COUNTY COUNCIL OF BEAUFORT COUNTY ADMINISTRATION BUILDING

100 RIBAUT ROAD

POST OFFICE DRAWER 1228

BEAUFORT, SOUTH CAROLINA 29901-1228

TELEPHONE: (843) 255-2180

FAX: (843) 255-9401

www.bcgov.net

A quorum of Council may be in attendance at all Committee meetings.

Please silence your cell phone during the meeting. bcgovsc

WM. WESTON J. NEWTON

CHAIRMAN

D. PAUL SOMMERVILLE

VICE CHAIRMAN

COUNCIL MEMBERS

____________

STEVEN M. BAER

RICK CAPORALE

GERALD DAWSON

BRIAN E. FLEWELLING

HERBERT N. GLAZE

WILLIAM L. McBRIDE

STEWART H. RODMAN

GERALD W. STEWART

LAURA VON HARTEN

GARY KUBIC

COUNTY ADMINISTRATOR _____________

BRYAN J. HILL

DEPUTY COUNTY ADMINISTRATOR _____________

JOSHUA A. GRUBER

COUNTY ATTORNEY _____________

SUZANNE M. RAINEY

CLERK TO COUNCIL

AGENDA FINANCE COMMITTEE Monday, May 14, 2012

1:30 p.m. Conference Room, Building 2 Beaufort Industrial Village

102 Industrial Village Road, Beaufort

Committee Members: Staff Support Stu Rodman, Chairman Bryan Hill, Deputy County Administrator Rick Caporale, Vice Chairman David Starkey, Chief Financial Officer Steven Baer Brian Flewelling William McBride Paul Sommerville Jerry Stewart

1. CALL TO ORDER – 1:30 P.M.

2. MILITARY ENHANCEMENT COMMITTEE FUNDING REQUEST (backup)

3. CONSIDERATION OF CONTRACT AWARDS

A. Request to Purchase State Contract Items and Non-competitive Items from approved vendors for the Beaufort County MIS Department and Beaufort County Sheriff’s Office (backup)

B. Request to Purchase from State and Non-competitive Contracts for Items over $25,000 for Beaufort County MIS Department (backup)

C. Request to Purchase Homeland Security Grant Items from the General Administrative Services (GSA) Contract for the Beaufort County EMS Department (backup)

D. Request to Purchase a 2013 Ford Explorer from State Contractor for Beaufort County Solid Waste Department from Benson Ford (backup)

4. PRESENTATIONS / DESIGNATED MARKETING ORGANIZATIONS’ BUDGET PROPOSALS – 2:00 P.M.

(backup) A. Beaufort Regional Chamber of Commerce B. Hilton Head Island / Bluffton Chamber of Commerce

5. DISCUSSION / BUDGET ITEMS REFERRED FROM AIRPORTS BOARD 6. CONTINUING DISCUSSION / FY 2013 COUNTY BUDGETS

7. CONTINUING DISCUSSION / GENERAL FUND BALANCE POLICY PROPOSAL (backup) 8. CONSIDERATION OF REAPPOINTMENTS AND APPOINTMENTS

A. Tax Equalization Board

9. ADJOURNMENT Open and Priority Retreat Items 2013 Budget Cycle

Transfer Station Analysis Business License Fees Road Financing 2014 Millage Policy Burton Wells Regional Park Financing Joint Use of School Facilities Sports Complex Economic Analysis Airport Business Plan Beaufort Memorial Hospital

~-:?"~UIiiIUMEC

M I LITARY ENHANCEMENTCOM M ITTEE

April 4, 2012

The Honorable Weston NewtonChairman, Beaufort County CouncilP.O. Drawer 1228

Beaufo rt, SC29901

Dear Chairman Newton:

This letter isto request $250,000 in funding for the Military Enhancement Comm ittee . This committee is t hegoverning body through which the local gove rnments in Beau fort County a nd the business community partneron advocating to kee p a nd grow our thr ee military installations.

The MEC is typica lly most active during Base Realignment and Closure proceedings and has successfully workedto mainta in the three installations. In rece nt months, the Secretary of Defen se has requested Con gress toauthorize BRAe roundsin 2013 and 2015.

