COUNCIL MINUTES - City of Perth MINUTES 27 JUNE 2006 M:\COUNCIL MINUTES 2005-06\MN060627.DOC INDEX Item Description Page 418/06 PRAYER 1 419/06 DECLARATION OF OPENING 1 420/06 APOLOGIES

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Ord Con Mins 27 June 2006

COUNCIL MINUTES

27 JUNE 2006

P R E S I D I N G M E M B E R ’ S S I G N AT U R E

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DATE:- - - - - - - - - - - - - - - - - - - - - - - - - - - - -

COUNCIL MINUTES 27 JUNE 2006


INDEX

Item Description Page

418/06 PRAYER 1

419/06 DECLARATION OF OPENING 1

420/06 APOLOGIES 1

421/06 QUESTION TIME FOR THE PUBLIC 1

422/06 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE 1

423/06 CONFIRMATION OF MINUTES 2

424/06 ANNOUNCEMENTS BY THE LORD MAYOR WITHOUT DISCUSSION 2

425/06 DISCLOSURE OF MEMBERS’ INTERESTS 2

426/06 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION 3

427/06 CORRESPONDENCE 3

428/06 PETITIONS 3

DESIGN ADVISORY COMMITTEE REPORTS

429/06 DESIGN ADVISORY COMMITTEE RECOMMENDATIONS – 8-10 (LOTS 1 AND 2) VICTORIA AVENUE, PERTH 3

PLANNING COMMITTEE REPORTS

430/06 8-10 (LOTS 1 AND 2) VICTORIA AVENUE, PERTH - THE PROPOSED REFURBISHMENT OF TWO BUILDINGS CREATING A MIXED-USE DEVELOPMENT, CONTAINING 31 MULTIPLE DWELLINGS, TWO COMMERCIAL TENANCIES, OFFICES AND 36 CAR PARKING BAYS 6

431/06 267 - 269 (LOT 1) WILLIAM STREET, NORTHBRIDGE - LOCATION OF A PROPOSED ALFRESCO DINING AREA 14

432/06 147 (LOT 320) JAMES STREET, NORTHBRIDGE - VARIATION TO EXTENDED TRADING PERMIT FOR ‘NOVAK’S TAVERN’ 17




433/06 CITY PLANNING SCHEME NO. 2 - RESIDENTIAL DESIGN POLICY 19

434/06 PROPOSED RESOURCES INDUSTRY PRECINCT - ST GEORGES TERRACE 28

435/06 CATHEDRAL SQUARE PROJECT 35

MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE REPORTS

436/06 TENDER 110-05/06 – 2006 CHRISTMAS NATIVITY 38

437/06 REVISED POLICY – PROVISION OF SPONSORSHIP AND DONATIONS 41

438/06 SUNDAY BANDS IN FORREST PLACE 43

FINANCE AND BUDGET COMMITTEE REPORTS

439/06 PAYMENTS TO CREDITORS – MAY 2006 47

440/06 INVESTMENT STRATEGY GROWTH OPTIONS 48

441/06 WRITE-OFF OF UNRECOVERABLE PARKING FINES AND COSTS 52

442/06 TENDER 100-05/06 – SUPPLY OF TEMPORARY LOCAL GOVERNMENT OFFICERS – ADDITIONAL SCHEDULE OF RATES 54

443/06 TENDER 105-05/06 – SUPPLY OF PIPES, FITTINGS AND ASSOCIATED IRRIGATION PRODUCTS 55

444/06 TENDER 107-05/06 – COLLECTION, TRANSPORTATION AND DISPOSAL OF BORE WATER IRON SLUDGE 58

445/06 UNBUDGETED EXPENDITURE – COUNCIL HOUSE WATERPROOFING MEMBRANE REPLACEMENT 60

446/06 NEW LEASE – SHOP 2 PIER STREET CAR PARK 63

447/06 NEW LEASE – ERBEAC INC – 18 STIRLING STREET, PERTH 67

448/06 ASSIGNMENT AND VARIATION OF LEASE TO LEVELS THREE AND FOUR, COUNCIL HOUSE 72




GENERAL PURPOSES COMMITTEE REPORTS

449/06 MINDARIE REGIONAL COUNCIL - MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 27 APRIL 2006 AND THE RECOMMENDATIONS OF THE SPECIAL COUNCIL MEETINGS HELD ON 10 MARCH 2006 AND 4 MAY 2006 77

450/06 REGISTRATION OF VOTING DELEGATES - WALGA ANNUAL GENERAL MEETING 80

451/06 COUNCILLORS BUTLER AND DAVIDSON - ATTENDANCE AT THE 2006 LOCAL GOVERNMENT WEEK CONVENTION 82

WORKS AND URBAN DEVELOPMENT COMMITTEE REPORTS

452/06 EXPRESSION OF INTEREST 90-05/06 – REMOVAL OF CHEWING GUM 85

453/06 TENDER 103-05/06 – DESIGN AND CONSTRUCTION – ENHANCEMENT OF STIRLING STREET 87

454/06 ALTERATIONS AND ADDITIONS TO THE CITY STATION CONCOURSE 91

455/06 PROPOSED POLICY – CO-LOCATION OF STREET POLES 100

456/06 TELSTRA RALLY AUSTRALIA COMMEMORATIVE PLAQUE 103

OTHER REPORTS

457/06 DESIGN ADVISORY COMMITTEE – MINUTES OF THE MEETING HELD ON 1 JUNE 2006 106

458/06 PLANNING COMMITTEE – MINUTES OF THE MEETINGS HELD ON 9 AND 30 MAY 2006 107

459/06 MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE – MINUTES OF THE MEETING HELD ON 23 MAY 2006 108

460/06 FINANCE AND BUDGET COMMITTEE – MINUTES OF THE MEETING HELD ON 9 MAY 2006 110

461/06 GENERAL PURPOSES COMMITTEE – MINUTES OF THE MEETING HELD ON 23 MAY 2006 111




462/06 WORKS AND URBAN DEVELOPMENT COMMITTEE – MINUTES OF THE MEETING HELD ON 22 MAY 2006 113

463/06 MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 114

464/06 REPRESENTATION ON STATUTORY AUTHORITIES AND PUBLIC BODIES 114

1. VACANCY FOR W.A. LOCAL GOVERNMENT ASSOCIATION MEMBER - DLI COMMUNITY TITLES ADVISORY COMMITTEE - MEMBER (1) 114

2. VACANCY FOR WA LOCAL GOVERNMENT ASSOCIATION MEMBER - ROADSIDE CONSERVATION COMMITTEE - (MINISTERIAL APPOINTMENT) - SERVING OFFICER - (PANEL OF 3 NAMES REQUIRED) 116

3. VACANCY FOR WA LOCAL GOVERNMENT ASSOCIATION MEMBER - WA LOCAL GOVERNMENT SUPERANNUATION PLAN TRUSTEE BOARD - ELECTED MEMBER – COUNTRY (1) - ELECTED MEMBER – METROPOLITAN (1) 118

465/06 URGENT BUSINESS 121

466/06 CLOSE OF MEETING 121

COUNCIL MINUTES - 1 - 27 JUNE 2006


Minutes of the Ordinary Meeting of the Council of the City of Perth held in the Council Chamber, Ninth Floor, Council House, 27 St George’s Terrace, Perth, on Tuesday, 27 June 2006. Presiding: The Rt Hon Lord Mayor, Dr P C R Nattrass Councillors Present: Butler, Davidson, Evangel, Hardy, Kay,

McEvoy, Scaffidi and Sutherland In Attendance: Frank Edwards - Chief Executive Officer Robert Mianich - Director Corporate Services Doug Forster - Director Business Units Garry Dunne - Director Service Units Peter Monks - Director Planning and Development Margaret Smith - Manager Approval Services Jamie Parry - Manager Corporate Support Peter Jackson - Media Liaison Co-ordinator John Fathers - Administrative Services Team Leader Lisa Bednarczyk - Administrative Services Officer Brad Sillence - Administrative Services Officer Observers: Six members of the public. Two members of the press.

418/06 PRAYER The Lord Mayor took the Chair and the prayer was read by the Chief Executive Officer.

419/06 DECLARATION OF OPENING The Lord Mayor declared the meeting open at 6.01pm.

420/06 APOLOGIES Nil

421/06 QUESTION TIME FOR THE PUBLIC Nil

422/06 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE

Nil



423/06 CONFIRMATION OF MINUTES The minutes of the Ordinary Meeting of the Council held on 6 June 2006 were submitted for consideration. Moved by Cr McEvoy, seconded by Cr Butler That the minutes of the Ordinary Meeting of the Council held on 6 June 2006, be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,

Scaffidi and Sutherland Against: Nil Moved by Cr McEvoy, seconded by Cr Butler That the minutes of the Special Meeting of the Council held on 8 June 2006, be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,

Scaffidi and Sutherland Against: Nil

424/06 ANNOUNCEMENTS BY THE LORD MAYOR WITHOUT DISCUSSION

The Lord Mayor advised that official guests attending the meeting were from the WA Chinese Chamber of Commerce as follows:

Mr Brian Phang - Council member; Mr Shao-wei Wap - Council member.

425/06 DISCLOSURE OF MEMBERS’ INTERESTS The Chief Executive Officer advised that the following Members had disclosed financial interests in the following matters.



Member/Officer Minute No. Page No. Nature of Interest Cr Butler 451/06 82 Financial Cr Davidson 451/06 82 Financial The Chief Executive Officer advised that the following Member had disclosed a non financial interest in the following matter. Member/Officer Minute No. Page No. Nature of Interest Cr Davidson 450/06 80 Nominated as a delegate

426/06 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION

Nil

427/06 CORRESPONDENCE Nil

428/06 PETITIONS Nil

I T E M N O :

DESIGN ADVISORY COMMITTEE REPORTS

429/06 DESIGN ADVISORY COMMITTEE RECOMMENDATIONS – 8-10 (LOTS 1 AND 2) VICTORIA AVENUE, PERTH

BACKGROUND:

FILE REFERENCE: P1018637 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 21 June 2006 MAP / SCHEDULE: N/A

DETAILS:

The Design Advisory Committee at its meeting held on 11 May 2006 considered the design of the proposed refurbishment of two buildings to create a mixed use development, containing 36 multiple dwellings, two ground floor commercial tenancies and 36 car parking bays at 8 - 10 (Lots 1 and 2) Victoria Avenue, Perth and resolved to recommend the following:- That the Design Advisory Committee, having considered the proposed refurbishment of two office buildings to create a mixed-use development, containing 36 multiple dwellings, four commercial tenancies and 36 car parking bays at 8 - 10 (Lots 1 and 2)



Victoria Avenue, Perth, does not support the proposal as it is considered that, in the form proposed, the existing buildings are inappropriate for conversion to residential apartments as the design does not satisfactorily address the requirements of the Council’s draft Residential Design Policy, specifically:- 1. the proposed size and configuration of the apartments will provide an

inadequate level of residential amenity; 2. the internal design of the apartments should be reviewed to avoid reliance on

borrowed light and internal ventilation to any bedrooms, and to ensure that direct natural lighting and ventilation is provided to all main living and sleeping areas;

3. the close proximity of the two buildings and the mix of commercial and

residential uses could result in unacceptable levels of visual and acoustic privacy for the future occupants.

The Design Advisory Committee reconsidered the proposed development at its meeting held on 1 June 2006 and resolved:- That the Design Advisory Committee, having considered the revised plans for the proposed refurbishment of two office buildings to create a mixed-use development, containing 31 multiple dwellings, two ground floor commercial tenancies, offices and 36 car parking bays at 8 - 10 (Lots 1 and 2) Victoria Avenue, Perth, notes that:- 1. the proposed size and configuration of the apartments has been reviewed to

provide an improved level of residential amenity for the future occupants; 2. the internal design of the apartments has been reviewed to reduce the reliance

on borrowed light and internal ventilation to the bedrooms, and that direct natural lighting has now been provided to the principal living and sleeping areas;

3. the applicant has indicated a willingness to further explore design solutions for

articulating the street façade of the development and to improve visual and acoustic privacy to the residential units, which the Committee encourages in order to ensure compatibility between the proposed mixed uses.

The development application for the Council’s consideration is listed as Item 2 in the Council Notice Paper for the meeting of 27 June 2006.

COMMENTS: Role of the Design Advisory Committee: The Design Advisory Committee is required to provide independent technical advice and recommendations to the Council in respect to applications requesting a Plot Ratio Bonus in the Central Area and design issues on other applications referred to it for consideration.



Moved by Cr McEvoy, seconded by Cr Davidson That the Council notes the recommendation of the Design Advisory Committee at its meeting held on:- 1. 16 February 2006 as follows:-

“That the Design Advisory Committee, having considered the proposed refurbishment of two office buildings to create a mixed-use development, containing 36 multiple dwellings, four commercial tenancies and 36 car parking bays at 8 - 10 (Lots 1 and 2) Victoria Avenue, Perth, does not support the proposal as it is considered that, in the form proposed, the existing buildings are inappropriate for conversion to residential apartments as the design does not satisfactorily address the requirements of the Council’s draft Residential Design Policy, specifically:-

1. the proposed size and configuration of the apartments will

provide an inadequate level of residential amenity; 2. the internal design of the apartments should be reviewed to

avoid reliance on borrowed light and internal ventilation to any bedrooms, and to ensure that direct natural lighting and ventilation is provided to all main living and sleeping areas;

3. the close proximity of the two buildings and the mix of

commercial and residential uses could result in unacceptable levels of visual and acoustic privacy for the future occupants.”;

2. 1 June 2006 as follows:-

“That the Design Advisory Committee, having considered the revised plans for the proposed refurbishment of two office buildings to create a mixed-use development, containing 31 multiple dwellings, two ground floor commercial tenancies, offices and 36 car parking bays at 8 - 10 (Lots 1 and 2) Victoria Avenue, Perth, notes that:-

1. the proposed size and configuration of the apartments has been

reviewed to provide an improved level of residential amenity for the future occupants;

(Cont’d)



2. the internal design of the apartments has been reviewed to reduce the reliance on borrowed light and internal ventilation to the bedrooms, and that direct natural lighting has now been provided to the principal living and sleeping areas;

3. the applicant has indicated a willingness to further explore

design solutions for articulating the street façade of the development and to improve visual and acoustic privacy to the residential units, which the Committee encourages in order to ensure compatibility between the proposed mixed uses.”.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


I T E M N O :

PLANNING COMMITTEE REPORTS

430/06 8-10 (LOTS 1 AND 2) VICTORIA AVENUE, PERTH - THE PROPOSED REFURBISHMENT OF TWO BUILDINGS CREATING A MIXED-USE DEVELOPMENT, CONTAINING 31 MULTIPLE DWELLINGS, TWO COMMERCIAL TENANCIES, OFFICES AND 36 CAR PARKING BAYS

BACKGROUND:

SUBURB/LOCATION: 8 - 10 Victoria Avenue, Perth DA/BA REFERENCE: 06/2102 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 6 June 2006 MAP / SCHEDULE: Map - 8 - 10 Victoria Avenue, Perth.

Concept - 8 - 10 Victoria Avenue, Perth. LANDOWNER: Silvertime Investments Pty Ltd and Integra Pty Ltd APPLICANT: Interwest Pty Ltd ZONING: (MRS Zone) Central City Area (City Planning Scheme Precinct) Adelaide (P13)

(City Planning Scheme Use Area) Office/Residential APPROXIMATE COST: $2 million



The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. SITE HISTORY: 8 and 10 Victoria Avenue each contain low-rise office buildings built in the 1970-80s. 8 Victoria Avenue is a six level building and 10 Victoria Avenue is a four level building. The two office buildings are separated by a three wide vehicle accessway. The total site area is 1,302m2. The Council, at its meeting held on 13 February 2001, approved an application to demolish the two office buildings on the site and to construct a 14-storey building containing 97 ‘live-work’ units, a ground floor restaurant and gymnasium and two basement levels containing car parking for 90 cars. DETAILS: Approval is sought for the refurbishment of two existing office buildings at 8 – 10 Victoria Avenue, Perth. The application proposes two ground floor commercial tenancies, offices, 31 multiple dwellings and 36 car parking bays. The existing basement car parking, accessed via an existing crossover from Victoria Avenue, will be redesigned to provide parking for 36 vehicles, comprising five tenant bays and 31 residential bays. The ground level of each building will accommodate a commercial tenancy that will be occupied by retail or café/restaurant uses. The rear portion of the first and second floors of the building at 10 Victoria Avenue will accommodate refurbished offices, while new apartments will occupy the front portion of this building, facing Victoria Avenue, and the entire third floor. A roof garden will be established above 10 Victoria Avenue to provide a common meeting and recreation area, whilst an internal landscaped area (‘Japanese garden’) will provide separation between the commercial and residential uses. The existing first to fourth floors of 8 Victoria Avenue will contain residential apartments. An additional fifth floor is proposed for the building at 8 Victoria Avenue in order to accommodate a mezzanine floor for the apartments below. The total residential component of the development will include:- • 15 one-bedroom apartments, ranging in internal area from 60m2 to 68m2; • eight one-bedroom plus study apartments, with an internal area ranging from

71m2 to 100m2; • eight two-bedroom apartments with an internal area ranging from 72m2 to 82m2. The materials and finishes of the proposed building will be refurbished to reflect the residential amenity of the development. Glass balustrades and stone panelling to the front ground floor façade are proposed. Additionally, the internal elevations of the building will be modified to incorporate balconies and window openings for the



residential dwellings as well as recessed windows and etched stone privacy screens to the office components. COMPLIANCE WITH PLANNING SCHEME: Land Use: The proposed development is located within the Office/Residential use area of the Adelaide Precinct (P13) of the City Planning Scheme No. 2. The Adelaide Precinct will develop as a residential quarter accommodating a wide range of residential uses as well as providing for a secondary office market. The proposed development conforms to the Statement of Intent for the precinct. Under the Use Group Table for the Office/Residential use area of the Adelaide Precinct, multiple dwellings (‘Residential’) are a preferred (‘P’) use. The commercial tenancies will be used for office, retail and dining uses. ‘Office’ and ‘Dining’ uses are preferred (‘P’), whilst the proposed retail use, either ‘Retail (General)’ or ‘Retail (Local)’ is a contemplated (‘C’) use. The applicant has also indicated that one of the commercial tenancies could be used as gallery space, which is defined as a ‘Community and Cultural’ use, which is also a contemplated (‘C’) use in this area of the Adelaide Precinct. Development Requirements: The proposal’s compliance with the scheme and Goderich Design Policy development requirements is summarised below for the site:-

Development Standard Proposed Required

Maximum Plot Ratio

2.3:1 (2,963m2) 4.0:1 (5,192m²)

Car Parking: - Residential - Commercial

31 bays

5 bays

31 bays (minimum) 62 bays (maximum)

25 bays maximum

Bicycle Parking Nil bicycle bays

(5m2 stores provided for each dwelling)

18 bicycle bays (minimum)

Building Height: - 8 Victoria Avenue - 10 Victoria Avenue

17.6 metres

12.1 metres

9 metres (minimum)

25.5 metres (maximum)



Development Standard Proposed Required

Setbacks: - Front (Victoria Avenue) - North Side - Rear (East Side) - South Side

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Variations to the bicycle parking facilities applicable to the development can be granted by an absolute majority decision of the Council, in accordance with Clause 47 of the City Planning Scheme and provided the Council is satisfied that:- ‘47(3)(d)(i) if approval were to be granted, the development would be consistent

with:- (A) the orderly and proper planning of the locality; (B) the conservation of the amenities of the locality; and (C) the statement of intent set out in the relevant precinct plan; and

(ii) the non-compliance would not have any undue adverse effect on:-

(A) the occupiers or users of the development; (B) the property in, or the inhabitants of, the locality; or (C) the likely future development of the locality’.

COMMENTS: Design Advisory Committee: The original plans for the proposal were considered by the Design Advisory Committee at its meeting held on 11 May 2006. The Committee resolved not to support the application for the following reasons:- “1. the proposed size and configuration of the apartments will provide an

inadequate level of residential amenity; 2. the internal design of the apartments should be reviewed to avoid reliance on

borrowed light and internal ventilation to any bedrooms, and to ensure that direct natural lighting and ventilation is provided to all main living and sleeping areas;

3. the close proximity of the two buildings and the mix of commercial and

residential uses could result in unacceptable levels of visual and acoustic privacy for the future occupants.”

The applicant modified the plans by amending the internal layout of the apartments to address issues of ‘borrowed light’, adding offices to the second floor of the building at 10 Victoria Avenue in place of multiple dwellings and providing revised landscaping



and screening treatments between the two buildings. The revised plans were considered by the Design Advisory Committee at its meeting held on 1 June 2006. The Committee resolved to support the revised application, noting the following points:- 1. the proposed size and configuration of the apartments has been reviewed to

provide an improved level of residential amenity for the future occupants; 2. the internal design of the apartments has been reviewed to reduce the reliance

on borrowed light and internal ventilation to the bedrooms, and that direct natural lighting has now been provided to the principal living and sleeping areas;

3. the applicant has indicated a willingness to further explore design solutions for

articulating the street façade of the development and to improve visual and acoustic privacy to the residential units, which the Committee encourages in order to ensure compatibility between the proposed mixed uses.

The plans have been further amended to reflect the Design Advisory Committee’s comments with regard to the elevations of the buildings and internal unit configuration. With regard to improving the presentation of the front elevation, the plans propose a mix of materials, including glass, rendered concrete and stone panels. Additionally, balconies to the front elevation will provide articulation and passive surveillance to the street. It is therefore considered that the front elevation of the two buildings will improve the amenity of the area and maintain its intended character. Separation of Uses: The proposed development includes a mix of uses within the two buildings. The plans indicate that it is expected that the commercial tenancies will accommodate offices, retail (gallery space) and café/restaurants. The commercial uses will be accessed from the front entry to each building and have good exposure to the street in order to encourage pedestrian activity. The office space, being on the first and second floors of 10 Victoria Avenue, is located to the rear of the building behind multiple dwellings. The office tenancy is separated from the dwellings by a landscaped internal garden, whilst access for occupants of the residential and office spaces is also separated. This is consistent with the City’s Residential Development Policy to minimise any potential conflict between adjacent mixed uses. Minimisation of Crossovers: The application proposes to retain an existing crossover at 10 Victoria Avenue for vehicular access into both buildings. The existing access between the buildings to 8 Victoria Avenue will be removed. This will provide for improved pedestrian safety and amenity and improve the continuity of the streetscape.



