COUNTY OF MOHAVEresources.mohavecounty.us/file/Procurement/Cooperative DO NOT... · COUNTY OF MOHAVE NOTICE OF INVITATION ... COUNTY PROCUREMENT DEPARTMENT WEB SITE AT: ... Bids must

COUNTY OF MOHAVE NOTICE OF INVITATION FOR BID

IFB NO.: 13-B-17

WASTE TIRE REMOVAL & RECYCLING INTERESTED OFFERORS MAY DOWNLOAD A COPY OF THIS SOLICITATION FROM THE MOHAVE COUNTY PROCUREMENT DEPARTMENT WEB SITE AT: http://www.mohavecounty.us/ContentPage. aspx?id=125&cid=53 INTERNET ACCESS IS AVAILABLE AT ALL PUBLIC LIBRARIES. INTERESTED OFFERORS MAY ALSO OBTAIN A COPY OF THIS SOLICITATION BY CALLING (928) 753-0752. Competitive sealed bids for the specified material or service shall be received by the Procurement Department, 700 W. Beale Street, 1st Floor East, Kingman, Arizona 86401, until the time and date cited. Bids received by the correct time and date shall be publicly recorded. The Mohave County Procurement Department takes no responsibility for informing recipients of changes to the original solicitation document. Failure to submit amendments with the solicitation response may be grounds for deeming submittal non-responsive. Bids must be in the actual possession of the Procurement Department at the location indicated, on or prior to the exact time and date indicated above. Late proposals shall not be considered. The prevailing clock shall be the Mohave County Procurement Department clock.

Bids must be submitted in a sealed envelope. The Invitation for Bids number, bidder’s name and address should be clearly indicated on the outside of the envelope. All bids must be completed in blue or black ink or typewritten. Written questions regarding this IFB must be received by the Procurement Department no later than October 15, 2013. Questions must be addressed to the Procurement Officer listed below.

SUBMITTAL DUE DATE: OCTOBER 23, 2013 AT 2:00 P.M. LOCAL AZ TIME SUBMITTAL LOCATION: Mohave County Procurement Department 700 W. Beale Street, 1st Floor East Kingman, Arizona 86401

PRE-BID CONFERENCE DATE: OCTOBER 11, 2013 TIME: 9:30 A.M. LOCAL AZ TIME LOCATION: Development Services Building Boriana Conference Room 3250 Kino Avenue Kingman, Arizona 86401

QUESTIONS SHALL BE DIRECTED TO: TARA L. ACTON, CPPB PROCUREMENT OFFICER SENIOR (928) 753-0752, EXT. 3 [email protected]

Mohave County Procurement Department 700 W. Beale Street, 1st Floor East P.O. Box 7000 Kingman, Arizona 86402-7000 October 4 & 11, 2013 Publish Date(s) TLA ISSUE DATE: 09-25-2013

MOHAVE COUNTY PROCUREMENT DEPARTMENT INVITATION FOR BID NO. 13-B-17 700 W. BEALE ST., 1st FLOOR EAST PAGE 2 OF 24 KINGMAN, ARIZONA 86401 PROCUREMENT OFFICER: TARA L. ACTON, CPPB PH: (928) 753-0752 Ext. 3 / FAX: (928) 753-0787

DEFINITIONS DISPOSAL & or RECYCLING- Final disposition of Waste Tires whether recycled or disposed of, which is in full compliance with all Laws as described in the Bid Documents including the Arizona Revised Statutes § 44-1304 Disposal of Waste Tires, guidelines of the Arizona Department of Environmental Quality, and all other local, state and federal laws, regulations, and ordinances. HAZARDOUS WASTE / BYPRODUCT / MATERIAL – material that is dangerous or potentially harmful to human health or the environment. Hazardous wastes and or materials and byproducts can be liquids, solids, gases, or sludges. They can be discarded commercial products, like cleaning fluids or pesticides, or the by-products of manufacturing processes. Materials classified as hazardous typically will have one or more of the following characteristics: Ignitability, Corrosivity, Reactivity or Toxicity. LARGE NON-STANDARD TIRES - This shall include all tires which, due to size or material components, may require special handling or be unsuitable for recycling processing operations. MOTOR VEHICLE TIRES - Any tire made, manufactured or used on or for any automobile, motorcycle, truck, trailer, semi-trailer, truck tractor and semi-trailer combination or other vehicle operated on the roads of this state, used to transport persons or property or propelled by power other than muscular power. OFF ROAD TIRES - Any tire made, manufactured or used on or for any automobile, motorcycle, truck, trailer, semi-trailer, truck tractor and semi-trailer combination, heavy equipment used in mining or metallurgical operations, agriculture, construction or earth moving, airplanes or other vehicles operated off the road of the state, used to transport persons, property or used for agricultural, construction or earth moving activities or propelled by power other than muscular power. OWNER-OWNERSHIP - At the time Waste Tires are loaded upon a vehicle for removal from a Site, the Contractor shall be deemed the Owner of said Waste Tires. At that time, Ownership of such Waste Tires shall be fully vested to the Contractor. The Contractor, as Owner, shall be responsible to transport the Waste Tires from the Site and legally dispose of same. PROCESSING - Shredding, grinding, splitting, debeading, shearing or otherwise altering of a tire’s manufactured form in order to better accommodate loading and transporting operations. SITES - The County’s Waste Tire Collection Sites located at the County’s Cerbat and Mohave Valley Landfills, as is more fully described in Section II, Summary of Work, Subsection G, Location, which is incorporated herein by reference. WASTE TIRES - For the purposes of these Specifications and all other Bid Documents, the term Waste Tires shall mean and include a mixture of large non-standard tires, off-road tires, motor vehicle tires, cut tires and tire pieces, shreds or remnants which are now being stored at the County’s Cerbat and Mohave Valley Waste Tire Collection Sites.

DESCRIPTION OF WORK

The Contractor shall be responsible for timely removal and recycling of all Waste Tires located at the Mohave County Waste Tire Collection Sites (WCTS) such that the yearly volume of tires removed from each location is equal to or greater than the acceptance rate at the WTCS.

MOHAVE COUNTY PROCUREMENT DEPARTMENT INVITATION FOR BID NO. 13-B-17 700 W. BEALE ST., 1st FLOOR EAST PAGE 3 OF 24 KINGMAN, ARIZONA 86401 PROCUREMENT OFFICER: TARA L. ACTON, CPPB PH: (928) 753-0752 Ext. 3 / FAX: (928) 753-0787 For example, in fiscal year 2013 (July 01, 2012 to June 31, 2013) 2,112 mixed tons of tires were disposed of at the Mohave Valley Landfill WTCS. Based on that rate, the selected contractor would have been required to remove at least that many tons of tires from the site over the course of the preceding year. Currently (as of June 30, 2013), there are 833.25 mixed tons of tires at the Cerbat Landfill WTCS and 408.56 mixed tons of tires at the Mohave Valley Landfill WCTS. Additionally there is a fifty foot (50’) by fifty foot (50’) by twelve foot (12’) pile of accumulated shreds at Cerbat landfill which the successful bidder will be required to remove within three months of contract award. It is the intent of this contract to not allow, under any circumstance, accumulation of tires in excess of 500 tons at the Cerbat Landfill WTCS or 1000 Tons at the Mohave Valley Landfill WTCS. Upon discovery of this circumstance Mohave County will immediately order the contractor to remove all of the accumulated tires at each site. Other than the previously cited conditions, scheduling of the work during normal landfill operating hours will be at the discretion of the contractor. Disposal rates for the last five years at each of Mohave County’s WTCS are presented in the following table: FY 2009

(TONS) FY 2010 (TONS)

FY 2011 (TONS)

FY 2012 (TONS)

FY 2013 (TONS)

Mohave Valley 1979.5 2130.6 2111.0 2058.3 2112.0 Cerbat 1577.4 1518.5 1505.8 1644.7 1644.1

It is estimated that on a tire unit basis the Waste Tires at Cerbat and Mohave Valley consist of approximately ninety-five percent (95%) passenger car tires, four percent (4%) truck tires, one percent (1%) off road tires, and accumulated shreds. It is anticipated that this will be a multi-year contract with the successful contractor removing additional accumulations of tires from Cerbat and Mohave Valley. Removal intervals shall not be longer than three (3) months; however, under no circumstance will tire accumulations be allowed to exceed five hundred (500) tons at Cerbat or one thousand (1000) tons at Mohave Valley. The Work required of the Contractor for the complete removal and recycling of all the Waste Tires shall include, but not be limited to, handling, cleaning, moving, stacking, processing, cutting, chipping, shredding, bailing, packaging, loading, weighing, transporting, unloading, and disposing or recycling of the Waste Tires. The Work required of the Contractor shall also include the removal, disposal, or recycling of any rims and recycling of tubes, and shreds from the Waste Tires. The contractor shall at all times maintain a clean and safe working area for its employees, onsite landfill personnel, and the public. Prior to bidding, it shall be the Bidder’s responsibility to fully investigate and examine the Sites and required Work, and to independently estimate the scope of the Work including, without limitations, the quantities, sizes, types and their percentage distribution, and conditions of the Waste Tires to be removed and recycled. No extra compensation will be granted to the Bidder as Contractor for conditions the Bidder could have fully informed himself of prior to bidding.

