Minutes of the Ordinary Meeting of Council...2017/06/05 · MINUTES ORDINARY MEETING OF COUNCIL 5 JUNE 2017 These minutes are circulated subject to confirmation by Council at the

Th

Minutes of the Ordinary Meeting of Council

Held on 5 June 2017
Council Chambers, Ivanhoe Service Centre
ese Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 26 June 2017 1

275 Upper Heidelberg Road, Ivanhoe

MINUTES ORDINARY MEETING OF COUNCIL 5 JUNE 2017

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 26 June 2017

PRESENT .............................................................................................................................. 5

APOLOGIES .......................................................................................................................... 5

LEAVE OF ABSENCE ........................................................................................................... 5

CONFIRMATION OF MINUTES ............................................................................................. 5

DISCLOSURE OF INTERESTS ............................................................................................. 5

1. URGENT BUSINESS ....................................................................................................... 6

1.1 Social Enterprise Cafe at Rosanna Station ............................................................. 6

2. PETITIONS ...................................................................................................................... 7

Nil6.4 Ivanhoe RSL - Temporary Accomodation Support .................................................. 87.1 Proposed Council Plan and Budget - Consideration of Submissions Received ....... 97.8 Proposed Council Plan and Budget - Consideration of Submissions Received

- Additional Submissions ....................................................................................... 10

3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT .................................... 11

3.1 2018-2019 Community Sport Infrastructure Fund from the Victorian Government .......................................................................................................... 11

3.2 St Vincent de Paul Society - Diamond Valley Community Sleepout ...................... 12

4. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 13

4.1 Dumped Rubbish and Litter Plan .......................................................................... 13

5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT .............................. 14

5.1 Construction of two double storey dwellings at 60 St Helena Road, Greensborough (P1242/2016) .............................................................................. 14

5.2 Montmorency Village Special Charge - Consideration of Submissions.................. 255.3 Consideration of Submissions Watsonia Special Charge Scheme ........................ 265.4 Eaglemont Village - Notice of Intention to declare a Special Charge ..................... 275.5 Ryans Road, Eltham North - Additional School Crossing Supervisor .................... 295.6 Advertising Signage on Council Land at 2 The Circuit, Greensborough ................ 305.7 VCAT Consent Order for Apartment development at 19 - 33 Upper

Heidelberg Road, Ivanhoe - (P382/2016) .............................................................. 31

6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 32

6.1 Public Participation at Council Meetings ............................................................... 326.2 Additional Patrons in Footpath Trading Area for 'Grape and Hop Wine Bar' at

10 Were Street, Montmorency .............................................................................. 336.3 Sub Regional Indoor Sports Needs Analysis ......................................................... 346.5 Submission to the Australian Government regarding changes to the test for

Australian Citizenship ........................................................................................... 356.6 Appointment of two additional members to the Banyule Disability and

Inclusion Advisory Committee ............................................................................... 35

7. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 36

7.2 McCrae Road, Rosanna - Traffic Treatment Project .............................................. 367.3 Councillor Portfolio Draft Policy ............................................................................. 367.4 9-11 Skye Street, Macleod - Proposed Lease to Skye Children's Co-

Operative Limited - Commencement of Statutory Procedures ............................... 377.5 Committees Report - Audit & Risk Advisory Committee ........................................ 387.6 Committees Report ............................................................................................... 397.7 Assembly of Councillors ........................................................................................ 39


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 26 June 2017 3

8. SEALING OF DOCUMENTS ......................................................................................... 42

8.1 Sealing of Documents ........................................................................................... 42

9. NOTICES OF MOTION .................................................................................................. 42

Nil

10. GENERAL BUSINESS .................................................................................................. 43

10.1 Olivia Newton-John ............................................................................................... 4310.2 Ramadan Iftar Dinner ............................................................................................ 4310.3 North East Link Transport Forum .......................................................................... 4310.4 Banyule Sustainability Leaders Graduation Night ................................................. 43

CLOSURE OF MEETING ..................................................................................................... 44



EXTENSION OF PUBLIC FORUM

Resolution (CO2017/88)

That the Public Forum be extended until 7.30pm.

Moved: Cr Peter Castaldo Seconded: Cr Alison Zandegu CARRIED

Appointment of Temporary Chairperson

The Chief Executive Officer, Mr Simon McMillan, called for nominations for a Temporary Chairperson.

Cr Garotti nominated Cr Langdon as Temporary Chairperson, seconded Cr Phillips

Cr Langdon took the chair CARRIED

Cr Phillips nominated Cr Di Pasquale as Acting Mayor for the period 2 June to 14 July 2017 during the Mayor’s Leave of absence.

Appointment of Acting Chairperson


That Cr Di Pasquale be appointed as Acting Mayor for the period 2 June to 14 July 2017 in the absence of the Mayor.

Moved: Cr Wayne Phillips Seconded: Cr Zandegu CARRIED



The Meeting opened at 7.35pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

The Acting Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present

Cr Peter Castaldo, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Craig Langdon, Cr Wayne Phillips, Cr Alison Zandegu

Apologies

Nil

Leave of Absence

Mayor Cr Tom Melican

Confirmation of Minutes

That the following Minutes be confirmed:

Ordinary Meeting of Council held 15 May 2017

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED

Disclosure of Interests

Nil



1. URGENT BUSINESS

1.1 SOCIAL ENTERPRISE CAFE AT ROSANNA STATION


That Council consider an item of Urgent Business regarding a potential Social Enterprise Cafe at Rosanna Station.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

CARRIEDBackground

The Level Crossing Removal Authority is proceeding with the duplication of the rail track between Heidelberg and Rosanna together with the Lower Plenty Road level crossing removal and construction of a new Rosanna Railway Station. The design process is well advanced and indicates the inclusion of a café area as part of the redevelopment of the Rosanna Railway Station.

The State Government has a current Social Enterprise Strategy, and has written social procurement into its tender contracts for infrastructure works relating to the Level Crossing Removal Project. Council sees that there is a further opportunity to expand on this with the inclusion of Social Enterprise and Social Procurement as part of any lease arrangements for commercial spaces.

Social enterprises are businesses that trade to intentionally tackle social problems, improve communities, provide people access to employment and training, or help the environment. Using the power of the marketplace to solve the most pressing societal problems, social enterprises are commercially viable businesses existing to benefit the public and the community, rather than shareholders and owners.

In the Australian context, there is no legal structure called social enterprise but we define social enterprise as organisations that:

• Are driven by public or community cause, be it social, environmental, cultural or economic;

• Derive most of their income from trade, not donations or grants; • Use the majority (at least 50%) of their profits to work towards their social mission.

The Rosanna Station Cafe presents a great opportunity for a social enterprise operation as it’s a new facility and allows for local employment for disadvantaged.

This will provide an opportunity for the State Government to embed its Social Enterprise Strategy and an opportunity for real social outcomes from the Level Crossing Project providing direct employment pathways for the local disadvantaged community.




That:

1. Council write to Hon Jacinta Allan Minister for Public Transport and Major Projects, Anthony Carbines Member for Ivanhoe and Brad Giddins Director of Industry Capability and Inclusion, Level Crossing Removal Authority requesting a meeting with Council to discuss social enterprise opportunities for the leasing of the commercial floor space for the Café at the Rosanna Railway Station to employ members of the community who are disadvantaged. The discussion to look at opportunities relating to the social enterprise café:

• Being operated by Council (Council may wish to subcontract). • Creating a minimum 10 jobs for young disabled residents in Banyule. • Ensuring that any profits from the enterprise are fully reinvested back into a

"Banyule Social Enterprise Fund" for investment in other social enterprises (i.e. Malahang Reserve and Possum Hollows).

2. Council request the State Government consider other long term social procurement and social enterprise opportunities as part of their roll out of leases associated with proposed commercial uses on State Government Land.

3. A report be presented back to Council outlining the response from the State Government in relation to 1 and 2 above.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon CARRIED

2. PETITIONS

Nil

AMEND ORDER OF BUSINESS


That the Order of Business be amended so that item 6.4, 7.1 and 7.8 be considered prior to proceeding with the Agenda as listed.




6.4 IVANHOE RSL - TEMPORARY ACCOMODATION SUPPORT

Mr Fred Cullen spoke to the item.

EXECUTIVE SUMMARY

On Friday, 21 April 2017, the heritage-listed RSL building in Ivanhoe was gutted by a devastating fire. Council offered immediate support to the Ivanhoe RSL, storing salvaged memorabilia items in the Council Offices at Ivanhoe. Council also quickly liaised with the RSL and offered the McCubbin Room for the Club’s use to hold its Anzac afternoon tea and organised the catering for 100 people on the club’s behalf for their commemoration events on Sunday, 23 April 2017.