Amenity: All habitable rooms of the 31 multiple dwellings within the proposed development have direct access to natural light and ventilation. Balcony spaces are also provided for each dwelling, with direct access from living areas. The balconies of the front dwellings address the street and provide passive surveillance of the public realm, whilst also providing articulation to each building’s façade. The rear apartments each feature balconies facing the adjoining building. Privacy is maintained by the careful consideration of window locations and privacy screens to the adjacent office use. The amenity for residents within the rear apartments is provided with a landscaped area between the buildings and etched stone screens to provide interplay with the adjacent building. The internal configuration of the apartments has been designed in order to maximise space and amenity for residents. Streetscape: The two buildings will be modified from their current form to include a mix of materials and articulation throughout the façade. The current flat façade of glass and rendered masonry will be modified to incorporate balconies with glass balustrades, stonework at ground level and the general refurbishment of the façade. This will provide for an enhanced street presentation of the two buildings, improving the built environment of the precinct. The entry to each building is clearly visible from the street. Each building exhibits steps up to the entry foyers as well as access for the disabled. Identifiable entry points allow for a more pedestrian friendly interface and blend the interface of the private and public realms. From the ground level, active uses will provide surveillance to the street and promote activity, which aids in promoting the vitality of the precinct. Planter boxes at ground level will improve the amenity by softening the appearance of the building and provide visual relief. Conclusion: The adaptation of the existing office buildings to provide for long-term inner city accommodation and appropriate commercial uses will enhance this section of Victoria Avenue. The proposed development will improve the amenity and character of the surrounding area through its treatment and mix of uses and will comply with the provisions of the City Planning Scheme No. 2 and Policy 6.6 - Goderich Design Policy. The dwellings are afforded amenity through direct access to natural light and ventilation, as well as thoughtful internal design. It is recommended that the application be approved subject to appropriate conditions.



Moved by Cr Butler, seconded by Cr Sutherland That in accordance with the provisions of the City Planning Scheme No. 2 and the Metropolitan Region Scheme, the Council APPROVES the application for the proposed refurbishment of two office buildings creating a mixed-use development containing 31 multiple dwellings, two commercial tenancies, offices and 36 car parking bays at 8 - 10 (Lots 1 and 2) Victoria Avenue, Perth, as detailed on the Metropolitan Region Scheme Form One dated 29 March 2006, and as shown on the plans received 23 May 2006 and 7 June 2006, subject to:- 1. final details of the external colours, materials and finishes for the

proposed building being submitted and approved prior to the issue of the relevant building licence;

2. the amalgamation of Lots 1 and 2 to reflect the approved

development plans; 3. the proposed development being designed and constructed in such

a manner so that existing and possible future noise levels associated with the surrounding commercial uses, in addition to noise generated from within the development that could potentially affect future occupiers, can be successfully attenuated. Details of such noise attenuation measures shall be prepared by a qualified acoustic consultant and be submitted for approval prior to the issue of the relevant building licence and may include (but not be limited to) the following:-

3.1 installation of double glazing or heavyweight single glazing

of a minimum thickness of 10mm on windows and glass doors to bedrooms and living areas;

3.2 acoustic insulation in external walls, non-glazed doors and

roofs; 3.3 the construction of shared walls, ceilings and floors between

dwellings and between residential and non-residential units, in such a way which minimises the transmission of noise;

3.4 acoustically insulated ducting in ducted air-conditioning;

(Cont’d)



3.5 screening and locating noisy mechanical plant, such as air conditioners, away from bedrooms and living areas;

4. any proposed external building plant, including air conditioning

units and lift overruns, being located as to minimise any visual and noise impact on nearby properties, with details of the location of such plant being submitted for approval prior to the issue of the relevant building licence;

5. the dimensions of all car parking bays, aisle widths and circulation

areas complying with the Australian Standard AS2890.1; 6. a maximum of five tenant car parking bays being provided on-site,

with these bays being for the exclusive use of tenants of the commercial and office tenancies within the development;

7. a minimum of one car bay being allocated to each multiple dwelling

within the development, with all on-site residential car bays being for the exclusive use of the residents of the development;

8. a Parking Management Plan, identifying ACROD and other special

purpose bays and outlining the management strategies proposed for the mix of tenant and residential on-site parking, being submitted and approved prior to the issue of the relevant building licence;

9. bicycle facilities being provided, designed and located in

accordance with the requirements of the City Planning Scheme No. 2 Policy 5.4 Bicycle Parking and End of Journey Facilities, with details of the design and location of these facilities being submitted and approved prior to the issue of the relevant building licence;

10. any external signage proposed for the development being the

subject of a separate application for approval; 11. the submission of a construction management plan for the proposal

detailing how it is proposed to manage:-

11.1 the delivery of materials and equipment to the site; 11.2 the storage of materials and equipment on the site;

(Cont’d)



11.3 the parking arrangements for the contractors and subcontractors to minimise the need for these vehicles to park within the street;

11.4 other matters likely to impact on the surrounding properties.



431/06 267 - 269 (LOT 1) WILLIAM STREET, NORTHBRIDGE - LOCATION OF A PROPOSED ALFRESCO DINING AREA

BACKGROUND:

SUBURB/LOCATION: 267-269 William Street, Northbridge FILE REFERENCE: 06-9017 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 8 June 2006 MAP / SCHEDULE: Map - 267-269 William Street, Northbridge. LANDOWNER: City of Perth APPLICANT: G Pisano The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration.

SITE HISTORY:

The premises at 267-269 William Street has operated as a cafe for many years. It has been recently extensively upgraded and modernised by the applicant. The premises has not previously held an alfresco dining licence.



DETAILS:

The licensee of the Il Vero Gusto Cafe, situated at 267-269 William Street, Northbridge, has applied to locate a new alfresco dining area adjacent to the kerb and set back 1.9 metres from the building line of the premises, contrary to Clause 3.1(3) of the Alfresco Dining Policy. The applicant has requested approval for an alfresco dining area adjacent to the frontage of his premises to provide a visible presence for the new cafe and to allow for customers to enjoy alfresco dining. Further, the request for approval for the alfresco dining area to be located 1.9 metres from the building line of the premises is because the width of the footpath adjacent to the premises will not allow a viable alfresco area to be established with the standard set back of 2.5 metres from the building line.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Alfresco Dining Local Law 2000. Policy Policy No. and Name: 14.1 - Alfresco Dining Policy 2000.

COMMENTS: It is an objective of the City’s Alfresco Dining Policy 2000 to provide a comprehensive framework for the development, management and control of alfresco dining and to ensure that alfresco dining does not interfere with the safe and reasonable movement of pedestrian and vehicular traffic. Clause 3.1(3) of the City’s Alfresco Dining Policy 2000 states that:- “There must be a minimum pedestrian clearway of 2.5 metres from the alfresco dining area to the building line.” The footpath in front of the applicant’s premises is only 3.5 metres wide. If the proposed alfresco dining area was established in full compliance with the policy, requiring a 2.5 metre setback from the building line and 600mm setback from the kerb, there would be insufficient width remaining (400mm) for a viable alfresco dining area to be established. Clause 4.2(6) of the policy states that the minimum practical width of an alfresco dining area is one metre which will allow for two chairs and a table. The applicant has requested a reduction of the setback (pedestrian clearway) from the building line to 1.9 metres to enable an alfresco dining area, one metre in width, to be established. At its meeting held on 23 August 2005, the Council resolved to support the reduction of a setback for the alfresco area of East End Pizza Bar at 113 Royal Street East



Perth, to 1.9 metres, which was requested due to the lack of width of the footpath adjoining that premises. Clause 2.2 of the Alfresco Dining Policy, lists matters that the City shall have regard to when considering an application for a licence, including the location, compatibility of the activity with surrounding uses and safety matters. It is considered that a small alfresco dining area in this location, including a reduced pedestrian thoroughfare, will not have any adverse impact on pedestrian movement in this area and will not have any adverse impact on any adjacent businesses, the streetscape or on the use of the adjacent car parking. Therefore the proposed variation to the minimum pedestrian clearway can be supported. Conclusion: The Il Vero Gusto Café opens for breakfast and lunch service and also serves coffees and snacks throughout the day. The establishment of the proposed alfresco dining area would enhance the area and assist the applicant in further establishing his new business. The locating of an alfresco dining area with a minimum pedestrian clearway of 1.9 metres adjacent to the building line would not cause any undue interference to the light pedestrian traffic in this section of William Street and can therefore be supported under the provisions of clause 2.2 of the Alfresco Dining Policy 2000. Moved by Cr Kay, seconded by Cr McEvoy That in accordance with the City’s Alfresco Dining Local Law 2000 and Clause 2.2 of the Alfresco Dining Policy 2000, the Council APPROVES the issue of a licence to conduct alfresco dining for a 1.0 metre x 8.0 metre alfresco dining area in William Street, Northbridge, located immediately adjacent to the “Il Vero Gusto Café” at 267-269 (Lot 1) William Street, Northbridge, subject to a minimum pedestrian clearway of 1.9 metres being maintained at all times between the alfresco dining area and the building frontage. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,




432/06 147 (LOT 320) JAMES STREET, NORTHBRIDGE - VARIATION TO EXTENDED TRADING PERMIT FOR ‘NOVAK’S TAVERN’

BACKGROUND:

SUBURB/LOCATION: 147 James Street Northbridge DA/BA REFERENCE: 06/9597 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 8 June 2006 MAP / SCHEDULE: Map - 147 James Street, Northbridge. LANDOWNER: F and G Nominees Pty Ltd APPLICANT: P Cockman The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration.

SITE HISTORY:

Novak’s Tavern is situated in the Northbridge entertainment area, on the corner of James Street and Lake Street. The premises was constructed as a tavern in the 1970’s and has continued to operate as a licensed premises up to the present time. It currently operates under a tavern licence.


Legislation Liquor Licensing Act 1988. Section: 61(2).

Strategic Plan Key Result Area: Liveable City. Strategy: Unique City Strategy. Policy Policy No and Name: 14.4 - Extended Trading Permits.

This policy provides guidelines for the times that the Council considers appropriate to support the granting of Extended Trading Permits (ETP) to liquor licensed premises.



DETAILS:

Notification has been received from the Director of Liquor Licensing that an application has been received from the licensee of Novak’s Tavern, 147 James Street, Northbridge, requesting renewal of the premises’ extended trading permit and a variation to the hours of that permit. The application requests an extension of hours from 12.00 midnight to 1.00am on Thursday mornings, from 10.00pm to 12.00 midnight on Sunday night and a request to extend the premises current ETP for Saturday and Sunday mornings from 2.00am to 3.00am. The premises is currently licensed from 10.00am to 12.00 midnight, Monday to Saturday and from 10.00am to 10.00pm on Sundays, which are the normal licensed hours for a tavern licence under the provisions of the Liquor Licensing Act 1988. The premises has a one hour extended trading permit to 1.00am for Fridays, an extension to 12.00 midnight on Sunday night and to 2.00am on Saturday and Sunday mornings. The current application is to vary that ETP to allow trading until 3.00am on Saturday and Sunday mornings.

COMPLIANCE:

This application, to the Director of Liquor Licensing, is to satisfy the requirements of the Liquor Licensing Act 1988.

COMMENTS:

The Council’s Policy 14.3 - Extended Trading Permits, supports the granting of ETPs where the amenity of nearby residents or businesses will not be affected. In regard to Northbridge, premises located within the core entertainment precinct are not considered to have any adverse impact upon the amenity of residential properties, provided the hours for hotels and taverns do not extend beyond 2.00am on Tuesdays to Sundays or 12.00 midnight on Sunday nights. The policy further states that applications for ETPs for hotels and taverns beyond 2.00am will not be supported. The applicant’s request to alter the premises current ETP from 1.00am on Friday to 1.00am on Thursdays and to extend Sunday trading from 10.00pm to 12.00 midnight Sunday nights, complies with the Council’s policy on ETPs. This has been supported under delegated authority granted by the Council under delegation 3.25 - Extended Trading Permits, which was reported to Elected Members through the Desk of the CEO. The applicant has submitted a large and detailed addendum with the application. This addendum addresses the various reasons for the need for tavern style facilities in Northbridge to be able to extend their trading hours and expands on the premises management policies. The reasons given generally relate to the extension of hours over the various trading nights and do not specifically relate to or address the extra hour requested on Saturday and Sunday mornings. Four other premises that operate under a tavern or hotel licence within the Northbridge Entertainment Precinct have extended trading hours for Saturday and Sunday mornings which cease at 2.00am. As these premises operate within the



requirements of the City’s policy on ETPs the status quo should be maintained and the variation to Saturday and Sunday mornings trading for Novak’s Tavern should not be supported. CONCLUSION: That the Council advise the Director of Liquor Licensing that it does not support the granting of a variation to the extended trading permit for Novak’s Tavern to 3.00am on Saturday and Sunday mornings, but has no objection to the renewal of the existing extended trading permit to 2.00am on Saturday and Sunday mornings. Moved by Cr McEvoy, seconded by Cr Hardy That the Director of Liquor Licensing be advised that the Council:- 1. notes the City’s previous support for the renewal of the extended

trading permit for Novak’s Tavern at 147 (Lot 320) James Street, Northbridge to enable the premises to trade until 2.00am on Saturday and Sunday mornings and for the proposed variation to the extended trading permit to enable the premises to trade until 1.00am on Thursdays, in compliance with the Council’s Policy 14.4 - Extended Trading Permits;

2. does not support the proposed variation to the extended trading

permit for Novak’s Tavern to enable the premises to trade until 3.00am on Saturday and Sunday mornings.



433/06 CITY PLANNING SCHEME NO. 2 - RESIDENTIAL DESIGN POLICY

BACKGROUND:

FILE REFERENCE: P1016818 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 09 June 2006



MAP / SCHEDULE: Schedule 1 - Residential Design Policy. Schedule 2 - Schedule of submissions.

The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. The Residential Design Policy has been prepared to replace the Residential Design Codes (R-Codes) in the non Residential Scheme use areas of the city with more appropriate controls, suitable for high density residential development. In anticipation of the completion of the Residential Design Policy, reference to the R-Codes in non Residential Scheme use areas were removed from the City of Perth City Planning Scheme No. 2 (CPS 2) as part of the omnibus amendments adopted by the Council at its meeting held on 1 February 2005. At its meeting held on 31 May 2005 the Council agreed to adopt the draft Residential Design Policy (the policy) for the purposes of advertising. The eight week consultation period closed on 5 August 2005. A total of eight submissions have been received. At its meeting held on 28 March 2006 the Planning Committee deferred the draft policy so that the issue of noise management could be strengthened in the policy.


Legislation Planning and Development Act 2005. Strategic Plan Key Result Area: Liveable City; Attractive and Functional City. Strategy: Unique City Strategy.

DETAILS:

Inner city living is different to living in any other area of the state. Housing is at a higher density and located within close proximity to a variety of land uses. There are different requirements for car parking and open space, as well as the need to consider noise levels and privacy issues. Development within the city’s residential areas (Goderich Street, Terrace Road and Mount Street) is guided by existing design policies specific to each of the areas. The policy focuses on residential development within the city in all scheme use areas other than the Residential scheme use area. The policy has been developed to take a performance based approach, to encourage architects and designers to find innovative and site specific ways to meet planning principles. The content of the policy has been informed by a number of detailed technical reports and a series of cross organisational workshops.



The policy is made up of eight elements, each with an objective and guidelines. The objective of each element is provided below:- Element 1 – Streetscape Interface and Dwelling Mix Residential development interacts positively with the existing streetscape and provides interest and variety by incorporating innovative and contemporary designs whilst providing a range of dwelling types to promote a diverse population. Element 2 – Privacy and Security Residential development is designed to maximise actual and perceived levels of safety for residents and visitors, while also achieving an adequate level of visual privacy to all dwellings given the intensive nature of development in the city. Element 3 – Noise Residential developments deliver an appropriate level of amenity for residents by attenuating noise between dwellings, other building uses and activities, external noise sources and from mechanical plant and equipment. Element 4 – Open Space Residential development incorporates open spaces which are functional, comfortable and accessible. Element 5 – Efficient Resource Use and Provision of Daylight Residential development incorporates environmentally sensitive design principles and ensures adequate natural light and ventilation to all dwellings. Element 6 – Access and Parking Residential developments are provided with secure, convenient and accessible vehicle and bicycle parking facilities. Element 7 – Servicing Residential developments are provided with secure, accessible and useable storage, waste and mail facilities. Element 8 – Building Conversion Residential conversions provide a similar level of amenity as new residential developments, with consideration given to the constraints that are placed on a development when it involves reusing a building of heritage or streetscape significance.



FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL16201000 BUDGET ITEM: Community Amenities – Town Planning and

Regional Development – Other Town Planning (STR).

BUDGET PAGE NUMBER: 10 BUDGETED AMOUNT: $1,166,892 AMOUNT SPENT TO DATE: $ 697,168 PROPOSED COST: $ 1,500 public notice & printing of CPS 2 updateBALANCE: $ 468,224 All figures quoted in this report are exclusive of GST.

COMMENTS:

As mentioned above, the policy has been prepared to provide a comprehensive policy to address the issues relating to residential development in the non Residential scheme use areas of the city. In essence, the policy focuses on the amenity requirements of residential developments. It has therefore been developed to complement existing policies such as the City Development Design Guidelines, and the Parking Policy. Within the policy, various cross references have been made to relevant policies, which has resulted in a succinct and coordinated policy that does not duplicate existing policy requirements. Advertising and Submissions Clause 56(3) of the CPS 2 details the process that the Council must follow when advertising a draft policy. In summary, the Council is required to advertise a summary of a draft policy for four consecutive weeks in a newspaper circulating in the locality; allow a further four weeks for submissions to be lodged with the City; notify those persons who might be directly affected by the draft; and forward a copy to the Western Australian Planning Commission. Eight submissions have been received. The comments raised in the submissions are detailed in the list of submissions (Schedule 2), and have been summarised below:- • mailboxes need to be located in accessible and safe locations; • balconies need to be of a useable size to allow for a variety of uses; • light wells could use reflective materials to increase their effectiveness and

minimum dimensions need to be consistent with standard structural requirements;

• noise absorbing materials could be used to help reduce noise transference; • protection from ‘extreme’ weather conditions is excessive; • being ‘mature’ is not a sufficient reason for retention of vegetation; • roof gardens are not appropriate as they are difficult to seal adequately;



• it is not practical to minimise west facing glass if there are significant views; • questions how much of a room relying on borrowed light needs to face the light

source window; • questions what would be considered a negative impact on the heritage

significance of a building; • suggests that gymnasiums and enclosed swimming pools should be removed

from the definition of habitable rooms; • a change to the map boundary has been suggested; • a number of minor rewording suggestions have been made to strengthen

various sections of the policy; • various comments have been made relating to the need to encourage water

efficient landscaping and to encourage stormwater collection and reuse; • various comments have been made relating to the management of short-term

accommodation; • various wording suggestions have been made in relation to the noise

provisions. Some technical corrections have also been made. In addition to the formal advertising requirements, a copy of the draft was forwarded to the Design Advisory Committee for consideration. The Committee discussed the draft policy at the meeting held on 14 July 2005 and made a number of comments. In particular, it was suggested that Element 1 should address dwelling mix more specifically; the borrowed light provisions should contain standards that are higher than those contained in the Building Code of Australia; the light well provisions need to be clarified; and the efficient resource use provisions should also address sustainable development principles. The Committee’s comments have been added to the attached schedule of submissions. Consideration of Submissions All submissions have been fully considered and assessed. In general, the submissions support the intent of the advertised draft with many reinforcing various aspects of the policy. Other submissions have suggested minor amendments to strengthen, enhance or clarify various aspects of the draft, with a small number of comments received relating to specific issues that are addressed as part of the existing development approvals process. For example, some comments raised the need to comply with the Disability and Discrimination Act 1992 or the Building Code of Australia. A small number of comments were received that highlight very specific issues and are not appropriate to include, as they are inconsistent with the performance based approach of the policy. Such issues are best addressed as part of permit or licence conditions. The submission from the Australian Hotels Association related to issues that are outside the scope of this policy, but has been used to inform the production of the draft Special Residential Policy, which has been advertised for public comment. Following an assessment of the submissions, the amendments listed below are recommended to be made to the advertised draft policy. Further details on the assessment of the submissions can be found in the attached schedule of submissions.



The proposed amendments are detailed below (in bold), with a short explanation why the change is considered appropriate:- 1. Map 1: Amend by removing the Cultural Quarter and Northbridge Link

from the Policy Area. Amendment 20 to the East Perth Redevelopment Scheme modifies the Scheme Map to include the Northbridge Link and Cultural Quarter. Planning controls for the area are currently being advertised. It is considered appropriate to make the changes to the map as requested.

2. Principles: Amend the principle Design for Flexibility to read “Designs

that make the most of the existing urban fabric, conserve and adapt existing buildings, and encourage versatility of layout”. Rewording this principle strengthens and clarifies the intent of the principle.

3. Section 1.2: Amend the heading to read “Size and Diversity of Dwellings”.

In the first sentence, insert “sizes and” between “dwelling” and “types”. Modify the second sentence to read “Innovative design solutions are encouraged to provide a range of dwelling types that offer high quality, useable living spaces. Modify the third sentence to read “In this regard, the following minimum floor areas are recommended”. The modifications to this section have been made in response to the comments made by the Design Advisory Committee. The changes clarify the intent of the section and encourage a mix of innovative design responses.