LOCATION OF WORK The Waste Tires are located at Mohave County’s two (2) Waste Tire Collection Sites, the Cerbat Landfill Waste Tire Collection Site and the Mohave Valley Landfill Waste Tire Collection Site (“Sites”). The Cerbat Landfill Waste Tire Collection Site is located within the Cerbat Landfill at 7300 North Mineral Park Road, Chloride, Arizona 86431, which is two miles northeasterly on Mineral Park Road from its intersection with Federal Route 93, approximately 11 miles northwest of the City of Kingman, in Mohave County, Arizona. The site is more particularly

MOHAVE COUNTY PROCUREMENT DEPARTMENT INVITATION FOR BID NO. 13-B-17 700 W. BEALE ST., 1st FLOOR EAST PAGE 4 OF 24 KINGMAN, ARIZONA 86401 PROCUREMENT OFFICER: TARA L. ACTON, CPPB PH: (928) 753-0752 Ext. 3 / FAX: (928) 753-0787 described as being within the SW 1/4 Section 35, Township 23 North, Range 18 West, G.&S.R.M. (“Cerbat”) shown on map as Exhibit “A.” The Mohave Landfill Waste Tire Collection Site is located within the Mohave Valley Landfill at 3999 El Rodeo Road, Ft. Mohave, Arizona 86440, which is approximately 5 miles east on El Rodeo Road from its intersection with State Route 95, approximately 2 miles south of the City of Bullhead City limits, in Mohave County, Arizona. The site is more particularly described as being within the NE 1/4 Section 21, Township 19 North, Range 21 West, G.&S.R.M. (“Mohave Valley”) shown on map as Exhibit “B.” SITE WALKS: Site Walks will be conducted after the Pre-Bid Conference. Bidders are strongly encouraged to attend the scheduled site walks in order to become familiar with the operations of the landfills. The first site walk will be held at Cerbat Landfill immediately following the Pre-Bid Conference. Staff will then, immediately conduct a site walk at Mohave Valley Landfill.

LEGAL REQUIREMENTS The Contractor shall perform all Work for the amount bid, in accordance with good and lawful contracting practices, engineering practices, and in an environmentally safe manner, that displays good workmanship. The Contractor shall perform all Work in accordance with the requirements of these Bid Documents and in compliance with such laws, regulations, and ordinances of the State of Arizona, the Environmental Protection Agency, the Arizona Department of Transportation, the Arizona Department of Environmental Quality, Mohave County and any other controlling government agencies. Bidders should pay special attention to the fact that the disposal of Waste Tires is governed by Arizona Revised Statutes. The Contractor shall be responsible for disposing of the Waste Tires in strict compliance and in accordance with all applicable Laws including Arizona Revised Statutes § 44-1301 et seq., and more particularly Arizona Revised Statutes (ARS) § 44-1304 and § 44-1304.01, Disposal of Waste Tires sections, current copies of which are included for Bidders’ use as Exhibit “C” to this document.

PERMITS, LICENSES, CHARGES, FEES, TAXES AND NOTICES The total compensation to the Contractor for the complete performance of the Work required under this Bid shall include the procurement of any and all permits and licenses, paying all charges, fees and taxes and give all notices necessary and incidental to the lawful completion of all Work; further such shall be included by the Contractor in his unit price per ton Bid for Waste Tire Removal and for Waste Tire Recycling.

ESTIMATED QUANTITIES AND PAYMENT Quantities provided in the Bid Schedule are estimates only and are for bidding purposes only. There may be greater or lesser amounts of Waste Tires. Payments for the removal of Waste Tires will be based upon actual tons of Waste Tires removed from the Sites, as determined through scaling of the trucks at the landfills as specified herein, multiplied by the unit price per ton bid for Waste Tire Removal and Recycling. Payments for the Recycling of Waste Tires will be based upon the receipt by the Engineer of acceptable evidence provided by the Contractor of the proper removal and Recycling of the actual tons of Waste Tires removed from the Sites as determined by procedures set forth herein and that the proper Recycling of those Waste Tires is or has been assured by

MOHAVE COUNTY PROCUREMENT DEPARTMENT INVITATION FOR BID NO. 13-B-17 700 W. BEALE ST., 1st FLOOR EAST PAGE 5 OF 24 KINGMAN, ARIZONA 86401 PROCUREMENT OFFICER: TARA L. ACTON, CPPB PH: (928) 753-0752 Ext. 3 / FAX: (928) 753-0787 the Contractor in a manner acceptable to the Engineer, multiplied by the unit price per ton bid for Waste Tire Removal and Recycling. The information concerning, methods, locations, contracts, agreements, proposals and assurances for Waste Tire Removal and for Waste Tire Recycling will be evaluated with the Bid for acceptance by the County and, if acceptable, shall become a part of the Contract. If a Bidder’s proposed method for Waste Tire Removal and Recycling is unacceptable to the County, in its sole discretion, the County may reject the Bid, on this basis alone, in part or in its entirety. The basis for such rejection may include, but is not necessarily limited to recycling and or disposal methodology that results in hazardous byproducts and or hazardous waste materials and/or an unacceptable level of Environmental Liability to Mohave County. Any such rejection shall be clearly communicated to the bidder affected by said decision. Under no circumstances will disposal at a waste tire collection site be considered acceptable to Mohave County. It is the intent of this contract to have all of the waste tires that collect at Mohave County’s WTCS recycled with an environmentally benign method or as benign a method as reasonably achievable.

SCHEDULING The Contractor shall be responsible to commence and continue the Work diligently and uninterruptedly to its completion. The Contractor will be permitted access to the Sites only during regular hours of operation of the respective Sites. Work within the facility shall be limited to the hours of operation of the Sites, which are currently as follows: Mohave Valley Landfill - Monday thru Saturday from 7:00 a.m. to 4:00 p.m., excluding Holidays. Cerbat Landfill - Monday thru Friday from 7:00 a.m. to 3:00 p.m.; Saturday from 8:00 a.m. to 3:00 p.m.,

excluding Holidays. The Contractor shall fully cooperate with the Sites’ Operators and the County for access to the Sites and make all necessary arrangements through the following Site Operators: Mohave Valley Allen Barkman (928) 444-7352 or (928) 758-0000 Cerbat George Glynn (928) 715-7460 or (928) 565-2777 The Contractor shall provide to the Engineer and the Landfill Operators a minimum of twenty-four (24) hours advance notice of scheduled or planned loading and removal operations at the Sites.

COOPERATION BETWEEN CONTRACTORS The Contractor is hereby notified and made aware that the Sites are located within operating Landfill Sites and in addition to the day-to-day waste disposal activities, the County anticipates the Sites may be under contract for the construction of new cells or expansions to the existing solid waste disposal cells or closure activities of existing disposal cells. The Contractor shall fully inform and familiarize himself with the conditions and any special circumstances that may exist and require him to perform any special work or use special methods in prosecuting the Work within each Site facility and shall so comply with such requirements.