The RSL have vowed to rebuild the facility but have been left without a venue in the meantime. The Ivanhoe RSL have been liaising with Council in regards to their office accommodation needs and the possibility of securing some the Council’s Ivanhoe administration space. This space is available as it has been recently vacated due to Council’s administration staff relocating to Greensborough.

The Ivanhoe RSL would need to have access to:

• An office space for their President • A working space of up to three desks • The ability for a board room style table accommodating up to 10 people.

This space would be required for use by the RSL during the week, Monday to Friday with operating hours of 9am to 5pm. The section of building occupied by the RSL would need to be able to securely locked and accessible to the RSL only, and have access to amenities including toilets and tea points.

Officers have worked with the RSL and can accommodate most of their needs except for after- hours use due to security issues. Council will continue to liaise with the RSL on other suitable locations for this type of use.

The cost of the works to accommodate the needs of the Ivanhoe RSL are estimated at $10,000 and include securing the area, additional partitions, furniture, heating and cooling and an additional internal door.

The RSL is hoping to complete the rebuild of the historic building in time for an opening on the 11November 2018. The completion of the rebuild does seem ambitious and officers do have concerns that this timeline may not be met. The inclusion of the RSL in the office accommodation space at Ivanhoe may impact the proposed timelines for the Ivanhoe Community Library and Learning Hub construction.


That Council:

1. Support the RSL in its request for temporary office accommodation at the Council Administration office at 275 Upper Heidelberg Road, Ivanhoe.

2. Allocate $10,000 toward the minor works that are required to make the space suitable for the Ivanhoe RSL needs.



3. Prepares an agreement between Council and the Ivanhoe RSL for use of the facility including a two month notice period to vacate the premises to enable commencement of works associated with the Ivanhoe Community Library and Learning Hub construction.

Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon CARRIED

7.1 PROPOSED COUNCIL PLAN AND BUDGET - CONSIDERATION OF SUBMISSIONS RECEIVED

Jenny Mulholland, David Chen, Murray Newman, Terry Makin, Sharon Hillman, Katherine Barling, Murray Noble, Michelle Giovas, Rod Cann, Dennis O’Connell, Ben Lloyd, Grant Keys spoke in support of their submissions.

Councillor Garotti left the Chamber at 8:36pm, and returned at 8:43 pm.

EXECUTIVE SUMMARY

This report is to enable Council to formally hear and consider written submissions received regarding the Proposed Budget 2017/2018 and the Proposed Council Plan 2017-2021.

At the Council Meeting on 24 April 2017, Council resolved to give notice for the ‘Preparation of Budget for period 1 July 2017 to 30 June 2018’ and the ‘Preparation of Council Plan 2017-2021’. Subsequently, Council commenced the public exhibition period in accordance with the Local Government Act 1989 (the Act).

Copies of the proposed Budget 2017/2018 and proposed Council Plan 2017-2021 were made available for community comment from 26 April 2017 to 25 May 2017, enabling members of the community to provide formal written submissions.

The public notice informed the community of Council’s intention to adopt Banyule’s Council Plan 2017-2021 and Budget 2017/2018 at a Council Meeting on Monday, 26 June 2017.

Formal submissions were received until close of business on Thursday, 25 May 2017, with forty-five (45) formal submissions received in relation to the Budget and Council Plan.

This report provides summary information on the submissions received to date. Full copies of all submissions have been provided to Councillors for their information and review prior to the 5 June 2017 Council Meeting.

All eligible submitters have been informed of their right to be heard regarding their submission, on the night they are considered by Council, with eleven (11) having asked to be heard in support of their submission in accordance with S 223 of the Act.


That:

1. Council receives, hears and considers the submissions in respect of Council’s intention to adopt the proposed Budget 2017/2018 and proposed Council Plan 2017-2021 in accordance with sections 125, 129, and 223 of the Local Government Act 1989.



2. The outcome of Council’s consideration of the submissions received be included in the report to be considered by Council at its meeting on Monday, 26 June 2017, where Council will consider adoption of the proposed Council Plan and Budget.

Moved: Cr Rick Garotti Seconded: Cr Peter Castaldo CARRIED

7.8 PROPOSED COUNCIL PLAN AND BUDGET - CONSIDERATION OF SUBMISSIONS RECEIVED - ADDITIONAL SUBMISSIONS

EXECUTIVE SUMMARY

This report should be read in conjunction with Agenda item 7.1 ‘Proposed Council Plan and Budget – Consideration of Submissions Received’.

The public exhibition period for receiving formal submissions to the proposed Council Plan and Budget closed at 5pm on Thursday, 25 May 2017. As this date was after the production of the Agenda for the 5 June 2017 Council Meeting, the additional submissions received have been included in this addendum and are presented for Council to hear and consider.

A total of forty-six (46) submissions were received by the close of business on Thursday, 25 May 2017. The overall total number of submissions received as at the time of preparing this addendum was fifty-two (52).

The additional submissions have been included in this addendum, as follows:

• One (1) additional submission received by close of submissions on Thursday, 25 May 2017

• Six (6) submissions received after close of submissions on Thursday, 25 May 2017.


That Council receives, hears and considers the additional submissions in conjunction with Agenda Item 7.1 ‘Proposed Council Plan and Budget – Consideration of Submissions Received’ at the Ordinary Council Meeting on 5 June 2017.


The Meeting adjourned for a short break at 8.52pm and resumed at 9.05pm.

Cr Alison Zandegu was not in the Chambers when the meeting resumed.



3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

3.1 2018-2019 COMMUNITY SPORT INFRASTRUCTURE FUND FROM THE VICTORIAN GOVERNMENT

EXECUTIVE SUMMARY

The Victorian Government announced the Community Sports Infrastructure Fund (CSIF) for 2018-2019 in March 2017. The CSIF provides high-quality and accessible community sport and recreation facilities. Funding is available under eight (8) categories.

Funding categories include Better Pools, Major Facilities, Small Aquatic Projects, Minor Facilities, Cricket Facilities, Female Friendly Facilities and Planning Projects. Projects proposed under the Minor Facilities, Cricket Facilities, Female Friendly Facilities and Planning Projects categories have a funding ratio of State $1: Local $1. The Major Facilities Category has a funding ratio of State $1: Local $3.

Council is applying for nine (9) projects under six (6) categories. The following projects are considered to have merit, best fit the funding criteria, align with program objectives, are ready to proceed and the outcomes will address the highest community need.

Major Facilities: Olympic Park Masterplan Implementation

Minor Facilities: Ivanhoe Park Sports Field Lighting Construction East West Power Easement Shared Trail Construction

Cricket Facilities: Loyola Reserve Baseball/Cricket Training Facility

Female Friendly Facilities: Petrie Park Pavilion Change Room Upgrade Willinda Park Pavilion Change Room Upgrade Glenauburn Park Pavilion Change Room Upgrade

Planning: Greensborough College Synthetic Soccer Feasibility Women in Sport Policy

The projects have a total estimated cost of $4.38million worth of asset upgrades and development. If successful $1.28million of the total cost would be funded through the State Government via the 2018/2019 CSIF with club contributions of $100,000.

Council will be required to fund $3million for the nine (9) projects and this matching funding requirement would need to be considered as part of the 2018/2019 Budget.


That:

1. Council endorse the following projects and submit project proposals to Sport and Recreation Victoria within the following funding categories:

a. Major Facilities - Olympic Park Masterplan Implementation b. Minor Facilities - Ivanhoe Park Sports Field Lighting Construction and East West

Power Easement Shared Trail Construction c. Cricket Facilities - Loyola Reserve Baseball/Cricket Training Facility d. Female Friendly Facilities - Petrie Park Pavilion, Willinda Park Pavilion and

Glenauburn Park Pavilion. e. Local Planning - Greensborough Secondary College (Synthetic Surface)



f. Female Participation Strategies – Women in Sport Policy

2. Council acknowledges it will provide matching funds of $3million for the above projects if invited to full application stage, and if applications are successful.

3. A further report be prepared for Council’s consideration once notified by Sport and Recreation Victoria of the projects invited to full application stage, to reconfirm the application and financials of each project.


Cr Alison Zandegu returned to the Chamber at 9.08pm.

3.2 ST VINCENT DE PAUL SOCIETY - DIAMOND VALLEY COMMUNITY SLEEPOUT

Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

The Diamond Valley Community Sleepout (DVCSO) was specifically initiated to raise funds, promote awareness and provide much needed assistance to people who are experiencing disadvantage in the Diamond Valley region. With the funds raised from last year’s event, the St Vincent de Paul Society (Diamond Valley Region) have been able to specifically assist four struggling families.

