COUNCILLOR INFORMATION BULLETINCouncillor Information Bulletin Page 6 ITEM 2 (continued) ATTACHMENT 1 28 November 2013 - Issue 47/13 Elector Engagement 2004 2008 2012 Voter participation

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 28 November 2013 - Issue 47/13

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE

Item Page

1 DELIVERIES AND DISTRIBUTION OF COUNCILLOR INFORMATION

BULLETIN OVER THE CHRISTMAS BREAK 2013/2014 ................................ 4

2 NSW ELECTORAL COMMISSION'S REPORT ON THE LOCAL GOVERNMENT ELECTIONS 2012 ................................................................. 5

3 DIVISION OF LOCAL GOVERNMENT CIRCULAR - 2014 MINISTERS' AWARDS FOR WOMEN IN LOCAL GOVERNMENT ...................................... 8

4 WORKSHOP TRAINING - POLICIES ON 'GIFTS AND BENEFITS' AND 'INTERACTION BETWEEN COUNCILLORS AND STAFF' ........................... 10

5 ROTARY CAROLS ON THE COMMON - 15 DECEMBER 2013 ................... 11

6 CENTENARY OF ANZAC AND COMMEMORATION OF WORLD WAR 1 COMMITTEE MINUTES - THURSDAY 7 NOVEMBER 2013 ..................... 12

7 REVIEW AND PROMOTION: Community Hubs Model and Community Buildings Licensing Policy .............................................................................. 17

8 EASTWOOD YOUTH HUB - 'OUR SPACE' - INFORMATION SESSION FOR STAKEHOLDERS - 11 DECEMBER 2013 ............................................ 18

9 FINDING BENNELONG - LAUNCH OF THE BENNELONG ONLINE EDUCATION RESOURCE - 10 DECEMBER 2013........................................ 19

10 CELEBRATE CHRISTMAS AT THE COMMUNITY NURSERY AND GARDEN 'THE HABITAT' - 18 DECEMBER 2013 ......................................... 20

11 GO4FUN SCHOOL HOLIDAY SESSIONS FOR KIDS AT EASTWOOD PARK AND MEADOWBANK PARK ............................................................... 21

12 SECOND AVENUE, EASTWOOD (former Hawks on Second land) - COUNCILLOR WORKSHOP ......................................................................... 22

13 COUNCILLOR WORKSHOP ON COMMUNICATIONS PLAN POSTPONED ................................................................................................. 23

14 SCHOOL HOLIDAY SKATE CLINICS IN JANUARY AND POTENTIAL PARTNERSHIP WITH SKATEBOARDING AUSTRALIA ............................... 24

15 TRAFFIC & PARKING MATTERS PRIORITY LISTING ................................. 25

16 SCHOOL PRESENTATION DAY INVITATIONS............................................ 27

17 MAYOR'S DIARY FOR THE PERIOD 13 NOVEMBER TO 26 NOVEMBER 2013 .......................................................................................... 30

Councillor Information Bulletin Page 2

28 November 2013 - Issue 47/13

THURSDAY, 28 NOVEMBER 2013 6.00pm Community Harmony Reference

Group Acacia Room, 1A Pope Street

Contact: Baharak Sahebekhtiari – Acting Group Manager, Community Life – 9952 8056

Cancelled North West Koalas

Mayoral Suite, Level 6, Civic Centre Contact: Linda Smith, EA to Mayor and

Councillors – 9952 8332 FRIDAY, 29 NOVEMBER 2013 Cancelled Croquet Social Day

Eastwood Croquet Club Contact: Roy Newsome – Acting General

Manager – 9952 8052 6.00pm Gladesville Hornsby Football

Association Board Mayoral Suite, Level 6, Civic Centre

Contact: Linda Smith, EA to Mayor and Councillors – 9952 8332

SATURDAY, 30 NOVEMBER 2013 2.30pm Official Launch of the

Artisans Ryde Co-Op West Ryde Community Hall, 3 Anthony Road, West Ryde


MONDAY, 2 DECEMBER 2013 6.00pm Gladesville Hornsby Football

Referees Association Mayoral Suite, Level 6, Civic Centre


TUESDAY, 3 DECEMBER 2013 5.00pm Planning and Environment Committee

Meeting Civic Centre, Level 5, Room 2

5.00pm Works and Community Committee

Meeting Civic Centre, Level 5, Room 1

6.30pm Workshop – Presentation of the Outcomes of the Procurement Review by Ernst and Young Civic Centre, Level 5, Room 2