MOHAVE COUNTY PROCUREMENT DEPARTMENT INVITATION FOR BID NO. 13-B-17 700 W. BEALE ST., 1st FLOOR EAST PAGE 6 OF 24 KINGMAN, ARIZONA 86401 PROCUREMENT OFFICER: TARA L. ACTON, CPPB PH: (928) 753-0752 Ext. 3 / FAX: (928) 753-0787 It is understood and agreed by the Contractor that no compensation or damages shall be granted to the Contractor for any delays, inconveniences, or damages sustained by him due to any interference from the Sites operations or from any construction activities at the Sites. Further, the Contractor shall assume all liability, financial or otherwise, in connection with the Contract and shall protect and save harmless the County, its employees, agents, and representatives from any and all damages or claims that may arise because of the presence and operation of multiple contractors working within the limits of the Sites.

PRELIMINARY PROCESSING The Contractor may process Waste Tires at the Sites only upon receiving written approval from the Engineer. If it is the intent of the Contractor to process tires at the Sites, a proposal describing the process, must be submitted with the Bid Proposal and, shall become a part of this Contract. The process description shall include special requirements, ingress and egress requirements, equipment, processing methods, materials used or generated, safety precautions, etc., and copies of any contract, agreement, or proposal necessary to perform the processing. Proposed changes in methods of preliminary processing shall be submitted to the Engineer for approval prior to commencing the operation. All preliminary processing operations shall not interfere with the operations at each Site.

TEMPORARY STOCKPILES The Contractor may, if otherwise permitted by Law, create temporary stockpiles of Waste Tires (“Stockpiles”) to be removed from the Sites, as needed for Waste Tire loading operations and approved processing of Waste Tires. A written plan for the temporary stockpiling of Waste Tires (“Stockpiling Plan”) must be submitted to the Engineer and any other appropriate jurisdiction for approval, in writing, prior to commencing any stockpiling. All stockpiles shall be established and maintained in accordance with the following requirements:

• The dimensions of all Stockpiles shall not exceed one hundred fifty (150) feet in length by fifty feet (50') in width by twenty feet (20') in height.

• A clear zone (area) of twenty feet (20') shall be maintained between all Stockpiles. The open areas shall be kept clear of all Waste Tires or parts thereof.

• No Stockpiles shall be placed closer within any buffer zones of the Sites or in any areas that may obstruct the daily operations of the landfills or the Waste Tire Collection Sites.

• The Contractor shall be responsible for placing Class “A” type fire extinguishers at well marked and strategic points around the Stockpiles so that one or more portable fire extinguishers can be made available for fire suppressing needs. Distance to a fire extinguisher shall not exceed seventy-five feet (75') from any point.

• All Stockpile areas shall be bermed to control run-off and run-on onto the Stockpile. Soil berms shall be a minimum of eighteen inches (18") high and thirty-six inches (36") wide at the base. The Contractor may select other methods of Stockpile containment with the approval of The County. The Contractor shall be responsible for maintaining the integrity of berms and Stockpiles throughout the life of the Stockpiles.

RECYCLING The details for Recycling, including the methods, shall provide a clear understanding of the Recycling process and shall include, but not be limited to, information such as the company’s or facility’s name, address, phone number, and the name of a representative for the company or facility at which the Contractor intends to deliver Waste Tires for Recycling along with a copy of any contract, agreement, or proposal necessary to accomplish the Recycling. The Contractor shall receive approval from the Engineer prior to any changes in the Recycling methods or locations.


If the final Recycling process results in the generation of a byproduct or end use product, the Contractor shall submit documentation acceptable to the Engineer in its sole discretion that verifies the Contractor has established a market for such byproducts or end use products, which complies with Laws. All waste materials and emissions generated as a result of the Recycling process shall be the sole responsibility of the Contractor. Such wastes shall be handled, processed, and disposed of in accordance with the requirements of applicable government agencies. The Contractor shall provide a list of such wastes and the methods of containment and disposal. Reportable quantities of hazardous or potentially hazardous wastes shall not be stored or processed at the Sites. The Contractor shall perform such disposal as the Owner of the Waste Tires.

SPECIAL CONSIDERATION All operations at the Site shall be conducted in a manner that shall avoid creation of dust, odor, litter, and have the least impact on the Sites’ operations. The Contractor shall be responsible for disposing of all waste or litter created through these operations to include final cleanup of the Sites. The Contractor shall comply with all safety requirements of the Sites in the course of performing the Work and while within the boundaries of the Sites. This shall include the complying with and strictly enforcing the requirements of “NO OPEN FLAMES” and “NO SMOKING”. All aspects of the Contractor’s operations at the Sites shall be conducted in a manner which emphasizes safety. If the Engineer observe any violations to or have any concerns for safety, the unsafe condition shall be immediately brought to the attention of the supervisor of loading and removal operations for the Contractor. If the safety violation or hazard is of significant concern, all operations shall immediately cease until sufficient precautions and remedies are implemented.

WEIGHING VEHICLES

The Contractor shall conduct the Work in a manner which yields an accurate weight of tires actually removed from the site, absent of any appreciable amounts of dirt, rock, debris, or other deleterious materials. All transport vehicles shall be weighed prior to loading (tare weight) and after loading (total weight) at the Sites’ certified scales. The driver shall remain in the vehicle. No vehicles shall be loaded or weighed without prior approval from the Operators of the Sites. The difference in weight between the total weight and the tare weight shall be considered the weight of Waste Tires removed from the Sites. True and correct copies of weight tickets shall be immediately submitted to the Engineer by the Contractor.

DAMAGE TO COUNTY PROPERTY The Contractor shall be responsible for any and all damage(s) and any and all costs and repairs/replacements to the County and to the Public, for damages caused by the Contractor, the Contractor’s employees and agents (i.e., land, building, tools, etc.). The Contractor must report any and all damages immediately to the Engineer. The County can withhold payment to the Contractor to compensate for such damage. The Contractor shall immediately report spills of oil, gasoline, diesel, lubricants, chemicals, or other hazardous or potentially hazardous material or regulated substances to all federal, state, and local agencies having jurisdiction and to the Engineer, or his designated representative. Accidental spills shall be immediately contained, and the spilled material and contaminated soil removed, in accordance with applicable Laws including the guidelines of the local, state and federal regulatory agencies, and in accordance with the requirements of the materials safety data sheets (MSDS). After completion of the clean up activities, the spill area shall be returned to pre-existing conditions. All costs associated with such


remediation activities that are the result of the Contractor’s activity is the responsibility of the Contractor and not the County and shall be timely paid by the Contractor.

PROGRESS REPORTS

The Contractor shall submit monthly progress reports, during the prosecution of the work, to the Engineer on the First Monday of every month. Reports are not required when contracted work is not being performed due to lack of tire volume at the sites. This report shall include:

• Total tonnage of Waste Tires removed from each Site, to include but may not necessarily be limited to number of loads removed, each load identified by truck, tar weight, total weight and weight of tires removed, copy of weigh slip and manifest, and destination.

• Total tonnage of Waste Tires recycled of from each Site to include, but may not necessarily be limited to, verifiable documentation of Recycling tonnages such as production reports, certified affidavit, completed manifests, weight slips, etc.

• Men, Trucks and Equipment operating at each Site, including the number of days of operation during the week. • Any notable conditions, issues, complaints, violations, citations, or other matters whatsoever.

OPERATIONS PLAN The Contractor shall furnish to the Engineer a detailed operations plan that demonstrates how the Contractor intends to carry out the services in the Contract, within ten (10) calendar days of Notice of Award of Contract. Once approved by the County, the submitted operations plan shall be attached to and become a part of the Contract. The operations plan shall include, but not be limited to, the following information:

• Key Employees to include names, position of responsibility and experience. • All proposed subcontractors, material suppliers, equipment suppliers, to include name(s) trade name(s) and the address

(es) of each subcontractor, the nature of the work to be performed by each subcontractor, state(s) of licensing and the license number(s).

• Proposed schedule for the Work which shall be within the time frames stated herein to begin the work and to complete the work within the Contract Time for Completion of the Work to include start dates, scheduling for the major aspects of the work, and include final Recycling of the Waste.

• Proof of permitting for Waste Tire storage, processing, and Recycling or current operational recycling plan for each Site where tires from the County are being transported for Recycling under the Contract.

• A list of all vehicles and equipment, (including processing equipment) to be used. At a minimum, this list shall give the make, model, year of manufacture, serial number, license number, company identification number and type, and manufacturer of body for each vehicle.