Participants in the 2017 DVCSO will be promoting awareness and raising vital funds to support poverty in Australia – the absence of “a stable, safe and appropriate place to live”.

In 2017, the funds raised will be used to support single mothers and children who are bearing the brunt of poverty and on the brink of being homeless. The fundraiser awareness campaign event will be held on Saturday / Sunday 15-16th July 2017 from 9pm to 6am. The sleep out will be held on the Greensborough Walk, located outside WaterMarc.

As this is an important community issue Councillor representation for participation in the sleep out is considered important to represent Banyule as part of the DVCSO to help raise funds for this important issue.

A corporate/company sponsorship for one person to participate is $1,500.00

This report highlights the importance of the issue of homelessness, provides information on the DVCSO, seeks a Councillor nomination to participate in the fundraiser sleep out and seeks a contribution of the $1500.00 towards the corporate / company sponsorship.


That Council:

1. Endorse Councillor Di Pasquale as the representative to participate in the Diamond Valley Community Sleepout to be held on Saturday – Sunday 15th and 16th July 2017 9pm to 6am at the Greensborough Walk.



2. Fund the $1,500.00 fee for Corporate / Company Sponsorship for the Diamond Valley Community Sleepout.

Moved: Cr Alison Zandegu Seconded: Cr Mark Di Pasquale CARRIED

4. PLANET – ENVIRONMENTAL SUSTAINABILITY

4.1 DUMPED RUBBISH AND LITTER PLAN

EXECUTIVE SUMMARY

Banyule City Council is renowned for its open spaces and plentiful parklands, especially along the Plenty and Yarra River valleys. There is a wide range of sporting ovals and courts and shopping centres each with their own distinctive character.

While overall our residential streets, shopping centres, parks and open spaces and roads are generally clean, dumped rubbish and litter are a problem in Banyule. Cleaning up dumped rubbish and litter takes up a significant amount of Council resources that could always be better spent elsewhere.

A four year Draft Dumped Rubbish and Litter Plan (2017 – 2021) has been developed that will assist Banyule to be a cleaner, more liveable city with a culture of rejecting rubbish dumping and littering.

The plan also includes an action plan which outlines key activities to address the dumping of rubbish and litter in the Banyule area. The Plan includes three strategic directions which are:

• Implement best practice programs and services to reduce dumped rubbish and litter. • Build a culture of shared responsibility that rejects dumped rubbish and litter. • Advocate for external measures to reduce dumped rubbish and litter.

A comprehensive consultation process was undertaken in the preparation of the Dumped Rubbish and Litter Plan (2017 – 2021) which ensured that internal and external stakeholders were informed of the development of the Plan and were given a chance to contribute to its development. The Plan was put out for public consultation between 14 February 2017 and 14 March 2017 to seek public feedback.

The Plan received favourable comments including suggestions that have either been incorporated in the Action Plan or referred to the next review of Council’s Waste Management Plan as a specific waste service initiative. A copy of the Dumped Rubbish and Litter Plan and the Action Plan are attached as Appendix A and B.

The comments have been reviewed by officers and a summary and response is included as Appendix C.

The Dumped Rubbish and Litter Plan (2017 – 2021) is now being recommended for adoption by Council.


That:

1. Council adopt the Dumped Rubbish and Litter Plan (2017 – 2021).



2. Any proposed actions which increase waste services be referred for possible funding as part of future budget considerations, or for inclusion in the next review of Council’s Waste Management Plan.


5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

5.1 CONSTRUCTION OF TWO DOUBLE STOREY DWELLINGS AT 60 ST HELENA ROAD, GREENSBOROUGH (P1242/2016)

Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

It is proposed to construct two dwellings on the land, with associated site works and modification of access to St Helena Road. The site, whilst large, is very steep, which represents a significant constraint on development.

The proposal in its current form does not represent an appropriate response to the slope of the site, ultimately resulting in the destruction of the sole existing and high retention value tree on the site. However, it is acknowledged that the size of the site is sufficient to support two dwellings, and that with modification appropriate space for tree planting can be provided on site.

On this basis the proposal could be approved subject to conditions.


That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant a Planning Permit be issued in respect of Application No. P1242/2016 for construction of two dwellings on the land, associated works beneath the dripline of native vegetation, construction of a retaining wall within 10m of the street frontage and modification of access to a Road Zone Category 1 at 60 St Helena Road GREENSBOROUGH subject to the following conditions:

Plans

1. Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show:

(a) Measures to improve the amenity of the dwellings hereby approved, including:

(i) Sky lighting within the alfresco roofing to improve daylight access to those areas;

(ii) Allocation of the land between Dwellings 1 and 2 to Dwelling 1, with an associated relocation of services for Dwelling 2 which are currently located in this area;



(iii) Relocation of the retaining wall located between the common driveway and Dwelling 1 to the east, so that an at-grade pathway is provided from within the Dwelling 1 excavated private open space to the at-grade private open space further south;

(iv) Details of bollard lighting or similar to be provided to the driveway;

(v) Modifications or details to allow view of entry porches from the interior of the dwellings;

(vi) The provision of at least 6m3 of external storage for each dwelling;

(b) Modifications to improve the space available for landscaping throughout the site, which is to include:

(i) The provision of a retaining wall, rather than batter, to the north side of Garage 2

(ii) Relocation of the retaining walls and site cut within the rear yard of Dwelling 1 so that a minimum separation of 7.3m is provided between the retaining wall associated with Garage 2 and the site cut or retaining wall to Dwelling 1;

(iii) A minimum setback from the rear boundary to any site cut or retaining wall of 8.2m;

(iv) Relocation of the internal boundary fence for Dwelling 1 to the north-east by approximately 400mm, increasing the width of landscaping between it and the driveway. The fence is to be approximately 25% transparent and to have a maximum height of 1.7m.

(v) Relocation of the retaining wall located on the south-western boundary within the northern 16m of the site to the south-western side of the driveway, and the provision of a retaining wall on the north-eastern side of the driveway where required forward of Dwelling 1, with retention of the existing surface level within the remainder of the front setback.

(c) Modifications to provide for the retention of trees on the site, which is to include:

(i) The retention of the two Eucalyptus leucoxylon, as required to be planted by Planning Permit P19/2016 within the rear boundary setback;

(ii) The retention of the northern-most Eucalyptus melliodora, as required to be planted by Planning Permit P19/2016 within the front boundary setback;

(iii) The establishment of Tree Planting Areas in the following locations:

• Within the rear 4m of the property and a stepped down garden bed of 0.6 metres in width (total setback of 4.6)

• Within the area bounded by the frontage setback, the driveway, the northern façade of Garage 1 and the north-eastern boundary;

• An area at least 6m wide immediately north-west of Garage 2, and extending from the driveway to the north-eastern boundary

• Within the TPZ of tree 1.

The plans are to show the means of preventing access to these areas by vehicles and restricting access by pedestrians, save for maintenance purposes, and are to be clearly marked with hatching, colour coding or similar and distinguished from useable open space areas;

(iv) A plan notation indicating that no building works or facilities are to be provided within the Tree Planting Areas.



(d) Relocation of all retaining walls such that the entirety of the wall and associated site cut and drainage is located within the site.

(e) The driveway narrowed to approximately 3m in width adjacent to the street frontage, with the driveway to be located no further north-east than the existing driveway.

(f) The window to the void beneath the Rumpus of Dwelling 2 to be fixed obscure glazing.

(g) Details of the proposed driveway construction and gradients, supported by written confirmation from an appropriately qualified and experienced engineer that indicates that the garages will be accessible by a broad range of two- and four-wheel drive vehicles.

(h) The location and sizing of the proposed Solar photovoltaic (PV) panels, which are to be sited to maximise their efficiency whilst minimising their impact upon the streetscape;

(i) Measures to improve the amenity of the neighbouring properties, including:

(i) Modifications to Garages 1 and 2 to incorporate compliance with the setback and wall height provisions contained in Standards B17 and B18 to ResCode;

(ii) The provision of external screens to restrict overlooking to the properties at 1/16 and 2/16 Boulton Court from the windows of Bedrooms 2 and 3 to Dwelling 2. Such screens are to extend to a height of 1.7m above finished floor level, and be a maximum of 25% transparent to horizontal and downward views.

(iii) The use of screening to a height of 1.7m above finished floor level to the east facing window adjacent to the Rumpus of Dwelling 2. This screening may be in the form of obscure glazing, a fixed external screen, or use of a highlight window.