Our thre e local inst allations have an a nnual combine d eco nomic impact of more than $1.2 bill ion for our county.Our ot he r major eco nomic driver is tourism, which is significantly impa cted by grad uations at Parr is Island .Marine Corps gradua tions acco unt for nearly half of a ll visitors to northern Bea ufort County.

leaders in North Carolina, and othe r ne ighborin g states, are we ll underway in efforts to de fend theirinstallat ions from the thr eat of BRAe. South Carolina is well behind ou r neighbors, and competitors, but hasbe gun to take strides towards catching up. In February, Governor Haley stood up th e Military Base Task Force .The MEC has also continued Its effo rts to sta y informed on the issues facing our insta llations, but the time hascome to increase those efforts to include local public re lat ions a nd pote ntia lly lobbying efforts in Washington.

We will be ap proac hing a llour loca l governme nts for financial support in maintaining and e nhancing theseimportant economic drivers in Bea ufort County and ou r community's ro le in our national defense. We will a lsobe engaging our local business comm unity for financial and community support of our e ffo rts.

We appreciate your support In thls endeavor. If you need any more info rmation , please do n't hes itate tocontact me.

Sincere iv,

~IA;I\Blakely Willia msPresident & CEOBeaufort Regiona l Chamber of Commerc e a nd sta ff support for the Mili ta ry Enha nce ment Committ ee

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COUNT \, COUNCil. 0 1' Bl(AUFORT COUNT \,PL'RCIIASING DI( I'ARTMENT

Building 2. 102 fndustnal Village RoadPost alike Drawer 1228. Beeulurt, SC 29901-1228

Phone: (8'13) 255-2353 Fa x: (C·13) 255·9~3i

Councilman Stewart H. Rodman, Ch'l irmnn. Finance Comm;llce

/';"~'JWGary Kub ic, Co unt y I\lJruini~hillo£:,;ttlJV

Sheri ff P. J. Tanner. Beaulort CoulIl y Sheriff _Brynn Hill, Deputy Co unly Admini:>lml orn-'H,David Starkey. Chief Pfnanca t Off ice, NJ.!J "Dan Morgan. MIS Direclor ~

Dave Thoma s, CPPO. Purchasing Di'llclof f) tf

Requeut 10 Purchase 51:110 ConlrOl c:1 Items nnd No n-c o mpeti tive nem s from i1pplD\,Il!dvendors for the Beaufort County MIS Departm ent and the Beaufort County Sheri ff'sOffice .

BACKGROUND: The Purchasing Department rcccweu requIsitions from lhe Beautcrt County MISOCIKHlmenl <)nd rne Sheril fs OHice 10 nurcrmce ccmnurer sonwo re r md equipment. The firsl purcl\4lxrenuest Irom the MIS dcpaumcnt iu 10 pwcbasc the new VMwflre virhmlization technology soltwarc. service.and equip/11ent from Enlre Solutions. a stale contract vendor. This win allow MIS 10 upgrade our aging Voiceover IP (VOl?) tetc ph cnc environrne nl. Cisco m:lIkcls It,is technology as Cisco Unilied Computing Serversl UeS). This purchase will cuc w MIS 10 t UlIlIP to lour virtu::!1server environments on a single server piaucrmThl! second purchase request from tol lS is 10 purchase .iJO annu.;;1 service ecru-act lor the County's StorageArea Nclworl: (SAN). which includes clluipmentllp!Jlildc5 lIirecll)' Itom Hewteu Packard.

Tht; firs t purchase reques t Irom the Shelll !"s Otnce is 10 purchase twonly Flashback 2 "in car video systems"Irom l3 Ccrumunrcancns. OJ state ccnuoct veneer. This purchase win 01101'1 the Sheriffs Olflce 10 replacesome 01 the older video syst ems. Th e second pUichase reque sl hom the Sherilr s Office is la pvrGhaseHewlell Packard computer upgrades and service plans ncm New Century Syslems . Inc. a stale conlta,!vernJo.. This purchase will replace Iwenty desktop compulelS. Iwenly six laplop ccnunuers. and provide afour year service plan lor each compu ter,

5TATE CONTRACT/NON-COMPETITIVE VENDORS:

1. Enlre Solullon s. Savannah . G/\2. Hewreu Packard. Roseville . C/\3. L3 C0Il1Il111nic<JUons. Boon ton. NJ.\ . l<Sew Century Bvs tems. Chm loll p.. hfe:

Cos t

S47.73G55 5.04 '1$96 .193!.fi~. 2~n

Proj[! ct

VMWi)'C V.nualiz.ahonSAN Annual MaintenanceIn Cer Video ReplacementsComputer Ungt(ldes

I , I' ;1 t' .'

