1050 EMER. MGMT. CONSIDERATIONS z1100-1150 TYPES OF EMERGENCIES

COURSE OUTLINE

0800-0850 INTRO / GENERAL PRINCIPLES0900-0950 VULNERABILITY ASSESSMENT1000-1050 EMER. MGMT. CONSIDERATIONS1100-1150 TYPES OF EMERGENCIES1150-1300 LUNCH1300-1350 GENERAL HAZMAT RESPONSE1400-1450 CHEMICAL SPECIFIC RESPONSE1500-1550 PPE / AIR MONITORING1600-1650 REVIEW KENDALL PLAN / EXAM

CLASSROOM BASICS

50 minute sessions / 10 minute breaks The Rule of 8’s

Class Atmosphere questions anytime clarify Kendall aspects all the time comfortable, relaxed, no hierarchy no sleeping (please stand up, walk around)

INTRO GENERAL PRINCIPLES

Our Goal: Provide a step-by-step discussion on

your emergency management programcreationmaintenanceexecutionevaluation

Didactic - Interactive - Informative


Background Augusta Company spills sulfur trioxide

bad press, regulatory attention, public relations

Amoco faces scrutiny over new schoolemergency plans helped reduce concern

Pam Tuckergood, tough, honest, but leaving soon

Other ExamplesFord Boiler Explosion, NC Fire, Hurricane Andrew


So What??? Emergencies take their toll on business in

lives, well-being, and dollars Prevention is the best medicine, but Preparedness is the key to survival

Other Terms: emergency management, emergency

response, emergency preparedness, emergency planning, contingency planning


The end result is the same: - limit injuries and damage - limit civil/criminal liability - regulatory compliance / avoid fines + return more quickly to normal operations + protect employees, community, and env. + enhances company image

So, lets get into it……...

GENERAL PRINCIPLES

What is an Emergency Any unplanned event that can cause deaths,

or significant injuries to:employees, customers, or the public

Or, that can:shut down your businessdisrupt your operationscause physical or environmental damage threaten the facility’s financial standingthreaten the facility’s public image

GENERAL PRINCIPLES

Numerous Events Can Be Emergencies: Fire, Explosion, HazMat Incident Hurricane, Tornado, Flood, Earthquake,

Snow Civil Disturbance

Avoid the term “Disaster” confuses impact to different companies

GENERAL PRINCIPLES

What is Emergency Management? The PROCESS of preparing for, mitigating,

responding to, and recovering from one of these events

It is a DYNAMIC process, that MUST includeplanningtrainingconducting drillstesting equipmentcoordinating activities

GENERAL PRINCIPLES

The Five Main Steps: 1. Establish a planning team 2. Analyze capabilities and hazards 3. Develop the plan 4. Implement the plan 5. Go to Step 2

GENERAL PRINCIPLES Establish a Planning Team

Forming The TeamInvolve all functional areas

Support Services Management and Personnel Emergency Response Communications Community

GENERAL PRINCIPLES Establish a Planning Team

Establish Authority, Schedule, Budget commission the team wear the managers “rank” issue a mission statement establish schedules, deadlines, priorities determine the budget (needed vs.

approved)

GENERAL PRINCIPLESAnalyze Capability/Hazards

Gather info about current capabilities review internal plans and policies meet with outside groups identify codes and regulations identify critical products, services, operations identify internal resources identify external resources

Conduct a Vulnerability Analysis we’ll address this in detail later

GENERAL PRINCIPLESDevelop The Plan

The Plan should include: an Executive Summary, Emer. Mgmt Elements, Emer. Response Procedures, Support Documents

Emergency Management Elements are: command, control, communications life safety, property protection administration and logistics recovery and restoration community outreach

GENERAL PRINCIPLESDevelop The Plan

The development process should include: prioritizing writing training outside coord corporate comms review/revision approval distribution

GENERAL PRINCIPLESImplementation

Integrate plan into Company Operations It should become part of the company culture Senior Management support? Incorporated into personnel/financial proc.? How is the plan distributed/communicated? Are all levels of the organization involved? Do personnel know what they should do?

GENERAL PRINCIPLESImplementation

Conduct Training orientation and education sessions tabletop exercises walk-through drill functional drills evacuation drill full scale exercise

GENERAL PRINCIPLES

Does Anyone Remember the Last Step?

Go to Step 2

VULNERABILITY ANALYSIS

This systematic process of evaluating the probability and potential impact of each emergency.

Use a numerical system to: Assign probabilities estimate impact assess resources

The Higher The Score the Better


List Potential EmergenciesInclude internal and external emergenciesFactors to consider:

historical geographic technological human error physical regulatory


Historical Factors, what HAS occured at this facility at similar facilities at other facilities in the area in the community at-large

Geographical Factors (ie. due to location) flood plains, seismic faults adjacent company hazards airports, railroads, highways, nuclear power


Technological Factors: Process Safety Computer Failure Power Failure

Emergencies from human error due to: poor training misconduct fatigue drugs/alcohol


Physical Factors: layout of equipment proximity of shelter areas physical construction

Regulatory Factors: Limited by regulations? Required to respond by regulations?