4. Section 2: Various minor changes to wording. The minor changes have

been made for purposes of clarity. 5. Section 3: Various minor changes to wording. The minor changes have

been made in response to the comments made by the Environmental Noise Management Unit of the Department of Environment. The most notable change relates to the final sentence where an acoustic report will be required to be submitted with all development applications. On completion of the building construction an inspection report is also required to verify that the building complies with the requirements.

6. Section 4.1 – Fourth dot point: Delete “is protected from extreme weather

conditions” and replace with “provides appropriate weather protection”. The intention of the standard was to highlight that Perth is subject to variable weather conditions and that open space needs to be adequately protected. Rewording the standard clarifies this intention, and removes the ambiguity requirement of providing protection from extreme weather conditions. Other words have been added for purposes of clarity.

7. Section 4.3 – Second dot point: Delete “mature” and replace with

“significant”. This modification will ensure that a broader range of criteria are considered when assessing vegetation, including quality and age.



8. Section 4.3 – First dot point: Add “provide ‘in-ground’ landscaping where possible”. This clarifies that the permanence of ‘in-ground’ landscaping is encouraged over temporary or movable forms of landscaping. Fourth dot point: Delete “the use of local species of vegetation” and replace with “landscaping that is appropriate to the site”. Landscaping surrounding residential buildings in non-residential areas is expected to vary considerably, especially when compared to residential areas. It is considered that a site, or street specific approach is required.

9. Section 4.3: Insert an additional dot point that reads “incorporate water

efficient reticulation systems”. This new dot point aligns with the City Environment Plan 2005-2008 and summarises many of the comments relating to water efficient landscaping.

10. Section 5.3: Amend to read “Stormwater discharge should be minimised

by directing water to landscaping or permeable surfaces. Where appropriate, stormwater should be collected, stored and reused for irrigation”. The modifications clarify the intent of the standard.

11. Section 5.5: Amend to include reference to direct natural lighting being

provided in excess of Building Code of Australia standards, and replace the last sentence with “However, where reliance on borrowed light is demonstrated to be unavoidable, as may be the case with some building conversions, only non-habitable rooms, studies and kitchens may be designed with access to borrowed light, with such internal layouts utilising innovative design approaches and elements such as moveable and/or translucent internal walls and reflected light”. This element has been modified to highlight the importance of this issue for residential development. While borrowed light may be unavoidable in some building conversions, it is not considered acceptable in new developments.

12. Section 5.6: Amend to include “Indirect natural light should be provided to

the building core through the use of light wells”. The modifications clarify the intent of the standard. A light well illustration has also been added for purposes of clarification.

13. Section 5.6: Reduce the minimum dimension of an 18m-45m light well

from “9 metres” to “8 metres”. This modification is required to maintain the standard structural grid for basement car parks. A diagram has been inserted to clarify and illustrate which dimension relates to the ‘minimum dimension of light well’ in the table.

14. Insert a new section 5.7 to read “Relationship to adjoining buildings – The

proximity of buildings to each other affects the amenity of spaces inside the building, the quality of space between buildings, visual and acoustic privacy and solar access to private and shared open spaces. Appropriate separation between buildings to maximise light, air and outlook, while meeting precinct objectives is required. Developments should:-



• use side set backs where they are important for private amenity. For example, for solar access, access to the rear of the lot, or to avoid unreasonable impacts on neighbouring properties and public spaces;

• not provide side set backs in streets that have connected buildings with party walls, or in streets where side set backs do not contribute to private amenity;

• consider the possible future development of adjoining sites; • provide spacing between taller buildings to provide outlook, daylight,

access and privacy for residents; • orient new buildings to optimise sunlight and amenity for dwellings,

private open spaces and adjoining public spaces.” This addition is considered appropriate to clarify the relationship of adjoining buildings.

15. Section 5.8: Change numbering from 5.7 to 5.8 and amend to read “The

recycling and reuse of greywater in developments is encouraged. Refer to the Department of Health’s Code of Practice for the Reuse of Greywater in Western Australia for further information”. The modifications replace an incorrect reference to wastewater, and provide additional information on how to address greywater.

16. Insert a new section 5.9 to read “Sustainable Development – Residential

development that is consistent with the efficient use of energy and resources, and the minimisation of greenhouse gas emissions is encouraged. Further information on incorporating energy efficient design principles can be found in Policy 4.1 City Design Guidelines.” This addition is considered appropriate to clarify that sustainable development is an integral part of environmentally sensitive design principles.

17. Section 7.1: Add “(Refer to Policy 5.4 Bicycle and end of journey facilities

for bicycle parking requirements)”. This cross reference has been added for purpose of clarification.

18. Section 8.2: Amend to include “a place of cultural heritage significance”

following “conversion of”. The modification updates the terminology to be consistent with the CPS 2.

19. Section 8.3: Delete the first and second dot points and replace them with

a consolidated dot point that reads “respect the cultural heritage significance of the building, or the significance of the heritage area if it is located within one”. The modification simplifies the wording of two dot points and consolidates it into one.

20. Section 8.4: Amend the first dot point to include “significance” following

“heritage”. The modification updates the terminology to be consistent with the CPS 2.



21. Appendix one: Australian Standards: Various minor changes to wording. The minor changes have been made for purposes of clarity.

22. Appendix 2 – Noise Requirements: Acoustic Report: The objective,

requirements and noise attenuation measures of an acoustic report have been added in order to clarify the intent and content of an acoustic report as required by the City in Element 3 – Noise. This has been modified from the advertised Draft Policy in response to concerns raised by the Council concerning the issue of noise. The policy also requires that the acoustic consultant’s report be submitted with the development application rather than with the application for a building licence as occurred previously.

23. Appendix 2 – Noise Requirements: Sections B and C – Environmental

Noise Intrusion and Environmental Noise Emission: Various minor changes to wording. The minor changes have been made for purposes of clarity.

Options In accordance with Clause 56(5) of the CPS 2, the Council is required to review the draft policy having regard to any written submissions, and determine, by resolution, to adopt the draft planning policy, with or without amendment, or to not proceed. The proposed changes have been made as a result of the advertising process and highlight the advantage of going through such a process. While the nature of the changes are minor and do not alter the intent or objectives of the advertised draft policy, it is considered that they significantly improve the clarity and therefore the useability and value of the policy. Conclusion The draft Residential Design Policy has been prepared over a number of years to ensure appropriate control and guidance is provided to the development of residential buildings in the city’s non-residential areas. The policy has been through a rigorous review process and a number of minor amendments are recommended to improve the clarity and intent of the various elements of the policy. The policy will be a valuable addition to the suite of planning policies included in the CPS 2 and will replace the former R-Codes with a policy that is specific to the development of high density residential development within a central city environment. Moved by Cr McEvoy, seconded by Cr Butler That the Council:- 1. adopts the Residential Design Policy with minor amendments, as

detailed in Schedule 1, in accordance with Clause 56(5) of the City of Perth City Planning Scheme No. 2;

(Cont’d)



2. gives notice of the adoption of the Residential Design Policy, in accordance with Clause 56(6) of the City of Perth City Planning Scheme No. 2.



434/06 PROPOSED RESOURCES INDUSTRY PRECINCT - ST GEORGES TERRACE

BACKGROUND:

FILE REFERENCE: P1021423 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 6 June 2006 MAP / SCHEDULE: Map – Proposed precinct area in St Georges Terrace. The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. At the Council meeting held on 21 February 2006, the following recommendation was adopted:- That the Council:- 1. approves the principle of precinct branding and the development of specific

areas within the City of Perth; 2. requests the administration to develop a strategy in relation to part 1 above, for

the Council’s approval. The Chamber of Minerals and Energy of WA (CME) and the Australian Petroleum Production and Exploration Association Ltd (APPEA) (the proponents) have submitted a proposal, titled City Elements, to the City of Perth for the establishment of a resources industry precinct to be developed within a specified location in St Georges Terrace to illustrate the historical and contemporary association between this part of the city and the resources sector (map attached).



City Elements has been prepared as a strategic conceptual vision and as a first step to bring together a partnership of relevant stakeholders, including the City of Perth, to develop a resources industry precinct for the Perth central business district.


Strategic Plan Key Result Area: Liveable City. Strategy: Unique City Strategy, Business City Strategy.

DETAILS:

The City has met and held several discussions with CME and APPEA over the last couple of months in the development of the City Elements proposal. The proposal incorporates suggestions from City officers to further economic development partnerships and outcomes for city business. The City Elements proposal was received on 22 May 2006 for progression. The following is an extract from the City Elements proposal:- The Vision:- • The Resources Industry Precinct would become associated with the resources

sector at a national and international level the same way that Wall Street is associated with the finance sector, Fleet Street, the media sector and Harley Street with excellence in medical practice.

The proposed precinct area:- • The area essentially lies within the St Georges Precinct as defined in the City of

Perth Planning Scheme No. 2. • The portion of St Georges Terrace that has the greatest concentration of

resources sector representation. At the heart of this area is the Mill Street/ St Georges Terrace intersection (map attached).

The objective is to:- • Establish a Resources Industry Precinct in the Perth CBD. • Provide an opportunity to create an iconic brand statement within the CBD,

highlighting the importance of the minerals and energy sector to the state of Western Australia and the City of Perth.

• Base on branding and design rather than construction of new buildings or to changes in land use.

• Allow for organic growth, and be capable of being started with a relatively small investment with additional elements of the proposal being added over time.



The companies located in the proposed precinct:- • The proposal lists over 50 resources companies, or companies associated with

the resources sector located in the precinct. Major companies included are BHP Billiton, Chevron Australia, Rio Tinto and Woodside Energy.

Benefits to the City of Perth:- • Dramatically enhance the theme of the St Georges Terrace Precinct. • The various design elements and interpretive materials that are proposed would

place the existing buildings in context, showing the link between this part of the city and resources sector activity.

• Provide relevance and context to the current streetscape; rather than there just being an anonymous line of office towers. The precinct development will interpret and explain the relevance of this part of the city as the centre for the State’s most important industry.

• Creation of a Resources Industry Precinct has the potential to position Perth as an international centre for the resources industry, helping sustain investment in CBD property.

Principles:- The concept embraces the following key principles:- 1. An enduring symbol of mutual reliance between the resources sector and the

state and city community as the Western Australia’s resources sector is vital to the state’s economic prosperity. This principle is based on the following:-

• The value of resources production has increased ten fold from $2.7 billion

in 1979 to $28.4 billion in 2004. • Sales of high value processed products such as titanium dioxide pigment

have added at least another $1.2 billion to sales while industry investment in exploration, construction and development added another $3 billion, making the sector’s overall value above $32 billion.

• According to research conducted by the Curtin Institute of Public Policy, the output of the resources sector is likely to grow by 50% to 75% over the next decade, maintaining it as the key driver of the Western Australian economy.

• The resources sector:- o fuels the creation of thousands of jobs; o contributes to the development of an educated and skilled workforce; o leads to the development of infrastructure and drives investment,

especially in rural and remote parts of Western Australia. 2. Emphasise the commitment to sustainability made by the resources sector.

This principle is based on the following:-

• The resources sector supports the global pursuit of sustainability. Through the integration of economic progress, responsible social development and effective environmental management, the industry is committed to



contributing to the sustained growth and prosperity of current and future generations.

• In the resources sector, this means that projects should be financially profitable, technically appropriate, environmentally sound and socially responsible (Minerals Council of Australia 2004) and sustainable development considerations integrated into company decision making (APPEA 2003).

• Wherever possible, design and other elements of the Resources Industry Precinct should emphasise these sustainability principles.

3. All stakeholders should be actively involved in the development. This principle

is based on the following:-

• The vision of the project to demonstrate the mutual reliance, between the resources sector, the city and the state as well as the broader community, means that this cannot be a project that is owned by the resources sector alone. Involvement of all stakeholders is crucial, and the stakeholder group should include but not be limited to:-

o the City of Perth; o the State Government; o the Federal Government; o community groups; o business associations, including the business chambers and the

Property Council; and o individual resources companies based in the precinct area.

4. Maintaining the integrity of existing city plans. This principle is based on the

following:-

• Development of the precinct would support the City of Perth’s City Planning Scheme No. 2, in particular following elements of the St Georges Precinct Plan.

• Highlighting the St Georges Precinct as the State’s principal centre for business, finance, commerce and administration.

• Introducing educational design elements, particularly at street level, to create more diversity and interest.

• Contributing to an interesting and comfortable pedestrian environment. • The opportunity to introduce more street furniture, planting and public art,

defining an interesting promenade and reinforcing the vista to Barrack’s Arch and Parliament House.

• Highlighting the historical and significance of buildings, places and other objects.

Initiatives The principles highlighted above would be used to guide a range of initiatives within the precinct. These initiatives include the following:-



1. Identifying the precinct A number of visual elements and activities could be used to identify the Resources Precinct. Importantly, there is the opportunity to move ahead with a series of events that could introduce and sustain interest in the idea of the resources sector, with elements that require more planning and resources being brought online at a later stage.

2. Possible events

The proposal highlights that key mining events accompanied by temporary visual elements provide a means of promoting the idea and the location of the Resources Precinct without the need for extensive planning or expenditures.

This could include:- • Resources week - acknowledging the entire resources sector, and other

events focused on particular regions or industry sectors (such as the Goldfields, oil and gas).

• Promotional materials and activities might include street banners (in existing light poles along St Georges Terrace) and static displays located in the resources companies ground floor offices and outdoor areas as well as civic buildings.

• During the Perth International Arts Festival and in association with other appropriate events, the precinct could become a venue for such activities as:-

o laser projected images on building walls; o mural representing significant resource operations; o performances such as street theatre with the resources theme and

poetry readings; o art competitions.

• Consideration could also be given to resource sector displays and events utilising a variety of civic buildings and spaces, foyers of the larger office blocks and building windows for 3D resource displays.

3. Design possibilities

The proposal outlines a list of possible design features representing the resources sector which could include:- • entry statements; • stylistic elements in walkways; • recognisable representations of equipment along the median strips; • mining companies may be able to establish and upkeep displays on

median strips and along walkways.



Costs associated with the proposal The proposal highlights that it would be a major project that would be ongoing. There would be significant costs to ensure success of the project and primarily involve planning and project management, consultation, urban design, works and major activities and events. Potential funding sources outlined in the proposal include contributions from the stakeholder list referred to earlier in the report. Resourcing might involve either cash or in-kind support. For example, the City of Perth may be able to provide substantial resources through planning and project management. Moving Forward The proposal also outlines a way forward and proposes that while the proponents are committed to supporting the planning and promotion of the precinct proposal, leadership is needed from the City of Perth to introduce the proposal to major stakeholders, such as the State and Federal Governments, and coordinate the initial consultation process. This concludes the summary of the extracts from the City Elements proposal.


There are no financial implications related to this report.

COMMENTS:

This proposal supports the Council’s recommendation at its meeting held on 21 February 2006 which approved the principle of precinct branding and provides an opportunity to develop a strategy for the St Georges Precinct, as outlined in the background of this report. The Council has also endorsed, as part of its economic development planning, a review of the office business sector which is concentrated in the area of the St Georges Precinct and proposed Resources Industry Precinct. Planning for economic development in the city is essentially about identifying and implementing new initiatives and coordinating existing projects and activities to promote growth in employment and improve city competitiveness. This will be achieved through partnerships, where all parties with an interest in key sectors of the economy can pool resources and expertise toward a common goal. It is recommended that the concept is worthy of support and the City should continue discussions with the proponents on the details of the proposal, the role of the various participants and funding allocation for the project.



Moved by Cr Scaffidi, seconded by Cr McEvoy That:- 1. the Council approves in-principle the concept of a resources

industry precinct at St Georges Terrace, outlined in the “City Elements” proposal as summarised in the report dated 6 June 2006;

2. discussions be held between the City and representatives of the

Chamber of Minerals and Energy of WA and the Australian Petroleum Production and Exploration Association Ltd to focus on a number of key factors of the concept detailed in part 1 above, including:-

2.1 the type of partnership to progress the concept including how

it will operate; 2.2 who is going to be involved and who will coordinate the

partnership; 2.3 the role of the various participants in the partnership including

funding; 2.4 aligning City of Perth projects and those outlined within the

proposal identifying commonalities and priorities for progression;

3. once the factors detailed in part 2 above have been determined a

further report be submitted to the Council for consideration. Motion to amend Moved by Cr Hardy, seconded by Cr Butler That the motion be amended by adding the following parts 4 and 5:- “4. in light of the statistics presented in the 'City Elements' document

where 32 of the 61 companies are located outside the proposed boundary of the precinct, consideration be given to extending the boundaries east to Barrack Street;

(Cont’d)



5. further consideration be given to the suitability of the term 'precinct'.”

The motion to amend was put and lost The votes were recorded as follows:- For: The Lord Mayor and Cr Hardy Against: Crs Butler, Davidson, Evangel, Kay, McEvoy, Scaffidi and Sutherland Motion to refer back to Committee Moved by Cr Kay, seconded by Cr Sutherland That the item relating to Proposed Resources Industry Precinct – St George's Terrace, be referred back to the Planning Committee. The motion to refer back was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Evangel, Hardy, Kay, McEvoy, and

Sutherland Against: Crs Davidson and Scaffidi

435/06 CATHEDRAL SQUARE PROJECT

BACKGROUND:

FILE REFERENCE: P1007062-2 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 8 June 2006 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration.



The City of Perth has been endeavouring to promote the significant upgrade of Cathedral Square. This involves property owned by the Perth Diocesan Trustees (Law Chambers), the Public Trustee (Public Trust Office), the Department of Housing and Works (Old Treasury Buildings) and to a lesser extent the owners of the Morgan Centre. At its meeting held on 21 February 2006, the Council resolved:- That the Council:- 1. approves the preparation of a business case, jointly funded by the Department

of Housing and Works and the City of Perth, for the Cathedral Square Project, at an estimated total cost of $15,000 (excluding GST);

2. that the expenditure in part 1 above be charged to Budget Item ‘Community

Amenities - Town Planning and Regional Development - Other Town Planning’. The purpose of the business case is to provide a common position for negotiations with the owners of property for the creation of a new Cathedral Square, which involves the demolition of the Law Chambers/Public Trustee buildings owned by the Perth Diocesan Trustees and Public Trustee. To date there has been net estimated capital costs ranging from $20 million to $30 million for the proposed costs associated with acquisition of the owner’s interest. These costs include compensation for the lessee’s interests to give vacant possession of the buildings, loss of income, removal and reinstatement of businesses, demolition costs and allowing for offsets to the owners for ongoing financial residual benefits resulting from this project. The terms of reference and a brief for the Business Case – Cathedral Square Project was prepared in consultation with the Department of Housing and Works and the property owners.


Legislation Local Government Act 1995. Strategic Plan Key Result Area: Attractive and Functional City. Strategy: Outdoor City Strategy. Policy Policy No and Name: 8.2 - Environmental Management Policy.

DETAILS:

Five companies were invited to provide a submission to prepare the Business Case. One registration of interest was received when quotations closed on 31 May 2006.



The Management Team, comprising representatives from the City of Perth, Department of Housing and Works, Perth Diocesan Trustees and Public Trustee, have considered the quotation received from the Clifton Coney Group and support the appointment of that consultant at a cost of $47,590 (excluding GST).


ACCOUNT NO: CL 16786000 BUDGET ITEM: Community Amenities - Town Planning and

Regional Development - Other Town Planning (STR).

BUDGET PAGE NUMBER: 2006/07 Budget BUDGETED AMOUNT: $224,620 AMOUNT SPENT TO DATE: N/A PROPOSED COST: $ 23,795 BALANCE: $200,825 All figures quoted in this report are exclusive of GST.

COMMENTS:

To obtain a common position with the owners of Cathedral Square for the future upgrade of this precinct, and to provide a recognised base for negotiation with the interested parties, the City of Perth and the Department of Housing and Works now need to provide funding for the shortfall of $32,590. The Department of Housing and Works has agreed to their share of the additional funding required for the Business Case. The appointment of the consultant is therefore contingent on the City of Perth increasing its contribution from $7,500 (excluding GST) to $23,795 (excluding GST). Funds are available in the City’s 2006/07 Budget for this purpose. Moved by Cr Kay, seconded by Cr Butler That the Council:- 1. approves the expenditure of $23,795 (excluding GST) for the City of

Perth’s share of the Business Case - Cathedral Square Project; 2. notes the expenditure detailed in part 1 above being charged to

2006/07 Budget Item “Community Amenities - Town Planning and Regional Development - Other Town Planning (STR)”.



Motion to refer back to Committee Moved by Cr McEvoy, seconded by Cr Sutherland That the item relating to the Cathedral Square Project, be referred back to the Planning Committee. The motion to refer back was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Evangel, Hardy, McEvoy, Scaffidi and

Sutherland Against: Crs Davidson and Kay

I T E M N O :

MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE REPORTS

436/06 TENDER 110-05/06 – 2006 CHRISTMAS NATIVITY

BACKGROUND:

FILE REFERENCE: P1021355 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 23 May 2006 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 13 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration.


Strategic Plan Key Result Area: Liveable City. Strategy: Unique City Strategy.



DETAILS:

The City advertised for tender submissions for the creative and production management of the 2006 Christmas Nativity event. The event is to be held on either Wednesday, 20, Thursday, 21 and Friday, 22 December 2006 or Thursday, 21, Friday, 22 and Saturday, 23 December 2006, subject to confirmation of extended trading days by the Department of Consumer and Employment Protection. The advertisement was published on Wednesday, 26 April 2006 in The West Australian newspaper, and submissions closed on Thursday, 11 May 2006. At the close of the tender the City received one tender from Spirit Productions and Vogue Entertainment at a cost of $92,000 (excluding GST). Assessment

The tender submissions were assessed against the following criteria:- Creative concept.

Spirit Productions and Vogue Entertainment presented an innovative and creative concept aimed at a family audience that maintains the traditional Christian story of Christmas. The proposal satisfied all creative requirements.