Contact: John Schanz – Manager, Risk and Audit – 9952 8022 NB. Working dinner during Workshop

7.30pm Workshop – Gifts and Benefits,

Councillor and Staff Interaction & Code of Conduct Civic Centre, Level 5, Room 2

Contact: Shane Sullivan – Acting Group Manager, Corporate Services – 9952 8034

WEDNESDAY, 4 DECEMBER 2013 9.45am Eastwood Chinese Senior Citizens

Group Mayoral Suite, Level 6, Civic Centre


2.30pm Workshop – Gladesville Town Centre

Pedestrian Access and Mobility Plan - Session 1 Gladesville Library Meeting Room

Contact: Dominic Johnson, Group Manager Planning & Environment – 9952 8190

5.30pm Workshop – Gladesville Town Centre

Pedestrian Access and Mobility Plan Gladesville Library Meeting Room

Contact; Dominic Johnson, Group Manager Planning & Environment – 9952 8190

5.30pm Morrison Bay Park Sports Floodlighting

Community Drop-in Session Civic Centre, Level 6 Council Chambers




THURSDAY, 5 DECEMBER 2013

5.00pm Centenary of ANZAC and

Commemoration of World War 1 Committee Eucalyptus Room, 1A Pope Street Top Ryde

Contact: Baharak Sahebekhtiari, Acting Group Manager Community Life – 9952 8056

6.30pm Status of Women Advisory Committee

Civic Centre, Level 5, Room 2 Contact: Baharak Sahebekhtiari, Acting Group

Manager Community Life – 9952 8056 Chair: Councillor Pendleton

FRIDAY, 6 DECEMBER 2013 6.30pm Combined Chamber Christmas Party

Ryde Ex-Services Memorial Club, 724 Victoria Road

Contact: Victor Tagg on 0412 369 510 SATURDAY, 7 DECEMBER 2013 10.00am Morrison Bay Park Sports

Floodlighting Community Drop-in Session Morrison Bay Park, Frances Road, Putney


SUNDAY, 8 DECEMBER 2013 3.00pm Community Christmas Celebration

Ryde Park, Corner of Princes Street and Blaxland Road, Ryde

Contact: Courtney Long, Team Manager Event Development - 9952 8385

5.00pm Mayor’s Christmas Celebration

Ryde Park Contact: Linda Smith, EA to Mayor and

Councillors – 9952 8332

MONDAY, 9 DECEMBER 2013 9.30am Representatives of the Local Clergy

Mayoral Suite, Level 6, Civic Centre Contact: Linda Smith, EA to Mayor and

Councillors – 9952 8332 6.00pm Bicycle Advisory Committee

Civic Centre, Level 5, Room 2 Contact: Harry Muker, Section Manager –

Traffic/Transport & Development Management – 9952 8116 Chair: Councillor Perram

TUESDAY, 10 DECEMBER 2013 11.00am Launch of the Finding Bennelong

Online Education Resource Council Chambers and Mayor’s Suite


5.15pm Briefing – Second Avenue

Civic Centre, Level 5, Room 2 Contact: Dominic Johnson – Group Manager,

Environment and Planning – 9952 8190

5.30pm Workshop – Review of Parking

Enforcement Policy Civic Centre, Level 5, Room 2

Contact Dominic Johnson, Group Manager, Environment and Planning – 9952 8190

6.30pm Briefing prior to Council Meeting - opportunity to raise concerns and discuss issues on the Agenda Civic Centre, Level 5, Room 2

NB. Working dinner during Briefing 7.30pm Council Meeting

Civic Centre, Level 6 Council Chambers



1 DELIVERIES AND DISTRIBUTION OF COUNCILLOR INFORMATION BULLETIN OVER THE CHRISTMAS BREAK 2013/2014

Councillors are advised that the last Councillor Information Bulletin for 2013 will be distributed on 12 December 2013. The Bulletin will recommence on 9 January 2014.

Any information to be circulated to Councillors during that period will be placed on BoardVantage.

Mail deliveries will occur on 19 December 2013 and 2 January 2014, with no delivery on 26 December 2013.

If Councillors are away over the Christmas break and would prefer no delivery, please advise the Councillor HelpDesk and staff will hold deliveries as requested.