FUNDING ANP COST BBSAKllQWN:

1. VMwore VlllullrlZlltion, Aa:ounl#15lJ8O.5.4140, Communications Equipment, 527,408.Account #15081>-51180, Profe••lonal SetVlce., $20,330. Totalcoot $47,735.

2. HPAnnuelMaIntenance for SAN, Aa:ount # 15050-61110, Me1ntenanca Conlraeta. TOleI: 555.044

3. In CarVideo Replacementa, Account# 21052·52510, DataPro_BIng Equipment. TOlat $95,193

4. Computer Upgrades, Aa:ount# 21051·52810, $43,180 and 21052·52510, Data ProcessingEquipment, $12,240, piu. e tax of $3,878 for a lotalcostof $5B,2B8,

BgCOI4MENPADON: The FInance Commlt1ee approve end recommend \0 County Coundl approval of thopurel\aoaa fn>m lila aforementioned vendo", for a lotalamount of $258,271.

cc Elizabeth Woolen, Rk:hard Dlmont

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COUI'\TY COUNCIL OF BEA UFORT COUNTYI'UHCU ASING DEI'AHT M ENT

Building 2, 102 Industrial Village RoadPosl Office Drawer 1228. Beaufort. SC 29901 -1228

Phone: (843) 255-2353 Fax: (843) 255 -9437

Councilman Stewart H. Rodman, Chairman. Finance Commi ll ee

Gary Kubic , County Administrator~\.I.~Bryan Hill , Deputy County Admin;SlraIO~David Starkey, Chie f Financial Offi~er A .Ao..L.- ( .. _ I ~Dan Morgan, MIS Director t- Ilt/l ~\) r-"'~ LO"1 iJ' )

Dave Thomas. CPPO. Purchasing Director DtARequest to Purcha se fro m Sta le and Non-co mpetitive Contracts for Items over 525.000for Beaufort County's MIS Department.

May 9. 2012

BACKGROUN D: The Purchasmq Department received requisuicns over 525,000 from the MIS Depar tmentrequesting 10 purchase items from State and Non-compe titive contracts. The first purchase request from theMIS Department is to purchase Image software from Piclometry. This purchase will allow G IS 10 continue touse the imagery software in support of County Departments. ThIS software collects the data used in supportof disaster recovery and other data analysis projects. The second purchase request from MIS is 10 purchasefrom Slate contrac t the UPS refresh equipment and warran ties from Graybar. This is in support of our UPSrefresh project .

STATE CONTRACT/NON-COMPETITIVE VENDORS:

1. Pictometry, Rochester , NY2. Graybar, Savannah, GA

FUNDING AND COST BREAKDOWN :

Co st

575.270554.938

Project

Imagery Software UpdateUPS Refresh Project

1. Imagery So ftware Update, Account II 13350·5 1250, Aerial Photos. Tota l 575,270.

2. UPS Refresh Project. Account U 15060·54 140, Communication Equ ipment Total: 554,938.

RECOMMENDATION : The Purchasing Department recommends that the Finance Committee approves, andrecommends to County Counci l. approval of the purchases from the aforementioned vendors for a totalamount of S130.208.

cc: Elizabeth Wooten . Richard Dimont

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COUNTY COUNCIL OF BEAUFORT COUNTYPURCHASING DEPARTMENT

Building 2. 102 Induslrial Vilage RoadPost OffICe Drawer 1228, Beaufort, SC 29901-1228

Phone: (843) 255-2353 Fax: (843) 255-9437

Councilman Slewart H. Rodman, Chairman, Fanance ConYniUee

Gal)' KuDc. Comly Ad~to, G\("e;~8Iyan H;a, Deputy Coooly AdrrinistratorDavid Slaltey, 01'" Fnanaal Off"""~Donna Ownby, EMS Diredocl,t/J)

Dave Thomas. CPPO, Purchasing Diredor ,<iif

Requesl 10 Purchaso Homeland Security Grant Itoms from lllo General AdmlnlstrallvoServices (GSA) Contract for lllo lI&auforl County EMS Department.