(j) Landscaping as required by Condition 2 of this permit;

(k) Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including:

(i) The use of an On-site Stormwater Detention (OSD) system;

(ii) The connection to the Council nominated legal point of discharge;

(iii) The outfall drainage works necessary to connect the subject site to the Council nominated Legal Point of Discharge;

(iv) The specified flood level for the property.

(v) The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment and STORM report and include drainage details as a result of landscaping.

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided.



(l) The Tree Preservation Fencing in accordance with Condition 12 of this permit;

(m) A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples. The Schedule is to incorporate:

(i) Use of a dark coloured durable impervious surface to the driveway; and

(ii) Use of dull grey-brown and grey-green colours to the wall surfaces

(n) The submitted Sustainable Design Assessment modified to:

(i) Provide correct information and evidence in relation to the energy rating of the dwellings;

(ii) Acknowledge that the proposed driveway is impervious in nature, with associated modifications to the STORM report to ensure that the proposal complies with the best practice performance objective set out in the Urban Stormwater Best Practice Environmental Management Guidelines, Victoria Stormwater Committee 1999.

(iii) Correct differences between the BESS Assessment, STORM report and plans in relation to the sizing and connection of water tanks;

(iv) Delete reference to the shading of windows if in fact this is not proposed

(o) All sustainable design features indicated in the submitted Sustainable Design Assessment (SDA) to be shown on the plans. Where sustainable design features outlined in the SDA cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc)

2. The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include:

(a) Details of planting throughout the site, with planting within the identified Tree Planting Areas to be designed to improve the habitat performance of the site, and to incorporate extensive use of locally indigenous species. Planting within the frontage setback is also to be designed to screen view of Garage 1 from the street and to filter views of the dwellings from the street in time;

(b) The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c) The means of preventing access to the Tree Planting Areas by vehicles and for recreation purposes;

(d) Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;

(e) The planting of a Eucalyptus leucoxylon within the Tree Planting Area to the north of Garage 2, planted at a semi-advanced state (minimum pot size 40 litre).

(f) The planting of a Eucalyptus melliodora planted at a semi-advanced state (minimum pot size 40 litre) within the frontage setback.

(g) The planting of a medium indigenous canopy tree (mature height of at least 8m) planted at a semi-advanced state (minimum pot size 16 litre) to the south-west of the driveway adjacent to the frontage of the site;



(h) Additional indigenous tree planting throughout the site, including the planting of at least two small canopy trees (mature height of at least 5m);

(i) An indigenous planting palette for the Tree Planting Areas with an indigenous and/or drought tolerant planting theme elsewhere;

(j) A schedule of all proposed trees, being small medium and large (total of eight) shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

(k) Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.

(l) Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment and STORM report, with reference to connection details on the engineering plans

3. Before the development starts, a Tree Management Plan must be prepared and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues:

(a) The installation of tree protection fencing as required by Condition 12 prior to the commencement of any site works or demolition on the property and their retention thereafter;

(b) The source of seed to be obtained for the Melbourne Yellow Gum/s required to be planted on site, and means for ensuring that these are propagated and grown for installation on site at an appropriate time;

(c) The timing of works, including the staging or order of site cut, which shall be designed to minimise the number of times heavy machinery is utilised on site and its impact upon existing vegetation;

(d) The timing of the construction of retaining walls and associated drainage works, which shall be designed to minimise the exposure of tree roots to the air and to minimise the potential for erosion and landslip;

(e) The location of the storage of goods and materials and parking of vehicles, which is to specifically exclude these activities within the Tree Protection Zones;

When submitted and approved to the satisfaction of the Responsible Authority, the amended Tree Management Plan will be endorsed to form part of this permit.

General

4. The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

5. Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be commenced until:

(a) The Tree Management Plan required by Condition 3 has been submitted to and approved by the Responsible Authority.

(b) The tree protection measures required by Condition 12 are installed to the satisfaction of the Responsible Authority.



6. Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

Urban Design / External Appearance

7. The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

Car Parking / Access

8. Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

9. Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

10. Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Tree Protection / Landscaping

11. Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped.

12. Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around existing trees and identified Native Vegetation Regeneration Zones on site. You must contact Council’s Development Planning Arborist on 9457 9808 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained until the conclusion of works to the satisfaction of the Responsible Authority, and meet the following requirements:

(a) Extent

Tree Preservation Zones shall be provided in the following locations:

• Trees 1, 2, 6 and 8: to the extent of the TPZ where it occurs within the subject property

• For the full extent of the NVRZ along the rear boundary of the site;



• For the full extent of the NVRZ provided to the north-west of Garage 2, save that a limited reduction in this space may be authorised to allow for construction works;

• Over an area of approximately 30m2 centred over the existing Eucalyptus melliodora within the frontage setback, planted in response to Planning permit P19/2016 and to be maintained on site;

With the exception of fencing for Tree 1, the fencing can be realigned and suitable ground protection provided to allow the approved construction therein only to the satisfaction of the project arborist and only when approved by the Responsible Authority

(b) Management of works

A suitably qualified arborist must supervise or undertake all approved activity within the calculated TPZ of a retained tree. Any root severance within the TPZ must be undertaken to their satisfaction using a clean sharp and sterilised pruning saw. All and any excavations within the TPZ of retained trees must be undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees, and must be undertaken outside the calculated structural root zone of any tree unless otherwise approved.

(c) Weed control

Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips

(d) Fencing

(i) Protective fencing must consist of chain wire mesh panels with galvanised framing or similar and shade cloth attached, held in place by timber posts set into the ground at appropriate intervals. The fence post holes are to be dug by hand in the presence and under the direction of the supervising arborist, and are to be relocated where significant roots are encountered.

(ii) The fences must not be removed or relocated without the prior consent of the Responsible Authority.

(iii) Canopy and Limb protection must be provided in accordance with the guidelines detailed in AS4970-2009 Protection of Trees on Development Sites.

(e) Signage

Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

(f) Irrigation

The area must be irrigated during the summer months with 5 litres of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a monthly basis during summer (or a percentage thereof equivalent to the percentage of TPZ area occurring within the subject site).

(g) Access to Tree Preservation Zone

(i) No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority;

(ii) No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones;



(iii) No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone;

(iv) Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

NOTE:

Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should bep directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of further works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that:

• Any underground service installations within the Tree Protection Zone be bored to a depth of at least 0.6 metres;

• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques;

• Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

13. Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

14. Unless otherwise agreed in writing by the Responsible Authority, before the use and/or development permitted by this permit starts, the owner of the land at 60 St Helena Road Greensborough must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority and such agreement shall require that:

(a) The Tree Planting Areas detailed on the plans endorsed pursuant to Planning Permit P1242/2016 are to be planted and maintained for the purpose of providing habitat for native flora and fauna and are not to be utilised or developed for any other purpose.

A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner.

Vic Roads Conditions

15. The crossover and driveway must be constructed or modified to the satisfaction of the Roads Corporation and/or the Responsible Authority and at no cost to the Roads Corporation prior to the occupation of the proposed dwellings.

16. Driveways must be maintained in a fit and proper state so as not to compromise the ability of vehicles to enter and exit the site in a safe manner or compromise operational efficiency of the road or public safety.

17. All disused or redundant vehicle crossings must be removed and the area reinstated to natures strip to the satisfaction of and at no cost to the Roads Corporation prior to the commencement of works hereby approved.



NOTE: The proposed development requires alteration or modification of the existing crossover to kerb and channel. Separate approval under the Road Management Act for this activity may be required from VicRoads (the Roads Corporation). Please contact VicRoads prior to commencing any works.

Time Limits

18. In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies:

(a) The development is not commenced within two years of the date of this permit;

(b) The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing:

(a) Before the permit expires, or

(b) Within six months afterwards, or

(c) Within 12 months afterwards if the development started lawfully before the permit expired.

PERMIT NOTES

(A) Expiry of Permit

In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(B) Additional approvals required

Building Permit Required

A Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

Building over Easements

No structure (including but not limited to sheds, retaining walls, eaves, water tanks, paving and landings) shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority.

Access to Council Reserve

No permission can be granted either temporary or otherwise by Council and/or its employees with respect to access to the adjacent Council owned land (including the road reserve) for any purposes relating to the proposal (eg. parking of surplus vehicles, delivery of materials etc.), without application being made for the requisite permit (ie. Local Law Permit).



Supervision of works undertaken on Council Assets

Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for:

• A “Memorandum of Consent for Works” for any works within the road reserve; and/or

• A “Drainage Connection Permit” for any works other than within a road reserve. .

Asset Inspection Fee

Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222.

Removal of Street Tree

For the required process and any information concerning the removal of a street tree, enquiries should be directed to Banyule Tree Care Department.