Contact:

Name: Councillor Helpdesk

Contact No: 9952 8200



2 NSW ELECTORAL COMMISSION'S REPORT ON THE LOCAL GOVERNMENT ELECTIONS 2012

The NSW Electoral Commission has presented to the NSW Parliament and the NSW Government a report on the conduct of the 2012 Local Government Elections. A copy of the report can be viewed at http://elections.nsw.gov.au/__data/assets/pdf_file/0006/132684/LGE2012_Report_-_PROOFED_FINAL.pdf ATTACHED is a general summary of the performance, target and results of the election.

Below are key points of the report summarising aspects of the election relating to the City of Ryde:

74 candidates had registered for the election.

The total number of electors for the City of Ryde was 68,581 with a participation rate of 83.7%. The rate of failure to vote was 11.9% and 8,149 penalty notices were issued.

The total cost of the election for City of Ryde Council was $443,973.00 which

equates to $6.49 per elector.

The names of all candidates are listed on page 589 to 591 of the report.

Councillors can contact the Electoral Commission on 9290 5910 for further information.

Contact:

Name: NSW Electoral Commission


1 Extracts from the Commission's Report

http://elections.nsw.gov.au/__data/assets/pdf_file/0006/132684/LGE2012_Report_-_PROOFED_FINAL.pdf

http://elections.nsw.gov.au/__data/assets/pdf_file/0006/132684/LGE2012_Report_-_PROOFED_FINAL.pdf


ITEM 2 (continued) ATTACHMENT 1


Elector Engagement 2004 2008 2012

Voter participation rate 85.2% 83.4% 82.1% (a)

Informality rate 7.0% 7.1% 7.9% (a)

Enrolment 4.3 million 4.5 million 4.8

Financial Indicators

Benchmark

2008 2012 Increase

Average cost per elector $5.71 $6.49 14%

Average cost per

metropolitan council

$369,550 $387,818 5%

Service standard Met ? Target (a) 2012 result

Satisfaction with election services 72%(b) 86%

Enrolment details correct 97%(b) 97%

Satisfaction with the service provided by

NSWEC’s telephone enquiry service

60%(c) 76%

Satisfaction with NSWEC’s website 56%(c) 79%

Satisfaction with length of time it took to

vote at pre-poll

62%(b) 94%

Satisfaction with accessibility of pre-poll

places

62%(b) 84%

Satisfaction with length of time it took to

vote on election day

72%(b) 92%

Satisfaction manner of NSWEC officials 81%(b) 93%

Satisfaction with accessibility of polling

place on election day

83%(b) 93%

Satisfaction with postal vote application

process

69%(b) 79% (interpret with

caution, small base

n=38)

Satisfaction with speed of provision of

results

77%(b) 78%

Confidence in NSWEC’s impartial and

fair conduct of the election

81%(d) 75% - 89% (d)

Notes: (a) ‘Targets’ are measured by the responses from electors to survey questions on conduct of the elections (b) Target set is based on 2008 survey results




Table 10: 2012 Local Government Elections Service

Commitments for General Managers, Targets and

Results LGE2012 Service standard

Met ? Target (a) 2012

result

Elections conducted impartially and fairly and in

accordance with the law

87.0% 97.0%

Quality of services provided by Returning Officers 83.8% 87.8%

Professionalism of Returning Officers 82.0% 94.0%

Accuracy of electoral roll 63.1% 68.0%

Location of pre-poll venues 81.1% 87.9%

Number of pre-poll venues 83.2% 87.9%

Location of polling places 84.2% 90.9%

Number of polling places 81.0% 89.9%

Efficiency of elections >25.2% 86.7%

Satisfaction with time taken to announce results >38.2% 74.5%

Table 11: 2012 Local Government Elections

Service Commitments for Candidates and

Political Parties, Targets and Results LGE2012

Service standard

Met ? Target (a) 2012 result

Satisfaction with electoral services provided 76.7% 82.8%

Elections conducted impartially and fairly

and in accordance with the law

91.4% 88.7%

Candidates

76.9% RPPs

Information for election funding and

disclosure requirements

84.7% 74.2%

Candidates

53.8% RPPs

Information provided by Enquiry and Help

Desk

80.6% 94.0%

Local count results 87.5% 78.6%

NSWEC’s website 72.2% 87.9%

Confirm candidate details on website Supply

capacity

87.9%

Candidate information sheets placed on

website

Supply

capacity

90.9%

Registration of electoral material occurs

within short time frame (usually 24 hours) and

reasons provided for any refusal to register

electoral material

Satisfaction not

measured in

2008

64.9%

100% of LGAs complete distribution of

preferences for Mayoral elections by

Thursday 6pm following the election and for

all councillor counts by Monday 6pm of the

following week.