Estimate Probability Rate the likelihood of emergency Use scale of 1 to 5 (1 = lowest

probability) Subjective consideration Be consistent


Estimate the Potential Human Impacts the possibility of death or serious injury

Estimate the Potential Property Impacts cost to repair/replace cost of temporary facilities

Estimate the Potential Business Impacts business interruption

breach of supply contracts inaccessiblity by employees, customers, shippers


Assess Internal and External Resources The lower the score the better in-house assets/talents sufficient responsiveness of external support

Add the columns The lower the score the better Subjective, but comparisons provide

planning and resource priorities.


Sounds easy, Right???Lets do one on a “simple”

emergency.

Emergency Management Elements

Command, Control, and Communications

Life SafetyProperty ProtectionRecovery and RestorationAdministration and LogisticsCommunity Outreach


Command, Control, and Communications SomeONE has to be in charge Emergency Action Group

Incident CommanderFirst Aiders, Fire Brigade, HazMat Team

Emergency Management GroupPlant Manager, General Manager,Safety/Health Manager, Environmental ManagerPublic Relations, HR, Logistics


Incident Command System Developed specifically for the fire service Can be applied to all emergencies Provides for coordinated response and a CLEAR Chain of Command for safe operations

Incident Commander frontline management of the problem tactical planning and execution determines if outside assistance is needed


The Incident Commander must have authority to: assume command assess the situation implement the emergency plan determine response strategies activate resources order evacuation declare the incident is “over”


Emergency Operations Center communications equipment copies of emergency plan / EOC procedures blueprints, maps, status boards a list of EAG members and their duties technical information and data data/info management capabilities telephone directories back-up power, comms and lighting


Emergency Operations Center THE centralized management center Where the EMG (decision makers)

operates from during an emergency The ONLY location/source to override the

IC Must be located in an area of the facility

not likely to be involved in any of the Emergency Plan scenarios.

An alternate should also be designated


Other Command and Control issues: Need a predetermined line of succession Define duties of personnel with assigned

role Prepare checklists/procedures for each

role Maintain logs Use security to isolate the involved area coordination of outside response


Communications Cant stress this enough! Think about comms during a routine

day, then think about them during an emergency

Consider comms between:the EAG and the ICthe IC and the EOC/EMGthe EOC and everyone else

• customers, neighbors, media, fire department


Contingency Planning Communications Business/Recovery impact Prioritize communications Consider backup communications

messengersradios: short wave, microwave, CB, etc satellite

Family Communications


Communications - Notification How should employees report an emergency Post emergency telephone numbers MAINTAIN a list of repsonders’ numbers consider a weather radio watch

Communications - Alarm Be audible or within view of ALL personnel auxiliary power supply distinct and recognizable signal


Life SafetyEvacuation planning

Pre-determine conditions warranting evac Identify personnel authorized to order evac Use a system to account for personnel Establish alternate muster areas disabled / non-English speaking persons

Define approved shelter areas physically sound? Supplies?


Property Safety - Consider: fire fighting spill control/clean-up closing barricades, doors, windows shutting down equipment covering/moving equipment protection systems retrofitting mitigative modifications Facility shutdown (similar to evac policy)


Records PreservationA major source of “loss”, often

overlooked off site copies electronic back-ups improved storage include in evacuation policy (initial

response) procedure to recreate lost records


Community Outreach involving the community mutual aid agreements community service public information media relations risk = hazard + outrage


Recovery and Restoration involve your insurance carrier determine critical ops and make plans to bring

those on-line firstrepair/replace equipmentrelocating operationscontracting operationsCommunity Outreach

Evaluate continuity of management and key personnel

TYPES OF EMERGENCIESFire

Prevention, Prevention, PreventionFire Extinguishers / TrainingAssign fire wardens to each areaPredetermine the level of responseMeet with Local FD to:

review their capabilities review their fire plan for your facility request their help with evac drills

TYPES OF EMERGENCIESHazMat Incidents

Review both on-site and off-site sourcesHighly regulatory environment

OSHA - HazWoper, HazComm, Resp Standard, Ventilation

EPA - RCRA, CERCLA, SARA, HMTA, TSCAConsider:

labelling, MSDS’s (HazComm)Predetermine the level of responseMeet with the Local FD

TYPES OF EMERGENCIESFloods

Determine if you are in a flood plainKnow NOW where the higher ground

is Establish a weather radio watchConsider

permanent flood proofing measures contingent flood proofing emergency flood proofing

TYPES OF EMERGENCIESHurricanes

The Season is June-NovemberThis far inland storm surge and

direct wind damage is unlikely, butHurricanes can spawn TornadoesEmergency planning involves flood

and tornado preparations

TYPES OF EMERGENCIESTornadoes

Winds can reach 300 mphDamage up to 1 mile wide 50 miles

longEstablish a weather radio watchDesignate shelter areas in the plant

area of 6sqft per person structurally sound (engineer) away from exterior wall, windows, doors conduct drills