(C) Ongoing restrictions

Tree Protection Zones

Requests for the consent or approval of tree protection measures pursuant to Condition should be directed to Council’s Arborist – Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that:

• Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques;

• Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

(D) Action on/for completion

Completion of Development

Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance.

An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay.

Street Numbering

Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows:



Dwelling 1 1/60 St Helena Road GREENSBOROUGH Dwelling 2 2/60 St Helena Road GREENSBOROUGH

Residential Noise (spa pump/pool pumps/air-conditioning unit/vacuum unit etc)

The operation of the (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) shall comply with the Environment Protection (Residential Noise) Regulations 1997. Prohibited times of use as specified by the Regulations are Monday to Friday before 7am and after 10pm & Weekends and public holidays before 9am and after 10pm (if audible from a habitable room of a neighbouring property).

The operation of the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) must not cause a Nuisance (as defined under the Health Act 1958). A Nuisance may include issues such as noise, odour or any other thing deemed to be a Nuisance under the Act. It is recommended that the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) is not located within close proximity to neighbouring properties and where practicable, enclosed.

(E) Previous Planning Approvals

This Planning Permit must be read in conjunction with previous permits that affect the site.

Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti CARRIED



5.2 MONTMORENCY VILLAGE SPECIAL CHARGE - CONSIDERATION OF SUBMISSIONS

EXECUTIVE SUMMARY

This report is to enable Council to formally consider written submissions received regarding the proposed Special Charge Scheme for the Montmorency Shopping Village (“Shopping Village”).

Following the meeting of Council on 3 April 2017 and in accordance with the statutory process under the Local Government Act 1989 (“Act”) for the declaration of the Special Charge, the public notice of Council’s intention to declare a Special Charge for the Montmorency Shopping Village was advertised in “The Weekly Review - Ivanhoe and Valley on Wednesday, 12 April 2017. A separate notice advising of Council’s intention to declare the Scheme was mailed by post on 12 April 2017 to all owners and occupiers of properties included in the proposed Scheme with a copy of the public notice.

The public notice advised that any person may make a written submission under sections 163A and 223 of the Act. The public notice further advised that any person who will be required to pay the Special Charge (whether an owner or an occupier of a property included in the Scheme) has a right to object to the proposed declaration and may also make a written objection to the Council under section 163B of the Act.

The closing date for submissions and objections was on 15 May 2017. Council received by this date a total of 8 written submissions under sections 163A and 223 of the Act. All 8 are in support of the proposed Scheme for a variety of reasons.

No persons in their written submission requested that they appear in person before Council or be represented by a person specified in their submission.

No objections to the proposed Special Charge Scheme were received.


That –

1. In respect of Council’s published intention to declare a Special Charge for the Montmorency Shopping Village (“Proposed Special Charge”); and

2. Having –

(a) received and considered submissions received under section 223 of the Local Government Act 1989 (“Act”) (and having heard those persons (or their representatives) who in their written submissions requested they be heard in support of their submissions); and

(b) taken account of objections received under section 163B of the Act –

Council hereby resolves to receive and consider a further report and to make a final decision on the Proposed Special Charge, and to give its reasons for its decision, at the ordinary meeting of Council to be held on 17 July 2017.

Moved: Cr Alison Zandegu Seconded: Cr Rick Garotti CARRIED



5.3 CONSIDERATION OF SUBMISSIONS WATSONIA SPECIAL CHARGE SCHEME

EXECUTIVE SUMMARY

This report is to enable Council to formally consider written submissions received regarding the proposed Special Charge Scheme for the Watsonia Shopping Centre (“Shopping Centre”).

Following the meeting of Council on 3 April 2017 and in accordance with the statutory process under the Local Government Act 1989 (“Act”) for the declaration of the Special Charge, the public notice of Council’s intention to declare a Special Charge for the Watsonia Shopping Centre was advertised in “The Weekly Review- Ivanhoe and Valley” on Wednesday, 12 April 2017. A separate notice advising of Council’s intention to declare the Scheme was mailed by post on 12 April 2017 to all owners and occupiers of properties included in the proposed Scheme with a copy of the public notice.

The public notice advised that any person may make a written submission under sections 163A and 223 of the Act. The public notice further advised that any person who will be required to pay the Special Charge (whether an owner or an occupier of a property included in the Scheme) has a right to object to the proposed declaration and may also make a written objection to the Council under section 163B of the Act.

The closing date for submissions and objections was on 15 May 2017. Council received by this date a total of 10 written submissions under sections 163A and 223 of the Act. All 10 are in support of the proposed Scheme for a variety of reasons.

No persons in their written submission requested that they appear in person before Council or be represented by a person specified in their submission.

No objections to the proposed Special Charge Scheme were received.


That –

1. In respect of Council’s published intention to declare a Special Charge for the Watsonia Shopping Centre (“Proposed Special Charge”); and

2. Having –

(a) received and considered submissions received under section 223 of the Local Government Act 1989 (“Act”) (and having heard those persons (or their representatives) who in their written submissions requested they be heard in support of their submissions); and

(b) taken account of objections received under section 163B of the Act –

Council hereby resolves to receive and consider a further report and to make a final decision on the Proposed Special Charge, and to give its reasons for its decision, at the ordinary meeting of Council to be held on 17 July 2017.

Moved: Cr Rick Garotti Seconded: Cr Alison Zandegu CARRIED



5.4 EAGLEMONT VILLAGE - NOTICE OF INTENTION TO DECLARE A SPECIALCHARGE

EXECUTIVE SUMMARY

Eaglemont Village Shopping Centre is one of eleven retail precincts located in the City of Banyule that benefits from a special rate or charge program, which enables traditional shopping strips and the trader associations and businesses located within them to strategically plan, market and manage as a collective group.

Eaglemont Village Shopping Centre has had operational schemes since 2002. The current five year program for the Eaglemont Village Shopping Centre is set to expire on 30 June 2017. Accordingly, Council has received formal correspondence from the Eaglemont Village Traders Association requesting that Council declare, by way of renewal, a new Special Charge Scheme for a period of five years, raising $14,400 annually

The Eaglemont Village Traders Association further requests Council’s continued support by way of a Council contribution amount of $12,500 per annum to supplement the amount raised by the proposed Scheme.

Directly and indirectly, it is considered that the viability of the Eaglemont Village Shopping Centre as a commercial and retail precinct will be further enhanced through increased economic activity facilitated by a renewed Special Charge Scheme that will enable:

1. Continued collective marketing and promotion of the Eaglemont Village as a whole, which will assist to create a greater awareness and profile of the area, including what it has to offer to the community and its customers;

2. All businesses to benefit from the continuation of a resourced and supported Traders’ Association that coordinates the daily management of activities and drives the overall strategic direction of the Eaglemont Village with the support of Council; and

3. Enhanced property values and improved use, enjoyment and occupation of properties and overall business goodwill within Eaglemont Village.

The declaration of a Special Charge Scheme involves a number of statutory requirements. This report presents the first statutory requirement in facilitating a renewed Scheme, including the official notice of intention to declare a Special Charge , background information and consultative engagement, all of which forms a part of the robust assessment process that Council undertakes before Council decides whether or not to support the continuation of the Scheme in August 2017.


That: 1. Council notes the letter received from the Eaglemont Village Traders Association

Incorporated (Traders’ Association) requesting the reintroduction of a Special Charge for the Eaglemont Village (Shopping Precinct) and the initial letter sent by Council to the owners and occupiers of the properties included in the Eaglemont Village proposing the reintroduction of a Special Charge (being Attachments 1 and 4 respectively) and, having otherwise considered all relevant matters, commences the statutory process under the Local Government Act 1989 (Act) to reintroduce a Special Charge to and for the properties within the defined Eaglemont Village , this Special Charge to raise an amount of $14,400 per annum for a period of five years, commencing on 1 July 2017 and ending on 30 June 2022.



2. Public notice be given in “The Weekly Review- Ivanhoe and Valley” newspaper of the intention of Council to declare a Special Charge at its ordinary meeting to be held on 28 August 2017 in accordance with the Proposed Declaration of Special Charge (being Attachment 2).

3. Separate letters enclosing a copy of the public notice be sent to the owners and the occupiers referred to and set out in the listing of rateable properties in Schedule 2 to the Proposed Declaration of Special Charge advising:

a) of the intention of Council to declare the Special Charge at its ordinary meeting to be held on 28 August 2017;

b) the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the person who occupies the property is required to pay the Special Charge) will be liable; and

c) the basis of the calculation and distribution of the Special Charge and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Charge will be considered and/or taken into account by Council in accordance with the Act.