Compliance with specifications.

The applicant provided all mandatory documentation. Experience and the methodology of work in staging similar free public events in an open public space.

The applicant demonstrated a high level of industry experience and provided examples of other major outdoor public events produced by Spirit Productions and Vogue Entertainment. The applicant has presented the Christmas Nativity in Forrest Place since 2002. Capability to complete works within a specified time-frame, in particular, setting-up of event infrastructure and creation of a venue in a limited time-frame.

The applicant provided extensive information that outlined timeframes and schedules for pre-production development, installation of infrastructure, rehearsals and post-event dismantling of equipment. Provision of information on the project’s key personnel, including experience on similar events.

Spirit Productions and Vogue Entertainment provided comprehensive information regarding performers, staff and key suppliers.



Provision of a minimum two written references, with full name and contact details.

The applicant provided two references. Demonstrated ability to meet production budgets.

Although the tender submission provided by Spirit Productions and Vogue Entertainment did not adequately demonstrate the ability to meet production budgets, the applicant has demonstrated an ability to manage budgets when previously contracted by the City. Demonstration of safety management at similar events.

The applicant provided comprehensive documentation that outlined a thorough understanding of safety issues and provided examples of safety management practices at similar events.


ACCOUNT NO: CL 1454-6000 BUDGET ITEM: Economic Services – Tourism and Area Promotion

– Retail Marketing (2006/07). BUDGET PAGE NUMBER: To be confirmed. BUDGET ITEM THIS COMPONENT BUDGETED AMOUNT: TBC $112,571 AMOUNT SPENT TO DATE: Nil Nil PROPOSED COST: $92,000 $ 92,000 BALANCE: N/A $ 20,571 The remaining budget amount of $20,571 is allocated to first aid, security services and associated infrastructure for the event. All figures quoted in this report are exclusive of GST.

COMMENTS:

Spirit Productions and Vogue Entertainment provided a comprehensive tender submission that satisfactorily addressed all selection criteria. Moved by Cr Kay, seconded by Cr Evangel That the Council:- 1. accepts the tender submitted by Spirit Productions Pty Ltd and

Vogue Entertainment Pty Ltd for the creative concept and production coordination of the 2006 Christmas Nativity event at a cost of $92,000 (excluding GST);

(Cont’d)



2. notes the expenditure in part 1 above being charged to Budget Item ‘Economic Services – Tourism and Area Promotion – Retail Marketing’.



437/06 REVISED POLICY – PROVISION OF SPONSORSHIP AND DONATIONS

BACKGROUND:

FILE REFERENCE: P1010627-13 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 23 May 2006 MAP / SCHEDULE: Schedule 3 – Revised Policy 18.8 – Provision of

Sponsorship and Donations. The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 13 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. At its meeting held on 2 May 2006, the Marketing, Sponsorship and International Relations Committee approved the classification of event and corporate sponsorship relating to funding duration and budgeting. This report outlines the changes to the Policy to enable the administration to indicate the types of event and corporate sponsorships that should receive funding on a continuing basis, an in-principle basis for a defined number of years or as seed funding on a once only basis.


Strategic Plan Key Result Area: City Leadership. Strategy: Leading City Strategy.



Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations.

DETAILS:

Amendments to the Provision of Sponsorship and Donations Policy have been necessary to assist with future funding decisions, classification of sponsorships and entitlements, in line with the previous resolution of the Marketing, Sponsorship and International Relations Committee. The revised policy is attached as Schedule 3 and the revisions are outlined in bold.



COMMENTS:

The revised policy will enable the classification to be incorporated into reports and recommendations provided to the Marketing, Sponsorship and International Relations Committee. It is recommended that Council approves the changes to the policy as indicated in Schedule 3. Moved by Cr Kay, seconded by Cr McEvoy That the Council approves the changes to Policy 18.8 – Provision of Sponsorship and Donations, as detailed in the attached Schedule 3. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,




438/06 SUNDAY BANDS IN FORREST PLACE

BACKGROUND:

FILE REFERENCE: P1009964-18 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 24 May 2006 MAP / SCHEDULE: N/A At the Marketing, Sponsorship and International Relations Committee meeting held on 13 June 2006 the following alternate recommendation to that of the administration was adopted:- That the Council:- 1. approves a trial system of hosting and presenting musical performances in the

city malls incorporating the following components:-

1.1 the bands listed in the report dated 24 May 2006 being utilised for half of the twelve available dates to perform on the stage in Forrest Place;

1.2 bands being sourced for the remaining available dates who are able to

perform as they walk through the malls; 2. the costs associated with the programme in part 1 above being charged to

Budget Item “Recreation and Culture – Other Cultural – Other Cultural Activities (State and Precinct Events)”.

The administration’s original recommendation is set out below:- That the Marketing, Sponsorship and International Relations Committee considers the proposal for the City to present and host musical performances in Forrest Place in 2006/07 and the associated costs, as outlined in the report dated 24 May 2006. At its meeting held on 21 March 2006, the Marketing, Sponsorship and International Relations Committee requested the administration to provide a report on the viability of hosting marching and other bands in Forrest Place, and the malls, on Sunday afternoons. At its meeting held on 9 May 2006, the Committee considered a report which detailed the viability, cost and types of marching bands available to perform in Forrest Place on Sunday afternoons. The Committee deferred the report to allow the administration to consult with stakeholders and to suggest a musical programme for twelve Sundays per annum.




Strategic Plan Key Result Area: Attractive and Functional City. Strategy: Unique City Strategy. Policy Policy No and Name: 18.9 – Street Entertainment Policy.

DETAILS:

The City currently hosts Speakers’ Steps in Forrest Place from 2.00pm to 4.00pm most Sundays. The request to include musical performances on Sundays can also be incorporated subject to the availability of Forrest Place, the cost of scheduling regular performances, the timing of performances and site/performer management requirements. The administration has sought feedback from stakeholders surrounding Forrest Place in regards to hosting marching and performing bands in the city on Sunday afternoons. The general feedback from stakeholders indicated that they would encourage performances from easy-listening, semi-acoustic bands and musicians. Forrest Place is used for events initiated by the City and is also hired by third-parties for events and promotional activities. In the past year there have been twelve Sundays where Forrest Place has not been in use. The City has noted twelve Sundays in the 2006/07 calendar to tentatively schedule musical performances in Forrest Place from 12.00noon to 2.00pm. A proposed programme outlining dates, music styles and costs is provided in the following table:-

Day Date Band Style Cost Sunday 30-Jul-06 Loungebeat Keyboard, percussion and vocals

who perform classical, jazz, ragtime, swing, Latin, and standards from the 40s, 50s, 60s.

$480

Sunday 6-Aug-06 Supper Club

Guitar / vocal duo providing easy listening jazz and contemporary music.

$480

Sunday 13-Aug-06 Urban Gypsies

Guitar duo playing Spanish, Latin, bossa nova, rhumba, samba, tango and jazz.

$480

Sunday 20-Aug-06 Trio Bel Canto

Flute, violin and cello playing classics and light classics.

$550

Sunday 5-Nov-06 Trio Alegra Accordion, bass and violin who play ethnic music with an eclectic mix of Latin, French, Italian, Russian, east European and gypsy influences.

$550



Day Date Band Style Cost Sunday 3-Dec-06 On the Side An acoustic sound blending elements

of folk, pop and classical music. $480

Sunday 10-Dec-06 Loungebeat Keyboard, percussion and vocals who perform classical, jazz, ragtime, swing, Latin, and standards from the 40s, 50s, 60s.

$480

Sunday 7-Jan-07 Supper Club

Guitar / vocal duo providing easy listening jazz and contemporary music.

$480

Sunday 14-Jan-07 Urban Gypsies

Guitar duo playing Spanish, Latin, bossa nova, rhumba, samba, tango and jazz.

$480

Sunday 4-Feb-07 Trio Bel Canto

Flute, violin and cello playing classics and light classics.

$550

Sunday 25-Mar-07 Trio Alegra Accordion, bass and violin who play ethnic music with an eclectic mix of Latin, French, Italian, Russian, east European and gypsy influences.

$550

Sunday 1-Apr-07 On the Side An acoustic sound blending elements of folk, pop and classical music.

$480

TOTAL $6,040 Performance Times The bands identified in the above table all require a minimum two-hour call-out. Performances will generally consist of two 40 to 45 minute sets with a break of 15 to 20 minutes each hour. As the City currently hosts Speakers’ Steps in Forrest Place from 2.00pm to 4.00pm, the band performances will be scheduled from 12.00noon to 2.00pm. Staffing and Coordination The number of performances and the level of organisation required to schedule the performances will have a resulting financial and staff resource cost. It is estimated that on-site venue and facility management for three hours each Sunday (11.30am to 2.30pm) to coordinate the band performances will cost the City a further $1,800 per annum.


The City provides a budget to fund a variety of activities related to state and/or precinct celebrations. This budget covers events that may be hosted in Forrest Place or other city venues and includes activities and promotions for events such as Freedom of Entry, major sporting parades, public receptions and marketing collateral for precinct events. It is proposed that funding for the musical performances in Forrest Place to the value of $7,840 (excluding GST) be covered by this budget. There are no promotional or advertising costs associated with this recommendation



as the activity is designed to provide ambience to the precinct rather than attract a specific audience to the venue. ACCOUNT NO: CL 1422 9000 BUDGET ITEM: Recreation and Culture – Other Cultural – Other

Cultural Activities (State and Precinct Events) 2006/07.

BUDGET PAGE NUMBER: To be confirmed. BUDGET ITEM THIS COMPONENT BUDGETED AMOUNT: TBC $90,177 AMOUNT SPENT TO DATE: Nil Nil PROPOSED COST: $7,840 $ 7,840 BALANCE: N/A $82,337

COMMENTS:

Feedback from the stakeholders surrounding Forrest Place indicates a preference for easy-listening, semi-acoustic performances on Sunday afternoons. It is recommended that the Marketing, Sponsorship and International Relations Committee considers this proposal or provides direction on a specific alternative style of music to be acquired. Moved by Cr Evangel, seconded by Cr Kay That the Council:- 1. approves a trial system of hosting and presenting musical

performances in the city malls incorporating the following components:-

1.1 the bands listed in the report dated 24 May 2006 being utilised

for half of the twelve available dates to perform on the stage in Forrest Place;

1.2 bands being sourced for the remaining available dates who are

able to perform as they walk through the malls; 2. the costs associated with the programme in part 1 above being

charged to Budget Item “Recreation and Culture – Other Cultural – Other Cultural Activities (State and Precinct Events)”.



Motion to amend Moved by the Lord Mayor, seconded by Cr Hardy That part 1.2 be amended to read as follows:- “1.2 bands being sourced for the remaining available dates who are

able to perform as they walk through the malls and end up on the performance stage in Forrest Place;”

The motion to amend was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy

and Sutherland Against: Cr Scaffidi The amended motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


I T E M N O :

FINANCE AND BUDGET COMMITTEE REPORTS

439/06 PAYMENTS TO CREDITORS – MAY 2006

BACKGROUND:

FILE REFERENCE: P1014149 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 2 June 2006 MAP / SCHEDULE: Payments to Creditors – May 2006 (TRIM Ref: 49371/06). The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006.



The Committee recommendation to the Council is the same as that recommended by the administration.


Legislation Local Government (Financial Management) Regulations 1996.

Section: Regulation 13(1). Moved by Cr Davidson, seconded by Cr Scaffidi That in accordance with Regulation 13(1) of the Local Government (Financial Management) Regulations 1996, the list of payments made under delegated authority for the month ended 31 May 2006, as laid on the table, be received and recorded in the minutes of the Council, the summary of which is as follows:-

FUND PAID Municipal Fund $7,918,279.98 Trust Fund $ 610,636.93 TOTAL: $8,528,916.91



440/06 INVESTMENT STRATEGY GROWTH OPTIONS

BACKGROUND:

FILE REFERENCE: P1001378-27 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 12 June 2006 MAP / SCHEDULE: Schedule 4 – Discussion Paper Investment Strategy

Growth Options.



The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. Oakvale Capital Limited, the City’s investment advisor, has compiled a report on growth strategies the City may pursue as regards its investments. The premium on investment returns relative to the benchmark has been falling over the last year due primarily to:- • the supply of investment funds chasing a good return at minimal risk; and • the tightening of credit spread as a result of the above. Whilst the interest return earned is still satisfactory, it is prudent to constantly review the City’s investment strategy and investigate possibilities for earning better returns without exposing the City unduly to increased risk. The City has tended to maintain a high level of liquidity in respect of its investments and invests for the short to medium term. There is a case for taking a position in certain funds where a longer term profile is inherent. Such a position would be consistent with the cash profile of the City’s investments as detailed below:-

Estimated level of funds at 30 June 2006 $115,963,000 Reserve portion of above $ 88,682,000 Projected drawdown of Asset Enhancement Reserve in terms of Five Year Plan $ 54,355,000 Reserves at 30 June 2011 (projected) $ 34,327,000

Further to this estimate there will be appropriations to reserves from general funds including interest and some drawdowns on other reserves as new projects eventuate. However, under current policies there is very likely to be a reserve balance of at least $34 million at the end of a five year term.


Legislation Local Government (Financial Management) Regulations 1996.

Section: 6.14 of the Local Government Act 1995. Strategic Plan Key Result Area: Capable and Responsive Organisation. Strategy: Capable and Responsive Organisation Strategy. Policy Policy No and Name: 9.3 – Management of Investments.



DETAILS:

The City has for the past three years focussed its investments on interest bearing securities of various types, including:- • Managed Funds. • Floating Rate Notes. • Collaterised Debt Obligations. • Mortgage Backed Securities. • Bank Bills/Negotiable Certificates of Deposit/Term Deposits. Prior to this the City had a number of small and largely unsuccessful investments in international unit trusts and two more successful direct investments in Boral and Origin, two Australian based blue chip companies. Oakvale has discussed six strategy options in its discussion paper attached as Schedule 4:- 1. 90% in Enhanced Cash and Direct securities (100% currently).

10% in Conservative Funds (70% cash securities, 30% property and shares). 2. 90% in Enhanced Cash and Direct securities (100% currently).

10% in Balanced Funds (70% equity and property, 30% cash securities). 3. 90% in Enhanced Cash and Direct securities (100% currently).

10% in Growth Funds (80% equities and property, 20% cash securities). The remaining options 4 to 6 are as in 1 to 3 but in proportions 80%:20% instead of 90%:10%. The six options all represent a change from the existing practice and the one that the City selects (if any) will mean a move to a more aggressive investment strategy with the promise of greater returns however also the acceptance of additional risk. Option 1 represents the most defensive strategy while option 6 is the most aggressive of the alternatives presented.


A change in practice should lead to increased returns over the medium to long term. It is impossible to predict the increase in earnings, although the report attached as Schedule 4 provides an indication of returns experienced over a ten year period.

COMMENTS:

Six options are presented ranging from extremely defensive to aggressive investment strategies. The choice of option depends on how much risk the Council is willing to



undertake in regards to its investment strategy. It must be recognised that in some months there may be negative returns whether conservative, balanced or growth options are chosen. Over the long term enhanced returns should be obtained. It is believed that initially, option 2, being up to a 10% investment in balanced funds, be selected as a strategy. This should result in higher returns but not a vastly increased level of risk. In essence it means that a maximum of 7% of the City’s investments will be exposed to growth assets in the equity and property markets. This will approximate to about $8 million and can therefore be regarded as conservative in terms of the long term profile of the City’s reserves. The investment cycle should be considered in the context of any change in policy. The economy continues to show underlying strength which should support growth assets. However, this situation can rapidly change so prudence should be exercised. Advantage should be taken of corrections in the share market in timing the investment. The realignment of investments will be a gradual process taking in the region of six months. Policy 9.3 – Management of Investment will not require amendment if option 2 is accepted, as section 3.2 permits investment in diversified funds up to 10%. A change to the policy will be required if a more aggressive strategy is preferred. If the change in investment direction is taken up its result will be kept under review through the quarterly investment report to the Council. The policy can be adjusted to suit any of the alternatives if the Council so requests. Moved by Cr Sutherland, seconded by Cr McEvoy That the Council:- 1. receives the discussion paper relating to investment strategy

growth options prepared by Oakvale Capital Limited, as detailed in the attached Schedule 4;

2. accepts option 2 as the preferred strategy of those detailed in the

discussion paper. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,




441/06 WRITE-OFF OF UNRECOVERABLE PARKING FINES AND COSTS

BACKGROUND:

FILE REFERENCE: P1001812 RESPONSIBLE DIRECTOR: Ray Cross, Acting Director Service Units DATE: 2 May 2006 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. Offences under the City of Perth Parking Local Law result in a parking infringement being issued. Regardless of the collection processes in place a percentage of the infringements issued cannot be recovered.


Legislation Local Government Act 1995. Section: 6.12(1)(c). The Local Government Act 1995 empowers the Council to write off any amount of money which is owed to the Council. Strategic Plan Key Result Area: Capable and Responsive Organisation. Strategy: Capable and Responsive Organisation Strategy. Policy Policy No and Name: 9.1 – Budget Policies.

DETAILS:

Where possible, infringements that remain outstanding after two months are lodged with the Fines Enforcement Registry (FER) for that organisation to collect or commence enforcement action. Enforcement action normally relates to the suspension of either the owner’s drivers licence or the vehicle registration. Offenders who have a parking infringement lodged with the FER are liable for an additional $62 in costs associated with seeking payment. After the matter has been lodged with the FER for a minimum period of five years and all collection action by that organisation has failed to obtain payment, the matter



is retired by the FER and no further recovery action is taken. The FER considers that monetary recovery is negligible and recommends that the matter be written off. This is also in keeping with appropriate accounting principles that require outstanding monies to be considered a realisable asset. Each year the City makes a provision for doubtful debts within its budget to allow for unrecoverable parking infringements. The current amount provided for is $1,985,779. The total value of fines and costs issued between 1 January 2001 and 31 March 2001, that remain outstanding to the City as at 2 May 2006 and has had a minimum of five years recovery action, is $67,692.25. This is 5% of the total value of infringements and costs charged for the period.


ACCOUNT NO: 1BS0001591 – Provision for Doubtful Debt. BALANCE TO DATE: $1,985,779 PROPOSED COST: $ 67,692 BALANCE: $1,918,087 All figures quoted in this report are exclusive of GST.

COMMENTS:

It is recommended that the Council resolves to write off outstanding parking infringements and costs that have been outstanding with the FER for a period of five years. Moved by Cr Kay, seconded by Cr McEvoy That the Council approves the amount of $67,692.25 (excluding GST), representing unrecoverable fines and costs in respect of parking infringements issued between 1 January 2001 and 31 March 2001, which have been outstanding for at least five years and have been referred to the Fines Enforcement Registry for collection, being written off. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,




442/06 TENDER 100-05/06 – SUPPLY OF TEMPORARY LOCAL GOVERNMENT OFFICERS – ADDITIONAL SCHEDULE OF RATES

BACKGROUND:

FILE REFERENCE: P1021281 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 7 June 2006 MAP / SCHEDULE: Schedule 5 – Schedule of Rates LoGo Appointments. The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration.


Legislation Local Government Act 1995. Local Government (Functions and General) Regulations 1996.

Section: Part 4 – Tender for Providing Goods or Services. Policy Policy No and Name: 9.2 – Expenditure – Authorisations – Annual Items.

DETAILS:

At its meeting held on 16 May 2006, the Council approved Tender 100-05/06 for the supply of temporary local government officers, appointing a panel of seven providers. The schedule of rates attached to the report that was presented to the Council inadvertently omitted the range of rates for one supplier (LoGo Appointments). A range of rates is available to provide the City with greater flexibility to engage staff with different experience and qualification levels. The rates for LoGo Appointments are provided in Schedule 5.




ACCOUNT NO: Various unit accounts for external contract labour – 7232.

PROPOSED COST: Expenditure under this tender will not be increased as a result of this amendment. The tender ensures that current provision of services is within the requirements of Council Policy 9.2 – Expenditure – Authorisations – Annual Items.

COMMENTS:

This tender covers a wide variety of positions. It is essential that the City is able to use the provider which can supply the person with the required capabilities, often within a short time frame. LoGo Appointments has given a range of prices for positions to be covered, so for each assignment the most suitable person for the work assignment can be selected. The range of rates for LoGo Appointments was inadvertently omitted from the original tender price schedule. Moved by Cr Davidson, seconded by Cr McEvoy That the Council approves the rates for LoGo Appointments for the supply of temporary Local Government Officers to the City of Perth, for a period of two years commencing 1 July 2006, in accordance with the submitted rates detailed in Schedule 5. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


443/06 TENDER 105-05/06 – SUPPLY OF PIPES, FITTINGS AND ASSOCIATED IRRIGATION PRODUCTS

BACKGROUND:

FILE REFERENCE: P10121365 RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 1 June 2006 MAP / SCHEDULE: Schedule 6 – Schedule of Rates – Product List.



The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. The City currently operates and maintains irrigation systems for city parks, road reserves, entrance statements, traffic islands and roundabouts. As part of the irrigation maintenance there is a requirement to replace damaged and unserviceable components of the irrigation systems on a regular basis. A schedule of the major irrigation components used by the City was compiled and tenders were invited for the supply of PVC pipe, fittings and associated irrigation products, including valves, sprinklers and controllers.


Strategic Plan Key Result Area: Capable and Responsive Organisation. Strategy: Capable and Responsive Organisation Strategy. Policy Policy No and Name: 9.2 – Expenditure – Authorisations – Annual Items.

DETAILS:

Tenders were advertised in The West Australian on Wednesday, 3 May 2006 for the supply of pipes, fittings and associated irrigation products for a period of two years. Tender specifications made provision for the City to award the contract to a panel of providers if this option was considered advantageous. Tender documents were collected from Council House by one company and six sets of documents were downloaded via the internet from the City’s website. At the close of the tender at 2.00pm on Thursday, 18 May 2006 three tender submissions were received as follows:- 1. Hugall and Hoile. 2. Total Eden. 3. Elliotts Irrigation. Assessment Tenders were evaluated against the criteria set out in the tender specification as follows:- • Programme of works/capability to complete works within the specified

timeframe.