Satisfaction not

measured in

2008

69.7%

For any vote recount, the difference

between the count and the recount for any

candidate is less than ten votes.

2 recounts. No

change to

outcomes.

4 recounts.

One change

to outcome

see p 72.



3 DIVISION OF LOCAL GOVERNMENT CIRCULAR - 2014 MINISTERS' AWARDS FOR WOMEN IN LOCAL GOVERNMENT

ATTACHED is a Circular dated 21 November 2013 from the Division of Local Government

advising that nominations for the 2014 Ministers’ Awards for Women in Local Government close at 5.00pm on Friday, 6 December 2013. Awards will be presented at Parliament House on 5 March 2014 as part of International Women’s Day celebrations. Further information about the Awards and the criteria is available on the Division’s website at

www.dlg.nsw.gov.au Contact:

Name: Erika Missingham – Division of Local Government

Contact No: (02) 4428 4211 or by email to [email protected]

1 DLG Circular - 2014 Ministers' Awards for Women in Local Government

http://www.dlg.nsw.gov.au/

mailto:[email protected]






4 WORKSHOP TRAINING - POLICIES ON 'GIFTS AND BENEFITS' AND 'INTERACTION BETWEEN COUNCILLORS AND STAFF'

On Tuesday, 3 December 2013 at 7.30pm to 8.30pm, there is a Councillor workshop on the following policies:

Gifts and Benefits – adopted 24 September 2013, and

Guideline on Interaction between Councillors and Staff – adopted 8 October 2013.

These policies were reviewed as part of Council’s resolution on 13 August 2013 that set down an action interim plan - How Council Can Address Risks Raised in the ICAC Hearing. Councillors will recall that the provision of training for Councillors was addressed in both the Council reports regarding these policies - for example in the report on the Gifts and Benefits policy it was identified that mandatory Information Sessions would be provided for all staff in October and November 2013, including one session for Councillors. These compulsory sessions have now been completed for all staff. As Councillors would understand, the time spent on discussion of the implications of these policies, including day-to-day examples from City of Ryde and other government organisations, is invaluable and essential if these policies are to be implemented effectively. This workshop will be facilitated by Jeff Williams from Fraud Prevention Services.

For organisational purposes please ensure you RSVP via your Outlook calendar invitation, or directly to the Councillor Helpdesk.

Contact:

Name: Shane Sullivan

Position: Acting Group Manager – Corporate Services




5 ROTARY CAROLS ON THE COMMON - 15 DECEMBER 2013

Macquarie Park and North Ryde Rotary Clubs, supported by the City of Ryde, host an annual Community Christmas Carols and fireworks evening at North Ryde Common. Date: Sunday, 15 December 2013 Time: from 5.30pm Location: North Ryde Common, corner Twin and Wicks Roads, North Ryde So bring your family, neighbours and friends and get into the Christmas spirit with your local community. For more information, please contact Derek McCarthy, Manager – Community Capacity and Events on 9952 8384.

Contact:

Name: Baharak Sahebekhtiari

Position: Acting Group Manager – Community Life




6 CENTENARY OF ANZAC AND COMMEMORATION OF WORLD WAR 1 COMMITTEE MINUTES - THURSDAY 7 NOVEMBER 2013

The Centenary of ANZAC and Commemoration of World War I Committee meets monthly to consider matters relating to the activities taking place in 2014-2018. The minutes of the Centenary of ANZAC and Commemoration of World War I Committee held on Thursday, 7 November 2013 are attached. If you require any further information contact Derek McCarthy, Manager – Community Capacity and Events on 9952 8384.