The Contractor shall be responsible to immediately notify the County in writing prior to any additions or deletions to the operations plan and to obtain prior approval from the County for any changes thereof.

CONTRACTOR’S PERSONNEL All of the Contractors employees, who operate pertinent equipment, shall at all times possess and carry a valid Commercial Driver’s License (CDL) with appropriate endorsements issued by the State of Arizona.


The Contractor’s employees, officers, agents, and subcontractors shall at no time be allowed to identify themselves, or in any way represent themselves, as being employees or agents of the County. As the Sites exists for the benefit of the private sector and businesses of the County, the Contractor’s employees, including supervisory personnel, and agents, shall be dressed appropriately for the work being performed and shall conduct themselves in a manner which is positive to the images of both the County and the Contractor. The Contractor shall prohibit all abusive, vulgar, and harassing language, behavior, and conduct. The Contractor shall prohibit all its employees and agents from drinking of alcoholic beverages and/or the use of all intoxicating, mind altering, or debilitating chemical substances or drugs, including the prohibition of all illegal substances prior to performing their duties, while on duty, or in the course of performing their duties specified herein. The Contractor shall immediately remove from duty any employee under the influence of such substances. All employees of the Contractor shall be instructed by the Contractor so as to be familiar with, and understand, the operations, equipment, responsibilities, and safety of loading and transporting Waste Tires, as conducted by the Contractor. The employees shall be aware of and comply with the regulations of the Sites (i.e., No Smoking, No Open Flames, cleanliness of the facility and dimensions of piles and clear or buffer zones, as specified in these Specifications). The Engineer may require that the Contractor remove from service any employee or agent deemed by the Engineer to have consistently or flagrantly violated the conditions of these specifications.

OWNERSHIP OF WASTE TIRES Ownership of the Waste Tires shall transfer from the County to the Contractor, and the Contractor shall assume sole ownership of all Waste Tires loaded on the Contractor’s vehicles or vehicles under the control of the Contractor, including its employees and/or agents and thereafter as the Waste Tires are removed from the Sites. The Contractor shall assume sole responsibility as the sole owner for the ultimate Recycling of the Tires and for any by or waste products produced in the course of the Work.

COUNTY RESPONSIBILITIES: The County will make every reasonable effort to accommodate the Contractor’s proposed schedule for Work at the Sites. These efforts shall not be construed to mean the revision and/or extension of the Work schedule of the Sites Operators unless previously approved in writing by the County and agreed upon by the Sites Operators for scheduling during hours outside normal operating hours of the Sites including holidays. The County shall take reasonable precautions with regard to Site security, including maintaining the perimeter fence and keeping gates locked when the Sites are unattended. However, the Contractor is responsible to assist the County in providing such Site security. The Contractor shall affirmatively act to avoid fires at the Sites. Nonetheless, the County, through partial or total assistance from local fire departments or agencies, will be responsible for extinguishing tire fires at the Sites. However, the Contractor shall have no claim whatsoever against the County for the loss of revenue, as a result of Waste Tires destroyed by fire. The Contractor shall be responsible for (1) the protection of his equipment from the effects of tire fires, and (2) for any and all costs for suppressing tire fires caused by the Contractor’s operations including those caused by the Contractor’s employees, agents, subcontractors, or in any manner associated with the Contractor. The County will accept for disposal without charge to the Contractor, solid waste and/or inert materials (i.e., dirt, gravel and rock), which is permitted for disposal at the Sites, found within the County’s Waste Tires stockpiles during the Contractor’s final Site cleanup operations after the Contractor has completed processing, loading and transporting operations.


COMPENSATION The Contractor shall accept as full, complete final compensation the unit price per ton bid for the Waste Tire Removal and Recycling, for furnishing all labor, materials, tools, supplies, equipment, incidentals, etc., necessary to perform and complete all Work required by and in accordance with the requirements stated herein in these Bid Documents which shall be included in and become a part of the Contract as specified. The County will compensate the Contractor for the removal and Recycling of Waste Tires, measured as provided herein, for those Waste Tires actually removed and recycled from the County’s Waste Tire Collection Sites in accordance with the Contract Documents for unit price per ton bid awarded to the Contractor. Compensation to the Contractor will be contingent upon the Contractor providing the required documentation from the Sites for the removal of the Waste Tires and from the receiving facility(s) for the Recycling of the Waste Tires. It shall be the responsibility of the Contractor to obtain the County’s approval of what is deemed “acceptable documentation” or evidence of Recycling prior to beginning Work. Mohave County reserves the right to deny any request for payment if the supporting documentation, acceptable to the County, is not provided with the Contractor’s request for payment. The Contractor shall furnish the Engineer with a written statement and demand of all charges due for payment of Work provided. Attached to the statement shall be a copy of all supporting documentation, as agreed to by the Contractor and County, including vehicle weight tickets (specifying tare weight, total weight and weight of tires), billing dates, and the appropriate certification or documentation from the Waste Tire Collection Sites and from the Recycling facility. Provided that the required documentation is complete, the County shall remit payment to the Contractor within 30 days of receipt of the statement and demand for payment. All billings format for invoicing must be first approved in writing by the Owner and shall include, but not be limited to, the following information:

• Project - Mohave County Waste Tire Removal and Recycling • Invoice Number and Date • Billing Period • Assignment of Billing Activity to Mohave Valley and/or Cerbat • Assignment of Billing Activity to Waste Tire Removal and/or for Waste Tire Recycling • Payment Calculation – (Total Tons Removed and/or Disposed during Billing Period x Unit Price per ton Bid = Extended

Amount (Total Amount Due)) • Supporting documentation and information as described in these Bid Documents

All invoices shall provide all the pertinent backup information required by these Bid Documents to support the requested payment amount. The County reserves the right to reject and return any invoice statements that provide insufficient, incomplete or vague supporting documentation.


INSTRUCTIONS TO OFFERORS 1. PREPARATION OF BID:

A. All bids shall be on the forms provided in this Invitation for Bid (IFB) package. It is permissible to copy these forms if required. Facsimiles or mailgrams shall not be considered.

B. The Offer and Acceptance page shall be submitted with an original ink signature by the person authorized to sign the bid.

C. Erasures, interlineations, or other modifications in the bid shall be initialed in original ink by the authorized person signing the bid.

D. In case of error in the extension of prices in the bid, unit price shall govern. No bid shall be altered, amended or withdrawn after the specified bid due time and date, unless in accordance with the Mohave County Procurement Code.

E. Periods of time, stated as a number of days, shall be in calendar days. F. It is the responsibility of all bidders to examine the entire IFB package and seek clarification of any requirement that

may not be clear and to check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after due time and date.

G. The County shall not reimburse the cost of developing, presenting or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in the straightforward and concise manner.

H. Submission of additional terms, conditions or agreements with the bid document may result in bid rejection. 2. INQUIRIES: Any question related to an IFB shall be directed to the Procurement Officer whose name appears on the

notice page. The bidder shall not contact or ask questions of the department for whom the requirement is being procured. Questions should be submitted in writing when time permits. The Procurement Officer may require any and all questions to be submitted in writing at the Procurement Officer’s sole discretion. Any correspondence related to a solicitation should refer to the appropriate IFB number, page, and paragraph number. However, the bidder must not place the IFB number on the outside of an envelope containing questions, because such an envelope may be identified as a sealed bid and may not be opened until after the official bid due time and date. Oral interpretations or clarifications will be without legal effect.

3. WITHDRAWAL OF BID: At any time prior to a specified IFB due time and date, a bidder (or designated

representative) may withdraw the bid. Facsimiles, telegraphic or mailgram withdrawals shall not be considered. 4. LATE BIDS: Late bids shall not be considered. Kingman is considered a “rural” area by many express delivery carriers

and thus, they do not guarantee priority delivery (next day). Offerors are encouraged to keep this in mind when arranging delivery of their bids and are advised herein that late bids shall be rejected and returned to the bidder regardless of reason for being late.

5. BID AMENDMENTS: The bidder shall acknowledge receipt of an IFB amendment by signing and returning the

document by the specified due time and date. 6. VENDOR APPLICATION: Prior to the award of a contract, the successful bidder shall have a completed vendor

application on file with the Procurement Office. Download off website. Internet access is available at all public libraries.