4. Council advises the Traders’ Association of the matters specified in paragraphs 1, 2 and 3 of this resolution.

5. Council notes the funding implications of the Special Charge and further, that these will be considered as a submission to the proposed Budget 2017/2018.

6. Council authorises the appropriate members of Council’s staff:

a) to carry out any and all other administrative procedures necessary to enable Council to carry out its functions under the Act; and

b) to prepare a funding agreement between Council and the Traders’ Association to formalise the administrative operations of the Special Charge.

7. The agreement specified in paragraph 6(b) of this resolution be subsequently submitted to Council for approval and sealing before the proceeds of the Special Charge, or any part of them, are paid to the Traders Association for the purposes for which the Special Charge has been made.

Moved: Cr Peter Castaldo Seconded: Cr Rick Garotti CARRIED



5.5 RYANS ROAD, ELTHAM NORTH - ADDITIONAL SCHOOL CROSSING SUPERVISOR

EXECUTIVE SUMMARY

A recent letter from Nillumbik Shire Council raised concerns relating to the safety of pedestrians crossing Ryans Road at the existing children’s crossing between Wallowa Road and Parry Road, Eltham North.

The road has a dual carriageway separated by a median at this location. The school crossing supervisor is unable to manage both crossings.

Nillumbik Shire has requested that Banyule City Council employ an additional crossing supervisor to work at the crossing. The provision of a permanent school crossing supervisor is estimated to cost approximately $12,000 per year.

Given the configuration of the road and high volume of pedestrians at peak times, the request from Nillumbik Shire to employ an additional crossing supervisor for this location is supported.


That Council:

1. Fund a school crossing supervisor at Ryans Road, Eltham North, given the safety concerns at the location.

2. Employ a children’s crossing supervisor to work at the crossing on Ryans Road, Eltham North, between Wallowa Road and Parry Road, as soon as a crossing supervisor is available.

3. Include the children’s crossing in Ryans Road, Eltham North, in the 2018/19 submission for subsidy to VicRoads.

4. Notify Nillumbik Shire Council, VicRoads, St Helena Secondary College, and Glen Katherine Primary School of this resolution.

Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon CARRIED



5.6 ADVERTISING SIGNAGE ON COUNCIL LAND AT 2 THE CIRCUIT, GREENSBOROUGH

EXECUTIVE SUMMARY

An investigation in relation to Outdoor Advertising on Council land and the opportunities available for Council to receive additional revenue streams by way of commercial advertising was undertaken in 2015. The investigation led to a ‘pilot’ project being undertaken in Greensborough, with a Request for Proposal being circulated within the advertising industry. One company expressed an interest, however the proposal offered a minimal return and may have led to limitations on any future plans for the site.

An opportunity to consider a promotional sign at 2 The Circuit, Greensborough has arisen recently following a retail premises (real estate agent) being vacated. The site is a small parcel (approximately 100m2) of Council owned land that is situated at the main gateway to the Greensborough Activity Centre. The land is adjacent to a shop that fronts Grimshaw Street and the shop is currently vacant. The site is zoned within the Activity Centre Zone, Precinct 1 which is the core retail precinct. Advertising within this zone is encouraged to add vitality and colour to commercial areas.


That Council:

1. Consult the owner of the property at 106 Grimshaw Street, Greensborough being the adjoining property, to explain the opportunities available to Council to use the land for the purposes of a ’promotion sign’ and the intention to seek a planning permit for a sign.

2. Engage an appropriate consultant to assist in preparing the necessary documentation for a planning permit application following consultation with the owner of the adjoining property. The consultant to assist with any subsequent commercial arrangements associated with leasing of the sign, including;

i. Preparation of plans for a promotion sign on the land at 2 the Circuit, Greensborough;

ii. Obtaining a planning permit for the sign; iii. Undertaking an Expression of Interest (EOI) process seeking interest in the

leasing of the sign to the commercial advertising industry (subsequent to planning permit being issued).

3. Allocate an appropriate budget for the purposes of obtaining a planning permit and undertaking an Expression of Interest process as outlined in 1 and 2 above.

Moved: Cr Alison Zandegu Seconded: Cr Mark Di Pasquale CARRIED



5.7 VCAT CONSENT ORDER FOR APARTMENT DEVELOPMENT AT 19 - 33 UPPER HEIDELBERG ROAD, IVANHOE - (P382/2016)

Reto Hofmann (on behalf of Pure Projects Pty Ltd), Dennis O’Connell, Michelle Giovas, Susan Toole, Margaret Connors, Pippa Griffith, Kevin Biaggini & Robyn Roberts spoke to the item.

EXECUTIVE SUMMARY

Planning permit application P382/2016 for a 5 storey residential apartment development comprising 127 dwellings above basement car parking on land at 19-33 Upper Heidelberg Road, Ivanhoe, was refused on 17 February 2017. The applicant lodged an appeal with the Victorian Civil and Administrative Tribunal (VCAT) against Council’s decision. As part of the appeal process, a Compulsory Conference was held at VCAT on Monday, 29 May 2017. The conference was chaired by the Tribunal with the permit applicant, objector parties to the review, and Council representatives in attendance.

The outcome of the Compulsory Conference is that further changes to the Revision B ‘Without Prejudice’ amended plans and permit conditions were agreed to under a Conditional Settlement reached between the permit applicant and the objector parties to the review incorporating a number of key changes, including but not limited to:

• A scaling down of the building at its western interface with residential development in Waverley Avenue, including the deletion/reconfiguration of dwellings from the upper most level at this interface;

• Additional balcony screening to two (2), third and fourth level dwellings at the building’s northwest corner;

• Additional basement setbacks from the northern (Waverley Avenue) and western boundaries to provide additional soil volume for in-ground planting opportunity;

• The cutting back/reconfiguration of approximately 18 balconies at the upper ground and first floor levels to provide space for the future canopy spread of trees to be established within the Waverley Avenue and Upper Heidelberg Road setbacks, including four feature canopy trees;

• The designation of a 159 square metre tenancy at the lower ground floor as ‘commercial space’ in lieu of a ‘café’; and

• A requirement that a future landscape plan must endeavour to replant two existing date palms where possible within the subject site.

The Conditional Settlement, incorporating further changes to the Revision B ‘without prejudice’ amended plans and permit conditions, provides Council with the opportunity to decide whether to agree to the settlement reached between the Permit Applicant and resident objector parties.

Cr Craig Langdon left the Chamber at 10:43pm, and returned at 10:48pm.


That Council does not agree to the Consent Order which provides for a modified outcome in relation to Planning Permit Application 283/2016 for a 5 storey residential apartment development at 19-33 Upper Heidelberg Road based on the Plans (Revision B as shown in attachment 1) tabled at the compulsory conference of 29 May 2017 despite the further key changes agreed to at the compulsory conference including but not limited to:

• A scaling down of the building at its western interface with residential development in Waverley Avenue, including the deletion/reconfiguration of dwellings from the upper most level at this interface;



• Additional balcony screening to two (2), third and fourth level dwellings at the building’s northwest corner;

• Additional basement setbacks from the northern (Waverley Avenue) and western boundaries to provide additional soil volume for in-ground planting opportunity;

• The cutting back/reconfiguration of approximately 18 balconies at the upper ground and first levels to provide space for the future canopy spread of trees to be established within the Waverley Avenue and Upper Heidelberg Road setbacks, including four feature canopy trees;

• The designation of a 159 square metre tenancy at the lower ground floor as ‘commercial space’ in lieu of a ‘café’; and

• A requirement that a future landscape plan must endeavour to replant two existing date palms where possible within the subject site.


Cr Peter Castaldo left the Chamber at 10:58pm and returned at 10:59pm.

6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

6.1 PUBLIC PARTICIPATION AT COUNCIL MEETINGS

Mr Roger Fyfe, Ms Jane Crone, Mr Rowan Harrison, Ms Robyn Roberts, Mr Dennis O’Connell, Ms Alicia Curry and Mr Murray Newman spoke to the item.

Cr Alison Zandegu left the Chamber at 11:13pm and did not return.

EXECUTIVE SUMMARY

Council actively encourages community participation and provides an opportunity during Council meetings to allow questions and comments of the gallery during the public open forum.

Prior to the General Election in October 2016, Council commenced reviewing the Council meetings cycle. Benchmarking with other Councils occurred and Council moved to a three weekly cycle with meetings commencing earlier. The report to Council proposed that a review of public participation occur based on Industry trends and reports.

A number of options are presented for Council consideration and adoption.

The options include:

• Keep the existing process. • Require questions to be submitted in advance of the meeting (similar to other

Councils). • Public Forum to be held at prior to the “Closure of Meeting”.