Contact:




1 Centenary of ANZAC and Commemoration of WW1 Committee meeting - 7th November 2013




Subject: Centenary of ANZAC and Commemoration of World War 1 Committee meeting

File No: COR2013/351/2

Document Ref: D13/90364

Venue: Eucalyptus Room, Community Life, 1A Pope Street, Ryde

Date: Thursday, 7th November 2013

Time: 5.00pm – 6.00pm

Chair: Councillor Jerome Laxale

Meeting Support (MS): Linda Smith

Staff Convenor: Courtney Long

Circulation:

Participants

Present Apology Name Position Title Organisation

x Councillor Jerome Laxale Chair City of Ryde

x Bernard Cox Community Representative

x Ayse Dalkic Community Representative

x Dennis English Community Representative

x Robert Gamble Community Representative

x Robin McKinnon Community Representative

x Kim Phillips Community Representative

x Betty Willis Community Representative

x Owen Bennett Community Representative

x Derek McCarthy City of Ryde

Additional Attendees

Name Position Title Organisation

Angela Phippen Local Studies Historian City of Ryde

Linda Smith EA to the Mayor and Councillors City of Ryde

Courtney Long City of Ryde

Details Action Responsibility and Date

1.

Present and Apologies: As above.

Noted





2.

Minutes – The minutes of the meeting of 3rd October 2013 were confirmed Request for Feedback – Bernie Cox re Bennelong meeting with John Alexander OAM MP

Bernie Cox tabled the minutes from the inaugural meeting of the Centenary of ANZAC and commemoration of WW1 Committee formed by Mr Alexander. Two funding applications have been received by the committee – one from this committee and the other from a school in Epping. The minutes show that the committee is keen to target projects within schools. The minutes also show Mr Alexander’s committee is concerned about the submission from Council’s committee with regards to the reliance on a touch screen kiosk. Council’s committee would like to write and offer clarification of the submission made: explaining the funding sought for the website and kiosk components of the project separately. Derek and Kim will attend the next meeting of Mr Alexander’s committee on 22nd November to clarify the grant application lodged. Derek is to provide a revised submission. It was noted funding for the kiosk can be sought from independently from the grant application. Derek is to prepare but not submit the grant application re street signs. Derek is to advise Mr Alexander’s committee that he has a contact at DET.

Noted Derek and Kim to attend John Alexander’s committee meeting on 22nd November. Derek to provide revised submission





3.

It was noted the Smalls Road section of DET may be able to provide the appropriate contact person if Derek does not have one yet. Street Signs: Kim and Betty have prepared a list of streets which reference WW1, WWII or Vietnam. There are 35 streets of which 22 relate to WW1. One of these streets is named after a Mayor of Eastwood who served at Gallipoli. Approximately 118 signs would be required to replace those currently provided. The list of streets and coded map were tabled. Derek to research cost of providing street signage or footpath plaques for these streets. Botanical Gardens Library: Angela advised she had visited this library which has a register of recipients of poppy seeds which were received and despatched after WW1. Children in the Somme Valley collected the seeds which were sent to Australia and distributed. Twenty one names of people from Ryde and or Hunters Hill are listed in the book. This is a great reference tool and will be provided to the Historical Society. Other Business Kim suggested that a decision needs to be made by the committee as to the dates it wishes to commemorate and what will be done on those dates, so that planning and advertising can commence.

Derek to investigate costs of signs and plaques.





4.

The suggestion of placing daily information on Council’s website was mentioned. Necessity to fit in with school curriculum was noted. Could visit a different school for each major date commemorated. It was suggested there is a need for a common name and banner to cover everything that is done to commemorate the centenary. Private sponsorship should be sought to cover the cost of some projects. Information should be forwarded to the media regarding this committee and its purpose after the next meeting when more information will be available about specific projects. Publicity should be provided in Council’s column and on the website. Weekly column would build momentum. At the next meeting committee members are asked to provide:

a list of dates they would like to see commemorated

suggestions for a name for the project.

How many events should be commemorated

Clr Laxale will prepare a motion to Council re the committee and its work and seek to “get the ball rolling” re funding. Committee members are encouraged to speak to the motion at Council. Angela mentioned a magazine called “inside history” which will put the projects being undertaken by various groups on the web. Next Meeting: Thursday 5th December 2013

Members to bring information to next meeting on 5/12/13 Clr Laxale to draft motion



7 REVIEW AND PROMOTION: Community Hubs Model and Community Buildings Licensing Policy

Community and Culture strives to create innovative initiatives recognised as best practice by our peers.

The Community Hubs Model and the Community Buildings Licensing Policy are two projects that have generated significant interest within our community and the local government sector. In response, Community and Culture have undertaken process reviews so that others can replicate and build on our work.

The Reviews, combined with a letter and editorial, will be distributed to media outlets, peak organisations, government departments and the relevant Ministers this week. Council has also presented on the projects to a Local Government Management Association workshop on community facilities and provided case study information to the Community Relations Commission, Office of Communities and others.