7. BID RESULTS: Bid results are not provided in response to telephone inquiries. A PRELIMINARY bid tabulation will

be posted on the Procurement Department website, http://www.mohavecounty.us/ ContentPage.aspx?id=125&cid=54 within four (4) business days of the advertised bid opening. The information on the PRELIMINARY tabulation will be posted as it was read and prepared during the bid opening. The County makes no guarantee as to the accuracy of any


information on the PRELIMINARY tabulation. A FINAL bid tabulation will be posted on the website after contract award and will remain on the website for sixty (60) days after the posting date.

8. AWARD OF CONTRACT:

A. Unless the bidder states otherwise, or unless otherwise provided within the IFB, the County reserves the right to award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to the County.

B. Notwithstanding any other provision of the IFB, the County reserves the right to: (1) Waive any immaterial defect or informality; or (2) Reject any or all bids, or portions thereof; or (3) Reissue the IFB. C. A response to the IFB is an offer to contract with the County based upon the terms, conditions, and specifications

contained in the County’s IFB. Bids do not become contracts unless and until they are executed by the County's Procurement Director or the Mohave County Board of Supervisors. A contract has its inception in the award, eliminating a formal signing of a separate contract. For that reason, all of the terms and conditions of the Procurement contract are contained in the IFB, unless any of the terms and conditions is modified by Solicitation Amendment, Contract Amendment, or by mutually agreed terms and conditions in the contract documents.

9. PUBLIC RECORD: All bids submitted in response to this invitation shall become the property of the County and shall

become a matter of public record available for review pursuant to the Mohave County Procurement Code. 10. PAYMENT: When submitting invoices for payment, vendors are to include the applicable Purchase Order number on

the invoice. The invoice should not be submitted until you have supplied the materials and/or services covered by the purchase order bearing the same number. If the vendor is unable to fulfill all of the purchase order, submit an invoice for the portion of the order supplied, or service completed. Once the backordered/uncompleted portion of the purchase order is shipped/completed, a new invoice is required. Vendors are requested to submit invoice(s) within 30 days of delivery and/or date of service.

The County shall make every effort to process payment for the purchase of materials or services within twenty-one calendar days after receipt of materials or services and a correct invoice, unless a good faith dispute exists as to any obligation to pay all or a portion of the account. Payment terms offered shall be specifically stated in the bid.

11. DISCOUNTS: Payment discount periods shall be computed from the date of receipt of the material/service or correct

invoice, whichever is later, to the date County’s warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the bid price in determining the low bid. However, the County shall be entitled to take advantage of any payment discount offered by vendor provided payment is made within the discount period.

12. TAXES: All applicable sales tax shall be indicated as a separate item. 13. EXCEPTIONS TO CONTRACT PROVISIONS: A response to any Invitation for Bid is an offer to contract with the

County based upon the contract provisions contained in the County’s Invitation for Bid, including but not limited to, the specifications, scope of services and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language and clearly demonstrate how the County will be better served by the substitute language. However, the provisions of the Invitation for Bid cannot be modified without the express written approval of the Procurement Director or his designee. If a proposal or offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Procurement Director or his designee, the contract provisions contained in the County’s Invitation for Bid shall prevail.


SPECIAL TERMS AND CONDITIONS 1. INSURANCE REQUIREMENTS:

A. COVERAGE AFFORDED MINIMUM LIMITS OF LIABILITY Workers’ Compensation Statute or a State Certificate of self-insurance and employer’s liability

insurance for not less than $1,000,000

Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability Insurance $1,000,000 combined single limit to include any vehicle Pollution Legal Liability or $5,000,000 Environmental Impairment Insurance B. INSURANCE CONDITIONS

1. GENERAL CONDITIONS: The Contractor agrees to, at its own expense, purchase and maintain at all times during the life of this contract the herein stipulated minimum insurance with companies duly licensed, possessing a minimum current A.M. Best, Inc. Rating of A- FSC VIII, or approved unlicensed companies in the State of Arizona with policies and forms satisfactory to Mohave County. All policies will contain an endorsement providing that written notice be given to the County at least ten (10) calendar days prior to termination, cancellation or reduction in coverage in any policy.

2. WAIVER OF SUBROGATION OR TRANSFER OF RIGHTS OF RECOVERY: The policies required

herein shall contain a waiver of subrogation or in the alternative, a waiver of transfer of rights of recovery against Mohave County, its agents, representatives, officers, directors, officials and employees for any claims arising out of the Contractor’s work or service.

3. ADDITIONAL INSUREDS: The insurance policies required by this Contract, except Workers’

Compensation, shall name Mohave County, its agents, representatives, officers, directors, officials and employees as Additional Insured with a CG 20 10 or similar endorsement. The Contractor agrees that the insurance required herein will be primary and that any insurance carried by the County will be excess and not contributing. All insurance policies of the Contractor shall be primary in relation to the Additional Insured.

4. ENDORSEMENTS AND CERTIFICATE: The following provisions are also required for the insurance(s),

and evidence of such shall be satisfied by Certificate(s) and Endorsements. An insurance company authorized to transact business in the State of Arizona shall issue the Certificates. The Contractor shall, within ten (10) days after award of bid, furnish the County with Certificates of Insurance for the required insurance coverage. Endorsements for the Waiver of Transfer of Rights and Additional Insured shall be provided as indicated above, unless contained within the basic policy(ies) and then confirmed by written statement signed by the insurance agent, broker and/or underwriter in a form acceptable to the County.

“Mohave County, a body politic and corporate of the State of Arizona, its Board members, officers, employees, agents, and other officials” shall be listed as the certificate holder. If room does not permit, this verbiage can be entered into the description of operations. However, if the latter method is used, the certificate holder shall be listed only as Mohave County, Arizona, PO Box 7000, Kingman, AZ 86402.


5. FAILURE TO MAINTAIN INSURANCE: Failure on the part of the Contractor to meet the insurance requirements herein shall constitute a material breach of Contract, upon which the County may immediately terminate this agreement, or at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, and all monies paid by the County may offset the cost of the premiums against monies due the Contractor.

6. SUBCONTRACTORS: In the event any of the Work is subcontracted, the Contractor shall require the

subcontractor to provide Workers’ Compensation insurance for all of the subcontractor’s employees engaged in the Work, unless such employees are covered by the protection afforded by the Contractor's Workers’ Compensation insurance. In case any class of employees engaged in hazardous work under the Contract is not protected under the Workers’ Compensation statute, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's general liability insurance for the protection of such of their employees as are not otherwise protected.

INSURANCE APPROVED 09/24/13 SKM

C. PAYMENT AND PERFORMANCE BONDS

PAYMENT AND PERFORMANCE BONDS: For any Contract exceeding Fifty Thousand Dollars ($50,000.00), the Contractor shall submit to Mohave County Risk Management, at the same time as execution of the Contract, the following fully signed and notarized bonds, in a form acceptable to the County, which shall become binding upon the approval of the Contract by the Board of Supervisors pursuant to ARS §34-608 and ARS §41-2574:

(A) Performance Bond in a form acceptable to Mohave County and in an amount equal to the full Contract

amount conditioned upon the faithful performance of the Contract in accordance with plans, specifications and conditions thereof. Such bond shall be solely for the protection of Mohave County.

(B) A Payment Bond in a form acceptable to Mohave County and in amount equal to the full Contract

amount solely for the protection of claimants supplying labor or materials to the Contractor or his Subcontractors in the prosecution of the Work provided for in such Contract.

Such Bonds shall be conditioned upon the faithful performance of the Contract and the payment of all labor, materials and supplies furnished therefore and the payment of all workman’s compensation, occupational disease and unemployment compensation premiums. Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of the judgment such reasonable attorney’s fees as may be fixed by a judge of the court and all other provisions required by ARS § 34-222. Each such bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be payable and acceptable to Mohave County. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this State, as required by law, and the bonds shall have attached thereto a certified copy of Power of Attorney of the signing official. In addition, said company or companies shall be rated A- FSC VIII or better as required by Mohave County, as currently listed in the most recent Best Key Rating Guide, published by the A.M. Best Company.