That in seeking to improve the management of the Council Meeting’s public participation process, Council:

a) move the Public Forum prior to the “Closure of Meeting”; b) commence Council Meetings at 7pm; and c) that the new process commence effective from the next Council Meeting.


6.2 ADDITIONAL PATRONS IN FOOTPATH TRADING AREA FOR 'GRAPE AND HOP WINE BAR' AT 10 WERE STREET, MONTMORENCY

EXECUTIVE SUMMARY

The Grape and Hop Wine Bar is a ‘Tavern’ located in the commercial precinct of Were Street, Montmorency. A three (3) month trial to allow for 24 patrons to occupy the footpath trading area was conducted from January 2017 - March 2017.

The trial period revealed that the business is being operated in accordance with the approvals that have been issued and has not caused any unacceptable detriment to the surrounding landowners or the amenity of the area.

The business recently applied for an amendment to the existing planning permit and has expanded across two premises. Conditions that have been placed on the permit assist with the control of footpath trading and amenity issues associated with it.


That Council:

1. Advise the operators of the Grape and Hop Wine Bar at 10 Were Street, Montmorency, that the existing footpath trading permit for tables and chairs (24 chairs) to occupy the footpath adjacent to the premises will remain in place with no variations until the permit expires on 31 October 2017.

2. Invite the operators of the Grape and Hop Wine Bar to reapply for a footpath trading permit once the existing permit expires.




6.3 SUB REGIONAL INDOOR SPORTS NEEDS ANALYSIS

EXECUTIVE SUMMARY

The undersupply of multi court indoor sporting facilities to service the Banyule community has been well documented. The lack of facilities has resulted in relatively low participation numbers in indoor sports such as basketball, netball, volleyball and futsal.

In April 2017 Council resolved to contribute funding to the development of indoor stadium at La Trobe University’s Sports Precinct to enable Council to fulfil its commitment of providing community access to highball facilities for Banyule based clubs. At the same time Council released the Sub Regional Indoor Sport Needs Analysis Draft Report (SRISA) to enable further consultation with key stakeholders to help inform actions for other stadium development across the sub region given the proposed La Trobe University development.

The SRISA Draft Report has been prepared by Otium Sport and Leisure Planning Group and was funded in partnership with Banyule, Nillumbik and Darebin Councils, Basketball Victoria and Netball Victoria.

The report has been available for public comment and included on Shaping Banyule from the 12 April to the 12 May 2017. A joint submission has been received from BDNA, NV and NFL which generally supports the recommendations and also advocates for the expansion of NETS Stadium. Following this first round of consultation, the draft report has been updated and is included in Attachment One.

The revised SRISA draft report is now ready for the final consultation phase and this report recommends releasing the draft report from 5 June 2017 to 10 July 2017 and invite written submissions during this period.


That Council:

1. Release the revised Sub Regional Indoor Sport Needs Analysis Draft Report for the purpose of community consultation from 5 June 2017 to 10 July 2017.

2. Contact all key stakeholders within Banyule, advise them of the Sub Regional Indoor Sport Needs Analysis Draft Report and invite written submissions via Council’s Shaping Banyule website.

3. Advertise the Sub Regional Indoor Sport Needs Analysis Draft Report in the Leader Newspaper and invite community members to submit written submissions via Council’s Shaping Banyule website.

4. Receive a further report following the community consultation period.




6.5 SUBMISSION TO THE AUSTRALIAN GOVERNMENT REGARDING CHANGES TOTHE TEST FOR AUSTRALIAN CITIZENSHIP

EXECUTIVE SUMMARY

At the meeting of Council’s Multicultural Advisory Committee on 24 April 2017, the Committee recommended that Council make a submission in response to the Commonwealth Department of Immigration and Border Protection Discussion Paper ‘Strengthening the Test for Australian Citizenship’.

As submissions were due by 1 June 2017, which fell prior to the Council meeting date, Council officers prepared a submission based on the views of the Multicultural Advisory Committee (Attachment 1) and submitted it to the Commonwealth Department of Immigration and Border Protection by the due.


That Council note and endorse the submission (Attachment 1) to the Commonwealth Department of Immigration and Border Protection and continue to advocate on behalf of culturally and linguistically diverse (CALD) communities.


6.6 APPOINTMENT OF TWO ADDITIONAL MEMBERS TO THE BANYULE DISABILITY AND INCLUSION ADVISORY COMMITTEE

EXECUTIVE SUMMARY

The Banyule Disability and Inclusion Advisory Committee has three vacancies in its membership. Council officers sought further Expressions of Interest (EOIs). Two applicants submitted EOIs; Council officers considered the applications and note that both the applicants would be valuable additions to the committee.


That Michael Parremore and Janice Castledine be appointed to fill two vacancies on the Banyule Disability and Inclusion Advisory Committee.




7. PERFORMANCE - USE OUR RESOURCES WISELY

7.2 MCCRAE ROAD, ROSANNA - TRAFFIC TREATMENT PROJECT

EXECUTIVE SUMMARY

As part of the 2016/17 Capital Works and Initiatives budget, funding was allocated for the installation of a second stage of traffic management devices on McCrae Road, Rosanna. The first stage of treatment included raising the intersection of McCrae Road and Homewood Court.

Recent speed and volume surveys indicate that the speed of traffic has significantly reduced and is now within acceptable limits. Accordingly additional treatments in McCrae Road are not required at this time and the capital works project can be abandoned.


That Council:

1. Not proceed with the installation of additional traffic treatments in McCrae Road, Rosanna, planned within the 2016/17 Capital and Initiatives Works Program.

2. Informs residents on McCrae Road of this resolution.

Moved: Cr Craig Langdon Seconded: Cr Rick Garotti CARRIED

7.3 COUNCILLOR PORTFOLIO DRAFT POLICY

EXECUTIVE SUMMARY

Councils often operate a portfolio system in which areas of Council interest are allocated to individual Councillors.

Banyule’s Councillors come from different backgrounds and bring a diverse mix of skills, knowledge and experience.

Councillor Portfolios provide an opportunity for Council to effectively utilise the knowledge and expertise of its Councillors in supporting optimal strategic, policy and financial decision-making.

Councillor Portfolios also provide an opportunity for individual Councillors to deepen their knowledge of portfolio areas and to develop their skills and capabilities to support effective governance and decision-making by the Council

Over the last few years Council has appointed Councillors to ‘portfolios’ aligned to Directorates, i.e. City Development, Assets & City Services, Community Programs and Corporate Services.

A well-defined Portfolio System can add value to the decision making process as long as clarity of roles between Councillors and the Administration is maintained. A Councillor Portfolio Policy has been drafted to provide guidance on the operation of a Councillor Portfolio system for Banyule.



The purpose of the draft policy is to:

• Define the role of the Portfolio Councillors. • Clarify expectations and direction for the role of Portfolio Councillors.

It is proposed to continue the previous portfolios allocations going forward based on each Directorate.


That Council:

1. Adopt the Councillor Portfolio Policy (attached).

2. Call for nominations and appoint the following Councillors to serve as Portfolio Councillors until the 2017 Mayoral election meeting (at which time all committee memberships and portfolio positions are reviewed):

• City Development – Councillor Wayne Phillips• Assets & City Services – Councillor Craig Langdon• Community Programs – Councillor Alison Zandegu• Corporate Services – Councillor Rick Garotti

Moved: Cr Craig Langdon Seconded: Cr Wayne Phillips CARRIED

7.4 9-11 SKYE STREET, MACLEOD - PROPOSED LEASE TO SKYE CHILDREN'S CO-OPERATIVE LIMITED - COMMENCEMENT OF STATUTORY PROCEDURES

EXECUTIVE SUMMARY

Council owns and leases the land and improvements at 9-11 Skye Street, Macleod (“Premises”) currently occupied by Skye Children’s Co-Operative Limited (“Skye”). The existing lease, which expired on 31 December 2015 did not provide an option for a further term.

It is now proposed that Council enter into a new five (5) year lease with Skye commencing 1 January 2016 (“proposed lease”).

The proposal triggers the need to give public notice under sections 190 and 223 of the Local Government Act 1989 (Act). For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” and the “Diamond Valley Leader” are the newspapers generally circulated within the municipality.

This report seeks to initiate giving public notice of Council’s intention to enter into the proposed leases in the “Heidelberg Leader” on Tuesday, 13 June 2017 and the “Diamond Valley Leader” on Wednesday, 14 June 2017.

The giving of public notice of Council’s intention to enter into a lease does not compel Council to do so. Council is merely complying with its statutory obligations under the Act. These obligations include giving public notice, considering written submissions and hearing submissions from persons who have requested to be heard on such a proposal.



A decision on whether or not to grant the proposed lease will be made by Council at a future meeting.