May 9. 2012

BACKGROUND: The Purchasing Departmenl received requisitions OYe' $25.000 from !he EMS Department~ 10 purchase noms flnled by !he Homeland Security Gram from the General SeMcesAdmrustration (GSA) a>nI1ad. The frn pm:hase request from !he EMS Department is 10 port:hase a newUfepadt 15 Monilo<lDe_tor and eqLipmenl from Physio-ConlroI. This port:hase wi! alow EMS 10 uselhis Canfl3C MoniDdDefibriDator within the~ and with lhe Regional Medal Assistance Team(RMAT). The second pt.n:hase request from !he EMS Depar1ment is 10 pt.n:ha se a IraiIe< moun1ed potlallIngenernIOr for !he Regional MelicaJ J\ssisIana! Team 1hal can be used witI"in !he EMS Department. BoIhpurdlases are from the GSA CDnlrad and are 100% remtusable under the South Caroina HomebndseaJritygrant for lhe Regional MedicalAssistance Team.

GSA CONTRACT VENDORS: Cosl Praied

1. Physio-Conlrol, Redmond, WA2. Magnum Power. Berin. WI

FUNDING AND COST BREAKDOWN:

529.794 l.lepad< 15 -.otor (RMAD527.123 Gener"aIDr & T_(RMAD

1. Laepad< 15 Monilo'. Acco<nl # 23206-54562. 2009 RMAT GranL Tala/: $29.794 .

2. Generator and Traile<. AlxoIJlTl # 23206-54562, 2009 RMAT GranL TOla/ 527,123.

RECOMMENDATION: TheP~ Oepartmenl 'eoommends thai !he F013J1Ce Conwnittee approves. andrerommeoos to County Counci. approval of the purdlases from Iho aforementioood wndors Jar a totalamount of 556.917.

cc: Eizabeth Wooten. Richard Oimonl

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CO UNTY COUN CI L OF BEA UFORT CO UNT YI'URCI L\ SI,'iG DEI'A RTi\ IENT

Bui lding 2. 102 Industr ial Village RoadPost Office Drawer 1226. Beaufort. SC 2990 1-1228

Phone: (8<13)255-2353 Fax: (843) 255-9437

Councilma n Stewart H. Rodman. Chairman. Finance Commillee

Gary Kubic. County Adnurustra tor 6.\\:I,\~Bryan Hill , Deputy County Adlll ln iS l ral~'

David Starkey . Chie f Financial OfficerEddie Betemy. Publ ic Works DirectorJIm MInor. So lid Waste Direclo~/"'-'"

Dave Thom as, CP PO , Purchasing Director r;t/Request to Purchas e a 201 3 Ford Ex plo rer from Sta le Contra ct for B eaufort County'sSolid Waste Department from Bens on Font .

r.lay 9. 20 12

BACKG ROUND: The Purchasing Department received a requis ition from u-e Solid Waste Departmentrequesting to purchase a 20 13 For d Explorer from Sla te cc rum ct. The replacement vehicle is for the SolidW aste Director Ibe Solid W as te Director's current veh icle was dam aged beyond rep air in an ac re acc ceotThe cost to replace me veh icle will be co vered in lull by the Insurance com pany

STATE CONTRACT VENDOR :

1. Benson Ford. Mercu ry, Eas ley, SC

FUNDING AND CO ST BRE AKDO W N:

Cost Project

526. 128 Veh icle Replacement

1. Vehicle Replacem en t. Acco uru e 33390·5.\000, Vehicle Purchases. Total 526.128.2. This purcha se will be fully co vered by insurance .

RECOMMENDATION: The Purcbasmq Department recommends urat tbe Finance Comrruuee appro ves lhepurchase from the aforemenlioned veneer for a total amount of 526.128 .

cc Ehzaueth W oolen , Rich ard Dnnont

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DIVISIO N I. - GEN ERALLY Page 1 01'1

Beaufo rt Coun ty , South Caroli na , Code of Ord ina nces» PART I • GENERAL ORDINANCES» Chapter66 - TAXATION » ARTICLE II. - ACCOMMODATIONS TAX BOARD » DIVISION 1. - GENERALLY»

DIVISION 1. - GENERALLY ,p

Sec. 66-26. - Purpose.