BONDING APPROVED 09/24/13 SKM 2. SOLICITATION AMENDMENTS: Amendments may be obtained from the Mohave County website at:

http://www.mohavecounty.us/ContentPage.aspx?id=125&cid=53 It is the bidder’s responsibility to obtain a copy of any amendment relevant to this solicitation. Internet access is available at all public libraries. Any interested bidders


without internet access may obtain a copy of this solicitation by calling (928) 753-0752, or a copy may be picked up during regular business hours at the Procurement Office, 700 W. Beale St., Kingman, AZ. Mohave County takes no responsibility for informing recipients of changes to the original solicitation document. Failure to submit signed amendments with the bid response may be grounds for deeming submittal non-responsive.

3. NON-MANDATORY PRE-BID CONFERENCE: Prospective bidders are invited to attend a pre-bid conference. The

date, time and location of this conference are indicated on the front page of this Notice of Invitation for Bid. Immediately following the Pre-Bid Conference, staff will conduct site walks at both Landfill locations. The purpose of the conference and site walks will be to clarify the contents of this invitation for bid in order to prevent any misunderstanding of the County’s position. Any doubt as to the requirements of this invitation for bid or any apparent omission or discrepancy should be presented to the County at this conference. The County will then determine the appropriate action necessary, if any, and issue a written amendment to the invitation for bid. Oral statements or instructions shall not constitute an amendment to this invitation for bid. Questions shall be submitted in writing via e-mail or facsimile to the responsible Procurement Officer at (928) 753-0787, preferably prior to the pre-bid conference. "Persons with a disability or that are unable to physically attend may request a reasonable accommodation by contacting the responsible Procurement Officer at (928) 753-0752. Requests for accommodations must be made forty-eight (48) hours in advance of the event."

4. BID OFFER: Bids are an irrevocable offer for sixty (60) days after the formal Bid Opening date and time. 5. BID REJECTION: Submission of additional terms, conditions or agreements with the bid document may result in bid

rejection. 6. AWARD: The County shall award to the lowest responsive and responsible bidder meeting specifications. 7. DEFECTIVE PRODUCT: All defective products shall be replaced and exchanged by the Contractor. The cost of

transportation, unpacking, inspection, repacking, reshipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the County within seven (7) days of initial notification.

8. RETURN OF NON-DEFECTIVE PRODUCT: In the event items ordered and delivered are returned to the Contractor

due to a County decision and not due to any fault or error by the Contractor, the Contractor shall be entitled to a restocking fee of ten percent (10%) of the invoiced price of the returned items, plus the cost of transportation from the County to the Contractor.

9. F.O.B.: Prices shall be F.O.B. Destination to the delivery location designated herein. Contractor shall retain title and control

of all goods until they are delivered and the contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The County will assist the Contractor in arranging for inspection. Mohave County will not accept fuel surcharges.

10. CONTRACT TERM & RENEWAL: The term of the contract shall commence upon award and shall remain in effect for a

period of one (1) year, unless terminated, canceled or extended as otherwise provided herein. The contractor agrees that the Mohave County shall have the right, at its sole option, to renew the contract for up to four (4) additional one-year periods. In the event that the County exercises such right, all terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period. Should the Contractor wish to request a price increase, s/he must submit a fully documented request no later than sixty (60) days prior to contract expiration.

11. DELIVERY TIME: When delivery time is requested in invitation documents, time will be of the essence; therefore, bid

shall include the delivery date.


12. WARRANTY: Contractor warrants that all material or service delivered under this contract shall conform to the specifications of this contract. Mere receipt of shipment of the material or service specified and any inspection incidental thereto by the County, shall not alter or affect the obligations of the Contractor or the rights of the County under the foregoing warranties. Additional warranty requirements may be set forth in this document.

13. PAYMENTS: All payments made by Mohave County for goods or services will be made to the vendor named on the Offer

and Acceptance form. If you do not wish payment to be made to that address, you must submit an attached sheet indicating the proper mailing address with this bid.

14. CONTRACT MODIFICATIONS: The contract may only be modified by a written contract amendment signed by persons

duly authorized to enter into contracts on behalf of the County and the Contractor. 15. PRICE INCREASE: The County will review fully documented requests for price increase after any contract has been

in effect for twelve (12) months. Fully documented means that the request shall present detailed information and calculations that make it clear how the claimed increase has an impact on the contract unit prices. All assumptions regarding cost factors that have an impact on the requested increase shall also be clearly identified and justified. The requested price increase must be based upon a cost increase that was clearly unpredictable at the time of the offer and can be shown to directly affect the price of the item concerned.

Any price increase adjustment will only be made at the time of contract extension and will be a factor in the extension review process. The County will make sole determination whether the requested price increase or an alternate option, is in the best interest of the County. Any adjustment will be effective on the first day of the contract renewal or extension.

16. PRICE REDUCTION: A price reduction adjustment may be offered at any time during the term of a contract and shall

become effective upon notice. 17. INTERPRETATION OF QUANTITIES IN PROPOSAL: When quantities appear in the bid documents, they are

approximate only. Payment to the Contractor shall be made only in accordance with actual quantities of work performed.

18. UNDERSTANDING OF PROPOSED WORK: The Bidder shall examine the Sites of the proposed Work and all

documents pertaining to the Work. It shall be mutually agreed that the submission of a proposal shall be considered prima facie evidence that the Bidder has made such examination and is familiar with the character, quality and quantity of the Work to be performed and material to be furnished. After the submission of the proposal, no complaint or claim that there was any misunderstanding as to the quantities, conditions or nature of the Work shall be entertained.

19. AUTHORITY OF THE ENGINEER: The Engineer shall decide all questions which may arise as to the quality and

acceptability of the Work performed and as to the rate of progress of the Work; all questions which may arise as to the interpretation of the plans and specifications; and all questions as to the acceptable fulfillment of the Contract on the part of the Contractor. The Engineer's estimates and decisions shall be final and conclusive. In case any question should arise relative to the Contract Documents, the determination or decision of the Engineer shall be a condition precedent to the right of the Contractor to receive final approval of the Work being questioned under the Contract.

Notwithstanding other remedies set forth in the Contract Documents, the Engineer may suspend the Work wholly or in part due to the failure of the Contractor: to correct conditions unsafe for the workmen or the general public; for failure to carry out provisions of the Contract; for failure to carry out orders; for such periods as he may deem necessary due to unsuitable weather; for conditions considered unsuitable for the prosecution of the Work or for any other condition or reason deemed to be in the public interest.

20 COOPERATIVE PURCHASING: This solicitation is being prepared by the Mohave County Procurement

Department. While this solicitation is for Mohave County, other public agencies may have an interest in utilizing the


resulting contract. After an award, this solicitation may be utilized by eligible public entities. Individual public entities would negotiate service with the Successful Vendor using the bid pricing quoted herein. No volume is implied or guaranteed.


STANDARD TERMS AND CONDITIONS 1. CERTIFICATION: By signature in the offer section of the Offer and Acceptance page, bidder certifies:

A. The submission of the offer did not involve collusion or other anti-competitive practices. B. The bidder shall not discriminate against any employee, or applicant for employment in violation of Federal Executive Order

11246, or A.R.S. § 31-1461 et seq. C. The bidder has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future

employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer.

D. The bidder submitting the offer hereby certifies that the individual signing the bid is an authorized agent for the bidder and has the authority to bind the bidder to the contract.

2. GRATUITIES: The County may, by written notice to the contractor, cancel this contract if it is found that gratuities, in the form of

entertainment, gifts or otherwise, were offered or given by the contractor or any agent or representative of the contractor, to any officer or employee of the County making any determinations with respect to the performing of such contract. In the event this contract is canceled by the County pursuant to this provision, the County shall be entitled, in addition to any other rights and remedies, to recover or withhold from the contractor the amount of the gratuity.

3. SUBSEQUENT EMPLOYMENT: The County may cancel this contract without penalty or further obligation pursuant to the

A.R.S. § 38-511 if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is or becomes, at anytime while the contract or any extension of the contract is in effect an employee of, or a consultant to any other party to this contract with respect to the subject matter of the contract. Such cancellation shall be effective when written notice from the Procurement Director is received by the parties to this contract, unless the notice specifies a later time.