More information on the projects can be found at www.ryde.nsw.gov.au/communityhubs

Contact:




http://www.ryde.nsw.gov.au/communityhubs



8 EASTWOOD YOUTH HUB - 'OUR SPACE' - INFORMATION SESSION FOR STAKEHOLDERS - 11 DECEMBER 2013

On Wednesday, 11 December, stakeholders from schools, youth organisations and other interested parties are being invited to join us for an information session regarding the new Integrated Youth Services Hub named ‘Our Space’, opening in Eastwood in the New Year. The session will include:

Background on the hub (how it came about, the model, MOU and opportunities to get involved)

Service overviews from Oasis Youth Support Network, Christian Community Aid and Ryde Family Services

Referral pathways to and from ‘Our Space’

Sessional access to the Hub space

Feedback on referral, sessional space and partnership in response to needs and expression of interest for a community planning day.

The event has generated a lot of interest and an invitation is extended to Councillors who are welcome to attend. Date: Wednesday, 11 December 2013 Time: 10.30am to 12.30pm Location: Eucalyptus Room, Level 1A, 1 Pope Street, Ryde RSVP: By COB 9 December to the Councillor Helpdesk Lunch and networking opportunities will be available.

Contact:






9 FINDING BENNELONG - LAUNCH OF THE BENNELONG ONLINE EDUCATION RESOURCE - 10 DECEMBER 2013

All Councillors are invited to attend the launch of ‘Finding Bennelong’, the online education resource developed by the City of Ryde to honour the man and the 200 years since his death in 1813. Finding Bennelong is based on research by Dr Keith Vincent Smith, and tells the most up to date and comprehensive story of the man that played such a significant role in the nation’s history. The Governor of NSW, Her Excellency Professor Marie Bashir, local members, representatives from local schools, Aboriginal groups and other representatives have been invited to attend the launch. The launch will preview the Finding Bennelong website, and introduce the many features available. Refreshments will be provided. Date: Tuesday, 10 December 2013 Time: 11.00am Location: Council Chambers and Mayor’s Suite RSVP: By COB 6 December to the Councillor Helpdesk

Contact:






10 CELEBRATE CHRISTMAS AT THE COMMUNITY NURSERY AND GARDEN 'THE HABITAT' - 18 DECEMBER 2013

Councillors are invited to celebrate Christmas this year with volunteers at our first community nursery and garden, The Habitat. This party is an opportunity for Councillors to find out about the progress made over the last year and meet the wonderful people that made it happen. Date: Wednesday, 18 December 2013 Time: 12:00 noon to 3:00pm Location: Santa Rosa Park, Ryde RSVP: By COB 16 December to the Councillor Helpdesk Being a community based event organised by and for local community, the organisers would appreciate if attendees could bring along a plate of food to share.

Contact:






11 GO4FUN SCHOOL HOLIDAY SESSIONS FOR KIDS AT EASTWOOD PARK AND MEADOWBANK PARK

As part of the Active In Ryde initiative, the City of Ryde, in conjunction with NSW Health, will conduct another round of Go4Fun School Holiday sessions during the upcoming school holiday period. Registrations will open in December for up to 80 local children per session (160 children in total) to participate in two free ‘Come and Try’ Go4Fun School Holiday sessions at Eastwood

Park on Thursday, 16 January 2014 and Meadowbank Park on Thursday, 23 January 2014. Go4Fun is a fun and exciting program for kids to become fitter, healthier and happier. The two free sessions will include cricket, netball, football and fun exercise games with Cricket NSW and Netball NSW supporting this initiative. These sports have been selected for inclusion with a view of establishing participation pathways and developing connections with local sporting clubs and associations. While the children participate in the different activities, parents/carers will be given an informative presentation providing useful strategies and tips for healthy eating and active living for their families. These Go4Fun School Holiday sessions continue the successful partnership between the City of Ryde and NSW Health with the support of the Community Migrant Resource Centre and NSW Department of Education. The January sessions will also welcome Relationships Australia as a new supporting partner. These ‘Come and Try’ sessions are a great way for families to get a taste of a free 10-weeks

program which commences at the start of the first school term in 2014. The City of Ryde is, once again, working in partnership with NSW Health to support this 10 week Go4Fun program to be conducted in North Ryde.