TYPES OF EMERGENCIESSevere Winter Storms

A little snow can cause a lot of problems

Plan for shutdowns and early releases

Plan for employees stranded at the facility

Back-Up power

TYPES OF EMERGENCIESEarthquakes

Geologically minor risk for AugustaEnsure new construction considers seismic

ratingprevent resultant damage

secure shelves and equipment to floor/wall secure utility and process piping move large heavy objects to lower shelves install safety glass where appropriate if indoors, stay…if outdoors, get away

TYPES OF EMERGENCIESTechnological Emergency

Loss of utility service, power, information system, or critical business equipment

Avoid or mitigate the loss redundancy plan for rapid restoration establish preventive maintenance system review building systems with key safety

and maintenance personnel

TYPES OF EMERGENCIESOthers

Riot, War, Sabotage, TerrorismWorkplace ViolenceBomb ThreatsEmergency Medical SituationsLighteningWildfireDam FailureRadiological

TYPES OF EMERGENCIESThreat Rankings

Rank Local AvgDeaths

WorstCaseDeaths

Presidential Economic

1 HighwayHazMat

Fire Hurricane Flood Hurricane

2 PowerFailure

ThunderStorms

Flood Tornado Wildfire

3 WinterStorm

Flood Wildfire Hurricane Earthquake

4 Flood Tornado EarthQuake

WinterStorm

WinterStorm

5 Tornado WinterStorm

Tornado Wildfire CivilDisorder

TYPES OF EMERGENCIESLEPC Threat Rankings

HighwayHazMat Power Failure Winter Storm Flood Tornado Draught Transportation Radioloogical Facility HazMat Urban Fire Rail HazMat

TYPES OF EMERGENCIESTen Most Costly

1992Hurricane Andrew (10.8 Billion) 1989 Hurricane Hugo (4.2 Billion) 1992 Hurricane Iniki (1.6 Billion) 1991Oakland Wildfires (1.2 Billion) 1989 Loma Prieta Earthquake (960 Million) 1983 Winter Storms (880 Million) 1992 Los Angeles Riots (775 Million) 1979 Hurricane Frederic (753 Million 1983 Hurricane Alicia (676 Million) 1990 Denver Storms (625 Million)

GENERAL HAZMAT RESPONSE

SIZE UP The process of gathering and analyzing

informationSTRATEGY

The general plan or course of action for preventing or reducing effects of an incident

TACTICS The methods and tasks used to accomplish

the selected strategy

GENERAL HM RESPONSESize Up

Obtain and Evaluate as much information as time permits the identity of the material the hazards associated with each material effects on public, property and

environment air, land, surface water, groundwater determine options for control or mitigation determine and initiate safety measures.


Brief description of incident location, date, time, identity, habitation

Terrain and Site Conditions accessibility, dispersion paths, sensitive areas

Present status and current participationStatus of communicationsCurrent / impending weather conditions


Offsite Reconnaissance general layout of the site note # of containers, building, impoundment look for placards, labels, markings look for vapors, clouds, run-off, dead animals not an unusual odors off site samples interview people in the area


On Site Survey confirm earlier observations

#’s, types, quantities, locations, dispersion paths labels, markings, tags

determine condition of material and container assess behavior

foaming, vaporizing, corroding

consider air monitoringapproach from upwind assume plume dispersion and set boundaries


Determine Hazardous Nature of Material Toxicity, Corrosivity, Radioactivity Biological Hazards, Asphyxiating Hazards Flammable Hazards, Explosion hazards reactive or unstable materials, oxidizers

Type, Condition, Behavior of Containers under stress from heat or fire under stress from mechanical damage under stress from chemical reactions

GENERAL HM RESPONSEStrategy

Based on priorities established by size up rescue, life saving, responder safety prevention/mitigation of explosion/fire protection of property protection of environment potential for container failure (additional

loss) availability of resources and time weather conditions

GENERAL HM RESPONSETactics

Life Savings Operations Rescue

endangered persons

Evacuationaffected personsneeds to be an early decision, expect delays

Taking Shelter


Actions/Tasks employed to prevent or reduce the hazards of the chemcials extinguishing fires, wetting areas controlled burning/detonation cooling containers, removing materials plugging, patching original containers dikes, berms, dams to confine materials

to smallest possible area chemical/physical methods


Prevent container Failure Cool containers use stress barriers remove uninvolved materials

Contain Confine the Hazard stop the leak construct a barrier remove ignition sources controlled burning


Extinguish Fires Use Proper Extinguishing Agent Remove Fuel/Oxygen Supply Let substance burn

Exposure Protection PPE, CPC, Heat Stress, Decon Tactical Withdrawal Explosion Barriers

GENERAL HM RESPONSESummary

Size up the conditions presentDefine the problemsEstablish prioritiesEvaluate possible courses of actionDetermine if SOPs are applicableDetermine the best course of actionPut the strategy in operationReview results and Revise