• Experience with similar works/supply of goods. • Support resources – personnel. • Support resources – equipment. All tenderers provided adequate documentation to allow the evaluation of the tender submissions against the criteria. Submissions from Hugall and Hoile, Total Eden and Elliotts Irrigation all addressed the selection criteria and all tenders were rated similarly when assessed against the criteria. The tender schedules listed several items to be supplied in bags and/or box quantities. Total Eden have advised that the rates submitted for bag and box quantities in its tender is for single items and not bag or box quantities. Total Eden has advised that it would provide these items as single units if required and the City would not be bound to purchase bag or box quantities of these items, a considerable cost saving potential. All tenderers have advised that tender rates would remain fixed for the first 12 months of the contract and pricing would be subject to review after this period.


The estimated cost of $113,780 for this contract will be charged to various Budget Items. All prices and rates quoted in this report are exclusive of GST.

COMMENTS:

For the past three years, Hugall and Hoile has been the contracted supplier of the reticulation equipment listed in this tender. However, on occasion the City has experienced some problems with the supply of equipment required, and it is recommended that the tender be awarded to the three tenderers to ensure supply on demand. In addition, pricing for some items vary between the suppliers and the City can take advantage of this price variance by purchasing equipment at the most competitive price. Moved by Cr McEvoy, seconded by Cr Butler That the Council:- 1. accepts the tenders submitted by Hugall and Hoile, Total Eden and

Elliotts Irrigation for the supply of pipes, fittings and associated irrigation products, over a two year period commencing 1 July 2006, in accordance with the schedule of rates detailed in Schedule 6;

(Cont’d)



2. notes the expenditure in part 1 above being charged to various

Budget Items. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


444/06 TENDER 107-05/06 – COLLECTION, TRANSPORTATION AND DISPOSAL OF BORE WATER IRON SLUDGE

BACKGROUND:

FILE REFERENCE: P1021366 RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 1 June 2006 MAP / SCHEDULE: Schedule 7 – Schedule of Rates. The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. The process of the water treatment at the Ozone Reserve Water Treatment Plant produces approximately 640,000 litres per year of iron sludge that requires disposal. Approximately 10,000 litres of sludge can be stored in tanks on site after which time the waste material has to be removed from the tanks for disposal. This tender was previously advertised in late 2005, however the sole submission received was unsuitable and did not meet the essential criteria. At its meeting held on 21 February 2006, the Council resolved to re-advertise the tender. A new tender was advertised in The West Australian newspaper on Wednesday, 3 May 2006. Tender documents were collected from Council House by one company and four sets of documents were downloaded via the internet from the City’s website.



At the close of the tender on Thursday, 18 May 2006 one tender submission was received.

DETAILS:

The one tender submitted was from Western Resource Recovery. The company is currently undertaking this service for the City on a month by month basis. The documents required tenderers to complete all schedules and tables under the form of tender and provide relevant supporting documentation. The submission was evaluated against the following criteria:- • Experience with similar works. • Tenderers resources. • Capability of completing works within time frame. • Value for money/completion of all schedule tables under the form of tender. The tender submitted by Western Resource Recovery satisfied all requirements. The rates submitted are competitive and are within the budget allocation for these works.


The estimated cost of $70,655 for this contract will be charged to various Budget Items. All figures quoted in this report are exclusive of GST.

COMMENTS:

Western Resource Recovery currently provides the collection transportation and disposal of bore water iron sludge from the Ozone Water Treatment Works and has provided a high quality service since the Treatment Plant was commissioned two years ago. It is recommended that Tender 107-05/06 be awarded to Western Resource Recovery. Moved by Cr McEvoy, seconded by Cr Butler That the Council:- 1. accepts the tender submitted by Western Resource Recovery for the

collection, transportation and disposal of bore water iron sludge, over a two year period commencing 1 July 2006, in accordance with the schedule of rates detailed in Schedule 7;

(Cont’d)



2. notes the expenditure in part 1 above being charged to various Budget Items.



445/06 UNBUDGETED EXPENDITURE – COUNCIL HOUSE WATERPROOFING MEMBRANE REPLACEMENT

BACKGROUND:

FILE REFERENCE: P1021140 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 2 June 2006 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 20 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. At its meeting held on 14 March 2005, it was resolved:- “That the Council:- 1. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted expenditure of

approximately $44,351 (excluding GST) to fund additional costs associated with the replacement of the waterproofing membrane at Council House;

2. notes that the expenditure in part 1 above can be accommodated from savings

in operating Budget Item ‘Transport – Streets, Roads, Bridges, Depots – Overpasses, Underpasses and Escalators’, due to the cancellation of the project to repaint the Adelaide Terrace pedestrian bridge.




Legislation Local Government Act 1995. Section: 6.8 (1) (6) – Expenditure from Municipal Fund not

included in annual budget.

DETAILS:

The contract between the City and Savcor Finn Pty Ltd for waterproofing works at Council House is documented in an Australian Standards Minor Works Lump Sum building contract for $223,869 (excluding GST). The contract provides for price variations to reflect:- • additional costs encountered as a result of latent defects which were not known

before the existing paving and waterproofing membrane were stripped away; • delays due to inclement weather or other factors outside the control of the

contractor; and • modifications to the specification at the request of the City or its consultants. Additional costs totalling $88,380 have been incurred for the following items, none of which could reasonably have been discovered before the commencement of the works:- 1. $4,200 for night work due to noise issues from the lower ground floor, (jack

hammering); 2. $37,200 for the removal of a second topping layer and membrane to garden

beds and subsequently to reinstate the falls to the drains in this area; 3. $13,375 for level adjustments to the concrete topping at the edge of the

ornamental ponds, across the eastern end of the building and around the sunken garden beds;

4. $5,105 for repairs to honey combing of an existing concrete beam across the

building side of the garden beds to provide a bonding surface for the new membrane;

5. $19,500 for additional paving slabs. There was a high breakage rate due to the

unexpected fragility of the existing pavers due to their age and thinness; 6. $9,000 for Sunday works. These works were to be carried out on the Saturday,

however due to functions at Council House and Government House the work to be carried out was postponed until the Sunday.

While the project is not complete, it has reached a stage where it can reasonably be expected that no further variations should arise. On this basis, the total cost of this project appears to be $344,351, against the budget allocation of $300,000, as follows:



Construction Contract $223,869Contract Variations $88,380Engineering Consultant $31,965Staff Overtime and Traveling $137Total: $344,351

It is proposed that the cost over-run of $44,351 be funded from savings in the operating Budget Item ‘Transport – Streets, Roads, Bridges, Depots – Overpasses, Underpasses and Escalators’ due to the cancellation of the project to repaint the Adelaide Terrace pedestrian bridge.


Budget Item where monies have been / will be fully expended ACCOUNT NO: CW09970 BUDGET ITEM: Other Property and Services – Unclassified –

Waterproof Membrane Ground Level Council House.

BUDGET PAGE NUMBER: 23 BUDGETED AMOUNT: $300,000 AMOUNT SPENT TO DATE: $189,291 PROPOSED COST: $344,351 BALANCE REQUIRED: $ 44,351 Budget Item where additional funds to come from ACCOUNT NO: 12496000-7214 BUDGET ITEM: Transport – Streets, Roads, Bridges, Depots –

Overpasses, Underpasses and Escalators. BUDGET PAGE NUMBER: 13 BUDGETED AMOUNT: $114,746 (revised budget) AMOUNT SPENT TO DATE: $ 44,243 PROPOSED COST: $ 44,351 BALANCE: $ 26,152 All figures quoted in this report are exclusive of GST. Moved by Cr McEvoy, seconded by Cr Butler That the Council:- 1. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted

expenditure of approximately $44,351 (excluding GST) to fund additional costs associated with the replacement of the waterproofing membrane at Council House;

(Cont’d)



2. notes that the expenditure in part 1 above can be accommodated from savings in operating Budget Item ‘Transport – Streets, Roads, Bridges, Depots – Overpasses, Underpasses and Escalators’, due to the cancellation of the project to repaint the Adelaide Terrace pedestrian bridge.

The motion was put and carried by an absolute majority The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


446/06 NEW LEASE – SHOP 2 PIER STREET CAR PARK

BACKGROUND:

FILE REFERENCE: P1010299-18 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 1 June 2006 MAP / SCHEDULE: N/A At the Finance and Budget Committee meeting held on 20 June 2006 the following alternate recommendation to that of the administration was adopted:- That the Council advertises its intention under section 3.58 of the Local Government Act 1995, to enter into a new lease with Mrs Neeltje Jeannette Tielens over Shop 2 at the Pier Street car park, on the following terms and conditions:- Premises: Shop 2, 88-96 Murray Street, Perth comprising an area of

56m²;

Term: two years from 1 January 2007 to 31 December 2008;

Options:

Option 1 – two years from 1 January 2009 to 31 December 2010; Option 2 – one year from 1 January 2011 to 31 December 2011;

Permitted Use: Leather Goods/Fashion Accessories;



Rental: $17,411 per annum (excluding GST), payable by monthly instalments of $1,450.92 in advance, plus GST;

Outgoings: the lessee is to pay council and water rates, plus land tax on a single ownership basis, as well as all service costs, including energy and telephone. All other outgoings are to be paid by the City;

Insurances: the lessee shall hold public liability cover of $10 million for any one claim during the term of this lease, and any extension thereof;

Lease Documentation:

the lessee is to pay the cost for the City’s solicitor to document the lease.

The administration’s original recommendation is set out below:- That the Council advertises its intention under section 3.58 of the Local Government Act 1995, to enter into a new lease with Mrs Neeltje Jeannette Tielens over Shop 2 at the Pier Street car park, on the following terms and conditions:- Premises: Shop 2, 88-96 Murray Street, Perth comprising an area of

56m²;


Options:



Rental: $17,026.00 per annum (excluding GST), payable by monthly instalments of $1,418.83 in advance, plus GST, to be reviewed annually by the lesser of the movement in the Consumer Price Index (All Groups Perth) or 3% per annum;







At its meeting held on 12 February 2002, the Council endorsed the action taken by the Chief Executive Officer to advertise the City’s intention to enter into a lease with Mrs Neeltje Jeannette Tielens over Shop 2, Pier Street car park shops, and for the Chief Executive Officer and the Lord Mayor to finalise the lease. At its meeting held on 13 December 2005, the Council resolved that the base rental for Shop 2 at the Pier Street car park be reduced from $16,816.70 per annum to $15,440 per annum (excluding GST), for the period 1 January 2006 to 31 December 2006.


Legislation Local Government Act 1995. Section: 3.58 – Disposition of Property. Under section 3.58 of the Local Government Act 1995, the Council is obliged to give a minimum of 14 days notice of its intention to enter into a lease by private treaty in a newspaper freely circulating in the district, inviting submissions from any interested party. Any submissions received must then be considered by a subsequent meeting of the Council, before the transaction can be finalised. At its meeting held on 22 May 2001, the Council delegated authority to the Chief Executive Officer to finalise the sale or lease of property by public treaty where no submissions have been received as a result of advertising under section 3.58 of the Local Government Act 1995. Strategic Plan Key Result Area: Prosperous City. Strategy: Business City Strategy.

DETAILS:

The current lease held by the Mrs Tielens is due to expire on 31 December 2006. Mrs Tielens has requested that the City enter into a new lease with her from the expiry of the current lease, for a two year term commencing 1 January 2007 to 31 December 2008, with an option for a further term of two years commencing 1 January 2009 to 31 December 2010 and one additional term of one year commencing 1 January 2011. Approval is supported subject to compliance with the advertising requirements of section 3.58 of the Local Government Act 1995.



The current lease to Mrs Tielens provides for rental of $15,440 per annum (excluding GST), plus all outgoings, which have been budgeted at $4,303.68 for 2006/07. These figures include council and water rates totalling $2,332.96. The City’s accounting system does not readily accommodate trust accounting for variable outgoings. Therefore, in line with all other new leases over the last two years, it is proposed that the new lease to Mrs Tielens be structured on a semi-gross basis with the tenant paying all rates and taxes, and with the rental being adjusted upwards to cover the other outgoings which are to be paid by the City. A rental of $17,026 per annum (excluding GST), is proposed.


INCOME: ACCOUNT NO: 121440006521 BUDGET ITEM: Transport – Parking Facilities – Parking Property

Income. BUDGET PAGE NUMBER: 5 BUDGET ITEM THIS COMPONENT BUDGETED AMOUNT: $623,841 $15,440 AMOUNT RECEIVED TO DATE: $ 1,287 ACTUAL INCOME: $16,233 All figures quoted in this report are exclusive of GST.

COMMENTS:

Mrs Tielens was provided with the information contained in this report for consideration prior to making the decision to proceed with a new lease of the premises. She has accepted the conditions of the lease, subject to approval by the Council following the public comment period. Moved by Cr Scaffidi, seconded by Cr McEvoy That the Council advertises its intention under section 3.58 of the Local Government Act 1995, to enter into a new lease with Mrs Neeltje Jeannette Tielens over Shop 2 at the Pier Street car park, on the following terms and conditions:- Premises: Shop 2, 88-96 Murray Street, Perth comprising

an area of 56m²;


(Cont’d)



Options:



Rental: $17,411 per annum (excluding GST), payable by monthly instalments of $1,450.92 in advance, plus GST;







447/06 NEW LEASE – ERBEAC INC – 18 STIRLING STREET, PERTH

BACKGROUND:

FILE REFERENCE: P1001810-3 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 8 May 2006 MAP / SCHEDULE: Map – 18 Stirling Street, Perth.



At the Finance and Budget Committee meeting held on 20 June 2006 the following alternate recommendation to that of the administration was adopted:- That the Council advertises its intention under section 3.58 of the Local Government Act 1995, to enter into a new lease with ERBEAC Inc (previously known as Eastern Regional Business Enterprise and Arts Centre Inc) ABN 36 631 073 195, on the following terms and conditions:- Premises: 18 Stirling Street, Perth;

Term: five years from 1 September 2006 to 31 August 2011,

with one additional five year option of renewal;

Break Clause: This lease shall be terminable by 12 months written notice by the City of Perth if the property is required for road construction purposes without giving rise to any claim for compensation by the Lessee;

Permitted Use: Business Incubator;

Rental: $23,000 per annum (excluding GST), payable by monthly instalments of $1,916.66 in advance, plus GST, during the first year of the term;

Rent Review: the rent for the term and any extension thereof shall be increased annually by the movement in the Consumer Price Index (All Groups Perth);


Insurances: the lessee shall hold public liability cover of $10 million for any one claim during the term of this lease, and any extension thereof. It shall also reimburse all premiums for the building insurance taken out by the City, and an excess of $200 for each claim against the building insurance;

Lease Documentation: the lessee is to pay the cost for the City’s solicitor to document the lease.

The administration’s original recommendation is set out below:- That the Council advertises its intention under section 3.58 of the Local Government Act 1995, to enter into a new lease with ERBEAC Inc (previously known as Eastern



Regional Business Enterprise and Arts Centre Inc) ABN 36 631 073 195, on the following terms and conditions:- Premises: 18 Stirling Street, Perth;

Term: five years from 1 September 2006 to 31 August 2011,

with one additional five year option of renewal;

Break Clause: this lease shall be terminable by twelve months written notice by the City of Perth if the property is required for road construction purposes during the option period or any extension thereof, without giving rise to any claim for compensation by the Lessee;







At its meeting held on 12 June 2001, the Council resolved to advertise the City’s intention to enter into a lease with Eastern Regional Business Enterprise and Arts Centre Inc (now registered as ERBEAC Inc) over 18 Stirling Street, Perth for a period of three years commencing 1 August 2001, with an option for one further term of three years commencing 1 August 2004. The lease commencement date was varied to 1 September 2001 by agreement between the parties as the lease covenants were not agreed until 30 August 2001.



ERBEAC Inc. subsequently exercised its option to renew this lease for a further term of two years commencing 1 September 2004 and expiring on 31 August 2006.


Legislation Local Government Act 1995. Section: 3.58 – Disposition of Property. Under section 3.58 of the Local Government Act 1995, the Council is obliged to give a minimum of 14 days notice of its intention to enter into a lease by private treaty in a newspaper freely circulating in the district, inviting submissions from any interested party. Any submissions received must then be considered by a subsequent meeting of the Council, before the transaction can be finalised. At its meeting held on 22 May 2001, the Council delegated authority to the Chief Executive Officer to finalise the sale or lease of property by public treaty where no submissions have been received as a result of advertising under section 3.58 of the Local Government Act 1995. Strategic Plan Key Result Area: Prosperous City. Strategy: Business City Strategy.

DETAILS:

ERBEAC Inc has requested that the City enters into a new lease for five years with an option of renewal for a further five years on expiry of the current lease. Approval is supported subject to compliance with the advertising requirements of section 3.58 of the Local Government Act 1995. The current lease to ERBEAC Inc provides for a gross rental of $22,368.85 per annum (excluding GST), plus all service costs. Under this lease the City is responsible for the payment of all outgoings, including council rates, water rates and land tax. It is proposed that the new lease to ERBEAC Inc be structured on a “semi-gross” basis, with the City paying outgoings, but with the tenant paying all rates and taxes, and service costs. It is recommended that the rental for the first period of the new lease (1 September 2006 to 31 August 2007) be set at $23,000 per annum (excluding GST). This figure represents a 4% increase on the current rental, closely approximating the anticipated movement in the Consumer Price Index (All Groups Perth), between June 2005 and the June quarter 2006. The 2006/07 council rates for this property are expected to be $4,707 and water rates for 2006/07 are expected to be $715.



After payment of these costs and the new rental, the occupancy cost for ERBEAC Inc will increase by approximately $6,053 or 27%. ERBEAC is aware of this and has accepted the City’s new lease proposal, subject to approval by the Council.


INCOME: ACCOUNT NO: 123880006521 BUDGET ITEM: Other Property and Services – Unclassified –

Other Unclassified (PPM). BUDGET PAGE NUMBER: 6 BUDGET ITEM THIS COMPONENT BUDGETED AMOUNT: $79,446 $22,369 AMOUNT RECEIVED TO DATE: $20,505 ACTUAL INCOME: $22,369 All figures quoted in this report are exclusive of GST. COMMENTS: The proposed new lease terms have been discussed with ERBEAC Inc and agreed to by its board. Moved by Cr Scaffidi, seconded by Cr Kay That the Council advertises its intention under section 3.58 of the Local Government Act 1995, to enter into a new lease with ERBEAC Inc (previously known as Eastern Regional Business Enterprise and Arts Centre Inc) ABN 36 631 073 195, on the following terms and conditions:- Premises: 18 Stirling Street, Perth;

Term: five years from 1 September 2006 to

31 August 2011, with one additional five year option of renewal;

Break Clause: This lease shall be terminable by 12 months written notice by the City of Perth if the property is required for road construction purposes without giving rise to any claim for compensation by the Lessee;


(Cont’d)










448/06 ASSIGNMENT AND VARIATION OF LEASE TO LEVELS THREE AND FOUR, COUNCIL HOUSE

BACKGROUND:

FILE REFERENCE: P1001434-3 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units



DATE: 14 June 2006 MAP / SCHEDULE: N/A At the Finance and Budget Committee meeting held on 20 June 2006 the following alternate recommendation to that of the administration was adopted with the amendment being the deletion of part 2 of the administration’s original recommendation:- That the Council:- 1. approves the assignment of the lease over levels 3 and 4, Council House, from

Allfern Pty Ltd to a new wholly owned subsidiary of Regus Group PLC, to be nominated, effective from 1 July 2006, subject to and conditional upon the following:-

1.2 settlement of the sale of the business between the Assignor and the

Assignee; 1.3 the Bank Guarantee for $90,000 issued to the City by the Bank of

Western Australia on behalf of Allfern Pty Ltd being substituted by a new Bank Guarantee for $90,000, issued by a reputable trading bank, on behalf of the nominated assignee, at settlement;

2. notes that the reasonable legal costs incurred for documenting the assignment

and variation of lease are for the account of the Assignor. The administration’s original recommendation is set out below:- That the Council:- 1. approves the assignment of the lease over levels 3 and 4, Council House, from

Allfern Pty Ltd to a new wholly owned subsidiary of Regus Group PLC, to be nominated, effective from 1 July 2006, subject to and conditional upon the following:-

1.1 settlement of the sale of the business between the Assignor and the

Assignee;

1.2 the Bank Guarantee for $90,000 issued to the City by the Bank of Western Australia on behalf of Allfern Pty Ltd being substituted by a new Bank Guarantee for $90,000, issued by a reputable trading bank, on behalf of the nominated assignee, at settlement;

2. approves the variation to the lease to a semi-gross basis, effective from the

assignment in part 1 above, by adjusting the rental to $377,344.20 per annum (excluding GST), with the City assuming responsibility for the variable outgoings described in the lease, except for rates and taxes, which are to be paid by the Lessee on invoice;



3. notes that the reasonable legal costs incurred for documenting the assignment and variation of lease are for the account of the Assignor.

At its meeting held on 10 November 1998, it was resolved:- “That the Council:- (i) indicates to Allfern Pty Ltd, Trustee for the Westgate Unit Trust, trading as

Westgate Business Centre, that it would be prepared to conclude a leasing contract over levels 3 and 4 at Council House on the conditions set out in the amended offer from Allfern Pty Ltd dated 6 October 1998, and 22 October, subject to:-

(a) the inclusion of lease covenants to protect the City’s interests by way of

adequate controls over the type of business permitted to be operated by any sub-lessee;

(b) satisfactory parking arrangements being resolved; (c) no sustainable objection being received once this transaction is

advertised, in accordance with the requirements of Section 3.58 of the Local Government Act 1995;

(d) the matters in relation to the Council House public car park - conversion

of 21 short term parking bays to tenant bays, being satisfactorily dealt with;

(ii) advises Allfern Pty Ltd that possession cannot be made available prior to the

Builder’s handover, and that its confidentiality requirements cannot be met by the City, as much of its records are accessible to members of the community under various Acts of Parliament;

(iii) authorises the advertising of its intention to enter into a lease with Allfern Pty

Ltd, in compliance with the Local Government Act, as soon as the provision of car bays has been resolved to the satisfaction of both parties.”