4. APPLICABLE LAW: This contract shall be governed by, and the County and contractor shall have all remedies afforded each by

the Mohave County Procurement Code. This contract shall be governed by the law of the State of Arizona, and suits pertaining to this contract shall be brought only in Federal or State courts in the State of Arizona.

5. LEGAL REMEDIES: All claims and controversies shall be subject to the Mohave County Procurement Code (Article IX).

6. CONTRACT: The contract shall be based upon the IFB issued by the County and the offer submitted by the Contractor in

response to the IFB. The offer shall substantially conform to the terms, conditions, specifications and other requirements set forth within the text of the IFB. The County reserves the right to clarify any contractual terms with the concurrence of the Contractor; however, any substantial non-conformity in the offer, as determined by the County's Procurement Director, shall be deemed non-responsive and the offer rejected. The contract shall contain the entire agreement between Mohave County and the Contractor relating to this requirement and shall prevail over any and all previous agreements, contracts, proposals, negotiations, purchase orders, or master agreements in any form.

7. CONTRACT AMENDMENTS: This contract shall be modified only by a written contract amendment signed by persons duly

authorized to enter into contracts on behalf of the Contractor. 8. PROVISIONS REQUIRED BY LAW: Each and every provision of law and any clause required by law to be in the contract shall

be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party the contract shall forthwith be physically amended to make such insertion or correction.

9. SEVERABILITY: The provisions of this contract are severable in the sole discretion of the County to the extent that any provision

or application held to be invalid shall not affect any other provision or application of the contract which may remain in effect without the invalid provision or application.

10. RELATIONSHIP OF PARTIES: It is clearly understood that each party shall act in its individual capacity and not as an agent,

employee, partner, joint venture, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other party for any purpose whatsoever. The Contractor is advised that taxes or social security


payments shall not be withheld from a County payment issued hereunder and that Contractor should make arrangements to directly pay such expenses, if any.

11. INTERPRETATION - PAROLE EVIDENCE: This contract is intended by the parties as a final expression of their agreement

and is intended also as a complete and exclusive statement of the terms of this agreement. No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in this contract. Acceptance or acquiescence in a course of performance rendered under this contract shall not be relevant to determine the meaning of this contract even though the accepting or acquiescing party has knowledge of the nature of the performance and opportunity to object.

12. ASSIGNMENT - DELEGATION: No right or interest in this contract shall be assigned by the contractor without prior written

permission of the County, and no delegation of any duty of Contractor shall be made without prior written permission of the County's Procurement Director. The County shall not unreasonably withhold approval and shall notify the Contractor of the County's position within fifteen (15) days of receipt of written notice by the Contractor.

13. SUBCONTRACTS: No subcontract shall be entered into by the Contractor with any other party to furnish any of the

material/service specified herein without the advance written approval of the County's Procurement Director. All subcontracts shall comply with Federal and State laws and regulations which are applicable to the services covered by the subcontract and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the subcontractor were the Contractor referred to herein. The Contractor is responsible for contract performance whether or not subcontractors are used. The County shall not unreasonably withhold approval and shall notify the Contractor of the County's position within fifteen (15) days of receipt of written notice by the Contractor.

14. RIGHTS AND REMEDIES: No provision in this document or in the bidder’s offer shall be construed, expressly or by implication

as a waiver by either party of any existing or future right and/or remedy available by law in the event of any claim or default or breach of contract. The failure of either party to insist upon the strict performance of any term or condition of the contract or to exercise or delay the exercise of any right or remedy provided in the contract, or by law, or the acceptance of materials or services, obligations imposed by this contract or by law, and shall not be deemed a waiver of any right of either party to insist upon the strict performance of the contract.

15. PROTESTS: A protest shall be in writing and shall be filed with the Procurement Director in accordance with the Mohave County

Procurement Code. A protest of an IFB shall be received at the Procurement Office before the IFB opening date. A protest of a proposed award or of an award shall be filed within ten (10) days after the protester knows or should have known the basis of the protest. A protest shall include: A. The name, address, and telephone number of the protester; B. The signature of the protester or its representative; C. Identification of the IFB or contract number; D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and, E. The form of relief requested.

16. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the other party's intent to

perform, the former party may demand that the other party give a written assurance of this intent to perform. In the event that a demand is made and no written assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation with this contract.

17. ADVERTISING: Contractor shall not advertise or publish information concerning this contract without prior written consent of

the Procurement Director; the County shall not unreasonably withhold permission. 18. RIGHT TO INSPECT: The County may, at reasonable times, and at the County's expense, inspect the place of business of a

Contractor or subcontractor which is related to the performance of any contract as awarded or to be awarded.

19. LICENSES: Contractor shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the Contractor as applicable to this contract.

20. INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless Mohave

County, a body politic and corporate of the State of Arizona, it’s board members, officers, employees, agents and other officials


(hereafter called “County”) from and against all claims, damages, losses and expenses, including but not limited to attorneys’ fees, court costs or other alternative dispute resolution costs arising out of or resulting from Contractor’s work or services; provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease, death, personal injury, or property damage, including the loss of use or diminution in value, resulting therefrom; but only to the extent caused in whole or in part by the actual or alleged negligent acts, errors or omissions of Contractor, or anyone for whose acts Contractor may be liable. Contractor shall not be obligated to indemnify, defend and hold harmless the County for any claims to the extent that the injury or damage is attributable to or arose from the negligence or willful misconduct on the part of the County, its agents or employees. The County reserves the right, but not the obligation, to participate in defense without relieving the Contractor of any obligation hereunder. The amount and type of insurance coverage requirements set forth in this contract shall in no way be construed as limiting the scope of the indemnity in this paragraph. The provisions of this Section shall survive the expiration or early termination of this Contract.

APPROVED BY SKM FOR RISK MANAGEMENT 09/24/13 21. TITLE AND RISK OF LOSS: The title and risk of loss of material or service shall not pass to the County until the County

actually receives the material or service at the point of delivery, unless otherwise provided within this contract. 22. DEFAULT IN ONE INSTALLMENT TO CONSTITUTE TOTAL BREACH: Contractor shall deliver conforming materials in

each installment or lot of this contract and may not substitute nonconforming materials. Delivery of nonconforming materials or a default of any nature, at the option of the County, shall constitute breach of the contract as a whole. Noncompliance shall conform to the cancellation clause set forth within this document.

23. INSPECTION & ACCEPTANCE: All material or service is subject to final inspection and acceptance by the County. Material

or service failing to conform to the specifications of this contract shall be held at Contractor's risk and may be returned to the Contractor. If so returned, all costs are the responsibility of the Contractor. Noncompliance shall conform to the cancellation clause set forth in this document.

24. PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT AND VEGETATION: The Contractor shall use

reasonable care to avoid damaging existing buildings, equipment, and vegetation (such as trees, shrubs, and grass) on County property. If the Contractor fails to do so and damages such buildings, equipment, and vegetation, the Contractor shall replace or repair the damage at no expense to the County as directed by the Procurement Director. If the Contractor fails or refuses to make such repair or replacement, then the Contractor shall be liable for the cost thereof which may be deducted from the contract price.

25. FORCE MAJEURE:

A. Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this contract if and to the extent that such party's performance of this contract is prevented by reason of Force Majeure. The term "Force Majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Force Majeure shall not include late performance by a subcontractor unless the delay arises out of a Force Majeure occurrence in accordance with this Force Majeure term and condition.

B. If either party is delayed at any time in the progress of the work by Force Majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practical, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be hand-delivered or mailed certified-return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by contract modification for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this contract.

26. CLEAN UP: The Contractor shall at all times keep the contract area, including storage areas used by the Contractor, free from

accumulation of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the County. Upon completion of the repair, the Contractor shall leave the work and premises in a clean, neat, and workmanlike condition.

27. WARRANTIES: Contractor warrants that all material or service delivered under this contract shall conform to the specifications

of this contract. Mere receipt of shipment of the material or service specified and any inspection incidental thereto by the County, shall not alter or affect the obligations of the Contractor or the rights of the County under the foregoing warranties. Additional warranty requirements may be set forth in this document.


28. LIENS: All materials, services, and other deliverables supplied to the County under this contract shall be free of all liens other than

the security interest held by the Contractor until payment in full is made by the County. Upon request of the County, the Contractor shall provide a formal release of all liens.