That:

1. In accordance with sections 190 and 223 of the Local Government Act 1989 (Act), the statutory procedures be commenced to give public notice of Council’s intention to grant a lease to Skye Children’s Co-Operative Limited, and invite submissions on the proposal in the “Heidelberg Leader” on Tuesday, 13 June 2017 and the “Diamond Valley Leader” on Wednesday, 14 June 2017.

2. Written submissions on the proposal be received and persons who have made a written request to be heard in person, or by a party representing them as specified in their written submission and in accordance with the Act, be heard, at the Ordinary Meeting of Council on 7 August 2017 beginning at 7.45 pm to be held in the Council Chambers, 275 Upper Heidelberg Road, Ivanhoe.

3. In the event of no submissions being received in respect of the above premises, Council may, at its meeting on 7 August 2017, make a decision to grant the Lease.

4. Sign and seal the necessary documentation at the appropriate time.

5. Moved: Cr Craig Langdon Seconded: Cr Rick Garotti CARRIED

7.5 COMMITTEES REPORT - AUDIT & RISK ADVISORY COMMITTEE


That Council note the Minutes of the Audit & Risk Advisory Committee meeting, dated 16 March 2017, attached to this report.




7.6 COMMITTEES REPORT


That Council note the following minutes/reports:

a) Disability and Inclusion Advisory Committee Meeting on 19 April 2017. b) LGBTI Advisory Committee Meeting on 20 April 2017. c) Multicultural Advisory Committee Meeting on 24 April 2017, in particular noting that

Council made a submission to the Australian Government in response to the Discussion Paper ‘Strengthening the Test for Australian Citizenship'.

d) Age Friendly City Advisory Committee Meeting on 24 April 2017. e) Banyule Environmental Advisory Committee Meeting on 17 May 2017.


7.7 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 8 May 2017

Type of Meeting: Councillor Briefing

Matters Considered: 1. Banyule Tennis Strategy

2. Gambling Alliance Reform

3. Performance Reports Belgravia

4. Level Crossing Removal North East Link

5. Dumped Rubbish, Litter Strategy

6. Monthly Financial Management Report

7. Councillor Portfolios

Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips



Alison Zandegu

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Vivien Ferlaino – Governance Co-ordinator Tom Zapulla – Leisure Facilities, Place & Partnership Co-ordinator Russell Darling – Manager Operations Tania O’Reilly – Manager Finance and Procurement David Bailey – Transport Advocacy Manager Daniel Kollmorgen – Manager Transport, Sustainability and Municipal Laws Darren Bennett – Manager Leisure, Recreation & Culture Services Ben McManus – Coordinator Leisure & Cultural Services Mel Ramsey – Leisure Services Team Leader Theonie Tacticos – Community and Social Planning Coordinator

Others Present: Item 2. Kelvin Thomson – Gambling Alliance, Item 3. Nick Cox, Drew Hildebrandt, Kris Miller – Belgravia

Conflict of Interest: Nil



Matters Considered:

Urgent Business:

General Business:

Items on the Council Agenda for the Ordinary Meeting of 15 May 2017 (excluding confidential items) as listed below:

3.1 Draft Banyule Tennis Strategy

4.1 Appointment of Banyule Environment Advisory Committee (BEAC) Members – 2017

7.1 Quarterly Financial Management Report - March 2017

7.2 Contract No 0911-2017 Carpentry Works on Council Facilities

7.3 Contract No 0912-2017 Electrical Works on Council Facilities

7.4 Items for Noting

7.5 Assembly of Councillors

• Banksia Community Stadium

• Proposed Closure of Commonwealth Bank Watsonia

• Acknowledgement of the Volunteers Award

• Tribute to Ann Trott – Former Councillor

Councillors Present: Peter Castaldo



Mark Di Pasquale Rick Garotti Craig LangdonTom Melican Wayne PhillipsAlison Zandegu

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Gina Burden – Manager Governance & Communication Emily Outlaw – Council Governance Liaison Officer Fiona Athersmith – Media & Marketing Communications Officer Darren Bennett – Manager Leisure, Recreation & Culture Services Daniel Kollmorgen – Manager Transport, Sustainability and Municipal Laws

Joseph Tabacco – Manager Property & Economic Development Craig Ryan – Manager Organisational Systems

Others Present: Nil




Matters Considered: 1. LED Sports Field Lighting 2. Level Crossing Removal Authority Update 3. NBN Rollout 4. Waste Strategy 5. Sherbourne Road Childrens Centre 6. Ivanhoe RSL Update 7. Citizenship Process Changes

Councillors Present: Peter Castaldo Tom Melican Wayne PhillipsAlison Zandegu

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Emily Outlaw – Council Governance Liaison Officer Darren Bennett – Manager Leisure, Recreation & Culture Services Ben McManus – Coordinator Leisure & Cultural Services David Bailey – Transport Advocacy Manager Daniel Kollmorgen – Manager Transport, Sustainability and Municipal Laws Joseph Tabacco – Manager Property & Economic



Development Russell Darling – Manager Operations

Others Present: Tony Coppola – Northern Melbourne RDA Item 3. Chris James – Northlink, Item 3. Brad Wynter – Wyn –Concepts



That the Assembly of Councillors report be received.

Moved: Cr Craig Langdon Seconded: Cr Rick Garotti CARRIED

8. SEALING OF DOCUMENTS

8.1 SEALING OF DOCUMENTS


That the Common Seal of the Banyule City Council be affixed to the following documents:

1. Lease between Banyule City Council and Diamond Valley Dog Obedience Club Inc for part of the storage shed located at Poulter Reserve, 26 Poulter Avenue, Greensborough, for the period of three (3) years commencing 1 July 2015.and ending 30 June 2018.

2. Lease between Banyule City Council and St John Ambulance Australia (Vic) Inc. for the lease of part of the land at 135 Henry Street, Greensborough, for the term of four (4) years commencing 1 July 2016 and ending 30 June 2020.


9. NOTICES OF MOTION

Nil



10. General Business

10.1 OLIVIA NEWTON-JOHN

Cr Mark Di Pasquale commented on the unfortunate news last week that Olivia Newton-John is battling cancer for the second time. On behalf of Council and the Banyule community, he wished Olivia Newton-John a speedy recovery, and hopes she is well enough to attend the Wellness Walk and Research Run in September.

Cr Di Pasquale made reference to Olivia not only being a talented, world-renowned entertainer who has brought much joy to her legion of fans, she has also contributed significantly to improving the lives of those living with or battling cancer.

Over the last few years, Olivia has made a regular appearance in Banyule for the annual Wellness Walk and Research Run. Council has been a long-time supporter of this event, which raises funds for the important work the Olivia Newton-John Cancer Wellness & Research Centre undertakes in Heidelberg, to help patients live better with cancer and help them on their journey to recovery.

It is people like Olivia who use their celebrity to try and defeat this disease that touches most families. She, like all other cancer sufferers, deserve our positive thoughts.

10.2 RAMADAN IFTAR DINNER

Cr Craig Langdon advised that Councillors Rick Garotti and Peter Castaldo joined him at the 4th Ramadan Iftar Dinner at the Bell Street Mall on Friday, 2nd June. The event was attended by over 350 people. Cr Garotti spoke on behalf of Council. The local Police, including the Police Inspector, Metropolitan Fire Brigade and many other dignitaries enjoyed the evening.

Particular thanks to the Bell Street Mall Traders Association for holding the Ramadan Iftar Dinner (supported by a Government Grant) and the numerous volunteers who assisted. The food was supplied by shops within the Bell Street Mall.

10.3 NORTH EAST LINK TRANSPORT FORUM

Cr Craig Langdon thanked the Council for conducting the Transport Forum held on Tuesday, 30th May at the Great Hall and the Streeton Room. He believes this initiative, which was brought about by a Notice of Motion of Cr Rick Garotti, allowed Council to gain a better understanding of the community concern about the North East Link proposal. All the Council staff should be thanked on behalf of Council for their great work in organising the forum.

10.4 BANYULE SUSTAINABILITY LEADERS GRADUATION NIGHT

Cr Craig Langdon advised that on Thursday, 1st June he attended the Banyule and Darebin Councils Graduation night for the Sustainability Program. Cr Peter Castaldo represented the Mayor of Banyule at the event which was also attended by the Mayor of Darebin. The Sustainability Program has been one of the successes of this Council. It is greatly supported by the community and has led to many environmental initiatives.



Closure of Meeting

The Meeting was closed at 11.46pm.

DATED:........................... DAY OF ........................... 2017

............................................. MAYOR

The next Ordinary Meeting of Council will be held on Monday, 26 June 2017.