At its meeting held on 22 December 1998, it was resolved:- That the Council:- (i) notes that following 28 November 1998 advertisement of its intention to lease

levels three and four of Council House to Allfern Pty Ltd, no submissions were received;

(ii) in accordance with the provisions of section 3.58(3)(b) of the Local Government Act, enters into a lease with Allfern Pty Ltd on the conditions set out in the offer to lease dated 6 October 1998 and clarified by letter dated 22 October 1998, subject to:-



(a) the inclusion of lease covenants to protect the City’s interests by way of adequate controls over the type of business permitted to be operated by any sub-lessee;

(b) approval from the Minister for Transport to licence tenant bays in the

public car park at the rear of the property;

(c) development approval being issued by the Western Australian Planning Commission.


Legislation Local Government Act 1995. Section: 3.58 – Disposition of Property. Strategic Plan Key Result Area: Capable and Responsive Organisation. Strategy: Capable and Responsive Organisation Strategy.

DETAILS:

Allfern Pty Ltd has entered into an agreement to sell its business, including the trading name Westgate Business Centre, to a new private Australian company, with paid up capital of $2.00, to be incorporated by Regus Group PLC of Surrey, England. Settlement is scheduled to occur on 1 July 2006. According to the Regus Group website, it was founded in Brussels, Belgium, by Group Chief Executive Mr Mark Dixon in 1989. The Regus Group PLC serves more than 100,000 clients per day worldwide and employs over 2,000 people, in a network of 750 business centres around the world. It is the largest independent provider of video-conferencing facilities and a leader in the provision of meeting rooms in a professional office environment. Whilst the nominee corporate entity which is to be established by The Regus Group to manage this property will have nominal paid up capital, the financial statements of the group indicate that it is soundly based, with a market capitalisation on the London Stock Exchange in excess of 1.1 billion pounds (A$2.8 billion). The continued support of a Bank Guarantee of $90,000 also provides the Council with a measure of security. The Regus Group has an existing serviced office site in Perth already. It operates from the Forrest Centre, 219 St George’s Terrace. This purchase will give the firm three sites in St George’s Terrace, as Westgate operates another centre in the Legal and General Building, next to the Mitchell Freeway. Approval of this assignment is supported.



Further, it is recommended that the opportunity be taken to convert this lease to a semi-gross basis to bring it in line with all new City of Perth commercial leases entered into in the last two years. This can be done at no detriment to either party, by the City increasing the rental by the budgeted amount of the variable outgoings for this tenancy and assuming the direct liability for those costs. The rates and taxes would remain the responsibility of the Lessee. At its meeting held on 4 April 2006, the Council agreed to increase the base rental for Allfern Pty Ltd for levels 3 and 4, Council House to $188.82 per square metre per annum, which equates to $267,338.20 per annum (excluding GST), for the rent review period 1 May 2006 to 30 April 2008. The variable outgoings for levels 3 and 4, Council House for the period 1 July 2006 to 30 June 2007, have been budgeted at $110,006 per annum (excluding GST). It is therefore proposed that from the date of assignment, the rental for this tenancy be increased to $377,344.20 (excluding GST), until the next review scheduled for 30 April 2008.


INCOME: ACCOUNT NO: CL 12055000 – 6521 BUDGET ITEM:

Recreation and Culture – Public Halls, Civic Centres.

BUDGET PAGE NUMBER: 4 BUDGET ITEM THIS COMPONENT BUDGETED AMOUNT: $361,498 $232,467 AMOUNT RECEIVED TO DATE: $235,373 ACTUAL INCOME: $267,338 All figures quoted in this report are exclusive of GST. Moved by Cr Scaffidi, seconded by Cr McEvoy That the Council:- 1. approves the assignment of the lease over levels 3 and 4, Council

House, from Allfern Pty Ltd to a new wholly owned subsidiary of Regus Group PLC, to be nominated, effective from 1 July 2006, subject to and conditional upon the following:-

(Cont’d)



1.1 settlement of the sale of the business between the Assignor and the Assignee;

1.2 the Bank Guarantee for $90,000 issued to the City by the Bank

of Western Australia on behalf of Allfern Pty Ltd being substituted by a new Bank Guarantee for $90,000, issued by a reputable trading bank, on behalf of the nominated assignee, at settlement;

2. notes that the reasonable legal costs incurred for documenting the

assignment and variation of lease are for the account of the Assignor.



I T E M N O :

GENERAL PURPOSES COMMITTEE REPORTS

449/06 MINDARIE REGIONAL COUNCIL - MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 27 APRIL 2006 AND THE RECOMMENDATIONS OF THE SPECIAL COUNCIL MEETINGS HELD ON 10 MARCH 2006 AND 4 MAY 2006

BACKGROUND:

FILE REFERENCE: P1011777-48 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 22 May 2006 MAP / SCHEDULE: Schedule 8 – Minutes Mindarie Regional Council

Ordinary Council meeting – 27 April 2006. The Committee recommendation to the Council for this report was resolved by the General Purposes Committee at its meeting held on 13 June 2006.



The Committee recommendation to the Council is the same as that recommended by the administration.


Strategic Plan Key Result Area: Environmentally Responsible City. Strategy: Green City Strategy. The Mindarie Regional Council is a legally constituted Regional Council formed under the provisions of the Local Government Act 1995. The mission of the Mindarie Regional Council is “to provide effective and cost efficient waste disposal consistent with safeguarding all environmental elements for the benefit of the constituent local governments and their residents, which form the regional district”. The constituent local governments are the City of Joondalup, City of Wanneroo, City of Perth, City of Stirling, Town of Victoria Park, Town of Vincent and Town of Cambridge. The Regional Council comprises 12 Councillors, with one representative from the City of Perth, Town of Cambridge, Town of Victoria Park and Town of Vincent, two representatives from the Cities of Joondalup and Wanneroo and four representatives from the City of Stirling. The City of Perth’s representative on the Mindarie Regional Council is Cr Butler. The Technical Officer representative is the Director Service Units, Garry Dunne.

DETAILS:

Special Council meeting - 10 March 2006 o The Special Council meeting was called to deal with the tenders for the

Resource Recovery Facility (RRF).

As no tender fully complied with the Terms Sheet, the Council resolved as follows:-

- to reject all tenders;

- invite all companies that submitted tenders to negotiate with the Mindarie

Regional Council;

- that the terms of negotiation were to be confirmed in an agreement;

- that the Tender Evaluation Committee be authorised to negotiate with the invited companies.



Ordinary Council meeting – 27 April 2006 The main issues dealt with at the Ordinary Council meeting held on 27 April 2006 were as follows:- The Council:- o accepted a tender from WesTrac for the Supply and Delivery of a new Skid

Steer Loader at a cost of $66,847. This machine is used at the Tamala Park landfill site;

o agreed to an estimated gate fee for 2006/07 of $40.95 for Members’ refuse; o received a report on actual waste density and airspace consumption which

appears to have decreased over the past two years, and asked that the current density be benchmarked against other landfills and that this be reported to the Council by April 2007;

o deferred a report on the funding of interest and principal repayments for the

RRF project; o adopted the 2005 Compliance Audit return; o adopted a reviewed Code of Conduct for Elected Members and staff of the

Mindarie Regional Council. Special Council meeting - 4 May 2006 This Special Council meeting was called to provide information on progress of negotiations with companies tendering for the RRF and to give direction on dealing with requested variations. The Council:- o agreed to shortlist two organisations - TEST and Worley – for further

assessment for the provision and RRF capability, including the investigation of fixed and variable capital cost rates;

o agreed to a range of changes and clarification sought by the tenderers to the

RRF Agreement.





COMMENTS:

The Chief Executive Officer, Mindarie Regional Council, has advised that the confidential minutes of the Mindarie Regional Council - Special Council meetings held on 10 March and 4 May 2006, are not authorised for public access and that only the recommendations from the Special Council meetings can be made available for distribution. It is therefore recommended that the Council notes:- • the minutes of the Mindarie Regional Council Ordinary Council meeting held on

27 April 2006, as detailed in Schedule 8; • the recommendations of the Special Council meetings held on 10 March 2006

and 4 May 2006, as outlined in the report dated 22 May 2006. Moved by Cr Sutherland, seconded by Cr Butler That the Council notes the minutes of the Mindarie Regional Council Ordinary Council meeting held on 27 April 2006, as detailed in Schedule 8, and the recommendations of the Special Council meetings held on 10 March and 4 May 2006, as outlined in the report dated 22 May 2006. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


450/06 REGISTRATION OF VOTING DELEGATES - WALGA ANNUAL GENERAL MEETING

BACKGROUND:

FILE REFERENCE: P1012540-21 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 31 May 2006 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the General Purposes Committee at its meeting held on 13 June 2006.



The Committee recommendation to the Council is the same as that recommended by the administration. The Council has been requested to register its voting delegates for the 2006 Annual General Meeting of the Western Australian Local Government Association (WALGA), which will be held during Local Government Week on Sunday 6 August 2006. At its meeting held on 10 May 2005, the Council resolved that Crs Davidson and Butler be the City’s representatives on the Central Metropolitan Zone of the WA Local Government Association. In addition, Cr Davidson is also the Lord Mayor’s representative on the WALGA State Council.


Strategic Plan Key Result Area: City Leadership. Strategy: Leading City Strategy.

DETAILS:

The 2006 Annual General Meeting of WALGA will be held during Local Government Week, on Sunday 6 August 2006. Pursuant to the WALGA constitution, the Council is entitled to be represented by two voting delegates, who may be either Elected Members or serving officers. If the Council intends to exercise its voting entitlement, the voting delegates must be registered with WALGA. Proxy voting is available if the Council is unable to be represented by two delegates. To exercise voting entitlements by proxy, valid proxies must also be registered with WALGA.



COMMENTS:

Only registered delegates will be permitted to exercise voting entitlements on behalf of member Councils at the WALGA Annual General Meeting. It is recommended that consideration be given to nominating Crs Davidson and Butler to be registered as the Council’s voting delegates. (Cr Davidson disclosed an interest, took no part in discussion and did not vote on this item)



Member Nature of Interest Cr Davidson Nominated as a delegate Cr Davidson departed the Chamber at 6.41pm Moved by Cr Kay, seconded by Cr McEvoy That Crs Davidson and Butler be registered as the Council’s voting delegates at the WA Local Government Association’s Annual General Meeting to be held during Local Government Week on 6 August 2006. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Evangel, Hardy, Kay, McEvoy, Scaffidi

and Sutherland Against: Nil

451/06 COUNCILLORS BUTLER AND DAVIDSON - ATTENDANCE AT THE 2006 LOCAL GOVERNMENT WEEK CONVENTION

BACKGROUND:

FILE REFERENCE: P29134-03 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 7 June 2006 MAP / SCHEDULE: Schedule 9 - Policy 10.3 – Elected Members –

Conference Attendance and Expenses. Schedule 10 - Convention Program.

The Committee recommendation to the Council for this report was resolved by the General Purposes Committee at its meeting held on 13 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. Councillors Butler and Davidson have submitted a request to attend the 2006 Local Government Week Convention to be held in Perth from 4 to 6 August 2006.



Councillors Butler and Davidson have requested the expenditure for attendance at the Convention be charged to Budget Item “Councillor’s Office”. In accordance with City of Perth Policies 10.3 and 10.6, the Council is required to consider authorisation of the Convention attendance. Councillors Butler and Davidson are the Council’s representatives on the WA Local Government Association – Central Metropolitan Zone.


Policy Policy No and Name: 10.3 – Elected Members – Conference Attendance and

Expenses. 10.6 – Elected Members – Reimbursement of Expenses.

DETAILS:

A copy of the Convention program is attached for information as Schedule 10. Policy 10.6 – Elected Members – Reimbursement of Expenses, provides in part that the Council will meet costs associated with:-

1.10 registration, entertainment, accommodation, incidental and meal expenses incurred by members when attending conferences, seminars, and meetings of the Council’s committees;

1.11 professional development such as courses and training aligned to the

personal role as a member; 2. With regard to the costs of activities in 1.10 and 1.11 above it be at the Elected

Member’s discretion as to whether these costs be claimed under this Policy (10.6) or submitted to the Council for approval under Policy 10.3: Elected Member – Conference Attendance and Expenses.

Costs of activities in 1.10 and 1.11 below $205 may be paid from either the Lord Mayor’s Office or Councillor’s Office budget, as appropriate, rather than be claimed as a reimbursement of expenses.

Policy 10.3 - Elected Members – Conference Attendance and Expenses, provides that the Council by an absolute majority is authorised to approve the attendance of Elected Members at conference and seminars which form part of the training and professional development of Elected Members. The estimated cost of attendance is approximately $830 (excluding GST) per Councillor.




ACCOUNT NO: 10460000 BUDGET ITEM: Governance – Members of Council – Councillors BUDGET PAGE NUMBER: 2006/07 Budget BUDGETED AMOUNT: TBA AMOUNT SPENT TO DATE: Nil PROPOSED COST: $1,660 BALANCE: TBA All figures quoted in this report are exclusive of GST.

COMMENTS:

It is proposed that the Council gives consideration to approving the request from Councillors Butler and Davidson to attend the 2006 Local Government Week Convention to be held in Perth from 4 to 6 August 2006. (Crs Butler and Davidson disclosed an interest, took no part in discussion and did not vote on this item) Member Nature of Interest Cr Butler Financial Cr Davidson Financial Cr Butler departed the Chamber at 6.42pm Moved by Cr Evangel, seconded by Cr Kay That the Council:- 1. APPROVES BY AN ABSOLUTE MAJORITY a request by Crs Butler

and Davidson to attend the 2006 Local Government Week Convention being held at Burswood Resort Convention Centre, from 4 to 6 August 2006 at an estimated cost of $1,660 (excluding GST);

2. notes the expenditure in part 1 above being charged to 2006/07

Budget Item “Governance - Members of Council - Councillors”. The motion was put and carried by an absolute majority



The votes were recorded as follows:- For: The Lord Mayor, Crs Evangel, Hardy, Kay, McEvoy, Scaffidi and

Sutherland Against: Nil Crs Butler and Davidson returned to the Chamber at 6.43pm

I T E M N O :

WORKS AND URBAN DEVELOPMENT COMMITTEE REPORTS

452/06 EXPRESSION OF INTEREST 90-05/06 – REMOVAL OF CHEWING GUM

BACKGROUND:

FILE REFERENCE: P1021225 RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 23 May 2006 MAP / SCHEDULE: Photographs – Compact Paving Cleaning Unit. The Committee recommendation to the Council for this report was resolved by the Works and Urban Development Committee at its meeting held on 12 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. In order to test the market for gum removal methods and contractor interest Expressions of Interest (EOI) were invited from suitably qualified and experienced contractors. The City sought details of the type and availability of cleaning equipment proposed to be used for the removal of chewing gum, particularly on footpaths and in the malls from paved areas.


Legislation Local Government Act 1995. Local Government (Functions and General) Regulations

1996. Policy Policy No and Name: CS2 – Expenditure – Authorisations – Annual Items.



DETAILS:

Eight submissions were received for consideration at the close of the Expression of Interest date as follows:- • Chewy On Your Boot Pty Ltd. • Grime Fighters Australia Pty Ltd. • Day Time Holdings Pty Ltd. • Graffiti Systems Australia. • Aqua Fortis Stirling Pty Ltd. • Intework/South Metropolitan Personnel. • Cryo-Kleen Australia Pty Ltd. • D and V Co2 Cleaning Services Pty Ltd. EOI submissions were required to address the following selection criteria:- • Proposed service methodology including details of operation in terms of

employees, trucks and equipment. • Environmental impacts including noise and material by-product handling. • Proposed hours of operation, speed and effectiveness of cleaning operation

including indicative cleaning times and costs on a square metre basis. • Previous experience of the operating crew, and a list of sites where the

equipment is currently in use and names and contact details of referees preferably from local government or government authorities.

• Works programme. In general the submissions provided insufficient detail when addressing the selection criteria with no one submission addressing all of the criteria satisfactorily. Most submissions provided a clear statement of methodology, however failed to address all issues of an environmental nature, in particular water usage, waste recovery and noise impact. The visit to Edinburgh City Council by the Director Business Units has resulted in other techniques being identified which also need to be evaluated. A self propelled compact pavement cleaning unit has recently been purchased by Edinburgh City Council (as shown on the attached photographs). Not only does it have the capacity to remove gum, it is also able to remove general dirt and grime in a very effective manner. The City of Perth now has, with the city mall renovations and new paving in Northbridge, extended high quality surfaces which need to be kept in pristine condition. It is recommended that the Council does not proceed to tender at this time.





COMMENTS:

The City currently has a tender in place for the specialised cleaning of footpaths where the methodology for cleaning is high pressure hot water. The tender contract is due for renewal in October 2006. It is proposed that the specifications for gum removal and high pressure cleaning be reviewed. An assessment will be made on whether a comprehensive cleaning service can be better delivered by City staff, using a unit similar to that recently purchased by the Edinburgh City Council. If the in-house operation is unable to be substantiated then tenders will be advertised for a suitable contractor. Moved by Cr Kay, seconded by Cr Hardy That the Council declines the Expressions of Interest (EOI 90-05/06) received for the removal of chewing gum from city pavements and does not proceed with the next stage of advertising tenders. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


453/06 TENDER 103-05/06 – DESIGN AND CONSTRUCTION – ENHANCEMENT OF STIRLING STREET

BACKGROUND:

FILE REFERENCE: P1021322-2 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 18 May 2006 MAP / SCHEDULE: Map - Approved Final Concept Plan for Stirling Street. The Committee recommendation to the Council for this report was resolved by the Works and Urban Development Committee at its meeting held on 12 June 2006. At the Finance and Budget Committee meeting held on 20 June 2006 the Committee endorsed part 2, amended part 3.2 and deleted part 4 of the recommendation as follows:-



That the Council:- 1. accepts the most suitable tender being that submitted by Works Infrastructure

Pty Ltd, for the detail design and construction of the Stirling Street Enhancement at a total lump sum cost of $1,221,430 (excluding GST);

2. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted expenditure of

$542,497 to fund the difference between the budget component for this project of $678,933 and the project cost in part 1 above;

3. notes the expenditure in part 1 above being charged as follows:-

3.1 the amount of $678,933 being charged to Budget Item “Transport – Streets, Roads, Bridges, Depots – Stirling Street Streetscape Enhancement Northbridge”;

3.2 the unbudgeted expenditure of $542,497 being funded from the Asset

Enhancement Reserve. The administration’s original recommendation is set out below:- That, subject to the endorsement of the Finance and Budget Committee to part 2, the Council:- 1. accepts the most suitable tender being that submitted by Works Infrastructure

Pty Ltd, for the detail design and construction of the Stirling Street Enhancement at a total lump sum cost of $1,221,430 (excluding GST);

2. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted expenditure of

$542,497 to fund the difference between the budget component for this project of $678,933 and the project cost in part 1 above;



3.2 the unbudgeted expenditure of $542,497 being accommodated in the

2006/07 capital budget; 4. notes that a further report will be presented in the first quarter of 2006/07

identifying potential savings in the capital works programme from which the additional funding requirement in part 2 above can be sourced.



At its meeting held on 21 February 2006, the Council approved the final concept plan for the enhancement of Stirling Street. On 29 March 2006 tenders were called for the detailed design, documentation and construction of the Stirling Street project.


Strategic Plan Key Result Area: Accessible City and Attractive and Functional City. Strategy: Movement and Access Strategy.

DETAILS:

At the close of the tender three submissions were received. The table below lists the tenders submitted and the lump sum costs provided by each:- Shawmac Pty Ltd / Keslake $1,390,983.70Marsh Civil Engineering Contractors Pty Ltd $1,629,575.65Works Infrastructure Pty Ltd $1,221,429.77 All tenders were assessed against the following qualitative criteria:- • Management and Personnel. • Appreciation and Methodology. • Relevant Experience. • Safety and Risk Management. • Financial Capacity. • Value for Money. Following the assessment of each tender against the qualitative criteria, the tenders were ranked in the following order:- • Works Infrastructure Pty Ltd. • Marsh Civil Engineering Contractors Pty Ltd. • Shawmac Pty Ltd / Keslake. Value for Money Works Infrastructure Pty Ltd not only scored highest against the qualitative criteria, it also submitted the lowest price. Works Infrastructure is therefore the preferred tenderer.




ACCOUNT NO: CW 0977 BUDGET ITEM: Transport – Streets, Roads, Bridges, Depots –

Stirling Street Streetscape Enhancement Northbridge.

BUDGET PAGE NUMBER: 21 BUDGETED AMOUNT: $ 668,000 AMOUNT SPENT TO DATE: $ 9,067 PROPOSED COST: $1,221,430 (rounding to the nearest dollar) BALANCE: $ 94,933 (2005/06) TOTAL PROJECT BUDGET: $ 678,933 (balance of 2005/06 plus new funds

in 2006/07) PROJECT BUDGET SHORTFALL: $ 542,497 It is intended that the budget shortfall of $542,497 be accommodated from identified savings in the first quarter review of the 2006/07 capital budget. All figures quoted in this report are exclusive of GST.