29. NON-EXCLUSIVE CONTRACT: Any contract resulting from this solicitation shall be awarded with the understanding and

agreement that it is for the sole convenience of Mohave County. The County reserves the right to obtain like goods or services from another source when necessary.

30. EXCLUSIVE POSSESSION: All services, information, computer program elements, reports, and other deliverables which may

be created under this contract are the sole property of Mohave County and shall not be used or released by the Contractor or any other person except with prior written permission by the County.

31. AMERICANS WITH DISABILITIES ACT: The Contractor shall comply with all applicable provisions of the Americans with

Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and applicable Federal regulations under the Act. 32. DEFINITION OF KEY WORDS USED IN THE SOLICITATION:

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements may result in the rejection of proposal as non-responsive. Should: Indicates something that is recommended but not mandatory. If the offeror fails to provide recommended information, the County may, at its sole option, ask the offeror to provide the information or evaluate the proposal without the information. May: Indicates something that is not mandatory but permissible. For purposes of this contract and Scope of Work, the following definitions shall apply:

"County" Mohave County, Arizona, 700 W. Beale Street, Kingman, AZ 86401 "Contractor/Consultant” The individual, partnership, or corporation who, as a result of the competitive proposal process, is awarded a contract by Mohave County. "Contract" The legal agreement executed between Mohave County, AZ and the Contractor/Consultant.

"Contract Representative" The County employee or employees who have specifically been designated to act as a contact

person or persons to the Contractor, and responsible for monitoring and overseeing the Contractor's performance under this contract.

"Procurement Director" The contracting agent for Mohave County, AZ. 33. TERMINATION OF CONTRACT: Unless otherwise specifically provided herein, this contract may be terminated at any time by

mutual written consent, or by the County, with or without cause, upon giving thirty (30) days written notice to you. The County at its convenience, by written notice, may terminate this contract, in whole or in part. If this contract is terminated, the County shall be liable only for payment under the payment provisions of this contract for services rendered and accepted material received by the County before the effective date of termination.

The County reserves the right to cancel the whole or any part of this contract due to failure of contractor to carry out any term, promise, or condition of the contract. The County will issue a written ten (10) day notice of default to contractor for acting or failing to act as in any of the following:

In the opinion of the County, contractor provides personnel that do not meet the requirements of the contract;

In the opinion of the County, contractor fails to perform adequately the stipulations, conditions or services/specifications required in this contract;

In the opinion of the County, contractor attempts to impose on the County personnel or materials, products or workmanship, which is of an unacceptable quality.

Contractor fails to furnish the required service and/or product within the time stipulated in the contract;


In the opinion of the County, contractor fails to make progress in the performance of the requirements of the contract and/or give the County a positive indication that contractor will not or cannot perform to the requirements of the contract.

Each payment obligation of the County created hereby is conditioned upon the availability of County, State and Federal funds which are appropriated or allocated for the payment of such an obligation. If funds are not allocated by the County and available for the continuance of service herein contemplated, the contract period for the service may be terminated by the County at the end of the period for which funds are available. The County shall notify contractor at the earliest possible time which service will or may be affected by a shortage of funds. No penalty shall accrue to the County in the event this provision is exercised, and the County shall not be obligated or liable for any future payments due or for any damages as a result of termination under this paragraph.

34. RECORDS: Internal control over all financial transactions related to this contract shall be in accordance with sound fiscal policies.

The County may, at reasonable times and places, audit the books and records of you or any and all of your subcontractors. Said audit shall be limited to this contract and its scope of services.

35. ARBITRATION: It is understood and agreed that no provision of the contract relating to arbitration or requiring arbitration shall

apply to or be binding upon the County except by the County's express written consent given subsequent to the execution of the contract. However, at the County's sole option, or by other means expressly approved by the County, disputes may be resolved through arbitration. The dispute shall be resolved as provided for in A.R.S. § 12-1501, et seq. Contractor shall continue to render the services required by this contract without interruption, notwithstanding the provisions of this section.

36. CONFIDENTIALITY OF RECORDS: The Contractor shall establish and maintain procedures and controls that are acceptable to

the County for the purpose of assuring that no information contained in its records or obtained from the County or from others in carrying out its functions under the contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the contract. Persons requesting such information should be referred to the County. Contractor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of contractor as needed for the performance of duties under the contract, unless otherwise agreed to in writing by the County.

37. TERRORISM COUNTRY DIVESTMENTS: The successful Contractor shall at no time during the term of the contract be in

violation of the U.S. Export Administration Act. By entering into the contract, the Contractor warrants compliance with A.R.S. § 35-391.

38. BUSINESS OPERATIONS IN SUDAN AND/OR IRAN: The successful Contractor shall not have scrutinized business

operations in Sudan and/or Iran. By entering into the contract, the Contractor warrants compliance with A.R.S. § 35-397. 39. LEGAL ARIZONA WORKERS ACT COMPLIANCE: Contractor and any Subcontractors hereby warrant that they will at all

times during the term of this contract comply with all federal immigration laws applicable to Subcontractor’s employees, and with the requirements of A.R.S. § 23-214 (A). Subcontractor further agrees that County may inspect the Subcontractor’s books and records to insure that Subcontractor is in compliance with these requirements. Any breach of this paragraph by Subcontractor will be deemed to be a material breach of this contract subjecting Subcontractor to penalties up to and including suspension or termination of this contract.” Any additional costs attributable directly or indirectly to remedial action under this Article shall be the responsibility of Contractor. In the event that remedial action under this Article results in delay to one or more tasks on the critical path of Contractor’s approved construction or critical milestones schedule, such period of delay shall be deemed excusable delay for which Contractor shall be entitled to an extension of time, but not costs.


PRICE SHEET The undersigned bidder, having examined and determined the scope of the Bid Documents, hereby proposes to perform the work described herein for the following unit price amounts:

BID SCHEDULE

Waste Tire Collection Site Description of Work Unit Price Cerbat

Waste Tire Removal & Recycling

$ /TON

Mohave Valley

Waste Tire Removal & Recycling $ /TON

Checklist of Items that may need to be included along with Bid Response:

⎯ Method of Approach: All bidders shall include information concerning methods, locations, contracts, agreements, proposals and assurances for Waste Tire Removal & Recycling

⎯ Preliminary Processing Proposal: If the bidder’s intent is to process tires on-site, bidder must include a proposal describing the process. See PRELIMINARY PROCESSING for more information.

⎯ Recycling Company Information: At minimum, provide company or facilities name, name of company representative, address, phone number and copies of any relative contracts and/or agreements.

Company Submitting:


OFFER PAGE TO MOHAVE COUNTY: The Undersigned hereby offers and agrees to furnish the material or service in compliance with all terms, conditions, specifications, and amendments in the Invitation for Bid and any written exceptions in the offer. Signature also certifies understanding and compliance with paragraph (1) of the Mohave County Standard Terms and Conditions.

CONFLICT OF INTEREST: For purposes of determining any possible conflict of interest, all bidders must disclose if any current Mohave County employee is also an owner, corporate officer, or employee of your business. Indicate either "Yes" (County employee is associated with your business), or "No." If yes, provide the name(s) of the County employee(s) and the position(s) County employee(s) hold within your business. No _____ Yes _____ Name & Position ______________________________________ (include additional page(s) if necessary)

PROMPT PAYMENT DISCOUNT: As stated in the “Instructions to Offerors” paragraph (11) “Discounts,” the price(s) quoted herein can be discounted by _______________%, if payment is made within ________________ days.

DELIVERY: Delivery is promised within calendar days after receipt of an order.

SALES TAX PERCENTAGE: __________________% (See Instructions to Offerors, Paragraph 12).

For clarification of this offer, contact: Name: Company Name Phone: Address Fax: City State Zip Email: ________________________________ Signature of Person Authorized to Sign Printed Name Title ACCEPTANCE OF OFFER: The offer is hereby accepted. The Vendor is now bound to provide the materials or services listed in IFB No. 13-B-17, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by County/public entity. The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives this signed sheet, or written notice to proceed.

Awarded this _______ day of _________________, 20_____ _________________________________________ Gary, Watson, Chairman