Contact:






12 SECOND AVENUE, EASTWOOD (former Hawks on Second land) - COUNCILLOR WORKSHOP

A Councillor Workshop has been arranged for Ryde-Eastwood Leagues Club to address Council regarding land owned by the Club (former Hawks on Second Bowling Club land) at Second Avenue, Eastwood. Mr Chris McCarthy, General Manager of Ryde-Eastwood Leagues Club, has made this request, as follows:

“I write in relation to the Draft development Control Plan for the Hawks on Second Avenue site This draft plan has been on public exhibition and that finished on Friday 25th October. Council’s planning department is now finalising its review of the submissions received for resubmission to Council.

The draft DCP is supported by the various council disciplines and the only contentious point in fact the only point that doesn’t comply with the LEP is the proposed increased density on the site. However offsetting this is the proposal for underground parking which largely offsets the allowance for on grade parking and driveways, and is a unique opportunity given the R2 Zoning and the size of the site (6500m²).

Prior to the matter being referred back to Council we would like the opportunity to address councillors and point out the merits of the underground parking that is part of this draft DCP.”

The workshop will comprise a presentation by representatives of the Ryde-Eastwood Leagues Club Inc., as owner and potential developer of the former Hawks on Second Avenue Bowling Club land. The details are:

Date: Tuesday, 10 December 2013

Time: 5.15pm - 5.30pm

Venue: Civic Centre, Level 5

As Councillors may recall, Council considered a report 27 August 2013 to prepare and exhibit a site specific Draft DCP for the subject land. A request by the Club for a variation on the density for its proposed concept master plan was identified in that report together with approaches available to Council to consider such variations. Council resolved to place the draft DCP on exhibition. Eleven submissions were received. A report on the outcomes of consultation on the site specific Draft DCP (exhibited 25 September to 25 October 2013) is anticipated to be presented to Council at its meeting on 10 December 2013.

Contact:

Name: Dominic Johnson

Position: Group Manager – Environment and Planning




13 COUNCILLOR WORKSHOP ON COMMUNICATIONS PLAN POSTPONED

Councillors are advised that the workshop scheduled for Tuesday, 26 November 2013 to discuss the Communications Plan was cancelled. The workshop has now been rescheduled for Tuesday, 18 February 2014.

The workshop on Financial Futures replaced the Communication Plan workshop due to its importance and timing for Council to confirm its position.

The Workshop in February will discuss future strategies to encourage open conversations and interaction on local issues with our community to improve our delivery of service and empower our citizens.

Contact:

Name: Angela Jones-Blayney

Position: Manager – Communications and Media




14 SCHOOL HOLIDAY SKATE CLINICS IN JANUARY AND POTENTIAL PARTNERSHIP WITH SKATEBOARDING AUSTRALIA

As part of the Active In Ryde project, the City of Ryde will conduct two skateboarding clinics during the upcoming school holidays on Tuesday, 21 January 2014. The morning session will be a ‘Learn to Skate’ clinic and is specifically aimed at primary

school aged children with beginner and/or intermediate skill levels. The afternoon session is a ‘Game of Skate’ clinic and is specifically targeted at high school aged skaters with

intermediate and/or advanced skill levels. The car park at Meadowbank Park (adjacent to the netball courts) will be partially closed to provide a safe skating venue for these clinics. The City of Ryde has secured the services of Skateboarding Australia (SbA) to deliver these sessions. SbA is recognised as being the national peak body for the sport of skateboarding. It receives funding from both the Australian Sports Commission (ASC) and the commercial sector. These clinics will be offered free of charge and as a result, are likely to attract greater

participation (previously, Council has charged $10 and $15 per participant). The clinics are offered free of charge as a result of the condition of the funding agreement between SbA and the ASC that requires that any clinics are provided at no cost to participants. Compared to previous sessions, the direct cost to Council in utilising this service provider has been reduced by 65% per clinic. Council will use the skate clinics in January as a trial of SbA’s capability to support the delivery of a skate program with structured skill, safety and education components. If the delivery of the clinics in January is deemed to be successful and to a suitable professional standard, the City of Ryde will further investigate developing an agreement with SbA for ongoing skate program delivery in 2014. This potential partnership between City of Ryde and Skateboarding Australia is an exciting prospect for both parties. Following the conduct of the skate clinics being held in January, an evaluation report of the program will be submitted for the Works and Community Committee for their consideration.