COMMENTS:

Budget The original budget for the project was established over two years ago. At that time, an assumption was made that the works would be carried out by the City. The tenders received were higher than the project budget; reasons include but are not limited to:- • construction cost escalation over two years; • increase in the scope of work from the initial budget allocation; • commercial design fees for detailed design and documentation (not included in

the original budget); • ‘builder’s margin’ (not included in the original budget). Given that all three tenders vary in price by less than 15% from each other, there is some certainty of the current value of the work. Given the current state of the construction industry in Western Australia, these prices are only likely to increase over time. It is therefore proposed to accept a tender and commence construction as soon as possible by providing additional funding from the capital works programme in 2006/07. Preferred Tenderer All tenders are conforming and are considered capable of providing the requested services. Works Infrastructure Pty Ltd scored the highest against the qualitative



criteria as well as submitting the lowest price. Works Infrastructure Pty Ltd is therefore the preferred tenderer. Moved by Cr Scaffidi, seconded by Cr Evangel That the Council:- 1. accepts the most suitable tender being that submitted by Works

Infrastructure Pty Ltd, for the detail design and construction of the Stirling Street Enhancement at a total lump sum cost of $1,221,430 (excluding GST);

2. APPROVES BY AN ABSOLUTE MAJORITY the unbudgeted

expenditure of $542,497 to fund the difference between the budget component for this project of $678,933 and the project cost in part 1 above;



3.2 the unbudgeted expenditure of $542,497 being funded from the

Asset Enhancement Reserve. The motion was put and carried by an absolute majority The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


454/06 ALTERATIONS AND ADDITIONS TO THE CITY STATION CONCOURSE

BACKGROUND:

FILE REFERENCE: P1019453 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 26 May 2006



MAP / SCHEDULE: Schedule 11 – City Station Concourse Design Development costing summary. Map – City Station Concourse Design Development drawings.

At the Works and Urban Development Committee meeting held on 12 June 2006 the following alternate recommendation to that of the administration was adopted. The Finance and Budget Committee endorsed part 2 at its meeting held on 20 June 2006:- The amendment was the deletion of part 3 of the administration’s original recommendation. That, subject to the endorsement of the Finance and Budget Committee for part 2, the Council approves:- 1. the developed design for alterations and additions to the City Station

Concourse, shown in the attached Woodhead International drawings DD.20, DD.21, DD.30, DD.50, DD.60 and DD.61;

2. the revised cost estimate of $4.79 million for this project, of which approximately

$2 million is expected to be expended in 2006/07 and $2.79 million in 2007/08. The administration’s original recommendation is set out below:- That the Works and Urban Development Committee considers, and recommends to the Council:- 1. the developed design for alterations and additions to the City Station

Concourse, shown in the attached Woodhead International drawings DD.20, DD.21, DD.30, DD.50, DD.60 and DD.61;

2. the revised cost estimate of $4.79 million for this project, of which approximately

$2 million is expected to be expended in 2006/07 and $2.79 million in 2007/08; 3. whether it wishes to contain expenditure, by reducing the scope of works to the

following:-

3.1 alterations to the new bakery and pharmacy, plus a new storeroom for the pharmacy (the commercial component) only, to reduce the cost to approximately $1.4 million; or

3.2 alterations to the commercial component, plus the new shops across the

front of the Citiplace Community Centre, plus ground level additions to the community centre, to relocate the facilities which would be lost from the centre to make way for these shops, to reduce the cost to approximately $3.79 million.



At its meeting held on 21 June 2005, it was resolved:- “That the Council:- 1. notes the design, funding and leasing options to reconfigure the retail tenancies

at the City Station Concourse, as detailed in the report dated 23 May 2005; 2. directs the Chief Executive Officer to progress this project in terms of design

options, funding and leasing process for option 4, with a preference to include the further development of the Community Centre.

3. notes that the first step to progress this project will be the preparation of a

business plan for the Council’s consideration, to address the requirements of Section 3.59 of the Local Government Act 1995.”

At its meeting held on 25 October 2005, the Council adopted a business plan describing this project and the City’s leasing intentions for the various components. At its meeting held on 15 November 2005, it was resolved:- “That the Council:- 1. accepts the tender submitted by Woodhead International Pty Ltd to supply lead

architectural services and to coordinate a team of consultants for building extensions and alterations to a portion of the retail area and the Community Centre on the City Station Concourse, at a fee of 8.7% of the construction cost (excluding GST), plus the following hourly rates for assessment of variations:- 1.1 Principal/Director $140; 1.2 Associate $115; 1.3 Architect $110; 1.4 Interior Designer $ 70; 1.5 CAD Operator $ 95; 1.6 Draftsperson $ 95; 1.7 Assistant $ 65; 1.8 Support Staff $ 65; 1.9 Other $ 65;

2. notes that the consultancy team in part 1 above will comprise:-

2.1 BGE Pty Ltd – Structural Services; 2.2 Tenancy Consulting Services – Mechanical Services; 2.3 Bassett Consulting Engineers – Electrical Services; 2.4 Hutchinson Associates – Hydraulic Services;



3. notes the expenditure in part 1 above being charged to the following Budget Items:-

3.1 ‘Community Amenities – Other Community Amenities – Design for

Creation of Retail Tenancies – Front of Community Centre’; 3.2 ‘Community Amenities – Other Community Amenities – Reconfiguration

of Retail Area, City Station Concourse’.”


Strategic Plan Key Result Area: Liveable City. Strategy: Dynamic City Strategy.

DETAILS:

Woodhead International has submitted design drawings DD.20, DD.21, DD.30, DD.50, DD.60 and DD.61 on the proposed alterations and additions to the City Station Concourse for consideration. This project had its genesis as a commercial opportunity in respect of the area currently occupied by the Pharmacy, the Bakery and the Dentist at the southern end of the main pedestrian spine. The Council subsequently considered that the opportunity should be taken to retain the Dentist on the Concourse. It was identified that this could be achieved by building-in the open seating area at the Roe Street end of the main pedestrian spine. In the course of investigating this option, the architects sketched a possible future two-level addition to the Citiplace Community Centre. The Council considered that the two level additions to the Community Centre should be progressed now, rather than at a future stage. This decision was based on preliminary cost estimates of $1.4 million for the commercial component and the shops to be created on the frontage of the Community Centre, plus $700,000 for the Community Centre. As the northern part of this project, encompassing the Citiplace Community Centre and the new Dental Clinic, were not subject to the same level of investigation at the concept stage, design development has revealed many issues which were not previously considered. The cost estimate from Ralph Beatty Bosworth Pty Ltd, attached as Schedule 11, discloses a significant increase on the original estimate for this part of the project. The revised total cost estimate is now $4.79 million, which can be broken into approximately $1.4 million for the commercial component and $3.39 million for the Community Centre, the shops at the front of the Community Centre, and the Dental Clinic. The design development phase of this project has identified far greater complexity with the community centre additions than the preliminary feasibility had identified.



Some of these complexities include:- • a $270,000 upgrade to the fire protection system, which was not originally

envisaged;

• the need for a concrete floor for the upper level, rather than compressed fibre sheeting;

• a need to marginally expand the floor area by 65m² to provide logical entries to the Community Centre and the Dental Surgery;

• the need to introduce a significant amount of steel structural support to replace load bearing walls in the shops to be created across the front of the Community Centre.

A complete list of the additional cost items can be found in the quantity surveyor’s reconciliation in the attached Schedule 11. Design development for the commercial component revealed relatively few unexpected issues, apart from the need for a separate storeroom for the Pharmacy, attached to a remote laboratory for the Dentist. These facilities can be constructed between the railway signal artwork and the ice-cream kiosk storeroom on the Barrack Street pedestrian spine at a total additional cost of approximately $90,000. Additional income will be generated by these facilities. The broad programme for this project is set out below:- 15 June 2006 Lodge development application with Western Australian

Planning Commission (WAPC). 6 September 2006 Complete tender documents. 13 September 2006 Advertise tender. 16 October 2006 Receive development approval from WAPC. 19 October 2006 Close tender. 6 November 2006 Works and Urban Development Committee to consider

tender outcome. 21 November 2006 Council to approve preferred tender. 12 December 2006 Complete preliminaries and sign building contract. 15 January 2007 Commence construction stages 1a and 1b (Community

Centre, Dental Clinic, Dental laboratory and storeroom). 15 July 2007 Complete stage 1a (Dental Clinic, Dental laboratory and

storeroom). 15 September 2007 Commence construction of stage 2a (Bakery and bulkhead

across front of Bakery, Pharmacy and X-Dream). 15 December 2007 Complete stage 1b (Community Centre and shops across

front of Community Centre). 15 January 2008 Complete stage 2a. Commence stage 2b (Pharmacy and

ATM location). 15 February 2008 Complete stage 2b.




ACCOUNT NO: CW09020 BUDGET ITEM: Reconfiguration of City Station Concourse. BUDGET PAGE NUMBER: To be confirmed. BUDGETED AMOUNT: $2,100,000 (draft 2006/07 budget) AMOUNT SPENT TO DATE: Nil PROPOSED COST: $2,000,000 (2006/07 + $2.79 million 2007/08) BALANCE: $ 100,000 All figures quoted in this report are exclusive of GST.

COMMENTS:

It is considered that the architects and their consultant team have produced very practical designs for all components of this project, which will transform the City Station Concourse into a semi-enclosed retail arcade, providing a very attractive city entry point for Fremantle, Armadale and Midland rail line commuters and pedestrians from the Cultural Centre. It will also dramatically improve the capacity, flexibility and visibility of the Citiplace Community Centre. It is recommended that while this project will cost more than twice what was originally envisaged, it should be progressed in the form presented, as it is unlikely that it will be less costly to construct in the future. Approval will have no implications for the 2006/07 budget, however will require a further draw on the Asset Enhancement Reserve in 2007/08. At the revised cost, and at the increased rental rates disclosed in the table below, the full project is now expected to generate $277,438 of new income, which will represent a return of 5.79% on the funds expended, as set out below:-

Current Area

Current Rate/Sqm

Current Rent

New Area

New Rate/Sqm

New Rent

Difference

Pharmacy

139.4 $700.00 $97,580 290 $760 $220,400 $122,820

Pharmacy Storeroom

20 $300 $6,000 $6,000

Bakery

141.7 $729.99 $103,440 157 $835 $131,095 $27,650

Bakery Alfresco

39 $417.50 $16,283 $16,283

Dentist

105.3 $579.96 $61,070 145 $650 $94,250 $33,180

Dental Laboratory

20 $450 $9,000 $9,000



Current Area

Current Rate/Sqm

Current Rent

New Area

New Rate/Sqm

New Rent

Difference

ATM

$2,500 2 $2,500 $5,000 $2,500

Shop 1

53 $800 $42,400 $42,400

Shop 2

22 $800 $17,600 $17,600

Totals: 386.4 $264,590 748 $542,028 $277,438

Return on investment (approx $4.79 million) 5.79% The increased rentals shown in this table are acceptable to the tenants and they are considered to be realistic in the current market. There are two logical alternatives to progression of the full concept, which could be considered. They are to reduce the scope of works to:- 1. the new bakery and pharmacy, plus a new storeroom for the pharmacy (the

commercial component) only; or 2. the commercial component, plus the new shops across the front of the Citiplace

Community Centre, plus ground level additions to the community centre, to relocate the facilities which would be lost from the centre to make way for the commercial conversion into the space allocated to the dental clinic in the attached drawings.

Option 1 If the first of these options was to be progressed, there would be no new premises for the dental clinic and no possibility of accommodating this use in any other property owned by the City. The first option would continue to be financially viable at the increased rental rates disclosed in the table below:-



Current Area

Current Rate/Sqm

Current Rent

New Area

New Rate/Sqm

New Rent

Difference

Pharmacy 139.4 $700.00 $97,580 290 $760 $220,400 $122,820Pharmacy Storeroom

20 $300 $6,000 $6,000

Bakery 141.7 $729.99 $103,440 157 $835 $131,095 $27,655Bakery Alfresco

39 $417.50 $16,283 $16,283

Dentist 105.3 $579.96 $61,070 -$61,070ATM $2,500 2 $2,500 $5,000 $2,500Totals: 386.4 $264,590 488 $378,778 $114,188

Return on investment (approx $1.4 million) 8.16% Option 2 The second option would produce approximately $60,000 of additional “new rent” from the shops across the front of the community centre. It is considered to be realistic to expect that this option would shave approximately $1 million from the project costs. However, further investigations would be required before any reliable construction cost estimate could be given for this option. Assuming that the total cost of option 2 was $3.79 million, the feasibility analysis would be:-

Current Area

Current Rate/Sqm

Current Rent

New Area

New Rate/Sqm

New Rent

Difference

Pharmacy 139.4 $700.00 $97,580 290 $760 $220,400 $122,820Pharmacy Storeroom

20 $300 $6,000 $6,000

Bakery 141.7 $729.99 $103,440 157 $835 $131,095 $27,655Bakery Alfresco

39 $417.50 $16,283 $16,283

Dentist 105.3 $579.96 $61,070 -$61,070ATM $2,500 2 $2,500 $5,000 $2,500Shop 1 53 $800 $42,400 $42,400Shop 2 22 $800 $17,600 $17,600Totals: 386.4 $264,590 583 $438,778 $174,188

Return on investment (approx $3.79 million) 4.60% However, this option achieves capital cost savings, by deleting income producing elements (the Dental Clinic and the Dental Laboratory), which would generate $103,250 of annual rental. That is a relatively attractive return on the additional funds to implement the complete developed design.



It is therefore considered that the only practical options are to proceed with the developed design for the whole project, recognising that this will involve the draw of additional funds from the Asset Enhancement Reserve in 2007/08, or to progress only the commercial (southern) component of this project. It is submitted that the complete concept is the best outcome, as:- • it will create a retail arcade right across the City Station Concourse, from

Wellington Street to Roe Street; • it will radically improve the ambience and function of the Community Centre; • the two level additions to the northern end will dramatically improve this area by

making it semi-enclosed; • the project will deliver a return on the total cost, which is very close to that

available on funds on deposit, notwithstanding the fact that a large component is the Community Centre, which does not generate rental income; and

• it will deliver the Council’s requirement to accommodate the dental clinic. It is requested that direction be given on the preferred option. Moved by Cr McEvoy, seconded by Cr Scaffidi That the Council approves:- 1. the developed design for alterations and additions to the City

Station Concourse, shown in the attached Woodhead International drawings DD.20, DD.21, DD.30, DD.50, DD.60 and DD.61;

2. the revised cost estimate of $4.79 million for this project, of which

approximately $2 million is expected to be expended in 2006/07 and $2.79 million in 2007/08.





455/06 PROPOSED POLICY – CO-LOCATION OF STREET POLES

BACKGROUND:

FILE REFERENCE: P1013847-2 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 16 May 2006 MAP / SCHEDULE: Schedule 12 – Proposed Policy – Co-location of Street

Poles. The Committee recommendation to the Council for this report was resolved by the Works and Urban Development Committee at its meeting held on 12 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration. At its meeting held on 21 September 2005, the Works and Urban Development Committee requested a report on the development of a policy and strategy to reduce the proliferation of telephone poles within the district. The Committee further commented at its meeting held on 10 April 2006, that the policy should be designed to encourage greater liaison between external bodies so that the City could seek to influence and have input into the placement of poles in the city.


Legislation Telecommunications Act 1997 (Federal) and supporting statutory instruments.

Local Government Act 1995. Part 2 Division 1 – Activities on Thoroughfares and

Trading in Thoroughfares and Public Places Local Law. Strategic Plan Key Result Area: Accessible City, Attractive and Functional City. Strategy: Movement and Access, Business City. Policy Policy No and Name: 20.6 – Reinstatements of Roads and Footpaths.

22.2 – Directional Signs Within the Road Reserve. 22.7 – Uniform Traffic Control Signage – Parking Control.

DETAILS:

The City currently approves or has the opportunity to comment on the installation of numerous types of poles within the street. As part of the existing process,



consideration is given to the location of the proposal, the colour and type of the structure, the visual impact on the streetscape, the impact on the pedestrian environment and implications for traffic in general. The existing process for approval or comment on the installation of the various street poles is as follows:- Telecommunications Above ground telecommunication infrastructure within the street is mainly restricted to mobile phone ‘microcell’ antenna. Telstra are currently the only licensed Telecommunications Carrier that install these devices within the street. The ‘microcells’ are used as a booster for the mobile phone network in built up areas, and most of the infrastructure is installed on buildings. It is understood that Telstra currently has devices in 25 locations throughout the city. The current practice is for these to be installed on Main Roads WA traffic signal poles or City of Perth parking poles. Agreements are in place for this co-location to occur. Further investigations into these installations have identified that four sites exist where the device is erected on a Telstra pole and not co-located with any other infrastructure. This in not a common practice, and has only been identified at sites where a relocation has occurred due to public works, and no suitable replacement pole was available, or where the device was installed during the early stage of the roll-out and the co-location agreements were not in place. Post Boxes Australia Post has numerous post collection boxes located throughout the city. These vary in type, from large ‘red’ and ‘yellow’ 1.5 metre high boxes to a smaller pole mounted variety. Only one application has been received for these in recent years and while consideration is given to ensuring they are installed in an appropriate location, it is unlikely that these could be co-located. Parking Signs Parking signs are installed and relocated to accommodate redevelopment, streetscape enhancements and parking amendments. The position of these signs needs to directly relate to the location of the parking restriction. While it is often difficult to co-locate these signs with other existing poles, an opportunity may exist to relocate surrounding infrastructure onto these poles. Transperth/CAT Information Pillars The Public Transport Authority often requests permission to relocate bus stops or install information pillars at existing stops. While consideration regarding the placement of these facilities is given to ensure they do not impact on the pedestrian environment, it is unlikely that co-location with other infrastructure would be possible.



Specialist Tour Parking Signs Requests for specialist tour parking are occasionally received and considered on the basis of demonstrated demand and the appropriateness of the proposed location. If supported, the infrastructure would generally replace existing parking and would be treated the same as a normal parking sign. Street Name Plate Signs New street name plate signs are generally dealt with as part of the subdivision process. The location of these signs is flexible, within the immediate location of the intersection, and could be co-located with the adjacent street name plates or other directional signs. Street Light Poles While Western Power has ownership over the majority of street lights within the city, the City of Perth does own and maintain its own network of street lights. These lights are located at appropriate intervals to ensure an adequate level of lighting and as such are limited in the flexibility of placement. If existing poles are positioned in an appropriate location, co-location with various types of signs would be possible. Traffic Signals and Signs All traffic signals and signs are under the control of Main Roads WA (MRWA) and are maintained under long term contracts administered by MRWA. Telstra has an arrangement with MRWA to co-locate microcell transmitters on the traffic light poles. While arrangements could be made with MRWA to co-locate other types of infrastructure, the positioning and type of pole used is unlikely to be suitable in most cases. Other Street Furniture The City provides various types of street furniture to enhance the amenity and appearance of the road reserve. Some types of street furniture could be used to accommodate other infrastructure requiring a pole. Currently in King Street, between Hay and Murray Streets, parking signs are placed on traffic bollards. There may be opportunities to place some signs on other existing street furniture, such as tree bollards.



COMMENTS:

It is considered that through current practices, the City endeavours to minimise the proliferation of poles within the street by co-locating infrastructure where possible.



External agencies, such as Telstra and Main Roads WA, also work together with the City to co-locate their infrastructure on existing infrastructure. While this cooperation occurs in practice, the City has no formal policy to reflect its desire to minimise the proliferation of poles within the street. It is therefore considered appropriate that the City adopts the proposed policy as detailed in Schedule 12, and continues to work with other agencies to co-locate infrastructure where appropriate. Moved by Cr Scaffidi, seconded by Cr McEvoy That the Council approves the adoption of a policy to co-locate street poles within the City of Perth, as detailed in Schedule 12, to reduce the proliferation of information and infrastructure poles within the road reserve. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


456/06 TELSTRA RALLY AUSTRALIA COMMEMORATIVE PLAQUE

BACKGROUND:

FILE REFERENCE: P1015078-4 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 2 June 2006 MAP / SCHEDULE: Schedule 13 – Plaque Design Details.

Schedule 14 – Plaque Location Option 1 (preferred). Schedule 15 – Plaque Location Option 2.

The Committee recommendation to the Council for this report was resolved by the Works and Urban Development Committee at its meeting held on 12 June 2006. The Committee recommendation to the Council is the same as that recommended by the administration.



The City has received a request from Simone Woodward, General Manager for Telstra Rally Australia (TRA), seeking approval to place a commemorative plaque in one of two optional locations in the paving surrounding Forrest Place. The proposed plaque marks 19 years of the event being held in Perth. It is proposed that the plaque be installed prior to being unveiled as part of the TRA ticket launch on 26 July 2006.


Strategic Plan Key Result Area: Liveable City. Strategy: Unique City Strategy. Policy Policy No and Name: 1.6 – Memorials, Monuments and Plaques.

DETAILS:

Telstra Rally Australia has been located in Perth, Western Australia, since 1988 however the event will move to another Australian state in 2007. To mark the event being held in Perth for the past 19 years, TRA is seeking approval to install a commemorative plaque in Forrest Place. The Forrest Place location has been chosen by TRA as it has been used to hold several ceremonial events to promote the rally to potential spectators and rally enthusiasts. The first ceremony held in Forrest Place was the official opening to Rally Australia in 1990. Since then, both the official opening and the official closing ceremonies have been hosted by the City in Forrest Place. The ceremonies are attended by many dignitaries from Perth and from the motor sport fraternity including City of Perth Elected Members, government officials, members of the Federation Internationale de l’Automobile (FIA) and representatives from the Confederation of Australian Motor Sport (CAMS), team directors, drivers, sponsors, officials and spectators. The ceremonies give dignitaries the opportunity to officially welcome, thank and farewell international and interstate visitors to Perth. Plaque design The proposed commemorative plaque (shown on the attached Schedule 13) would be a 400mm x 400mm footpath plaque, with a depth of 70mm to 100mm and manufactured to be structurally sound and trafficable to suit the final location. The design of the plaque would feature the Telstra Rally Australia “rally plate design” as well as the following wording:- “Commemorating 19 years of Telstra Rally Australia 1988 – 2006, Perth. A round of the FIA World Rally Championship”.