Sec 66-27. • Membership.

Sec, 66-26. - Meeting s,

Sec, 66-29 • Powers and duties .

Sees. 66-30---66-40. - Reserve d.

Sec. 66-26. - Purpose. ,pThe purpose of Ihe accommodations tax board shall be to advise the county council in

matters concerning Ihe expenditure of revenues received by the county by means of a two-percentstate tax on tourist lodging facilities; provisions of Ihe stale act require the council to comply w ithspec ified criteria for the expenditure of revenues derived from the tax, and the council wishes tocomply with the provisions of the state act.

(Cod e 1982. § 7-21(a))

Sec. 66-27. - Members hip . rPMembership on the accommodations tax board shall be compose d of the following:

(1) Four members shall be selected from the hospitality industry of the county.

(2) Two members shall be selected at the pleasure of the council.

(3) One member shall be selected from a cultural organization.

(Code 1982. § 7·2 1(b)(1 )-(3 ))

Sec. 66-28. - Meetings. rPThe accommodations tax board shall meet no less than four times a year.

(COde 1982, § 7·21 (b)(4))

Sec . 66-29. • Powers and duties. ,pTo be in compliance with S.C . Code of Law, Title 6 Chapter 4, the state (2%)

accommodati ons tax shall be allocated in the following manner:

)

(1)

(2)

(3 )

Be in compliance with the Ordinance No. 89·9 ; however, the first $25,000.00 ofrevenues receive d from the accommodations tax will, by law, be placed in thecounty's general fund with no restrictions on the expenditures.

Five percent of the balance must be allocated to the general fund with no restrictionson expenditures.

Thirty percent of the remaining balance is split with half going to the Beaufort RegionalChamber of Commerce and half going to the Hilton Head - Bluffton Chamber of

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DIVISION I. - GENERALLY Page 2 of 2

Commerce as the council hereby designates the Beaufort Regional Chamber ofCommerce and the Hilton Head - Bluffton Chamber of Commerce as the designatedmarketing organizations (DMOs).

(a) In accordance with state law, the DMOs shall submit for approval a budget ofplanned expenditures, The proposed budg ets from the two DMOs shall bepresented at the April finance committee meetin g. At the end of each fisca lyear, an organization rece iving funds shall render an accounting of theexpenditure to the county . The final reports from the two DMOs shall bepresented at the August finance comm ittee meeting.

(b) Advertising expenditures using these county funds cannot be spent within

Beaufort County exce pt for notificat ions of festivals or other events similar innature.

(c)

(4) (a)

(b)

Adoption of this section goes into effect immediately; however, any changes tothis section of the Code after initial adoption shall go into effect one year fromdate of ado ption.

The remaining balance plus earned interest received by the county must beallocated to a special fund and used for tourism-related expenditures. These

expenditures shall be dispersed through a grant process of which theAccommodat ions (2% State) Tax Board eva luates requests and makesrecommendations to County Council. Grant requests must not be used as anadditional source of revenue to prov ide services normally provided by thecounty, but to promote touri sm and enlarge its economic benefits through

advertising, promotion, and providing those facilities and services whichenhance the ability of the county to attract and provide for tourists. Tourism­related ex penditures include:

i. Advertising and promotion of tourism so as to develop and increasetourist attendance through the generation of publicity ;

H Promotion of the arts and cultura l events;

iii. Construction, maintenance, and operation of faci lities for civic andcultural activit ies including construction and maintenance of access andother nearby roads and utilities for the faci lities;

iv. The criminal justice system, law enforcement, fire protection, solid waste

collection , and health facilit ies when required to serve tour ists and touri stfacilities. This is base d on the estima ted percentage of costs directlyattributed to touri sts;

v. Public facilities such as restrooms, dress ing rooms , parks, and parkinglots ;

vi. Tourist shuttle transportation;

vii. Control and repair of waterfront erosion;

viii . Operat ing visitor information centers .

Allocation must be spent within two years of receipt.

(Code 1982. § 7-2 1(c). oio No 2009/15,3-30-2009)

Sees . 66-30-66-40. - Res e rved . ,p

hllp://Iibrary.municodc.com/Hl'M 1./1 0400/lcvcI4/PTIGEOR_CI166TA_ARTIIACTABO_D... 5/9/2012