Contact:






15 TRAFFIC & PARKING MATTERS PRIORITY LISTING

The number of traffic and parking issues across the City of Ryde have steadily increased over the years. With the increasing demand for parking and congestion on roads generally, issues

have become more complex and time consuming to find acceptable resolution of matters in a suitable timeframe.

Council staff are not able to respond to all matters as they are received due to the large number and varied complexity of the matters, particularly when major issues such as large development applications involving significant traffic implications, are a priority for traffic staff to work on that

basis. A priority listing has been developed which registers all the current requests and will be

updated as new requests are received and matters are dealt with.

This listing will allow Council and the community to track the status and progress of matters, and will be reported in conjunction with the Traffic Committee report to the Works and Community

Committee.

Background

The majority of traffic and parking matters raised by the community normally come through correspondence, with Council’s service standards being to provide a response within 10 working days. In this time frame, what can be provided is acknowledgement of the matter and some advice on how the matter will be handled. This advice includes a preliminary assessment of Council’s understanding of the issue as presented, which may include its relationship to current or other previously raised matters. As investigation and resolution of matters can involve site inspections, consultation, regulatory approvals, and physical works, the matters can take some time to resolve. Also, it is not possible to be actively pursuing all the matters at hand concurrently, and priority inevitably is given to some matters while others with less priority will take longer to complete. A priority listing that is publicly reported allows transparency and understanding of how matters are managed, as well as consistency of the use of Council’s staff resources. Such a listing also allows better advice in the first instance when replying to requests as to likely timing of future actions. The following table explains the priority ranking and meanings, using a four tier ranking, rated on a seven point scale.

Tier Score Meaning

Active — staff are currently working on the matter

1 Approvals obtained, proceeding with plans and works

2 Being investigated to determine appropriate response or treatment, including waiting for speed counts, for external approvals, or designs plans, or community consultation to develop/confirm details


ITEM 15 (continued)


Waiting — will be promoted as or staff resources become available

3 Preliminary assessment done which indicates an issue of safety is involved, next project(s) for more detailed investigation.

4 Preliminary assessment indicates that a significant amount of investigative or physical works would be required to deal with the matter

Registered — re-assessed from time to time to see if promotion warrants deferring a higher priority issue

5 Safety issue

6 Single person issue, or relates mainly to amenity or parking availability

Registered — projects that have been previously investigated but no further action is appropriate until circumstances change — such as proposals not agreed by the RMS but which

Council may still wish to pursue.

7

The Ryde Traffic Committee was advised of the introduction and use of this listing at its September meeting. The current listing has 151 items which comprise of:

- 65 x traffic concerns/requests - 5 x Resident Parking Scheme (RPS) request - 19 x Development Applications - 2 x Forward Planning Programs - 40 x Parking/No Stopping Requests - 20 x Other issues under investigation

There are several significant projects at the present time affecting the progress and priority of all the other issues due to the staff resources to attend to these significant projects. The most notable are the Bunnings development traffic study, Morrison Road study, and issues relating to the West Ryde development. Additionally, priority is being given to finalising already active matters such as resolutions of the Ryde Traffic Committee. Resources in the traffic section were assessed earlier in the year, and due to the size of the current backlog, a further review and allocation of resources is being completed to assist in clearing the backlog.

Contact:

Name: George Dedes

Position: Group Manager – Public Works




16 SCHOOL PRESENTATION DAY INVITATIONS

ATTACHED is the final listing for Councillors who are scheduled to attend a school

presentation day for 2013.

The Mayor would like all Councillors who will be attending school presentations to meet with him in the Mayoral Suite at 4.30pm on Tuesday, 3 December 2013 when he will provide each Councillor with the certificates and prizes to be awarded to students.

Contact:

Name: Linda Smith

Position: EA to the Mayor and Councillors


1 School Presentation Day invitations 2013









17 MAYOR'S DIARY FOR THE PERIOD 13 NOVEMBER TO 26 NOVEMBER 2013

ATTACHED is the Mayor’s Diary containing a list of events and functions attended by the Mayor for the period between 13 November and 26 November 2013.

Contact:

Name: Linda Smith

Position: EA to the Mayor and Councillors


1 Mayor s Diary - 13 November to 26 November 2013







Documents

COUNCILLOR INFORMATION BULLETINCouncillor Information Bulletin Page 6 ITEM 2 (continued) ATTACHMENT 1 28 November 2013 - Issue 47/13 Elector Engagement 2004 2008 2012 Voter participation