Proposed location Telstra Rally Australia has proposed that the plaque be set into the current paving located along the western walkway of Forrest Place in front of, and central to, the General Post Office building (see the attached Schedule 14). Alternatively, TRA has proposed a second option in a central location at the southern end of Forrest Place, in the walkway leading into the Murray Street Mall (see the attached Schedule 15).


There are no financial implications for the City of Perth. The applicant has stated that TRA will bear all costs associated with the manufacture, installation and maintenance of the plaque.

COMMENTS:

Compliance with Policy 1.6 Memorials, Monuments and Plaques. The applicant has provided a detailed submission including comments regarding how TRA satisfies various criteria and requirements of Policy 1.6 Memorials, Monuments and Plaques. Although TRA has been a significant motor sport event in Perth over the last 19 years, it is arguable whether it fully satisfies the following aspects of the Policy:- • “1.2 Any proposed memorial must not compromise the aesthetic integrity of the

site nor interfere or disturb the fabric or character of the proposed site.” • “2. Memorial proposals should represent the values of the community and be

mindful of future generations.” • “9.1 The subject of any new memorial should be an individual or association

that has made a highly significant contribution to the cultural, political or social development of the City of Perth and/or the history or development of Western Australia.”

It is therefore considered that the Telstra Rally Australia event does not satisfy the broad intent of the City of Perth’s policy to commemorate an individual, organisation or event beneficial to the greater good of the community. Moved by Cr McEvoy, seconded by Cr Scaffidi That the application from Telstra Rally Australia to install a paving plaque in Forrest Place to commemorate Telstra Rally Australia, as detailed in the report dated 2 June 2006, be declined. The motion was put and carried



The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, McEvoy, Scaffidi and

Sutherland Against: Crs Hardy and Kay

I T E M N O :

OTHER REPORTS

457/06 DESIGN ADVISORY COMMITTEE – MINUTES OF THE MEETING HELD ON 1 JUNE 2006

BACKGROUND:


DETAILS:

The Design Advisory Committee is required to provide independent technical advice and recommendations to the Council in respect to applications requesting a Plot Ratio Bonus in the Central Area and design issues on other applications referred to it for consideration.

COMMENTS:

The confirmed minutes of the Design Advisory Committee meeting held on 1 June 2006 have previously been distributed to Elected Members. Members of the public interested in viewing the documents are advised they may do so at the Customer Service Centre on the ground floor of Council House or on the City of Perth website at www.perth.wa.gov.au. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the confirmed minutes of the Design Advisory Committee meeting held on 1 June 2006. The motion was put and carried



The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


458/06 PLANNING COMMITTEE – MINUTES OF THE MEETINGS HELD ON 9 AND 30 MAY 2006

BACKGROUND:


DETAILS:

The role and function of the Planning Committee is as follows:- To oversee and make recommendations to the Council on matters related to:- 1. development, building, demolition, sign and alfresco dining applications and

proposals for subdivision or amalgamation; 2. the City Planning Scheme and planning policies; 3. identification of long term planning opportunities and major projects, including

the Foreshore Action Plan, Performing Arts Precinct and Northbridge Link Project;

4. strategic town planning initiatives and economic development; 5. Heritage, including:-

5.1 the City of Perth Municipal Inventory; 5.2 the Register of Places of Cultural Heritage Significance referred to in City

Planning Scheme No 2, and management of same; 5.3 heritage incentive initiatives;

6. transport and traffic network planning issues; 7. environmental improvement strategies including environmental noise

management; 8. liquor licensing;



9. land administration issues, such as street names, closures of roads and rights-of-way and vesting of reserves;

10. applications for events held within the City of Perth that require planning approval as a result of excessive noise or traffic management proposals.

COMMENTS:

The confirmed minutes of the Planning Committee meetings held on 9 and 30 May 2006 have previously been distributed to Elected Members. Members of the public interested in viewing the document are advised they may do so at the Customer Service Centre on the ground floor of Council House or on the City of Perth website at www.perth.wa.gov.au. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the confirmed minutes of the Planning Committee meetings held on 9 and 30 May 2006. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


459/06 MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE – MINUTES OF THE MEETING HELD ON 23 MAY 2006

BACKGROUND:




DETAILS:

The role and function of the Marketing, Sponsorship and International Relations Committee was as follows:- To:- 1. oversee and make recommendations to the Council on matters related to:-

1.1 marketing of the city, except for those matters within the purview of the Parking Committee;

1.2 initiatives to promote Perth as a tourist destination;

1.3 events held in Forrest Place and the Hay and Murray Street Malls and other Council reserves and parks;

1.4 international relations including Sister City relationships and U.S. Naval visits and world energy city partnerships;

1.5 the implementation of the Christmas Decorations Strategy;

1.6 the management of the Australia Day Celebrations, in accordance with the Committee’s Delegation of Authority;

1.7 street busking in the City;

1.8 use of the City’s banner and flag sites;

2. assess requests made to the Council for donations and sponsorship, with authority to approve or decline requests of $10,000 or less;

3. assess requests to waive fees associated with the hire of the City's exhibition screens in accordance with Procedure PR0720, with authority to approve or decline requests over $5,000.

COMMENTS:

The confirmed minutes of the Marketing, Sponsorship and International Relations Committee meeting held on 23 May 2006 have previously been distributed to Elected Members. Members of the public interested in viewing the document are advised they may do so at the Customer Service Centre on the ground floor of Council House or on the City of Perth website at www.perth.wa.gov.au.



Moved by Cr Davidson, seconded by Cr Butler That the Council notes the confirmed minutes of the Marketing, Sponsorship and International Relations Committee meeting held on 23 May 2006. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


460/06 FINANCE AND BUDGET COMMITTEE – MINUTES OF THE MEETING HELD ON 9 MAY 2006

BACKGROUND:

FILE REFERENCE: P1014037-10 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 21 June 2006 MAP / SCHEDULE: N/A

DETAILS:

The role and function of the Finance and Budget Committee is as follows:- To oversee and make recommendations to the Council on matters related to:- 1. the financial management of the City including budgeting, payment of accounts,

collection of debts, investment of funds and write-offs; 2. strategic and annual plans; 3. all proposals for unbudgeted expenditure; 4. property management; 5. business opportunities and proposals having the potential to achieve new

income or savings for the City, which may have been initiated by other Committees of the Council;

6. audits and the appointment of the City’s auditor, as follows:-



6.1 carrying out of its functions in relation to audit of the Annual Accounts; 6.2 development of a process to be used to select and appoint an external

auditor and the relationship with the auditor; 6.3 integrity of financial reporting; 6.4 impact of any changes to accounting standards and policies and their

impact on financial statements; 6.5 adequacy of internal controls and compliance systems to identify and

manage risks.

COMMENTS:

The confirmed minutes of the Finance and Budget Committee meeting held on 9 May 2006 have previously been distributed to Elected Members. Members of the public interested in viewing the document are advised they may do so at the Customer Service Centre on the ground floor of Council House or on the City of Perth website at www.perth.wa.gov.au. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the confirmed minutes of the Finance and Budget Committee meeting held on 9 May 2006. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


461/06 GENERAL PURPOSES COMMITTEE – MINUTES OF THE MEETING HELD ON 23 MAY 2006

BACKGROUND:




DETAILS:

The role and function of the General Purposes Committee is as follows:- To oversee and make recommendations to the Council on matters related to:- 1. elections and the electoral roll; 2. safety and security within the City of Perth; 3. Elected Members, including protocols and procedures, benefits and allowances; 4. house management issues, including the Dining Room and Civic Receptions; 5. management and issues relating to the Council’s civic buildings, namely Council

House, the Perth Town Hall and the Perth Concert Hall; 6. legislative issues including the Council’s policies, local laws, Register of

Delegations, and reviews of the Local Government Act 1995; 7. public art, art purchases and management of the City’s art collection with the

authority to purchase artworks over $5,000 (excluding GST) and the deaccession of artworks in accordance with Policy SU53 - Collection Management;

8. requests for receptions referred to the Committee by the Lord Mayor, with authority to approve or decline requests of $5,000 or less;

9. public health; 10. community services and operations within Council controlled facilities.

COMMENTS:

The minutes of the General Purposes Committee meeting held on 23 May 2006 have previously been distributed to Elected Members. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the minutes of the General Purposes Committee meeting held on 23 May 2006. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,




462/06 WORKS AND URBAN DEVELOPMENT COMMITTEE – MINUTES OF THE MEETING HELD ON 22 MAY 2006

BACKGROUND:


DETAILS:

The role and function of the Works and Urban Development Committee is as follows:- To oversee and make recommendations to the Council on matters related to:- 1. works required to construct, upgrade and maintain streets, footpaths,

thoroughfares and other public places, including streetscape upgrades, landscaping initiatives and directional signage and graffiti;

2. design, construction and upgrading of parks, reserves, recreational and civic

amenities and facilities and Council owned buildings, excluding Council House, the Perth Town Hall and the Perth Concert Hall;

3. the façade lighting of buildings; 4. waste management.

COMMENTS:

The confirmed minutes of the Works and Urban Development Committee meeting held on 22 May 2006 have previously been distributed to Elected Members. Members of the public interested in viewing the document are advised they may do so at the Customer Service Centre on the ground floor of Council House or on the City of Perth website at www.perth.wa.gov.au. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the confirmed minutes of the Works and Urban Development Committee meeting held on 22 May 2006. The motion was put and carried



The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


463/06 MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil

464/06 REPRESENTATION ON STATUTORY AUTHORITIES AND PUBLIC BODIES

1. VACANCY FOR W.A. LOCAL GOVERNMENT ASSOCIATION MEMBER - DLI COMMUNITY TITLES ADVISORY COMMITTEE - MEMBER (1)

NOMINATION PROCESS: Nominees are asked to complete the Nomination Form and email by COB Friday 21 July 2006 to [email protected]. Completed forms may also be faxed or posted. Unsigned or late nominations will not be accepted. At the close of the nomination period the Selection Committee will meet and resolve on preferred candidates or make recommendations on preferred candidates to the WALGA State Council. IMPORTANT NOTE: Please note, your nomination will be photocopied for the Association’s State Council and/or Selection Committee and where relevant, the Minister and Committee Chairman. Therefore, it is important that profile information be complete, up to date and typed. Appointments are conditional on the understanding that nominees will resign when their entitlement terminates, that is, they are no longer Elected Members or Serving Officers of Local Government. EQUALITY: It should be noted that the Government is committed to providing equal selection opportunity for both indigenous and non-indigenous people and both genders and the WA Local Government Association encourages nominations accordingly. REASON FOR VACANCY, TERM AND COMMENCEMENT DATE: The Minister for Land Information has approved a new two year term, which will expire in May 2008.



MEETING DETAILS: Meetings: Every two months – Wednesday at 5.00pm Venue: REIWA House, Hay Street, Subiaco Duration: Approximately two hours Travelling allowance: Reimbursement of out-of-pocket expenses in relation to

attending meetings will be paid at Public Sector rates. SELECTION CRITERIA: Nominee to address the following Selection Criteria: • Are you a current Elected Member or Serving Officer? Yes/No • What is your relevant experience as an Elected Member/Serving Officer?

Please provide examples. • What are your experiences, skills, attributes or qualifications to support the

nomination? Please provide examples. • Please demonstrate your interest in the position. • If successful, what do you see as your role and how would you represent Local

Government and the Association? TERMS OF REFERENCE: The DLI Community Titles Advisory Committee is required to provide informed input into the review process of the Strata Titles Act 1995 as well as providing an initial sounding board on industry and public views regarding the proposed changes to the Act. COMMITTEE MEMBERSHIP: The Commission is made up as follows: • Department of Land Information • Department of Planning and Infrastructure • State Administrative Tribunal • Water Corporation • REIWA • Institute of Surveyors WA • Law Society of WA • Aust Institute of Conveyancers WA Division • Urban Development Institute of Australia WA Division Inc • Strata Titles Institute • Representatives from single and multi tier strata titles schemes FOR FURTHER PARTICULARS ABOUT THE COMMITTEE PLEASE CALL: Mr Graham Marion Executive Officer CTAC PO Box 2222 MIDLAND WA 6936 Ph: 9273 7173 Email: [email protected]



FOR FURTHER PARTICULARS ABOUT THE NOMINATION PROCESS PLEASE CALL: Margaret Degebrodt W.A. Local Government Association Ph: 08 9213 2036or email [email protected] Nominations must be signed and submitted by the closing date to: WA Local Government Association - Attention: Margaret Degebrodt, by preferably email to [email protected] ; by facsimile: 9322 2611; or by post to 15 Altona Street, West Perth WA 6005. No nominations were received.

2. VACANCY FOR WA LOCAL GOVERNMENT ASSOCIATION MEMBER - ROADSIDE CONSERVATION COMMITTEE - (MINISTERIAL APPOINTMENT) - SERVING OFFICER - (PANEL OF 3 NAMES REQUIRED)

NOMINATION PROCESS: Nominees are asked to complete the Nomination Form and email by COB Friday 21 July 2006 to [email protected]. Completed forms may also be faxed or posted. Unsigned or late nominations will not be accepted. At the close of the nomination period the Selection Committee will meet and make recommendations to the Minister of Environment. IMPORTANT NOTE: It is important to note that your nomination is photocopied for the Association’s State Council and/or Selection Committee and where relevant, the Minister and Committee Chairman. It is important that profile information be complete, up to date and typed.

Appointments are conditional on the understanding that nominees will resign when their entitlement terminates, that is, they are no longer Serving Officers of Local Government. EQUALITY: It should be noted that the Government is committed to providing equal selection opportunity for both indigenous and non-indigenous people and both genders. The WA Local Government Association encourages nominations accordingly. MINISTERIAL APPOINTMENTS Ministerial appointments require a panel of three names to be submitted to the Minister for each position. It is essential that curriculum vitae be submitted with your nomination form. TERM AND COMMENCEMENT: The term is not defined. Commences upon appointment.



CURRENT REPRESENTATIVE AND REASON FOR VACANCY: Resignation of current Member, Mr Mick McCarthy. MEETING DETAILS: Meetings: Four meetings per annum Venue: Offices of CALM in Kensington Day / time: Second Monday of the month at 1.00pm Duration: Approximately four hours Meeting fees: Travelling allowance is paid in accordance with Public Sector

Standards for rural-based officers. SELECTION CRITERIA: Nominee to address the following Selection Criteria: • Are you a current Serving Officer? Yes/No • What are your experiences, skills, attributes or qualifications to support the

nomination? Please provide examples. • What is you knowledge of Local Government roadside management

responsibilities and native vegetation management? Please outline • Please demonstrate your interest in the position. • If successful, what do you see as your role and how would you represent Local

Government and the Association? TERMS OF REFERENCE: The Roadside Conservation Committee coordinates and promotes the conservation and effective management of rail and roadside vegetation for the benefit of the environment and the people of Western Australia. ROADSIDE CONSERVATION COMMITTEE MEMBERSHIP: The Committee has representation from: • Department of Conservation and Land Management • Main Roads WA • Department of Environment • WA Local Government Association • Westnet Rail • Utility Providers • WA Conservation Council • Other non-government organisations • Other applicable government agencies FOR FURTHER PARTICULARS ABOUT THE COMMITTEE PLEASE CALL: Ms Cressida Wilson Executive Officer Roadside Conservation Committee Locked Bag 104 Bentley Delivery Centre BENTLEY WA 6983 Ph: 93340423 Email: [email protected] Email: [email protected]



FOR FURTHER PARTICULARS ABOUT THE NOMINATION PROCESS PLEASE CALL: Margaret Degebrodt W.A. Local Government Association Ph: 08 9213 2036 or email [email protected] Nominations must be signed and submitted by the closing date to: WA Local Government Association – Attention Margaret Degebrodt, preferably by email to [email protected]. Alternatively, nominations can be faxed to 9322 2611 or posted to the WA Local Government Association, 15 Altona Street, West Perth WA 6005 No nominations were received.

3. VACANCY FOR WA LOCAL GOVERNMENT ASSOCIATION MEMBER - WA LOCAL GOVERNMENT SUPERANNUATION PLAN TRUSTEE BOARD - ELECTED MEMBER – COUNTRY (1) - ELECTED MEMBER – METROPOLITAN (1)

NOMINATION PROCESS: Interested parties are asked in the first instance to contact the Association to request an application package, then to complete the Nomination Form and additional required documentation (in the package), and send by COB Friday 21 July 2006 to WALGA. Unsigned or late nominations will not be accepted. At the close of the nomination period the Selection Committee will meet and make recommendations to the next State Council Meeting. IMPORTANT NOTE: Your nomination and supporting documentation will be photocopied for the Association’s State Council and/or Selection Committee, the Board of WALGSP and where relevant, the Minister and Committee Chairman. Therefore, it is important that profile information be complete, up to date and typed. Appointments are conditional on the understanding that nominees will resign when their entitlement terminates, that is, they are no longer Elected Members of Local Government. EQUALITY: It should be noted that the Association is committed to providing equal selection opportunity for both indigenous and non-indigenous people and both genders and the WA Local Government Association encourages nominations accordingly. REASON FOR VACANCY, TERM AND COMMENCEMENT DATE: The terms for the existing incumbents will expire and are subject to renewal. Existing nominees are eligible to renominate. The new four year term will commence upon acceptance by the WALGSP Board and expire on 30 June 2010.



MEETING DETAILS: Meetings: Generally twice monthly including committee meetings. Location: WA Local Government Superannuation Plan, 105 St Georges

Terrace, Perth, and Metropolitan Councils. Day/Time: 9.00am Audit Committee 10:00am Superannuation Trustee Board

Investment Committee Wednesday two weeks prior to Board at 11.00am. Four to five hours each meeting.

Meeting Fees: Directors receive $15,000 pa and a fee of $450 per Board meeting and $300 per committee meeting attended.

SELECTION CRITERIA: Nominee to address the following Selection Criteria: 1. Are you an Elected Member in Local Government? Yes/No 2. What is your knowledge of:

• Superannuation Industry Supervision Legislation and relevant prudential requirements?

• Trust Law and the elements of and application of the Financial Services RSE Licensing regime?

• Investment markets and investment principles? • Management processes and principles? • Duties and responsibilities of Directors and the role of Trustee of a

Superannuation Plan? 3. The WA Local Government Superannuation Plan Trust Deed? 4. What is your ability to make informed decisions based on technical advice? 5. What is your understanding of the role of the Board of Trustees in relation to the

contentious death and disability insurance claims? 6. Please outline your working knowledge, experience, skills, attributes or

qualifications that support the nomination 7. Do you satisfy the requirements of the Responsible Officer Declaration

(supplied in application package)? Yes/No 8. Do you hold a current Federal Police Clearance for APRA regulated entities

(form supplied in application package)? Yes/No 9. Have you undergone a Bankruptcy Check through the Insolvency and Trustee

Service Australia (ITSA) (no form available – applicants must contact ITSA themselves, see contact details included in checklist)? Yes/No

10. If successful, and within the context of Corporation Law, what do you see as your role and how would you represent Local Government and the Association?

Applicants will be required to submit a Police Clearance through the Federal Police for APRA’s RSE requirements and a bankruptcy check through Insolvency and Trustee Services Australia prior to being able to commence any role with the WA Local Government Superannuation Board. It is important therefore that any intending applicant who can not satisfy these conditions should not apply.



TERMS OF REFERENCE: The WA Local Government Superannuation Plan Pty Ltd is the Corporate Trustee for the WA Local Government Superannuation Plan (WALGSP). The WALGSP provides superannuation coverage for the employees of every Local Government in Western Australia. The Corporate Trustee, which has two independent Directors, equal employer/employee representation, is responsible for the management of the WALGSP, which encompasses the broad areas of Member Services and administration, life and income continuance assurance and investment Management including access to Financial Planning. The Fund is currently approaching $1billion in Investment Funds under Management, with approximately 31,000 members. Refer to the WALGSP website for further information www.walgsp.com.au. TRAINING: The Corporate Trustee advises that as a result of increased regulation, the Plan has established minimum standards of superannuation industry training and development for all Directors to have undertaken within the first two years of their appointment, and then continuing professional development during the term of appointment. BOARD MEMBERSHIP: The Board will have representation from:

Three employer Directors nominated by WALGA comprising: • One Metropolitan Elected Member Director • One Country Elected Member Director • One Local Government Officer with eligibility to be a Plan Member

Three employee Directors comprising:

• One nominated by the ASU • One nominated by the LGRCEU • One elected by the members of the Plan

Two independent Directors

FOR FURTHER PARTICULARS ABOUT THE TRUSTEE BOARD PLEASE CALL: Mr John McNally Chief Executive Officer WA Local Government Superannuation Plan Ph: (08) 9480 3550 [email protected]



FOR FURTHER PARTICULARS ABOUT THE NOMINATION PROCESS PLEASE CALL: Margaret Degebrodt W.A. Local Government Association Inquiries: [email protected] or Ph: 08 9213 2036 Submissions: to [email protected] Nominations must be signed and submitted by the closing date to: WA Local Government Association – Attention Margaret Degebrodt, preferably by email to [email protected]. Alternatively, nominations can be faxed to 9322 2611 or posted to the WA Local Government Association, 15 Altona Street, West Perth WA 6005 Cr Sutherland nominated himself Moved by Cr Sutherland, seconded by Cr Evangel That Cr Sutherland be nominated to fill the vacancy on the WA Local Government Superannuation Plan Trustee Board. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Butler, Davidson, Evangel, Hardy, Kay, McEvoy,


465/06 URGENT BUSINESS Nil

466/06 CLOSE OF MEETING The Lord Mayor declared the meeting closed at 7.02pm with Councillors Butler, Davidson, Evangel, Hardy, Kay, McEvoy, Scaffidi and Sutherland in attendance.

Documents

COUNCIL MINUTES - City of Perth MINUTES 27 JUNE 2006 M:\COUNCIL MINUTES 2005-06\MN060627.DOC INDEX Item Description Page 418/06 PRAYER 1 419/06 DECLARATION OF OPENING 1 420/06 APOLOGIES